HomeMy WebLinkAbout05-20-2021 Regular MeetingCITY OF FAIRHOPE
Personnel Board Meeting
7:00 AM -May 20, 2021
161 N Section Street
Fai r hope, AL 36532
Present were:
Members: Diane Thomas ; Genie Frazier; Rob Stanko ski; Jake O'Ne i l; Councilman Kevin Boone ;
Mims Ebelhar, HR Coordinator; Traveis Cunn i ngham, HR Manager; and Mayor Sherry Sullivan
The meeting was called to order at 7:00 a.m.
M i nutes of the December 4th , 2019 meeting were approved as presented .
Mayor Sullivan expressed gratitude for Diane Thomas ' help with job descriptions an d provided
an update on the progress of the Auburn Study . The study has been received for initial review,
and the Mayor has submitted correction recommendations based on certain discrepancies and
request for further formatt i ng. Once the revised version is received, the study will be submitted
again for review by department heads before moving onward for review by the Council.
The Mayor acknowledged current challenges being faced by the Human Resources Department
as a result of previous disorgan ization and thanked Traveis Cunningham , Mims Ebelhar and new
part-t i me HR assistant, Wendy Knight, for their efforts to improve file management and overall
processes. She explained different organizational changes and personnel openings throughout
the City. Optimization of City employee recruitment was discussed .
Diane Thomas spoke about the successful implementation of Personnel duties in partnership
with the Mayor. She thanked Traveis Cunningham and the Mayor for their efforts .
Rob Stankoski , Genie Frazier and I briefly introduced ourselves to Traveis Cunningham. Traveis
and Mims Ebelhar introduced themselves to the Board and spoke about their roles in the City .
The Mayor discussed the "simple clinic " that will be uti lized for City employees for wellness
checks, occupational health, drug screening and other medical needs. The clinic will be located
at the Pecan Building. This is projected to be cost -efficient for City employees and a timesaver
for the City . The Mayor proposed a future informational meeting for the Board in r egard to the
"s imple clinic."
Traveis Cunningham spoke about personnel changes in the HR department since the last
Personnel Board meeting in December 2019 . The Safety Coordinator position , held by Michael
Johnson, has been moved to the HR department. Trave is suggested that the Board have a
meeting with him soon .
Traveis Cunningham spoke about the current and previous challenges in the HR department. He
addressed challenges including shortness of staff and database issues . He spoke about time
conservation, organizational communication and file organization. He suggested that a role be
created for benefits administration and an additional payroll employee. He also spoke about
payroll system usage, workflow in the office and workplace safety. HR challenges and
workplace accidents procedure were discussed by Genie Frazier, Mims Ebelhar, Traveis
Cunningham and Mayor Sullivan.
The role of the Board and its capacity to serve the City were discussed . Diane Thomas
suggested scheduling a meeting in approximately one month to fill the Board vacancy . Pay
grade equity was discussed. Final comments were made by Board members.
At 8 a.m., a motion was made and seconded to adjourn .
With gratitude,
Jake O'Neil
Personnel Board