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HomeMy WebLinkAbout03-09-2021 Special Called MeetingCommittee: Date & Time: Place: Subject: Public Meeting N otice SPEC IAL CALLED MEETING Fairhope Airport Authority Tuesday, March 9 , 2021 at 5:00 p.m. Council Chambers 161 North Section Street 1. Resolution prepared by bond counsel to provide funding for the building of 20 T Hangars on the same basis as the tax- exe mpt bond ; 2. Approval of A Long Boring to install the hydrant and potable water lines in the southwest comer of the field ; 3. Approval of Jason Wilson (URG Consulting, LLC) as a consultant for the airport authority at $2 ,500 month for six months; 4. Consideration and Approval of Authorizing Resolution for Series 2021 Bond; and 5. Discus sion and Approval of New Insurance Plan. Notice must be stamped, dated and initialed before posted on bulletin board. p Q s TED Fairhope Airport Authority Agenda Special Called Meeting March 9, 2021 The Fairhope Airport Authority met March 9, 2021 at 5:00PM in the Council Chambers at 161 N Section Street. Present: Don Lagarde, Chairman, Joe McEnerney, Vince Boothe, Jack Burrell, Chip Groner and Will Bruce. Amy Pearson attended by phone as members may attend by phone/video if their attendance is necessary to the minimal essential functions of the Authority. Also present was Josh Myrick, Attorney. Cynthia A Boothe took the Minutes. Resolution prepared by bond counsel to provide funding for the building of 20 T- Hangars on the same basis as the tax-exempt bond: Jack Burrell introduced Preston Bolt of Hand Arendall who is helping the Authority with the RFQ package for the funding of the bond. Jack stated that the City will be guaranteeing the loan. A motion was made by Vince Boothe to approve the resolution, second by Jack Burrell and unanimously passed. Approval of A Long Boring to install the Hydrant and potable water lines in the southwest corner of the field: Don Lagarde stated that the Authority had delayed final approval of A Long Boring to see if the City would be able to do this project but the City does not have all the equipment necessary so he asked for a motion to approve A Long Boring. A motion was made by Jack Burrell to approve A Long Boring for the project and to authorize the Chairman to work with the City Water Department to tap into the hydrant line for the potable water to reduce the cost of the project. A second was made by Chip Groner and unanimously passed . Approval of Jason Wilson {URG Consulting, LLC) as a consultant for the Airport Authority at $2,500.00 per month for six months: Jack Burrell stated that the City Council had approved the funding to pay URG Consulting, LLC totaling $15,000.00. Jason Wilson addressed the Authority and spoke about his qualifications and ideas for development of the Airport. Joe McEnerney stated that he would like to see a monthly report to the Authority of the initiatives being taken each month. A motion was made by Vince Boothe to approve URG Consulting, LLC as a consultant for the Airport Authority, second by Chip Groner. Vince Boothe, Chip Groner, Jack Burrell, Joe McEnerney and Don Lagarde all voted 'Aye'. Will Bruce voted 'Nay ' and Amy Pearson abstained . Consideration and approval of authorizing resolution for Series 2021 Bond. Preston Bolt of Hand Arendall stated that the resolution is for the approval of the issuance of the bond for $6,629,000 :00 and the funding agreement for the bond . Vince Boothe made a motion to approve the resolution, second by Joe McEnerney . Will Bruce , Don Lagarde, Vince Boothe, Chip Groner, Amy Pearson , and Joe McEnerney all voted 'Aye'. Jack Burrell abstained . Discussion and approval of new insurance plan: Chip Groner stated that the insurance subcommittee had met and asked for adjustments to the quotes they had received . Don Lagarde invited Robbie Robertson to go over the quotes from John A Robertson . Mr Robertson went over the proposal he had submitted . Lima Bravo Aviation and Thames Batre did not have a representative present for the meeting . A group discussion was then held by the Authority members . A motion was made by Vince Boothe to accept the proposal for Property and Casualty insurance from John A Robertson Insurance for $82 ,931.22 , second by Chip Groner and unanimously passed . A motion was made by Vince Boothe to accept the proposal for Di rectors and Officers and General Liability Insurance from Thames Batre Insurance for a total of $18 ,791.00 and if Thames Batre Insurance is not willing to write the policy as a stand alone policy then the award would go the Lima Bravo Aviation Insurance for $20,191.00, second by Joe McEnerney. Don Lagarde , Will Bruce, Vince Boothe and Ch i p Groner all voted 'Aye '. Joe McEnerney, Amy Pearson and Jack Burrell al l voted 'Nay '. Other Business: Jack Burrell made a motion to authorize the Chairman to write a letter of completion that all the storm damage re econd by Chip Groner and unanimously passed.