HomeMy WebLinkAbout06-17-2010 Regular MeetingPublic Meeting Notice
Committee: Five Year Capital Requirements Committee
Date & Time: Thursday, June 17, 2010 at 3:00 p.m.
(Please note change -Previously noticed for 4:00 p.m.)
Place: Delchamps Room
161 North Section Street
Subject: Police Department & Fire Department
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED
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SIGNATURE
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Public Meeting Notice
Committee: Five Year Capital Requirements Committee
Date & Time: Thursday, June 17, 2010 at 4:00 p.m.
Place: Delchamps Room
161 North Section Street
Subject: Police Department & Fire Department
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED
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DATE
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SIGNATURE
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STATE OF ALABAMA
COUNTY OF BALDWIN
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The Five Year Capital Requirements Committee met at 3:00 p.m.,
City Hall, Delchamps Room, 161 North Section Street,
Fairhope, Alabama 36532 , on Thursday, 10 June 2010 .
Present were:
Stan Grubin, Chairman
Members: Lonnie Mixon, Dan Stankoski, John Gutknecht, and Mac McCawley
Mayor Kant was absent.
Chairman Stan Grubin called the meeting to order at 3 :00 p.m.
The following topics were discussed:
• Mr. Grubin read a memorandum of record to the members of the Fairhope Capital
Requirements and the Budget Committees regarding how to look at the large
requested items and the need for better understanding of the projects . All of the
other members agreed it is mandatory to think like this in order to deal with large
items. City Administrator Gregg Mims stated we must go through the process
and get details for projects. We put list together, lay out priorities , and then get
details. This is similar to bid process.
• Bill Press, Chief of Police, passed out a Capital Expenditure Plan he had prepared
for this meeting. Then, began his discussion the radio communication system as
being the number one priority for the Police Department. He mentioned vehicle
replacements are only requested after reaching the over 200 ,000 miles criteria or
the car is totaled in an accident. Chief Press briefly went ov er the rest of his
capital requirement list touching on the most crucial items . He said these are
revised and realistic requests. He thinks his department needs these items. The
FATS which is a real life event simulator was briefly explained which is an item
from his 2015 list. This will eliminate all practice using live ammunition.
• Dan Stankoski questioned the life expectancy of the police range. Chief Press
replied that Lisa Hanks checked out the property thoroughly which was time
consuming and would like to thank her. This search found that the City of
Fairhope never owned the property; and it was originally owned by the Nelsons
and deeded to the Baldwin County Fraternal Order of Police. The Fairhope
Airport Authority has property available and for less than $3 ,000 we could have
our own range .
Five Year Capital Requirements Committee
Thursday, 17 June 2010
Page -2-
• John Saraceno , Fire Chief for the Fairhope Volunteer Fire Department, stated that
the Fire Department will be voting on using 911 and will not use the City dispatch
anymore .
Chairman Grubin announced that the last item is to approve the minutes from the
June 3 , 2010 and the June 10 , 2010 Five Year Capital Requirements Committee meetings
Mr. Grubin, then stated if there are no corrections to the minutes, the minutes stand
approved as written .
There being no further business to come before the Five Year Capital Requirements
Committee, the meeting was duly adjourned at 3 :50 p.m.
--S tan Grubin, Chairman
6/17/2010
A Memorandum of Record to Members of the Fairhope Capital Requirements and the Budget
Committees.
As we work our way through the various Capital Requirements presentations it is becoming clear
that many pent up, yet very valid, needs of the city are surfacing for budgetary consideration for
the first time. These needs when taken collectively are, in my opinion, clearly beyond the
financial affordability of the city in the 5 year time frame ahead. It is also clear that some of the
bigger proposed projects, several over two million dollars per year, require a better
understanding if enlightened approvals are to be granted by the City Council.
A prime example would involve the upgrades to the city sewer plant which were presented by
Water and Sewer Superintendent Dan McCrory. During his presentation Dan related certain
failures of the plant during the current year and posed the risks of delaying necessary repairs,
upgrades etc.
Dan forecasts that 6 million dollars is needed spread over the next three years. Presumably these
repairs will improve plant capacity and minimize future breakdowns.
To make enlightened spending decisions, here are some factors which should be given
consideration or explained to the reviewing committees and Council:
1. In 2011 what are the main tasks that will be accomplished? Can the $2 Mil be broken
down?
2. Can these tasks be segmented with the critical work front end loaded?
3. What is the division of labor and material? How were material costs estimated?
4. Has an independent sewer expert certified our upgrade plans?
5. Do we have a certifiable professional opinion on present and planned plant capacity?
6. Is a new sewer plant on the planning horizon? If so when?
7. Can the timetable be stretched e.g. Some 2011 tasks put off into 2012 etc?
8 . Are permits and State and Federal Requirements defined and accomplishable in 2011?
9. Are there any other plants in Baldwin that have excess capacity for sale?
It is my hope that we can reach a consensus on just how to attack the problems of scarce
resources in this uncertain economy.
Sincerely,
Stan Grubin
CITY OF FAIRHOPE
COST OF SOLID WASTE OPERATING
FISCAL YEAR END 2009
GARBAGE COLLECTION
EMPLOYEE COSTS , INCLUDING ALL BENEFITS
TIPPING FEES PAID TO BALDWIN COUNTY SOLID WASTE
EQUIPMENT INSURANCE
BUILDING/TRANFER STATION INSURANCE
GARBAGE COLLECTION VEHICLE MAINTENANCE
OUTSIDE REPAIRS
INSIDE REPAIRS
FUEL COSTS
RECYCLING OPERATIONS
EMPLOYEE COSTS, TNCLUDING ALL BENEFITS
EQUIPMENT INSURANCE
RECYCLE COLLECTION VEHICLE MAINTENANCE
OUTSIDE REPAIRS
INSIDE REPAIRS
FUEL COSTS
RECYCLE FACILITY UTILITIES
COSTS RELATED TO CARTS
COSTS RELATED COOKING OIL RECYCLING, JUGS, LITERATURE
RECYCLE BAGS
TRASH COLLECTION
EMPLOYEE COSTS, INCLUDING ALL BENEFITS
EQUIPMENT INSURANCE
TRASH COLLECTION VEHICLE MAINTENANCE
OUTSIDE REPAIRS
INSIDE REPAIRS
FUEL COSTS
482,317
213 ,157
15,067
2 ,824
84 ,767
28 ,20 1
91 ,846
918 ,178
318,479
13,932
19 ,0 11
8 ,795
30,431
3,950
10 ,591
12 ,000
5 ,000
422 ,189
482 ,374
12 ,856
31 ,025
5,706
44 ,865
576 ,826
1,917 ,193
DOES NOT INCLUDE COST OF EQUIPMENT REPLACEMENT OR DEPRECIATION
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FAIRHOPE POLICE DEPARTMENT-CAPITAL PURCHASEf -c -YEAR PLAN VEAR VEAR VEAR VEAR I YEAR
DEPARTME.
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PRIORITI REQUESTS JUSTIFICATION 2011 2012 2013 2014 2015
2011
1 Communications Radio System Several dead spots preventing communication with officers -Huge safety concern $352,074
2 Corrections Video Surveillance System Maintain safe, secure jail; current system outdated, unreliable, record time limited $25,000
3 Patrol Ford F-150 -State Bid Captain Petties has been without a vehicle for 6 months & currently drives his personal
vehicle to work $25,000
4 Investigations SUV SUV for King -current vehicle is constantly being repaired, it will be given to Jail $26,000
5 Patrol Patrol Sedan Vehicle for new officer $23,500
6 Corrections Jail Control Board Controls Locking/unlocking of cell doors; under constant repair -spent $9K in 2010 $22,500
7 Corrections North Grill Gate on Sally Port Replace grill gate; no longer works, will not roll up or down $7,820
$481,894
2012
1 K-9 Unit Trained Service Dog Replace K-9 Mojo due to retirement; Length of service for K-9's is 5 years $0 $13,000
2 Patrol Patrol Sedan Replace high mileage unit over 200,000 miles $0 $25,500
3 Fire Bay Doors Replace bay doors at Fire Station 2 $0 $25,000
4 Animal Control Storage Building Build 250 Sq. Ft. storage building for storage including pluming for washer/dryer $0 $10,000
5 Animal Control Kitchen Remodel New cabinets; replace tile floor that's has started to come up $0 $10,000
6 Fire Station Repair & Upgrades Worn down roof and metal $0 $100,000
$183,500
2013
1 Administration Construct Additional Building Growthh of Dept.; relocate Dispatch; Polygraph room; Crime lab; Patrol offices $0 $0 $1,000,000
Furnish and equip additional building $0 $0 $500,000
2 Communications New Dispatch Center Dispatch center poorly located; inefficient design; furniture $0 $0 $86,500
3 Patrol 4 Patrol Sedans Replace high mileage units over 200,000 miles $0 $0 $106,000
4 Special Operations Traffic Enforcement Equipment Replacement of Computer hardware, Speed Sensors, Traffic Accident Training $0 $0 $10,500
$1,703,000
2014
1 K-9 Unit Trained Service Dog Replace K-9 Nitro due to retirement; Length of service for K-9's is 5 years $0 $0 $0 $13,000
2 Administration Midsize Vehicle Replace Chief Sanders vehicle $0 $0 $0 $15 ,000
3 Investigations SUV Vehicle for new investigator $0 $0 $0 $36,500
4 Special Operations Speed Detection Device Monitor traffic concerns; measure road conditions $0 $0 $0 $19,500
$84,000
2015
1 Training Firearms Training System (FATS) -Simulated tactical training system $0 $0 $0 $0 $69,300
2 Training SUV Full size police vehicle for firearms & training unit $0 $0 $0 $0 $29,000
3 Fire Truck Need new service truck for maintenance use $0 $0 $0 $0 $15,000
4 Patrol 3 Patrol Sedans Replace high mileage units over 200,000 miles $0 $0 $0 $0 $79,500
$192,800
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