HomeMy WebLinkAbout06-03-2010 Regular MeetingPublic Meeting Notice
Committee: Budget Committee
Date & Time: Thursday, June 3, 2010 at 4:00 p.m.
Place: Delchamps Room
161 North Section Street
Subject: Briefing for New Budget
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED
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SIGNATURE
STATE OF ALABAMA )(
COUNTY OF BALDWIN )(
The Budget Committee met at 4 :00 p .m.,
City Hall , Delchamps Room , 161 North Section Street,
Fairhope, Alabama 36532 , on Thursday, 3 June 2010.
Present were:
Stan Grubin , Chairman
Members: Council President Lonnie Mixon, Charles Zunk
Pam Caudill and Mayor Kant were absent.
Stan Grubin called the meeting to order at 4 :00 p.m.
Lonnie Mixon began the meeting by congratulating all department heads for working
toward the budget last year. It was a team effort. Mixon also said that it is possible less
money will come in the future. He told all department heads that if they have any
questions to please ask.
Mixon stated that there are three new people to help with the budget: Stan Grubin ,
Charles Zunk, Pam Caudill and himself. Grubin will be the chairman of the committee .
Chairman Grubin stated that until we get the capital requirements , we cannot do a
budget.
General discussion by all was conducted regarding the proposed budget and
suggestions and opinions on various departments.
A discussion ensued regarding the budget sheets that Rose Fogarty has been
providing monthly. After discussing the pros and cons, it was decided that Rose will
provide a spreadsheet quarterly instead of monthly.
There being no further business to come before the Budget Committee, the meeting
was duly adjourned at 5 :02 p.m.
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Candace G. Antinarella,
Chairman Assistant City Clerk
Date
Tuesday
6/3/10
4-5 PM
6/4/10
thru
6/30/10
6/22/10
thru
7/9/10
Preparing Fairhope's 2011 Budget
Activity
Opening remarks by Council President Mixon
Presentation by Stan Grubin for Budget Committee
Budget templates provided to all organizations by Rose Fogarty
Department Heads create monthly budget projections
for each G/L account, and secure concurrence
of Functional Suprintendent.
All completed Budget Templates delivered to
Rose Fogarty ( no later than 30 Jul) for combining into total Budget
format. Note : Throughout budget process Rose is both support
person and reality tester.
7 /2/10 Capital Requirements review underway by FAC
7 /12/10 Gillespie & Mims review Total Budget
thru and make any final revisions . Letter recording changes to Dept Heads .
7/13/10
7/14/10
thru
7 /21/10
7/22/10
thru
7/23/10
7/26/10
Budgets presented to Budget Committee in Final form by Dept Heads
Gregg Mims to create schedule for Budget reviews in Public Mtgs .
Reviews to be completed by July 21.
Any revisions incorporated in Budget Comm approved budget and
incorporated in final version communicated to originators' in final form.
Budget Committee transmits final budget version to FAC
Attendees
Budget Committee
Department Heads
Messrs M i ms and Gillespie
Lisa Hanks
Rose Fogarty & Nancy Wilson
Department Heads
Gillespie & Mims
Rose Fogarty
Information item
Gillespie & Mims
Budget Committee
Department Heads
Gillespie & Mims
Gillespie & Mims
Rose Fogarty
Budget Committee
FAC, Gillespie and Mims