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HomeMy WebLinkAbout11-17-2020 Regular MeetingPublic Meeting Notice Committee: Fairhope Airport Authority Date & Time: Tuesday, November 17, 2020 at 4:30 p.m. Place: Council Chambers 161 North Section Street Subject: General Discussion Notice must be stamped, dated and initialed before posted on bulletin board. Fairhope Airport Authority Agenda November 17, 2020 4:30 pm in the Council Chambers City Hall -161 North Section Street. Fairhope, AL 1. Call to Order by the Chairman -Joe McEnerney 2. Determination that there is a Quorum for the meeting 3. Approval of the Authority Minutes for the October 21 , 2020 regular meeting . 4 . Fairhope Airport Authority Operations -Chip Groner a . Runway Status b . Review of NOTAMS issued c . Update on Runway/ Taxiway lights , signage and the REIL and PAPI operations 5. Update on the construction of 20 T-hangars on the East side -Don Lagarde/ Amy Person a . Review of the revised financial projection for the 20 T-Hangars b. Financing of the hangars 6 . Update of repairs to the Airport from hurricane Sally a. Status of hurricane Sally repa irs b . Resolution to allow the Chairman to contact for the needed repairs c . Update on negotiations with insurance adjuster for the North hangar 7. Attorney 's Report -Josh Myrick a. Update on negotiations with Diamond Air, LLC and insurance considerations for truck-to -truck re-fueling operations b . Review and approval of the amendment to Fairhope Hangar Partners lease 8. Continental Aerospace Technologies report a. Update on the disposal on abandoned aircraft at the Airport b. "Lessons learned " from hurricane Sally 9. Engineer's Report -Hank Eubanks/ Jordan Stringfellow a . Update on the application of the seal coat on the southwest apron b . Update on the construction of the east side the access road that parallels CR 13 c . Update on the status of the Airport Layout Plan including results of the Runway strength testing study J 10 . Treasurer's Report -Amy Pearson a . Review of the Authority 's financial operations for October b . Review of expenses associated with "Maintenance Building / Facility" and "Grounds Maintenance" in October 11 . Development of the West side commercial area 12 . Update on the revision to the Authority 's website -Will Bruce 13. Other Business 14 . Comments from the Public -Limited to three (3) minutes per individual 15 . Executive Session -Discussion of Consideration for the Lease of Real Property under § 36- 25A-7(6), Ala . Code 1975 16 . Adjournment Schedule of Future Meetings: December 15, 2020 (Note: Regular meetings are on the 3rd Tuesday of each month at 4:30 pm in the Council Chambers at City Hall, 161 North Section Street, Fairhope, AL.) Minutes of Fairhope Airport Authority November 17, 2020 The Fairhope Airport Authority met November 17, 2020 at 4:30 PM in the Council Chambers at 161 N Section Street. Present: Joe McEnerney, Chairman, Amy Pearson, Jack Burrell, Vince Boothe, Chip Groner, Will Bruce, and Don Lagarde. Also present was Josh Myrick, Attorney. Cynthia A Boothe took the minutes. The minutes of the October 21, 2020 meeting were considered and approved with a motion by Chip Groner, second by Vince Boothe and unanimously passed. Fairhope Airport Authority Operations: Chip Groner stated that the windsock has been replaced but one of the directional signs is down and parts are ,being ordered to do the repairs. Update on the construction of 20 T-Hangars on the East Side: Amy Pearson went over possible financing options for the new hangars and then there was a group discussion about other types of financing. Update of repairs to the Airport from Hurricane Sally: Joe McEnerney went over the repairs that have been done and what repairs still need to be done since the hurricane. He asked for a motion to allow him to negotiate and sign contracts to have the repairs completed. A motion was made by Will Bruce to authorize Joe McEnerney to negotiate and sign the contracts for needed repairs, second by Chip Groner and unanimously passed. Joe also stated that the insurance adjuster has not yet approved the North Hangar repairs. Vince Boothe made a motion to allow the Chairman, Joe McEnerney, to negotiate and sign a contract for repairs for the North Hangar, second by Will Bruce and unanimously passed. Attorney's Report: Josh Myrick stated th-at the lease with Diamond Air, LLC was ready to sign but wanted to be sure additional insurance was not needed for the truck-to-truck refueling operation. After discussion with the Authority, it was decided that Josh could proceed with getting the lease agreement signed. Next Josh went over the two options for payment of the infrastructure on the West Side for Fairhope Hangar Partners. After a group discussion Will Bruce made a motion to increase by $0.40 per square foot per year the Fairhope Hangar Partners lease until the total cost of the utility infrastructure is paid for, second by Chip Groner and unanimously passed. Continental Aerospace Technologies report: No Report Engineer's Report: Jordan Stringfellow reported that the seal coat and East Side access road are almost complete and they will schedule a final walk through soon. Jordan stated that they shou ld be able to give the Authority the new Airport Layout Plan early in 2021 and the runway strength testing results in December. Treasurer's Report: Amy Pearson went over the financials for October and reviewed the expenses for the month. Development of the West Side commercial area: Walt Bolton presented the Authority a preliminary proposal to purchase seven acres of property in front of the Academy and stated his interest in being the developer of the 170 acres of commercial property on the West Side. Update on the revision to the Authority's website: Will Bruce reported that he is still working with the web designer to update the website and she is waiting for photos and content to add and should have the updates done by next month. Executive Session: Jack Burrell made a motion for the Authority to go into executive session to have a discussion of consideration for the lease/sale of real property under 36-25A-7, Ala. Code 1975, second by Chip Groner and unanimously passed. At 6:03 PM the Authority returned from executive session and Jack Burrell made a motion to adjourn, second by Chip Groner and unanimously passed. The meeting was adjourned at 6:05 PM. YTm~ V c::::::=. Joe McEnerney, Chairman