HomeMy WebLinkAbout01-27-2022 Personnel Board Meeting MinutesCommittee:
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Public Meeting Notice
Fairhope Personnel Board
Thursday, January 20, 2022 at 7:00 a.m.
Meeting Cancelled
Meeting Rescheduled
Thursday, January 27, 2022 at 7:00 a.m.
Mayor's Conference Room
161 North Section Street
Various Topics
Notice must be stamped, dated and initialed before posted on
bulletin board .
POS TED
CITY OF FAIRHOPE
Personnel Board Meeting
4 :00 pm -January 27 th, 2022
161 N Section Street
Fairhope , AL 36532
Present were:
Members: Diane Thomas; Genie Frazier; Rob Stanko ski; Terry Ullrich; Jake O'Neil ; Councilman
Corey Martin; HR Coordinator Wendy Kidd ; City Clerk Lisa Hanks
The meeting was called to order at 7:00 a.m .
Minutes of the December 2nd , 2021 meeting were approved as presented .
Wendy opened the conversation about job descriptions . She stated that the Auburn Study,
Munis, and the job description titles only match about 60% of the time and answered that
Munis is most accurate of the three . Diane Thomas stated that some jobs need descriptions,
some titles and jobs need to be added to the system , and some jobs need to be rated using the
FES criteria. Diane Thomas spoke about the importance of pairing these titles and descriptions
in collaboration with department heads and estimates they're about 80% through this process.
Diane spoke about the recent turnover within the City. Terry Ullrich and Diane conducted exit
interviews with Traveis Cunningham and Michael Johnson. Diane felt Traveis was not
accustomed to working in the public sector and he had a job opportunity to return to a previous
company. Diane stated that Nancy Bell had sole responsibility for processing the City's payroll
and after 13 years of this responsibility, she felt that she needed a change. Lisa Hanks spoke
highly of the work of the new payroll assistant Penny Hale. An exit interview was not
conducted with Michael Johnson . Corey Martin expressed that the implementati on of mas s
change within the City safety protocols may have attributed to Michael's resignation . Diane
expressed disappointed that the Safety Manual was not brought to the attention of the
Personnel Board in more timely fashion . Genie Frazier wanted to narrow down the root cause
as to why the safety manual was not provided sooner to the Board. Diane hoped the next HR
Coordinator would have priorities in line to ensure that this delay of the manual would not
happen in the future .
Terry Ulrich spoke about his meeting with Aislinn. Aislinn has created an excel spreadsheet to
organize the pay grades, employee job titles, retirement contributions, benefits and employee
name. Terry hopes to incorporate the Auburn Study into this spreadsheet.
Terry also discussed pay grade equities plans for present and future wage and cost of living
increases. Diane stated that the range approach is effective . Rob Stankowski and Genie Frazier
agreed that this is a multiple step process. Diane, Genie, Lisa, Corey, Terry and Rob discussed
different approaches to cost of living and longevity pay increases.
Jake O'Neil brought up concerns written in the safety manual pertaining to the liability of the
Board. Rob, Genie, and Corey agreed that this statement should be under legal review. Genie,
Rob, Corey, and Jake discussed the City cell phone policy.
Jake proposed issuing a safety manual test for employees upon implementation . Genie felt that
this would have to be department specific. Corey talked about the importance of having a
group of safety people disbursed throughout the City to implement widespread safety
practices. Diane and Corey discussed some of the practices Michael Johnson had implemented
with different departments during his time with the City.
Rob, Corey, and Jake discussed the need to edit the Safety Manual and then forward to the
legal department.
Wendy, Lisa, and Kim gave summaries on recent City hiring and terminating .
A motion was made, and a second to adjourn.
With gratitude,
Jake O'Neil, Secretary
Personnel Board