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HomeMy WebLinkAbout01-19-2021 Regular MeetingPublic Meeting Notice Committee: Fairhope Airport Authority Date & Time: Tuesday, January 19, 2021 at 4:30 p.m. Place: Council Chambers 161 North Section Street Subject: General Discussion Notice must be stamped, dated and initialed before posted on bulletin board. Fairhope Airport Authority Agenda January 19, 2021 4:30 pm in the Council Chambers City Hall -161 North Section Street. Fairhope, AL 1. Call to Order by the Chairman -Joe McEnerney 2 . Determination that there is a Quorum for the meeting 3 . Approval of the Authority Minutes for the December 15, 2020 regular meeting . 4 . Fairhope Airport Authority Operations -Chip Groner a . Runway Status b. Review of NOTAMS issued c. Update on Runway/ Taxiway lights, signage and the REIL and PAPI operations 5 . Update on the construction and financing of the 20 T-hangars on the East side -Don Lagarde / Amy Person 6. Update on the Economic Impact study for the Fairhope Airport. 7 . Update of repairs to the Airport from hurricane Sally a. Status of hurricane Sally repairs b . Update on negotiations with insurance adjuster for the North hangar 8 . Approval of the date change for the start of the Air Race Classic to 2025 from 2024 9. Attorney's Report -Josh Myrick a. Recording of Fairhope Hangar Partners and Tintronics leases 10 . Refinancing of the Authority 's $6,695 ,000 in long term debt (2 .18% interest rate , prepayment penalty expires on March 15 , 2021) 11 . Development of west side commercial park a. Presentation by Jason Wilson 12. Update hangar construction at the Airport a . Fairhope Hangar Partners -Zach McNeil b. Fairhope Hangar -Don Hansen i. Utility infrastructure to the site (Electricity, Water, and fire protection) 13. Continental Aerospace Technologies report a . "Lessons learned " from hurricane Sally b . Fence around the fuel facility 14 . Engineer's Report -Hank Eubanks/ Jordan Stringfellow a . Final acceptance of the east side the access road that parallels CR 13 b . Airport Layout Plan update 15 . Treasurer's Report -Amy Pearson a . Review of the Authority 's financial operations for December b. Review of expenses associated with "Maintenance Building/ Fac ility" and "Grounds Maintenance" in December c . Update on the Authority's 2019 -2020 audit 16 . Update on the revision to the Authority 's website -Will Bruce 17 . Other Business 18 . Comments from the Public -Limited to three (3) minutes per ind ividua l 19 . Executive Session -Discussion of Consideration for the Lease of Rea l Property under§ 36-25A-7(6), Ala. Code 1975 20 .Adjournment Schedule of Future Meetings: February 16, 2021 (Note: Regular meetings are on the 3 rd Tuesday of each month at 4:30 pm in the Council Chambers at City Hall, 161 North Section Street, Fairhope, AL) Minutes of Fairhope Airport Authority January 19, 2021 The Fairhope Airport Authority met January 19, 2021 at 4:30PM in the Council Chambers at 161 N Section Street. Present: Joe McEnerney, Chairman, Vince Boothe, Will Bruce, Don Lagarde, and Amy Pearson. Jack Burrell attended by phone and Chip Groner was absent. Also present was Josh Myrick, Attorney. Cynthia A Boothe took the minutes. The Minutes of the December 15, 2020 meeting were considered and approved with a motion by Amy Pearson, second by Will Bruce and unanimously passed. Joe McEnerney stated that members may now attend the meetings from a remote location. Josh Myrick stated that the League of Municipalities states that members may attend by phone/video if their attendance is necessary to the minimal essential functions of the Authority. Fairhope Airport Authority Operations: Joe McEnerney stated that the operations were going well and only a few taxiway lights are out. Update on the construction and financing of the 20 T-hangars on the East Side: Don Lagarde stated that they would be going out for bids soon. Update on the Economic Impact study for the Airport: Joe McEnerney stated that the website "Yellowhammer News" recently published a news article about the economic impact of the larger Airports in the state. The full study addressing the economic impact of general aviation airports will be released in mid- February. Joe would also like to make a presentation to the City Council showing the economic impact the Airport has on the City. Update of repairs to the Airport from hurricane Sally: Joe McEnerney stated that the contractors are working on repairs for the Public Safety Hangar, the canopy for the fuel farm has been replaced with a tent and the Authority is still in negotiations on for the repairs to the roof of the North Hangar/Administrative Building. Approval of the date change for the start of the Air Race Classic to 2025 from 2024: Joe McEnerney stated that he was contacted by the Air Race Classic committee and was asked if the Authority would consider changing the hosting of the starting point for the race from 2024 to 2025. A motion was made by Vince Boothe to accept the change to 2025, second by Will Bruce and unanimously passed. Don Lagarde stated that he had contacted the Ninety-Nines and they have agreed to repaint the compass rose on the runway that was recently repaved. The painting will be done somewhere between the end of April to the middle of May. Attorney's Report: Josh Myrick stated that he is waiting for the signed recording documents from Fairhope Hangar Partners and Tintronics so he can have them recorded. Refinancing of the Authority's $6,695,000.00 in long term debt {2.18% interest rate, prepayment penalty expires on March 15, 2021.) Jack Burrell stated that the Authority will be working with the City Treasurer, Kim Creech, to obtain a better interest rate and term for the loan which will also increase the amount of principal paid on the debt each year. Development of West Side commercial park: Joe McEnerney introduced Jason Wilson of URG Consulting who presented his ideas for the development of the West Side. His presentation focused on encouraging the Airport to explore alternative sources of funding to help with T-hangars, roadwork or infrastructure or other projects that the Airport may need. He would be willing to work on a performance-based consulting arrangement and has several ideas he would like to present to the Authority. Update hangar construction at the Airport: Joe McEnerney stated that the work on the hangar for Zach McNeil! on lot P-10 is going well. Don Hansen reported that the Fairhope Hangar project is also going well, and they are almost ready to start erecting the building. Joe McEnerney stated that the utility infrastructure to the West Side needs to be installed. After a group discussion it was decided to go forward with the electrical portion of the project at this time and do more research for the water and fire protection costs. Vince Boothe made a motion to spend up to $15,000.00 for the electrical installation after more quotes are obtained, second by Will Bruce and unanimously passed. Continental Aerospace Technologies Report: Steve Bordeaux stated that they are concerned about the state of the roof in the North Hangar/Administrative building since Hurricane Sally. He reported that there is wet insulation and numerous leaks in the building. Joe McEnerney stated that they are still negotiating with the insurance company and contractor for the work that needs to be done . He hopes to have a resolution by Wednesday. Steve also suggested that the existing gate and fencing should be moved up further to the north to include the area around the fuel farm and said he would be glad to show the Authority members the area he is suggesting if needed. Engineer's Report: Hank Eubanks stated that the east side access road is completed and after a final inspection by him and Jordan Stringfellow he would send Joe McEnerney a letter recommending acceptance . Hank also stated that they have the revised Airport Layout Plan (ALP) was almost completed and he will get copies to everyone for their comments . Hank Eubanks recommended that the Authority have a work session before the meeting in February to go over the plan with everyone to address any changes or comments . Hank said that the electrical service to the West Side would have to be done by Riviera Utilities and that no other quotes were needed . He has a quote from Scott Sligh that states that the cost of the electrical service will be $14,387.05. Treasurer's Report: Amy Pearson reported that the financials are i n good order and went over expenses . The Authority's 2019-2020 audit is almost completed . Update on the revision to the Authority's website: Will Bruce reported that there is now a temporary website available for review and he asked that the Authority members look at it and let him know about any comments and he will get them to the web designer for review . Other Business: Don Lagarde reported that he had met with Dave Gordon who owns Tellus Self Storage and said that Mr Gordon is interested in building hangars at the Airport and gave Don a letter of intent. Vince Boothe reported that he, Chip Groner and Will Bruce met as the Nominating Committee for the appointment of Officers for the Airport Authority. He stated that they were not able to meet until recently because of COVID-19 and weather events so it is now midyear. The slate of Officers being proposed are: Chairman-Don Lagarde Vice Chairman-Chip Groner Secretary-Will Bruce These officers will take office on March 1, 2021 and will remain in office until September 1, 2021 at which time they will nominate the same slate of officers for a year . Amy Pearson will remain as Treasurer. Vince made a motion to accept the new slate of officers, second my Will Bruce . Vince Boothe, Will Bruce, Don Lagarde, Jack Burrell and Amy Pearson all voted 'Aye'. Joe McEnerney abstained from voting . Joe McEnerney stated that the Authority might want to think about getting a manager for the Airport to help with managing the Airport on a daily basis. Comments from the Public: Councilman Corey Martin stated that he also felt that the Airport would benefit from having a fulltime manager . Executive Session for the Discussion of Consideration for the Lease of Real Property under 36-25A-7(6), Ala. Code 1975: Josh Myrick asked for a motion to go into Executive Session . A motion was made by Vince Boothe, second by Will Bruce and unanimously passed. The Authority moved into Executive Session at 5:38PM . The Authority reconvened the meeting at 6:10PM . There being no further business , a motion to adjourn was made by Will Bruce, second by Don Lagarde and unanimously passed . The meeting adjourned at 6:11PM.