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Home My WebLink About06-10-2010 Regular MeetingPublic Meeting Notice Committee: Five Year Capital Requirements Committee Date & Time: Thursday, June 10, 2010 at 4:00 p.m. Place: Delchamps Room 161 North Section Street Subject: Public Works Notice must be stamped, dated and initialed before posted on bulletin board. POSTED v -8 -10 DATE (!/hdi/_a liJztzbtWUt:J SIGNATURE STATE OF ALABAMA COUNTY OF BALDWIN )( )( The Five Year Capital Requirements Committee met at 4:00 p.m., City Hall , Delchamps Room, 161 North Section Street, Fairhope, Alabama 36532 , on Thursday, 10 June 2010. Present were: Stan Grubin, Chairman Members: Lonnie Mix on , Dan Stankoski , John Gutknecht, and Mac McCaw ley Mayor Kant was absent. Chairman Stan Grubin called the meeting to order at 4 :05 p .m. City Administrator Gregg Mims announced that Mayor Kant would not be attending the meeting. Chairman Grubin announced that the first item is to approve the minutes from the May 27, 2010 Five Year Capital Requirements Committee meeting with the correction to Mayor Kant's statement which should read as "3) the cumulative sales tax reserve should be about 20% -safe limit $4 million." John Gutknecht moved to approv e the minutes from the May 27 , 2010 Five Year Capital Requirements Committee meeting as amended. Seconded by Lonnie Mix on, motion passed unanimously by voice vote. Mr. Grubin then announced that the June 3 , 2010 meeting did not have a quorum and minutes were taken which need to be amended to remove the appro v al of the May 27 , 2 010 minutes. Mr. Grubin, then stated if there are no other corrections , the minutes stand approved as amended. The following topics w ere discussed : • Mr. Grubin stated he sent the revised Utilities spreadsheet to the Financial Advisory Committee for review. The Water & Sewer Department will be the biggest problem due to the large dollar amounts ; these may need to be spread out over time for completion. • Jennifer Fidler, Public Works Director, passed out a Capital E xpenditure Plan she had prepared for this meeting. Then, began her discussion w ith the Sanitation Department and two options which would minimally impact the customers ' routine for garbage and recycling pickup . Her suggestion to the committee was Option #2. • Gregg Mims reminded the committee that the bid for garbage contract was still out and mentioned contracting out fleet maintenance like the C ity of Opelika. Five Year Capital Requirements Committee Thursday, 10 June 2010 Page-2- • Ms. Fidler discussed the Street Department and the needed equipment. Mr. Mixon stated that she needed to prioritize these items for all 5-years. In the Street Department, Ms. Fidler stated that Items # 1, #2, #8, and #9 were at the top of this list for priority. • Mr. Mims mentioned that Item # 17 Automatic Gate at Warehouse would be done in house and paid for by the 3 Utilities. • The meeting time for the last three meetings was changed to begin at 3:00 p.m. instead of 4 :00 p.m. to allow more time; and City Clerk Lisa Hanks was asked to send out the public meeting notices. Lonnie Mixon moved to adjourn the meeting. Seconded by John Gutknecht, motion passed unanimously by voice vote. There being no further business to come before the Five Year Capital Requirements Committee, the meeting was duly adjourned at 5:00 p.m. ~~ ✓ Stan Grubin, Chairman .... City of Fairhope Public Works Department Captial Expenditure Plan June 10, 2010 y Public Works Department -Sanitation -Dept. 40 2011 (Nos. 1-7 if not obtained in 2010) Option one Option two 1. White Used Tractor Autocar $55,000 $55 ,000 2. Refuse Trailer $82 ,000 $82,000 3 . International 7400 -Garbage $250,000 $250,000 4. International 7400 -Garbage $250,000 $250,000 5. International 7400 -Garbage $250,000 6. 7. 8 . 9 . 416 B CAT backhoe repair $10,000 $10,000 10. Transfer Station repairs -Sanitation $25,000 $25,000 11. 12 . 13 . 14. Trash transfer station -Trash $45,000 15 . International 4900 -Repairs $15,000 $15,000 16. International 4900 -Repairs $15,000 $15,000 17. International 4900 -Repairs $15,000 18 . 19. Recycling automated cans{4,500@ $60 .00) $270,000 $270,000 20. Leaf sucker truck body $25,000 $25 ,000 21. Garbage cans $15,000 $15,000 Total $ 1,322,000. 1,012,000. Both options save approximately $120,000 in labor, the cost of three employees. Recommendation : Option 2 - tal Reguirements for 2011 to 2015 by De12artmer - I Rank of Dept. Item Descri~tion Priority 2011 2012 2013 2014 2015 Totals Water Water line Hwy 13 & 104 to back of Rock Creek 1 2,267,800 2,267,800 Water Repaint 2 million gallon water tank 1 552,643 552,643 Water Water Tank Rock Creek 1/5 million gallons 1 3,450,000 3,450,000 Water International 4300 Heavy Construct ion Truck 1 85,000 85,000 Water Repaint 1 million gallon water tank 1 450,000 450,000 Water Water line from Hwys 104 & 13 going west to US 98 2 325,000 325,000 Water 12 inch water main Hwy 104 south to Hwy 98 2 1,200,000 1,200,000 Water Ford F-650 Heavy Construction Truck 2 85,000 85,000 Water Electronic reading Water meters 2 350,000 350,000 Water Ford F-250 Heavy Water System Truck 2 35,000 35,000 Water Ford F-250 Heavy Water System Truck 3 35,000 35,000 Water Chevy 2500 Service Truck 3 20,000 20,000 Water Chevy Kodiak C-60 Heavy Construction Truck 3 85,000 85,000 Water Back hoe trailer 3 21,000 21,000 Water Ford F-150 Service Truck 3 25,000 25,000 Water Electronic reading Water meters 4 350,000 350,000 350,000 1,050,000 Water Chevy Colorado Truck 4 25,000 25,000 Total Water Department 3,427,800 923,643 3,905,000 495,000 1,310,000 10,061,443 Sewer Upgrades to sewage treatment plant 1 2,000,000 2,000,000 2,000,000 6,000,000 Sewer Sewer line rehab 1 200,000 200,000 400,000 Sewer Sewer line rehab 2 200,000 200,000 200,000 600,000 Sewer Manhole rehab 2 100,000 100,000 200,000 Sewer Manhole rehab I 3 100,000 100,000 100,000 i 300,000 Sewer Truck 3 29,000 29,000 Sewer Generators for lift stations i 3 350,000 350,000 Sewer Generators for lift stations 4 350,000 350,000 350,000 350,000 1,400,000 Sewer /System Truck i 4 1 3s,ooo I I 35,000 I I ! Total Sewer Department I I 2,650,000 2,Gas,000 I 2,Gso,000 I 679,ooo I Gso,ooo I 9,314,000 - Rank of Dept. Item Descrigtion Priorit:i£ 2011 2012 2013 2014 2015 Totals Gas Cast Iron Replacement (Fruit & Nut section} 1 2,500 2,500 2,500 2,500 2,500 12,500 Gas Back feed southern part of system Hwy 44 & 98, 32, 98 2 90,000 140,000 66,516 296,516 Gas Back feed southern part of system Hwy 98, 24 & 34 2 85,000 85,000 Gas Back feed southern part of system Hwy 104 & 13 2 60,000 60,000 Gas Boring Machine 3 85,000 85,000 Gas Trencher Combo Tractor 3 75,000 75,000 Gas Service Truck 3 35,000 35,000 70,000 Gas 1 Welding Truck 3 60,000 60,000 Gas Pick-up Truck 4 15,000 15,000 30,000 Gas Welding Truck 4 60,000 60,000 Gas Service Truck 4 45 ,000 45,000 Gas Pick-up Truck 5 20,000 20,000 Gas Rectifier Station 6 20,000 20,000 Total Gas Department 232,500 162,500 112,500 237,500 174,016 919,016 Electric Vehicles 1 215,000 200,000 415,000 Electric New breakers for Church St Substation 1 65,000 65,000 Electric Technology Upgrades -Smart Grid 1 350,000 350,000 Electri c New transformer at Church St Substation 1 350,000 350,000 Electric Pole Replacement 2 75,000 75,000 Electric New Transformers at Volanta Ave Substation 2 300,000 300,000 Electric New regulators for Church St Substation 2 100,000 100,000 Electric Vehicles 2 250,000 250,000 500,000 Electric SCADA Upg~ade 3 100,000 100,000 Electric 46kv switch es 3 45,000 45,000 Electric Vehicles 3 200,000 200,000 Electric Volanta Ave regulators I 3 100,000 100,000 Electric Underground buri al of existing overhead lines 3 1,000,000 1,000,000 Electric 46kv switches 4 45,000 45,000 Electric Pole Replacement 4 75,000 75,000 75,000 225,000 Electric I lSkv Gang Sw itches I 5 25,000 25,000 Electric I 1skv Gang Switches i SI I 2s,ooo I I ! 25,000 ' I Rank of I I I I --I I I Dept. Item Des cri~t ion Priorit:l 2011 2012 2013 2014 2015 I Totals I El ectric 46kv sw itches 5 i 4s,ooo I i i 45,000 Electr ic Underground burial of existing overhead lines 5 750,000 750,000 Electri c New Pole Yard Next to Twin Be ach Substation 6 35,000 35,000 Electric AMR Meter Purchase 6 50,000 50,000 Electric Technology Upgrades -Smart Gri d 6 500,000 500,000 Electric New 115/46kv Transformer at Tw in Beach Substation 7 600,000 I 600,000 Electric Underground burial of existing ov erhead lines 7 750,000 750,000 1,500,000 Electric AMR Meter Purchase 8 50,000 50,000 Electric Underground burial of existing ov erhead l i nes 9 750,000 750,000 Total Electric Department 1,895,000 1,445,000 1,735,000 1,525,000 1,600,000 8,200,000 Grand Total Utilities 8,205,300 5,216,143 8,402,500 2,936,500 3,734,016 28,494,459