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07-14-2010 Regular Meeting
Public Meeting Notice Committee: Budget Committee Date & Time: Wednesday, July 14, 2010 at 1 :00 p.m. Place: Delchamps Room 161 North Section Street Subject: Departmental Budget Presentation Notice must be stamped, dated and initialed before posted on bulletin board. POSTED 1/-1/) !!Ma ~ SIGNATURE STATE OF ALABAMA )( COUNTY OF BALDWIN )( The Budget Committee met at 1 :00 p.m., City Hall , Delchamps Room, 161 North Section Street, Fairhope, Alabama 36532, on Wednesday, 14 July 2010. Present were: Stan Grubin, Chairman Members : Lonnie Mix on, Charles Zunk and Pam Caudill Gregg Mims , James Gillespie , Nancy Wilson, and Rose Fogarty were also present. Stan Grubin called the meeting to order at 1 :00 p .m . City Administrator Gregg Mims briefly went over "Other Points" to include for your discussion and consideration for action . He also mentioned the Solid Waste Bids . He mentioned the General Fund revenues were flat and we had to cut $6.0 million to stay within the budget. Chuck Zunk stated the cost reductions mentioned earlier are not included and could save more money. Departments still need to work on cost reductions. 1) Steve Seay, Gas Department Superintendent, stated his department 's revenue and expenses are flat. He mentioned two items that needed to be addressed the next year: cast iron pipe project and boring equipment. 2) Scott Sligh, Electric Department Superintendent, also stated his department's revenue and expenses were flat. He explained the SCADA system to the Committee . Pole replacement, underground electric lines , and Christmas tree lights were questioned. Mr. Sligh explained the use of LED up-lighting for cost cutting measures. 3) Dan McCrory, Water & Sewer Department Superintendent, said that the Water budget will be flat. The water tower on Auburn 's property and water line for Rock Creek were questioned. We hav e a 2014 deadline to construct the water tow er. Mr. Zunk questioned when this item will come before Council. Mr. Mims replied we need to get everyone on board and get prepare by the fall of this year; and have a plan in place. The Waste Water Fund was discussed next. Mr. McCrory mentioned a proposed filter that would reduce the concentration process by 30%. Foley has installed this type of filter and has been getting 50 % reduction. The $2.0 million per year was questioned and Mr. McCrory explained that engineering firms helped with deciding this amount. Mr. Zunk mentioned putting all three Utilities ' SCADA sy stem in a bond issue. Budget Committee Wednesday , 14 July 2010 Page-2- 4) Sherry Sullivan, Director of Senior Services, discussed her budget which consisted of the Nix Center, Museum, Welcome Center, and Civic Center. She also went over several cost cutting ideas and suggestions. She also mentioned her salary budget was up a little due to one employee not being budgeted last year and a warehouse person transferred. Ms. Sullivan stated that before we increase fees the public needs at least a 30 day's notice. Mr. Mixon said we need to integrate in budget and begin possibly rate increases on October 1, 2010. Ms . Sullivan stated that the proposed rates were $25 for residents and $40 for non-residents per year. 5) Tom Kuhl, Director of Parks and Recreation, stated his department's budget was flat. Employees went down and not replaced. Mr. Mixon asked for a breakdown of Recreation Center for example: Revenue , Cost of Employees, Expenses , etc. Mr. Kuhl was also told if he wanted to increase fees to get with Gregg within the month. 6) Community Development was discussed next with Sherry Sulli van. She stated this is a tight budget and could possibly cut the New Year's Eve Celebration. Mr. Zunk said we need to make these expenditures transparent in the budget process and put all expenses in one pot. He said to let Council debate whether it goes up or down. We need to properly account for this item and make it crystal clear as to what it cost us. Mr. Zunk suggested that all requests for appropriations be in by June 1st . Mr. Mi xon commented we need to get away with promoting appropriations . 7) Bill Press , Chief of Police, presented his budget and gave out handouts. He was questioned about the radio system and Gregg Mims replied the Utilities will be paying for the new system. It was not removed from the Police Department's budget. Chief Press stated he needed a new officer to help with the 88 square miles within the Police jurisdiction. There are now 35 employees , animal control , and four fire personnel in his department. The Fire Department's $10.00 per fire call was discussed; and Gregg Mims stated we should have a budgeted amount , give them the amount, and we are out of the $10.00 per call policy. 8) Jennifer Fidler, Public Works Director, discussed the Street Department's budget and went through her capital purchase list. Mosquito sprayer was mentioned and $25,000 is received from Baldwin County. Mr. Mixon questioned the Street Maintenance and Landscaping line item. Ms. Fidler replied this item includes everything you would use to put on the street. Mr. Zunk questioned bidding flowers; and Ms. Fidler replied that the City Council passed a resolution declaring "Unique Like Items" and se veral authorities were contacted for the legality of this declaration . Budget Committee Wednesday, 14 July 2010 Page -3- The Sanitation Department's budget was discussed next. Ms. Fidler highlighted the most significant changes in the budget and went over the capital purchase list. Mac McCawley questioned how many households the City handled . Ms. Fidler replied 8,200 plus and also restaurants and other commercial accounts. There being no further business to come before the Budget Committee, the meeting was duly adjourned at 4:26 p.m . ../ Stan Grubin, Chairman • • • DA TE: Jul y 14 , 2 010 TO: Budget Committee FROM : Gregg Mim s , Jam es Gill es pi e, Ro se Fogarty, Nanc y Wil so n As reques te d , we he re by s ubmit a draft bud ge t for th e C it y of Fairhope for th e fiscal year e ndin g 9/30/201 1. This bud ge t was comp le ted a ft er discu ssio ns wit h eac h divis ion s up erviso r concerning hi s or her operating expe nses, capita l nee d s , and f uture pe rsonne l needs. O ur 'team ' was united in th e goa l to mai nt ai n equit y a nd fairness across a ll di vis ion s in bud ge t a ll owan ces and decreases, with focus o n the bes t int e res t for th e C it y of Fa irhope . When th e initial b ud get worksheets from a ll d e partm e nt s we re compi le d , a bud get resu lt ed w hi ch showed moderate earn ings for each utility a nd a $6 ,030 ,029 d e ficit for th e General fund . T hi s was o ur beginning point. The bud ge t s ubmitted today re fl ec ts stabl e ne t earnings for eac h utilit y and net ea rnin gs o f $4 10 ,392 in the G e nera l Fund, after re-class ifi cation of ha lf of sa les ta x receipts to res tri cted fund balance. T hi s budget contai ns no empl oyee cost-of-living ra ises in - pay. Ot he r point s we wou ld lik e to includ e for your di sc uss ion and co ns id eration for action a re the follow in g: • The Vo luntary Fire De partment has requ es te d $461,000 for a new full y-eq uipped fire e ng in e , and o th er eq uipm e nt , which is not includ ed in thi s budge t. • Reve nu e total s for th e Golf course re flect in creases in fees , as propo sed by Bobby Ha ll at initi a l presentation to the bud ge t co mmittee. • Re ve nu e totals for Adult Recreation/Sr. Services a nd for Rec reation d o not reflect any rate increases . • This budge t includ es provisio n for a $200 ,000 health in surance settl e-up , w hich m ay not be required . • Provision for the Greeno Road S id ewalk project ex penses and an 80 % matc h grant is included. • Radio System for th e Police Department is includ ed , to be funded equally between all fund s. • Provi s ion for new operating software for th e City is includ ed , to be funded by the utilities • The Ann ual Required Contribution for OPEB is inclu ded for eac h fund. Discussions need to co ntinue concerning funding. • The budget includes $146,456 in revenue from Lib rary Board for annual payment on library bridge loan. Budgeted receipt of this amount for the current year 20 IO has not been received to-date. • The emplo yee pro vided for the Fai rhop e-Pt. Clear Rotary Youth Program re mains assigned to the Water Department in the budget. We recommend di scussion of adj usting the W ater salary expense by reclassification to Community Deve lopment on a monthly basi s • Budgeted trans fers from the utiliti es to th e general fund are calculated at 64% of net earnings • Co llection fees and Administration fees paid by the utilities to th e general fund are the same as pnor year. • Decisions should be made concerning financing of capital purchases for Solid Waste co ll ection, pending outcome of out-sourcing bid . We appreciate the opportunity to be a part of the Budget Committee and to provide input for the use of City funds in creating this initial draft of the budget for 20 11 . .. ,.1 BUDGET -FISCAl \'.cAol 2J11 • l ·-1 G/L# RlYTAXES . Flf<ST QIJARTEI': OCT . : :COND ,:.UJ\RT ;:;-THIRD QU ,UlTC~ F( URnt QU.\R7ER TOTAL QUAR":'ERLY AMENDED THRU DEC. ZOl!l : \N. THI\U MAR. APR. TIIRU MAY JUL. ,HRU SEPT. 2J11 BU.>GETS FISCAL BUDGET 2010 BUDGET 2011 Real Estate Taxes l,5~0,000 2,545 ,CJO 130,000 4,223,000 4,100,000 BUDGET 2CU Automobile Taxes _____ 157,<;80 8il,'.!,i? _____ 1_1_0.;..,3_5_8 ______ 1_38_.,_244 ______ 4_88_.,_83_7 ____ 44___.1,_35_7_ TOTAL PROPERTY TAXtS TOTAL llEAL EST AT!: TAXES 1,70-,,080 2,6 23,1:i; 240,358 138,244 4,713,837 4,541,357 LOCAL TAXES 40160 BUDGET 2011 Sale; Tax 40161 BUDGET 2011 Sales Tax -Restricted 40170 40180 40190 40210 BU.luET 20U Beer Tax BUDGET 2011 \\line Tax BUDGET 2011 Liquor Tax BUDC.ET 2011 D·og iax 32~,717 :2),747 EG,770 f.,995 n,no 15 3\143 532,9;;::. 532,!)33 58,lc, 8,39:) 14,0-:;_J 11. ~2,lt; 592,256 592,256 69 ,23 5 6,397 15,Vi1 · 25 32,334 40220 40230 BUD(;;ET 2C11 Clgar~ttr. Ta x BUDG~ ?011 Lodging Tax '.i'. ,HS 65,3' ·: 125,06'.l ------~-----------------TOTAL LOCAL TAXES TOTAL LOC.\L TAA~S 1,1!,8,431 1,244,1 ;~ 1,433,286 LICENSES At:D PER MIT;i. PREP.\REP BY MAYOil/1'\EVElhiE,'TREASURY/FINANU/P ~;:·nEPAF.'. '1ENTS I 40310/20 f!UDGET ZOU Busl'l.~ss and Uq"J ~r Licenses · · · . • • · · ~~_70 6 · I l .2f$,4 i,~ 40330 BUD.GET io11 P.ara.de Permit Fees ,,SOO ' -l! 40350 bUD.CiET 2011 Bulld:~g Perm its 5J,f45 66 ,9~ 40360 !!UD§t:T ~?11 lnspe _ction Fees , 3~:,l08 tC,,0-1S 40370 BUD~;IT 2011 Bull~lng Fines }, 7.Q6 2,9~". 40380 BU.lGET 2011 Re-zoning Applications '.,;"~,'513 i" -::,2" • • 40390 BUDGET 2011 Insurance Co . Franchises ~.<40 14~,2;0 4G400 OUDC~ 2011 Clbl~ lV Fran _chlse 42,COO 42,()'):l 51,496 59,670 24,327 3,076 2,2U 1,523 42,(jOO 40410 BU.lGET 2011 Franchise fees -Cl:y prope:-ty _____ _;_· ______ ...__.__ _______ _ TOTAL LICENS~S AND f',ERM TOTAL LICENSES AND FERM ITS 16&,!-18 1,585,A.<3 184,304 FINES AND FORFEl":'URES PREPARED BY POLICE /COURT DEPARTMENTS 40540 BUDGET :.:011 Fines and Forfeitures 75 ,COO 75,0JO 40550 BUDGET 20lt Alarm Fees 540,000 540,000 77,767 9,3~6 19,965 29 35,507 15'J,737 1,373,351 SQ,3S.6 4S,077 21,,45 1,311} 53 42,000 75,000 2,188,975 2,168,962 271,959 31,728 62,86_2 90 134,211 410,384 5,289,170 1,4C0,000 7,500 2.34,526 125,228 10,000 .5,000 151,234 168,000 2,lr/1,487 300,000 1,900,000 1,900,000 282,531 32,663 73,784 113 137,946 475,470 4,802,507 1,500,000 7,500 218,632 100,286 5,916 3,059 154,410 135,580 2,125,383 375,000 -----------------------------------------TOTAL FINES AND f-ORFEITT T<;lTAL FINES/FORFEITURES 75,000 7,,00J 75,000 ADULT RECREATION SPEC IALSERVl:Es DEPARTt'1E':>i, PREPARCD BY W.ANAGER·:.uULT RECt;EA~~ON/SPECIALSERVICES 41310 41320 41325 41335 BUDGET 2011 Memberships G,300 6,8GO 5,~00 BUDGET 2011 Dance Revenue 2,300 2,800 2,400 BUDGET 2011 l,1structlon 350 625 400 BUDGET 2011 Mlscellanecus Revenue _____ ;,coo · -SC'.' · SLO TOTALAD~LTR~CREAT:ON 9,950 11,0:-:S 8,400 'ARTM ENT BUDGi;T Wll fv,l emberships 7~!··.COO BUDGET 2011 Gr~en Fees ··r,l~l BUOl::ET iOll Cart rentals r------------1"' .,Dil!L BUDf,ET i .011 Pro s,;op Sales CI TY OF FA I RHO Pt ·•:if''° l DUD~ET2011 Fro~~opSales-C stop FINANCE DEPT. ?-~~o 25,0'19 45,131 100,0CO 15,uC~ 2,51 ,) 6,9'.Al 10,000 78,979 100,000 26,250 10,QOO 16,100 § 44510 44520 44530 44540 44545 4455() 44580 49020 Buo:;~ io11 Dr lvlog ,Ran.ge . ,,LOO , !!UD_;,er:011 Golf Francoise F_e '.-'JUL l4.. 'ln1n .-·. ·-~'"' l _____ . __ 3_•·.·.',------~;.;..--BUD:~ET 2Cl1 Handica p Fees ...L1UU. • v _ 400 . TOTAL GOLF ~~~-8~1 l 192,3 , 231,529 STATE OF ALABAMA . " I 40590 BUDGET 2011 Statt Liquor Tax , ·- 40600 BUO!iET 2011 State Sales Tax -BC Steore 'r:,100 BUtl~ET :'.011 Fin. Inst. Excise 1·.!'ax:------------....;.-_.J 40610 40620 40630 40640 40650 BUDGET ;011 Mo!o_r Vehicle Licenses BUDGET +011 Oil P~od. Prlvil?ge Tax BUDGET 2011 Alaba'Tla Trus t Fund RLcelpts BUDGET 2011 Grants -Mlsc~llaneous TOTAL STATE OF ALJ\BAMA U.S. GOVERNMEW.- 40760 BUDGET :.'.011 DEA GRANTS -NO BUDGET 40830 BUDGET 2011 Grants-Federal Trail TOTAL U.5. GOVERl':f/lENT INTERESTS AND RENTS 40950 BUDGET 2011 Interest-Bank Dep0s it5 40970 BUDGET 2011 ~. l1•n i~l pal Pier Lea se-PEF. JEf IN :i'ER 40980 eUDGET 2011 Rent-.Airpcrt 40990 BUDGET 2011 Fish in g Dock Sta:t Rent 41020 BUD';ET 2011 Rent• Fau!~ner 41030 BUDGET 2011 Rent -Eastern Shor~ r.11a1 •n~ 41040 BUDGET 2011 Rent -University of s-,. Ala. THE FOLLOWING B~'DGETED BY ADULT REC/SF~:: srnv 111.AIJ .\Grn 1,365 308 9,773 (,,IX)() 2,773 ~ •• E;O :',5')0 7,0CO .,._. s.s~o • I 1,0 ,1 5G1 6,00C 1,62'.J 7,5C(l 7,0<.0 Bl? 8,175 1,~03 348 85,000 6,000 4,033 7,500 7,COO 730 75,000 4,400 2,000 650 2,500 9,550 7,200 56,413 100,QOO lfl,75::l 6,250 13,800 196,1_63 8,494 50,COO 1,1S4 59,643 360,000 360,000 6,000 3,886 10,COO 7,500 7,000 300,000 22,600 9,500 2,025 4',800 38,925 267,200 225,654 400,000 73,000 25,000 46,000 3,000 l,OU,854 817 34,589 ~.ooo 4,861 i,217 85,000 176,484 360,000 360,000 24,000 12,3U 1,280 10,000 .:>0,000 28,000 730 375,000 22,300 9,164 827 2,467 34,758 173,000 280,000 510,000 200,000 50,000 5,600 1,218,600 10,000 35,000 100,000 4,000 1,201 100,000 250,201 32,503 U,355 7,833 37,072 20,861 1,046 4Jnt:n 4 1 BUD!;ET 2011 Rent -Civic Center ; ~ ,.trl() (,5-)0 :~o :..s ,OC'O 13,COO 6,GOO 57,400 54,000 4 J BL'DO::ET 2011 R~nt -James P. Nix CP.nt~r BUDGIT 2J11 P.ent ·Park/ SidcY -al~ ,;r~as TOTl'.L INTCREST AtlD RENTS CHARGES FOR SER'J:CE 41220 41230 41240 41250 41260 41270 BUDGET 2011 Sanlta!ion Collection BUDGET :.'.011 Dog Found BUDGET :.:011 Subd ivision Fees BUDGET 2011 Utility Collections Fees BUDGET 2011 Utility Ad min. Services BUDGET 2Cll Impact Fees Recreation Dept. Income PREPARED BY RECREATION DEPT MANAGER 41745 BUDGET 2011 Recreation Dept. Memberships/Passes 41910 BUDGET 2011 Recreation Dept. Pool Memberships 41920 BUDGET 2011 Recreation Dept. Summer Camp 41930 BUDGET 20il Recreation Dept. Child Care 41940 BUDGET 2011 Recreation Dept. Miscellaneous -:-OTAL RECREATON DEPT . INCOME OTHER REVENUE :e 41645 BUDGET 2011 Beach Revenue BUDGET 2011 Sale -'Recycle Paper BUDGET 2011 Sale-Recycle Containers 41650 BUDGET 2011 Sale -Recycle Cans 41660 BUDGET 2011 Sale -Trash Cans 41665 BUDGfT 2011 Sale-Recycle Misc. and Plastics 41685 BUDGET 2011 FEM/I/STATE Disaster Pymnt 41695 41705 41755 BUDGET 2011 Severance Tax -Gas & Oil BUDGET 2011 Sale of Fixed Assets BUDGET 2011 COF ~k & Sdwlk Brck Rev 41800 BUDGET 2011 Donations 41820 BUDGET 2011 Qualifying Fees - 34S ,OJO 450 1,150 lGS,000 52S,OOO 62,499 83,748 2,000 2,500 88,248 21,000 1S7 2,670 195 3,500 8,0< .) 5,200 4,600 24,300 24,000 ____ 4_,s_~_. _____ 3_,ooo ______ 2_,soo ______ 11. ......... ooo _____ u_,29_s_ 53,91.0 46,463 49,4&6 199,022 201,965 34~,0U1 4Yl 1,075 165,000 SlS,OCJ 62,4!)3 80,816 4,900'· 1,000 86,71~. 18,00Q 143 6,0CO 195 4,700 so.~. ' 65 345,GOO ~ 165,000 525,COO 62/,99 1,098 .399 75,000 25,000 8,000 1,500 109,500 6,300 13,000 477 4,600 390 2,800 345,000 450 165,000 525,000 62,503 1.097,953 75,436 9,000 5,000 89,436 9,200 3,000 583 4,068 490 1,500 130 1,3:-;0,000 1,250 2,225 660,000 2,100,000 250,000 4,394,475 315,000 40,900 13,000 5,000 373,900 15,500 55 ,000 1,360 17,338 1,270 12,500 50,000 435 1,379,000 2,817 35,450 650,000 2,100,000 205,582 4,372,849 270,000 70,700 U,000 5,000 357,700 14,000 13,877 1,743 16,740 2,990 U,309 77,260 5,000 ,-:;, ~: .. ,, ,. BUDGET· ~I SCAL ',"EAR 2Dll G/L# FIRST QllARTCR OCT. 'i:COND QU,'RT t:{ THlim QUARTER r : URTH QUARTE:t TOTAL U,UARTERLY AMENDED THRU DEC . :,.010 JAf4. TH :":U r.llA'l . APR . THRU MAY Jl" .. THRU SEPT. 21)11 BUDGETS FISCAL BUDGET2010 BUDGET 2011 lllst.•rlca : Dlstrl:t Re venue 2,0C ~ 6,250 8,250 8,000 BUDGET 2011 Tre e Fund Donations 1'.it; 100 300 BUDGET:;'011 M lscellaneo ~s In come 10,000 49710 BU:lGET 2011 Loa ~ ?ro ceeds 1,000 ,000 49 72 0 BUDGET 2011 Lib Board Pymt on L\lan 16,456 130/{,J 146,456 130,000 49740 BUDGET2011 Community Grants TOTAL OTH.:P. REVENU~ ~4,218 2i.l,1.~; 33 ,817 18,971 308,209 1,292,219 TOTAL REVENU E 4,87e,601 7,204,7'.l(J 3,556,698 3,632,343 19,297,363 19,572,539 TRANS f-E RS 49820 BUDGET 2011 Natl•ral Gas fund ,.Q(l,100 400,")J 400,100 400,100 1,600,400 1,792 ,666 49830 BUDuET 2011 El ectric Fund r.62,454 562 ,45 1 562 ,454 562 ,454 2,249,817 1,636,964 49840 BUD.3ET2011 Water & Sewer Fund 397,271 397,27 : 397,271 397,~71 1,589,085 1,467,474 49870 BUDGET 2011 Cap ltdl Projects Fund 49880 BUDGEi 2011 Debt Service Fund 49890 BUDGET 2011 Gas Tax Fund TOTAL TRArlSFERS lf:lLrrY TOTAL UTILITYTRA:-4 :FERS 1.~s,,szs ;,,3~3,l>D 1,35!,,&25 1,359,825 5,439,30.l 4,897,104 1'GTAL REVE:'4Urs AND TRANSFERS 6,238,427 C,564,54 !; 4,916,S24 4,997.169 24,736,664 24,469,643 • ,, \.•)1 .. • . .: . . ( ~ BUDGEf -FISCAL fEA': 2011 , 2',I , ./ .. · G/L# " FIRST QUAfi",~tlOCT . -: ;ECDNQ q0,4R~t ~. THIRD QUARTER f )URTH QUAr:.'TER TOTAL QUARTERLY AMENDED THRU DE.:. 2C10 JAN. THRU MAI'. APF'. THRU MAY JIJ ' . THF.U SEPT. 20~1 BUDGETS FISCAL BUDGET 2010 ~AL FUND· POL 1CE DEPARTMENT ;/.' I• ' , a;i;,4~1 i0040 BU[l _GET 2011 ~alarle~ _ 716,';",; 716,946 836,437 3,106,765 2,490,195 50190 BUDtET 2011 Cmp_oyee Payrol) Taxes 64 ,66,S :;s,1;{ 55,427 64,665 240,183 190,500 50200 BUCGET 2011 Emplpyee Retirement Expens~ ,pv. 68 ,~f.' 68,033 79,37). 2~4,812 238,013 50210 BUDGET 2011 (mp l,Jyees Group Insurance E,9,508 133,~0 ) 139,508 148,398 566,921 487,170 50220 BUD.uET 2011 Casualty Insurance 46,21.8 46,ln 46,218 46,218 184,870 96,000 50230 BUDGET 2011 Tralr.lng/School :.t,500 11,5(0 11,500 11,500 46,000 29,000 50290 BUDGET 2011 Servi~es 1,000 1,000 1,000 1,000 4,000 3,000 50300 BUDGET 2011 City r.omputer Expense 45,040 29,3µ 5,040 5,040 84,432 100,000 50320 BUtGET 2011 Offi~e Expense 1,25'.l 1,7.~,·1 1,2 50 1,250 5,000 4,800 50340 BUDGET 2011 General Supplies 1),500 10 ,s:, 10,500 10,500 42,000 42 ,000 50360 BUDGET 2011 Gerieral Maintenance 1,500 l ,'.'O'.l 1,500 1,500 6,000 6,000 50390 BUDGET 2011 Dues & Membersh ip , 293 ].9~ 293 293 1,170 1,020 50430 BUDGET 2011 Gasc :l ne & Oil :.:1,250 21,;r:; 21,250 21,250 85,000 73 ,000 50440 . BUDGET 2011 Equ lr,. & Vet\. Repa ir :1,soo 11,S~J 11,500 11,500 46,000 45,000 50460 BUtGET 2p11 Unlfrrms ,5,943 . 5,S~3 5,943 ~.943 23,no 25,020 50470 BUDGET 2011 Cap Pur-Veh . & ~qu ·p ~7,50J 37, JO: 37,500 37,500 150,000 130,319 51215 BU::lGET 2011 NCIC Data Syste:11 ?,JOO 3,'};'."" 3,000 3,00J 12,000 12,000 51220 BUr.i:;ET 2q11 Prls~:,er _Me~ls &_ Expe•1s,; , ~?,rp.'> ~?,'JP~ 25 .c;oo 25,000 100,000 185,196 51225 BUDGET 2011 Narr >tic Purcha~e.s 1;,t 51230 BL'P,;;ET 2C11 Courf Sµppli~~ &. Expense VSJ 2,~ ~;. 2,250 2,2?0 9,000 9,504 51235 Bur,r,er :.:011 DEA ?ur.~s Purd,~~es -.. --________ .. __ ---. T::TAL POLICE DEPAr,TMLMT !lUOGn 1,343,~24 l ,1 P7,~~;'. 1,163,656 1,312,614 5,00J,922 4,167,737 GENERALFUND -FJRE CEPAR1 Mc'.NT 50040 Bli:'Gr, 2pi.1 saia(jes ,9,898 25,f,";• 25,627 2J,89S 111,05,1 413,692 50090 BUC: :iET 2011 nre f.all Payments '.J,50;) 17,£(i(I 17,500 17,~ 70,000 55 ,000 50190 B(!D~ET 2011 E'!lPiqyee Payro !I Taxes ;2,.~21 .1,9;;?, 1,992 2,324 8,631 31,647 50200 BUDGET 2011 Empl 1yee Retlreme~t Expen~e .. . ;j,"",9~--·· ;2,;~.;-2,S!i3 • 2,99J ~1,105 34,854 50219 . Blio~e:r 2011 Empbyees Group lflSUrance lJ,774 10,11; 10,774 10,n4 43,096 84,066 50220 BUq/jET 2011 Casu~:ty Insurance ,6,963 6,9C 6,969 6,%9 ,27,875 31,061 50230 BUDGET 2011 Traini ng/School 2,000 2,000 2,000 502~5 BUDGET 2011 Firemen Physicals 2.~00 2,600 2,600 50340 BUDGET 2011 General Supplies 4,000 4,0<Xl 4,000 4,!)00 ~6,000 18,000 ~0360 BUDGET 2011 Gen~ral Mal~tenance 6,250 6,2!') 6,2 50 6,250 25,000 25,000 430 BUQGET 2011 Gaso,llne & Oil 3,750 y;;c ~.750 3,T:,O 15,000 12,000 440 BUDGET 2011 Equ li,. & Veh . Repa ir 11,600 ~1.:JO? 11,8 00 11,800 47,200 45,000 50470 BUDGET 2011 Cap i\al Purch-Veh . & Equ ·p. C7,000 87,000 14,569 TOTAL FIRE DEPt.RTMEN1 BUDGET 185,85,5 91,2~5 91 ,225 98,255 466,559 769,489 GEN REAL FUND -RECREATION DiPARTMENT 50040 BUDGET 2J11 Salaries 173,847 153,~97 153,L97 178,847 664,289 677,662 50190 BUDGET 2011 Employee Payro :I Ta~es ~11,27 7 12,-.Jr 12,237 14,2n 53,028 51,841 50200 BUDGET 2911 Em'r f,,ye~ Retirement Expen;? 9,369 8,q f. 8,('31 9,369 34,800 44,809 50210 BUt:JET ~Cll Emp ,.1ye~s <::rour :nsuran~e ~t.?59 .. ,c-·, 2-l,559 24,959 99,837 126,229 L-+,-.J ,., 50220 BUDGET 2011 Casu~lty lnsu·an~~ 9,834 9P . ~.a~4 9,S'.B 39,337 10,000 50340 Bu~i;ET 2911 Gerera: ~uppl ;es . 15,687 32 ,~;)3 28,406 17,095 98,000 85,000 50360 BUC.GET 2011 Gen H al tAalnt•!'.'ancr. I ~ •• ' . ;5,'67 . .:..3,( '.i 12,030 .:1.~79 3:;,000 19,300 50430 BUuGEl 2011 Gas /J'l ne & 011 3,49R 3/-~~ .. 3,4~8 !,SOG 1i,ooo 14,000 S.:>440 BUDGET 2011 Eq ~lf '. & Ve~. Rep3lr 2,35'~ 2,g!,C 11,f.OO 4,SJO 1.5,000 20,000 50460 BUl/GE1 2011 Unit. rms 900 rie,o 200 1,100 3,000 3,000 50470 BUDuET 2Cil 1 Capi'.al Pu rch-Veh. & Equ :;::. ;1,sw 24,500 32,000 50475 BL•UGET 2011 Capi' zl Improvements ------i.d,'.100 ., ~~':.(;;, 90,000 30,000 TOTAL RtCRE,\TION DCMRTMl:l'< T 3UDGE:' ::O:.l,289 3J3,~-' J 257,()!1 3 267,867 1,li'0,791 1,113,841 GENERAL rL'ND -!ENIOn AND SPECIA:. SERVICCS 50040 BUC ;;er 2011 Safar.es 1~5,160 !10,137 90,137 105,160 ?9J,596 362,879 50190 BUDGET 2011 employee Payroil Taxes 8,191 7,02~ 7,021 6,191 30,425 27,760 50200 BUDGET 2011 Employee Retirement Expense 7,31~ 6,693 6,699 7,lllS 29,027 27,601 50210 BUDGET 2011 Employees Group Insurance 15,525 lS,62S 15,625 15,S25 52,502 53,108 50220 BUDGET 2011 Casualty Insurance 1,181 1,181 1,181 1,181 4,ID 2,496 50360 BUtGET 2011 Gen~ral Malnten ?nce 7,600 20,0.Y.i 14,5 00 1S,000 57,100 48,200 50470 BUUGET 2011 Capltll Purch -Veh. & Equip . €7,500 €7,5.i'.l 67,500 67,500 270,000 91,300 51155 BUDGET 2011 Wekome Center Ma intenance 3,000 3/)CJ 3,000 3,000 12,000 12,000 51355 BUDGET 2011 Kitch~n Supp lies 2,30J 2,8CO 2,600 2,400 10,100 15,500 51360 BUDGET 2011 Special rrograms 2,300 1,eoo 1,100 1,100 6,300 6,500 51365 BUDGET 2011 Dance Expense 2,250 2,:-0J 2,850 2,850 10,650 9,800 51370 BUDGET 2011 Go lf Expense 210 261) 260 210 940 960 51375 BUIJGET 2011 Offic~ Expense 2,500 3,('ry) 1,700 1,750 S,950 14,100 51380 BUDGET ~011 Food & Drink 300 3C'.: 300 300 1,200 1,440 '"385 BUDGET 2011 5huttie Bus Experse 2,400 2,91)() 2,2 S0 2,400 9,950 9,.300 390 BUDGET 2011 Othe r Expense 400 2;:·-:. 2,600 150 5,850 1,200 TOTAL 51'ECIA~ S~IW?C~ 5 BU'.lGET 2..8,733 iD,t:-l: 219,323 234,633 910,312 684,144 l • • s. 3 ~/) ,. , ' BUDG::T -FISU.L.Y.EAR 2011 ,-. .-, G/L# FIRST QUAR7 ~R OCT. :.ECOND QUt.R"fC J THIRD QUARTlR r >URTli QUARTER TOTAL ~Ul.!:lERLY AMENDED 11tF.U ;)EC. ;.01:i , JAN. THf,;J Mt.: ·i APR. THRU MAY ;v . THRU SEPT • .'.011 BUDG;:TS FISCAL BUi)GET2010 ~-·-RAL FUND -STREET DEPAR,MHIT ':( 50040 Bl:D(jET 2C11 Sa laries 3}2,~47 i.~3 (!~1 293,611 342,54_7 1,272,316 1,228,180 501~0 BUDGET 2011 Emp lpyee Payroll Ta xes 26,~34 22 ,,~--22,744 26,534 53,556 93 ,956 50200 BUDGET 2011 Emp!oyee Retirement Expense . 31,968 27,4G : 27,401 31,968 118,739 116,627 50210 BU::>GET 2011 [mp'.pyees Group Insurance 2-7,315 87,:11-.i 87,316 87,316 349,262 334,387 50220 BUDGET 2C11 Casu~lty _lnsurance ?l,531 21,53 ~ 21,531 21,531 86,U3 64,750 50340 BUDGET 2011 General Supplies 17,000 33 ,0C '.l 38 ,000 22,000 110,000 105,000 50360 BUDGET 2011 Gen•ral Malntenanc~ 25,000 8,000 10,000 1,000 44,000 35,000 50390 BUDGET 2011 Dues & Membersh ip :. 400 '. \-: 150 250 815 300 50430 . BUD~ET 2011 Gas ·,'.lne & Oil :11,soo 31 ,5 (,(J 31,500 31,SOO U6,000 106,000 5CW.O BUDGET 2011 Cr,ui~. & Yeh . Repa ir ?3 ,750 39 ,?_S.'l 3,3,750 33,750 140,50!) 138,000 50460 Bl:DGET 2011 U,i lfc;rms ,2,C'OO 2,~0..-' l ,500 5,500 5,300 50470 BUCiGET :<011 Capit,~I Purch -Veh . & Equip ;3,"000 -tt ..... 16,000 100,000 123,000 s ,,f c 5,05io BUD 1 GET 2_0~1 Equ ltament Rental 1,C'~~ 3,900 _soo 4,500 _2,000 51410 BUt, 3ET 20~1 St. M"aterial & Landscapln 6 b 2,500 62 ,5_G:) 62 ,500 62,spo 250,000 250,000 BUDtET 2011 Side walks ' J' . 51420 .:~-t_ .. • ... 8,7'.iO 25,000 10,000 WTAL STREET DEPARTMENT BUDG£7 '~~.295 G5N'!i,:• 65 _6,253 662,ags 2,Hl,31i 2,6U,SOO GENERAL FUND· ~ANITA riON DEPARTMCNT )."( 50040 BUD_~ET 2011 S~la ;i'es 217)00 186,r.: 186,600 217,700 808,598 711 ,563 so1go BUCGEJ 2011 Empioyee Payroll Taxes 16,883 14,'7 , 14,4"71 16,883 62,708 54,435 50200 BUi::;iET 20U Emp'oyee Retirement Expense n ,324 1a,21r· 18,2n 21,324 .79,2Q2 66,701 50210 BUDGET 2011 Emp loyee G~ou~_ Insurance ( t,522 ~1,~z; 61,522 61,SU 246,089 2U,562 50220 BUu_GET 2011 Cas1•alty Insurance 71,706 21 ,i q•; 21,706 21,706 86,8~ 75,000 50340 BUD~ET 2011 General Supplies l 1,~51) 11,;.!:} 11,250 11,:50 45,000 40,000 50430 BUDGET 2011 Gaso'ine & Oil 13,750 1~,~;_) 1.3,7,50 13,750 55,000 48,760 50440 BUC,q,ET 2011 Equ ip: & Yeh. Repair ,o;(I()() 30,9?' 30,~ 30,000 U0,000 90,000 50460 BUDGET 2011 Unlfo•ms 2,[00 18~: l,'.iOO 4,500 2,000 50470 BUDGET 2011 Ca pit al rurch-Veh. & Equ ip ::~o.'?(JO 220,000 944,000 51460 BUDGET 2011 Land / II Fees 90,WJ 90,60.J 90,000 90,000 360,000 250,000 51465 BUUGET 2G11 Landfill t-.1aint. . ~S ,000 55,000 65,000 51470 BUDGET 2011 Pu"rchases-Rtcycle Bins 2,000 2,000 2,000 51480 BUDGET 2011 Blo-D:esel Program E, p TOTAL SANITAT19N BUDGET 7~1,134 448,5.7? 449,576 485,634 2,144,921 2,562,021 GENERAL FUND -GOLF D[PART'~irnT 14,d·, 1220 BUDGET 2011 Sa lar 'es -Grounds 87,310 74,837 87,310 324,294 284,365 050 BUDGET 2011 Salari?s-Ciub House ;-4,r,29 63,!'3 ~ 63,832 74,529 276,821 242,516 50 190 BUDGET 2011 Payrc:I Tax 12,646 10,!A ) 10,840 U ,646 46,971 40,306 SJ 200 Buc:;;ET 2011 Retir:ment '.tt 683 10,~;'·1. 10,L71 10,1i71 45,297 41,642 50210 BUD~;ET 201 t lnsur~nce, E-nployee Group ~~l,185 ~4,,,s :; 34,185 34,135 136,738 115 ,1.54 50220 BUDGET 2011 Insurance, Casualty . · ;f {81 t.,yJ, 4,781 4,957 .l.9,300 34,826 )1 ' • 50340 BUDGET 2011 Operating Surplies -Grounds . ·~\644 13,~.~ t 33,435 47,301 124,694 U0,000 50350 BUDGET 2011 Sup~l;es-Club House . :,IJOO __ 1,~~,.~ l ,OCO l,GOO 4,000 5,000 50360 BUDGET 2:111 Maint-Club House/Carts :~1,1.SQ . ].,;_t: ?-,250 2,iso ·9 ,000 7,000 50390 BUDGE. 2011 Ques !. Subscript ions 1,000 1,000 50430 BUDGET 2011 Gas & Oil 3,150 3,75 ) 3,750 3,750 · 15,000 13,000 50440 BUDGET 2011 Ma lnl-Grounds/(qulpment 3,760 7,.: ,-. 11,979 7,964 31,048 25,000 50460 BUDGET 2011 Uniforms 500 !,C', 1,000 1,000 50470 BUDGET 2011 Cap ital Purch-Veh . & Equ ip 28 ,000 28,000 50570 BUDGET 2011 f,dv . & Promotion 3,000 ~,(}) 3,0')() 3,000 U ,000 U ,000 54540 BUD:;ET 2011 Cost-Pro Shop Sales 9,900 s,~"O 17,375 U,375 49,500 100,000 54545 BUDGET 2011 C.ost-Pro Shop Sales-Cus t om Orders 4,125 1,€3:.: 6,600 4,lli 16,500 TOTAL GCLF BUCGEr 3[,8,C62 247,1 0.: 279,734 306,263 1,141,163 1,041,809 GENERAL FUND -STAFF AGENCIE5 & APPROPRIATIONS 51820 BUDGET 2011 Pub li c Library g1,2so 141,250 141,2~0 141,250 565,000 565,000 51870 BUDGET 2011 The Haven 16,2 50 16,250 16,251 16,251 65,002 65,000 51880 BUDGET 2011 Airport Appropr lat:on 15,000 15,(\()() 15,000 15,000 ro,ooo n ,ooo 51890 BUDGET 2011 Air port Appropriation-Debt S£r1 ice ~S,281 55,,~--55,281 55,281 Ul,U4 225 ,356 TOTAL APPROPRIATIOTJ DUDGET ,:..7,781 227,7U 227,782 227,782 911,U6 927,356 DEBT srnv:cE 50465 BUDGET 2011 Lease/Purchase I l '•,241 llo,2' t U6,241 U6,241 504,.964 452,138 50955 BUDuET 2011 Trans to Debt Service Fund ~41,142 241,H:t 241 ,142 241,142 964,570 1,298,166 50980 BUDjET 2011 Loan :·er Library 1 i,456 130,C~ 146,456 162,9U TOTAL DEBT SERVICE E.UDGET 3 ·,;,( 10 491,3,fa 367,383 367,383 1,615,990 1,913,216 TOTAL EXPrnsrs S,f ;J,157 !>,207,:04 4,937,400 6,139,351 22,137,311 21,518,792 TOTAL REVENUES Alm HANSFERS 6,2.>l!,427 ____ _J!~G1,~t 4,916,~24 4,992,1:;9 24,735,664 24,469,643 EXCESS RE'✓ENUES OVER EXPErlScS 36 ,,llu 3,33/,L ti L (20,876) (1,147,182) 2,599,354 2,950,851 TRANSFER TO RESERVES-SALES TAX (2,188,%~) {1,900,000) TRANSIT HUB (24,000) 410,392 1,026,851 •.I • ,. ',L ...... t· . I CITY OF FAIRHOPE DEBT SERBICE -FY 2008 GENERAL FUND BOND ISSUES 2002 GOW 2007 GOW NOTES PAYABLE Note Payable/ Hancock Bank (Ann ual Payment) LEASE PAYMENTS E-One Pumper (Annual pmt) Caterpillar Backhoe Loader (6/2007) (annual payment) Caterpillar Wheel Loader (9/2006) Back Hoe Loader Sand Rakes , Mowers 70 Golf Carts Library Loan TOTAL DEBT SERVICE 7/14 /2010 N. Wilson MONTHLY ANN UAL DEBT SERVICE DEBT SERVICE 36 ,117 .65 433 ,411 .801 44 ,263 .18 531 ,158 .16 96 4 ,570 29 ,000 .00 313 .063 .001 313 ,063 25 ,659 .39 11,407.42 1,692 .76 20 ,313 .12 960 .00 11 ,520 .00 191 ,901 5 ,032 .00 60 ,984 .00 5 ,168 .09 62 ,017 .00 1.469 ,534 146,456 .00 146 ,456 1,615 ,990 122 ,233 .68 CAPITAL PURCHASES -GENERAL FUND FISCAL YEAR 2011 DEPARTMENT BUDGETED AMOUNT 10 -General Administration $15 ,000 Truck for Meter Department $15 ,000 IT De12artment {Ci!J'. Com12uter Ex12ense 1-10-50300} Video/DVR Equipment 30 ,000 $205 ,700 Police Radio Equipment (1/4 share) 112 ,500 Computer upgrades & replacements 63 ,200 $205 ,7 00 15 -Pol ice $150 ,000 CorrectionsVideo Surveillance System 25 ,000 Patrol Ford F-150 25 ,000 Investigations SUV 26 ,000 Patro l Sedan 23 ,500 Corrections Ja il Control Board 22 ,500 Corrections North Grill Gate on Sally Port 7 ,820 Other Correction or Police equip . if needed 20 ,180 $150 ,000 20 -Fire $87 ,000 SCBA Equipment 40 ,000 Training room 47 ,000 $87 ,000 25 -Recreation $24 ,500 Vehicles & Equipment (50470): One Zero Turn Mower 12 ,000 One Reel Mower 12 ,500 $24 ,500 Capital Improvements (50475): $90 ,000 Replace o ld Gym floor 48 ,000 Paint Pool Facility interior 17 ,000 Plaster/paint Baby Pool 25 ,000 $90 ,000 30 -Senior and Sgecial Services $270 ,000 Nix Center Roof 70 ,000 Civic Center Fire Alarm & Sensor Upgrade 20 ,000 Nix Center Fire Alarm System Upgrade 20 ,000 Welcome Center Fire Alarm System 15 ,000 Welcome Center Roof & Windows 75 ,000 Civic Center Stage Floor 20 ,000 Civic Center , Welcome Ctr. HNAC Upgrades 50,000 $270 ,000 35 -Street $100 ,000 Sign Machine 7 ,000 International 4900 Dump Truck 19,000 Church Street Drainage & Pipe Project 15 ,000 Drainage project @ Oak & Bancroft 15 ,000 Mosquito Sprayer project 8 ,000 Founders Drive Culvert Project 13,000 Plan Dev . For Formosan Termite Program 10 ,000 Community Park Repairs & Fencing 15 ,000 102 ,000 40 -Sanitation $220,000 White Used Tractor Autocar 55 ,000 International 4900 repairs 45 ,000 Garbage Cans 15,000 Transfer Station Repairs 25 ,000 416 B CAT backhoe repair 10 ,000 Trash Transfer station 45,000 Leaf Sucker truck body 25 ,000 220,000 50 -Golf $28 ,000 200 Gallon Self-Contained Sprayer $28,000 Community Development Budget 2010 -2011 C ity Event Ex pe nses Fall Mark e t Expenses $ 1000 Adv e rti s in g, music , posters , banners WABF Advertising . $1000 Hal loween Safety, Chri stm as parad e s po nsor, Mardi Gras s pot s, etc . Fran Morley Contract $5 ,000 Contract writing, city sketch es, C urrent s, Employee news lett e r , mi sc press re lea ses Veterans Day $1 ,000 Car magn ets, decorations , plaques Tree Lighting $40 ,000 Stage rental , entertainment, snow machines , so und , tree li ght s NYE $15 ,5 00 Band , tent s, DJ , party favors , children entertainment., fir ewo rk s Emp loyee Christmas Party $7 ,5 00 Employee luncheon Holiday Decorations $1,000 M isc . decorations as neede d for float , etc. Santa Saturday $500 Advertising, candy canes for santa, entertainment Christmas Parade $5 ,000 Candy , santa throws Mayor Prayer Breakfast Table flowers Mardi Gras Port-o-lets $500 $5 ,000 Arbor Day $1 ,000 Tent, heater rental , beautification plaques Earth Day $500 Port-o-lets Volunteer Week $1 ,000 Cards, reception Baldwin Pops Sound $3,000 Sound and Port-o-lets for sunset concerts, July 4th concert Summer Farm Market $2,000 Advertising, banners, posters, music June Walking Tours $1,000 Posters, banners, advertising , bus if needed for art tour July 4 th $10,000 Fireworks, banners, tent for Baldwin pops , port-o-lets FEEF/B ooster Golf Contri butio n $10,000 Cart and Green Fees for tournaments DTM Contribution $15 ,000 Contribution to tourism brochure Page I ot I Gregg Mims From: Fire Chief Sent: Tuesday , May 11, 2010 11 :15 AM To: Gregg Mims Cc: Jimmy Cluster Subject: As Per Our Conversation Greg, Per HMR total construction cost to build our station will be somewhere around 1 .13 million . If we can get the city of Fairhope to release our impact fees at the beginning of the new fiscal year I will propose to our members that the Fire Department pursue a loan out to provide the additional funding . Thanks , John A Saraceno Fire chief Fairhope Volunteer Fire Department 7/14/2010 -GAS FUND BUDGET -FISCAL VEAR 2011 G/L# FIRST QUARTER SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED BUDGET OCT. THRU DEC. 2010 JAN. THRU MAR. 2011 APR. THRU MAY 2011 JUL THRU SEPT. 2011 BUDGETS FISCAL 2011 2010 OPERATING REVENUES 42010 Sale of Natural Gas 1,050,000 2,800,000 1,420,000 960,000 6,230,000 6,390,000 42030 Sale of N .G. -Joint line 343,000 943,000 335,000 345,000 1,966,000 2,041,075 49010 Interest Earned 15,778 49040 Miscellaneous Revenue 2,250 2,250 2,250 2,250 9,000 9,811 49080 Community Dev Revenue 225 225 225 225 900 312 TOTAL OPERATING REVENUES 1,395,475 3,745,475 1,757,475 1,307,475 8,205,900 8,456,976 OPERATING EXPENSES 50020 Pur Power-Natural Gas 715,000 1,585,000 305,000 240,000 2,845,000 2,679,000 50025 Collection Costs/Rev Dept 40,623 40,623 40,623 40,623 162,492 162,500 50026 Administrative Costs 174,999 174,999 174,999 174,999 699,996 700,000 50040 Salaries-Oper & Maint-includes adj for capitalized labor 169,061 144,909 144,909 169,061 627,940 613,485 50190 Payroll Taxes 15,487 13,275 13,275 15,487 57,523 58,407 50200 Retirement Expense 20,029 17,168 17,168 20,029 74,394 73,600 50210 Insurance Employees Grp 49,880 49,880 49,880 49,880 199,518 186,008 50215 Required Contrib. -OPEB 3,473 3,294 3,052 26,892 36,711 36,711 50220 Casualty/Workers Comp Ins 18,605 18,605 18,605 18,605 74,421 45,750 50230 Training/School/Travel 3,600 3,600 3,600 3,600 14,400 16,800 50250 Trustee Fees 162 1,326 346 1,833 1,833 50270 Audit & Accounting CITY OF FAIRHOPE 2,000 9,907 293 12,200 12,200 50280 Legal Fees FINANCE DEPT. 1,809 706 208 200 2,924 3,152 50290 Services-Exel Acct&Legal 12,300 12,300 12,300 12,300 49,200 34,070 50300 City Computer Expen se JUL 14 2010 6,000 6,000 6,000 6,000 24,000 27,524 50320 Office Supplies 900 900 900 900 3,600 3,594 50330 Postage 8,700 8,700 8,700 8,700 34,800 34,000 50340 Operating Supplies 13,500 13,500 13,500 13,500 54,000 55,215 50360 Ma int -Buildings 2,250 2,250 2,250 2,250 9,000 8,450 50365 Ma int -Plant 24,500 25,500 25,500 25,500 101,000 101,066 50380 Telephone 3,648 5,648 3,472 3,472 16,240 16,074 50390 Dues-Memberships-Subscr 7,200 1,500 2,500 11,200 4,500 50430 Gasoline and Oil 10,500 10,500 10,500 10,500 42,000 44,177 50440 Maint -Vehicles & Equip 9,900 9,900 9,900 9,900 39,600 38,515 50460 Uniforms 750 750 750 750 3,000 2,700 50490 Community Dev Projects 18,500 18,500 18,500 18,500 74,000 87,500 50500 Depreciation 70,738 70,738 70,738 70,738 282,951 322,140 50510 Interest 10,671 11,638 9,775 12,901 44,985 45,382 I 'GAS FUND • BUDGET -FISCAL YEAR 2011 G/L # 50520 50530 50540 5 2010 52 0 20 52025 5 20 30 Rental -Other Bond Issue Ex p en se Electrici ty Di st o f Jo i nt Re venu e Daph ne 3% Rev Tax Exp Sp anish Fo rt Fra n ch ise TX APSC Inspect ion Fee EARNINGS FROM OPERATIONS 50920 Transfers to General Fund Net Earnings TOTAL EXPENSES FIRST QUARTER OCT. THRU DEC . 2010 1,500 390 450 12,000 1,620 8,700 5,700 1,445,145 (49,670) 400,100 (449,770) SECOND QUARTER JAN . THRU MAR . 2011 1,500 391 450 12,000 1,620 8 ,700 2,286,276 1,459,199 400,100 1,059,099 THIRD QUARTER FOURTH QUARTER APR . THRU MAY 2011 J UL. THRU SEPT . 2011 1,500 1,500 392 393 450 450 12,000 14,000 1,620 1,620 8,700 8,700 988,766 985,088 768,709 322,387 400,100 400,100 368,609 (77,713) TOTAL QUARTERLY BUDGETS FISCAL 2011 6,000 1,566 1,800 50,000 6,480 34,800 5,700 5,705,275 2,500,625 1,600,400 900,225 64% of earn i ngs AMENDED BUDGET 2010 5,524 1,567 1,767 6,000 30,000 5,000 5,464,211 2,992,765 1,792,666 1,200,099 59.90% ELECTRIC FUND • ' BUDGET -FISCAL YEAR 2011 G/L# REVENUE & TRANSFERS FIRST QUARTER OCT . SECOND QUARTER JAN. THIRD QUARTER APR. FOURTH QUARTER JUL. TOTAL QUARTERLY AMENDED BUDGET THRU DEC. 2010 THRU MAR . 2011 THRU MAY 2011 THRU SEPT. 2011 BUDGETS FISCAL 2011 2010 OPERATING REVENUES 42510 Sale of Electric Energy 4,235,925 4,474,596 4,244,570 6,322,735 19,277,827 19,110,125 42520 Revenue Late Charges 62,172 60,672 45,297 34,437 202,578 175,000 42530 Pole Rental-Telephone Co 20,757 20,757 28,000 42540 Pole Rental-Cable T .V. 14,122 14,122 16,200 42550 Pole Rental-Riviera 426 426 446 42560 Temp Service Charges 300 300 300 300 1,200 1,225 49010 Interest Earned 2,163 727 4,335 6,594 13,819 18,000 49030 Insurance Claim 49040 Miscellaneous Revenue 9,000 9,000 9,000 9,000 36,000 36,000 49060 Connection Fees 7,200 7,200 7,200 7,200 28,800 42,000 49080 Community Dev Revenue TOTAL REVENUES BUDGETED FOR 2011 4,316,760 4,587,800 4,310,703 6,380,266 19,595,529 19,426,996 OPERATING EXPENSES 50020 Purchased Power-Electricity for Resale 1,974,528 2,632,556 2,847,591 3,793,641 11,248,317 11,784,705 50025 Collection Costs/Revenue Dept . 29,250 29,250 29,250 29,250 117,000 117,000 50026 Administrative Costs 174,999 175,000 175,000 175,001 700,000 700,000 50040 Salaries-Oper & Maint-includes adj for capitalized labor 226,000 155,000 170,000 210,000 761,000 768,734 50190 Payroll Taxes 19,523 16,734 16,734 19,523 72,515 71,431 50200 Retirement Expense 25,305 21,690 21,690 25,305 93,991 90,012 50210 Insurance Employees Grp 51,563 51,563 51,563 51,563 206,251 186,008 50215 Required Contrib. -OPEB 4,052 3,843 3,973 31,786 43,655 42,830 50220 Casualty/Workers Comp Ins CITY OF FAIRHOPE 31,912 31,912 31,912 31,912 127,649 111,800 50230 Training/School/Travel FI NANCE DEPT. 1,900 1,000 3,500 6,400 12,400 50250 Trustee Fees 162 1,326 1,487 1,500 50270 Audit & Accounting JUL 14 2010 2,000 9,907 3,445 180 15,532 12,000 50280 Legal Fees 4,500 4,500 4,500 4,500 18,000 49,992 50290 Services -Exel Acct&Legal 1,000 26,000 26,000 53,000 134,000 50300 City Computer Expense 8,400 8,400 8,400 8,400 33,600 48,000 50320 Office Supplies 1,200 1,200 1,200 1,200 4,800 5,004 50330 Postage 9,750 9,750 9,750 9,750 39,000 37,680 50340 Operating Supplies 37,500 37,500 37,500 37,500 150,000 159,996 50345 X-ltem Supplies 9,000 12,000 7,500 9,000 37,500 50350 Mech Shop Non WO Supplies 15,000 15,000 15,000 15,000 60,000 50360 Maint -Buildings 1,350 1,350 1,350 1,350 5,400 6,996 50365 Maint -Plant 75,000 75,000 75,000 75,000 300,000 249,996 50380 Telephone 4,500 4,500 4,500 4,500 18,000 15,000 50390 Dues -Memberships-Subscr 500 500 500 1,500 6,600 50400 Miscellaneous 750 750 750 750 3,000 500 50410 Cash Short Over J ELECTRIC FUND • BUDGET -FISCAL YEAR 2011 G/L# FIRST QUARTER OCT. SECOND QUARTER JAN. THIRD QUARTER APR. FOURTH QUARTER JUL. TOTAL QUARTERLY AMENDED BUDGET REVENUE & TRANSFERS THRU DEC. 2010 THRU MAR. 2011 THRU MAY 2011 THRU SEPT . 2011 BUDGETS FISCAL 2011 2010 50420 Bad Debts 22,500 22,500 22,500 22,500 90,000 60,000 50430 Gasoline and Oi l 9,000 9,000 9,000 9,000 36,000 36,000 50440 Maint -Vehicles & Equip 3,000 3,000 3,000 3,000 12,000 20,004 50460 Uniforms 3,900 3,900 3,900 3,900 15,600 12,000 50490 Community Dev Projects 18,500 18,500 18,500 18,500 74,000 150,000 50500 Depreciation 139,728 139,728 138,312 135,479 553,248 549,000 50510 Interest 20,911 21,867 22,639 26,214 91,632 96,000 50520 Rental -Other 1,500 1,500 1,500 1,500 6,000 12,000 50230 Bond Issue Expense 955 956 956 952 3,819 3,816 50560 Credit Card Process Fees 4,104 4,025 3,751 2,329 14,209 12,000 50580 Bank Fees 43 128 171 300 50590 Lease on cc terminals 240 274 246 155 915 780 52510 Utilities for city use 230,000 265,000 250,000 320,000 1,065,000 1,130,085 TOTAL EXPENSES BUDGETED FOR 2011 3,162,083 3,817,382 4,018,456 5,082,269 16,080,190 16,694,169 EARNINGS FROM OPERATIONS 1,154,677 770,418 292,247 1,297,997 3,515,339 2,732,827 50920 Transfers to General Fund 562,454 562,454 562,454 562,454 2,249,817 1,636,964 Net Earnings 592,223 207,964 (270,207) 735,543 1,265,522 1,095,863 64.00% 59.90% WATER AND WASTE WATER FUND • iilUDGET · FISCAL YEAR 2011 G/L# FIRST QUARTER SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED BUDGET OCT. THRU DEC. 2010 JAN. THRU MAR. 2011 APR . THRU MAY 2011 JUL. THRU SEPT. 2011 BUDGETS FISCAL 2011 2010 WATER DEPARTMENT· DEPT. 10 OPERATING REVENUES 43010 Water Sales 1,187,347 1,114,132 1,418,262 1,775,000 5,494,741 5,480,000 43020 Revenue Sewer Charges 43030 Tel Comp Antenna Ren 36,000 36,000 36,000 36,000 144,000 165,000 49010 Interest Earned 1,438 497 690 689 3,314 19,500 49040 Miscellaneous Revenue 827 1,994 600 600 4,021 10,000 49060 Connection Fees 69,950 99,300 54,050 51,700 275,000 200,000 49080 Community Dev Revenue 3,448 (317) 25 3,156 TOTAL REVENUES BUDGETED FOR 2011 1,299,010 1,251,606 1,509,627 1,863,989 5,924,232 5,874,500 OPERATING EXPENSES 50020 Pur Power-Elec 63,894 64,000 75,000 75,000 277,894 345,000 50025 Collection Costs/Rev Dept 60,207 60,207 60,207 60,207 240,828 240,825 50026 Administrative Costs 113,751 113,751 113,751 113,751 455,004 455,000 50040 Salaries -Oper & Maint-includes adj for capitalized labor 170,337 146,003 146,003 170,337 632,681 540,088 50190 Payroll Taxes 13,653 11,703 11,703 13,653 50,712 42,808 50200 Retirement Expen se 17,680 15,154 15,154 17,680 65,668 53,944 50210 Insurance Employees Grp 40,185 40,185 40,185 40,185 160,741 137,304 50215 Required Contrib . • OPEB 10,000 10,000 10,000 10,000 40,000 39,770 50220 Casualty/Workers Comp In s 17,040 17,040 17,040 17,040 68,161 82,240 50230 Training/School/Travel CITY OF FA IRHOPE 1,500 2,500 1,500 5,500 5,500 50250 Tru stee Fees FINA NCE DEPT. 3,486 1,383 4,869 2,990 50270 Audit & Accounting JUL 14 2010 1,300 6,437 63 7,800 7,800 50280 Legal Fees 3,600 3,600 3,600 50290 Services-Exel Acct&Legal 6,339 5,206 2,076 2,076 15,697 15,000 50300 City Computer Expense 2,688 4,548 4,242 3,522 15,000 15,000 50320 Office Supplies 251 341 1,068 390 2,050 2,050 50330 Po stage 5,133 6,102 6,108 5,336 22,679 19,000 50340 Operating Supplies 6,174 13,318 9,373 6,135 35,000 35,000 50360 Maint · Bldg s 481 519 4,425 2,996 8,421 10,000 50365 Ma int• Water System/Plant 38,991 41,255 83,025 91,510 254,781 256,500 50380 Telephone 8,563 17,460 26,023 26,000 50390 Dues/Memberships 639 6 525 2,055 3,225 3,800 50400 Miscellaneous 50430 Gasoline and Oil 9,285 5,215 9,500 14,000 38,000 35,000 50440 Ma int • Vehicles & Equip 13,082 12,568 8,700 7,650 42,000 39,271 50460 Uniforms 3,000 100 3,100 3,000 50490 Community Developemnt 18,500 18,500 18,500 18,500 74,000 87,500 50500 Depreciation 104,049 104,049 104,049 104,049 416,196 417,750 WATER AND WASTE WATER FUND . ,BUDGET -FISCAL YEAR 2011 G/L# 50510 50520 50530 50580 53010 Interest Rental -Other Bond Issue Bank Fees Chemicals and Testing EARNINGS FROM OPERATIONS 50920 Transfer to General Fund Net Earnings Net Earnings FIRST QUARTER OCT. THRU DEC. 2010 67,461 8,938 8,787 96 11,000 TOTAL EXPENSES BUDGETED FOR 2011 826,491 472,519 397,271 75,248 SECOND QUARTER THIRD QUARTER JAN. THRU MAR. 2011 APR . THRU MAY 2011 44,019 55,332 683 2,344 3,516 21,000 89,023 785,597 888,506 466,009 621,121 397,271 397,271 68,738 223,850 FOURTH QUARTER TOTAL QUARTERLY AMENDED BUDGET JUL. THRU SEPT. 2011 BUDGETS FISCAL 2011 2010 55,332 222,144 225,596 13,001 22,622 35,000 3,516 18,163 12,090 104 200 200 87,505 208,528 255,000 940,694 3,441,287 3,449,626 923,295 2,482,945 2,424,874 397,271 1,589,085 1,467,474 526,024 893,860 957,400 PERCENT TRANSFER 64 .00 % 60 .52% WATER AND WASTE WATER FUND - OUDGET -FISCAL YEAR 2011 G/L# FIRST QUARTER SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED BUDGET OCT . THRU DEC. 2010 JAN. THRU MAR . 2011 APR. THRU MAY 2011 JUL. THRU SEPT . 2011 BUDGETS FISCAL 2011 2010 WASTE WATER DEPARTMENT -DEPT. 20 OPERATING REVENUES 43010 Water Sales 43020 Revenue Sewer Charges 800,000 800,000 800,000 800,000 3,200,000 2,825,900 43030 Tel Comp Antenna Ren 43040 Interest Earned-Pl Assess 49010 Interest Earned 868 269 375 37S 1,887 10,500 49040 Miscellaneous Revenue 49060 Connection Fees 50,863 50,863 50,863 50,863 203,452 280,000 49070 Connection Fees -City ROA 20,000 49080 Community Dev Revenue TOTAL REVENUES BUDGETED FOR 2011 851,731 851,132 851,238 851,238 3,405,339 3,136,400 OPERATING EXPENSES 50020 Pur Power-Elec 93,122 100,000 103,000 103,878 400,000 345,000 50025 Collection Costs/Rev Dept 32,418 32,418 32,418 32,418 129,672 129,675 50026 Administrative Costs 61,251 61,251 61,251 61,251 245,004 245,000 50040 Salaries -Oper & Maint-i ncludes adj for capitalized labor 121,278 103,953 103,953 121,278 450,462 502,868 50190 Payroll Taxes 9,544 8 ,181 8,181 9,544 35,451 39,273 50200 Retirement Expense 12,357 10,591 10,591 12,357 45,896 49,489 50210 Insurance Employees Grp 26,016 26,016 26,016 26,016 104,062 108,483 5021S Required Contrib . -OPEB 5,354 5,354 5,354 5,354 21,416 21,415 50220 Casualty/Workers Comp Ins 10,421 10,421 10,421 10,421 41,685 46,260 50230 Training/School/Travel 600 2,100 1,300 4,000 4,000 50250 Trustee Fees 1,877 2,568 4 ,445 1,610 50270 Audit & Accounting 700 3,465 65 4,230 4,200 50280 Legal Fees 9,031 13,023 636 636 23,326 14,400 50290 Services -Exel Acct&Legal 9,871 1,135 1,035 12,041 15,000 50300 City Computer Expense 2,500 2,328 2,544 2,541 9,913 15,000 50320 Office Suppl ies 136 183 649 696 1,664 2,050 50330 Postage 2,769 4,500 3,900 5,296 16,465 19,000 50340 Operating Supplies 2,553 9 ,939 8,200 12,001 32,693 35,500 50360 Ma int -Buildings 167 91 3,084 4,615 7,957 10,000 50365 Maint -Plant 61,295 127,467 93,905 46,631 329,298 285,000 50390 Dues-Memberships-Subscr 651 570 1,221 1,330 50430 Gasoline and Oil 3,039 8,832 7,070 13,131 32,072 35,000 50440 Maint -Vehicle s & Equip 1,000 3,500 6,720 9,727 20,947 24,729 50460 Uniforms 2,700 300 200 3,200 3 ,000 50500 Depreciation 127,170 127,170 127,170 127,177 508,687 547,250 50210 Interest 91,901 115,134 102,762 102,761 412,558 474,404 50520 Rental -O ther 4,800 250 5,050 5,000 3 WATER AND WASTE WATER FUND • BUDGET· FISCAL YEAR 2011 G/L# 50530 53010 Bond Issue Expense Chemicals & Testing Net Earnings FIRST QUARTER OCT. THRU DEC. 2010 37,671 TOTAL EXPENSES BUDGETED FOR 2011 731,541 120,190 SECOND QUARTER JAN. THRU MAR. 2011 10,632 73,350 864,803 (13,671} '-{ THIRD QUARTER FOURTH QUARTER APR. THRU MAY 2011 JUL. THRU SEPT. 2011 5,273 5,273 137,964 137,964 861,062 854,136 (9,824) (2,898} TOTAL QUARTERLY BUDGETS FISCAL 2011 21,178 386,949 3,311,542 93,797 AMENDED BUDGET 2010 18,910 310,000 3,312,846 (176,446} PROPOSED BUDGET (r'II\A 0 ARED TO ADJUSTED BUDGET : 2011 2011 Proposed Budget 2011 Adjusted Budget G/L Code Salaries Payroll Taxes Retirement Expense Group Insurance Casualty Insurance Training/School Services Computer Expense Office Supplies General Supplies General Maintenance Dues & Memberships Gasoline & Oil Equipment & Vehicle Repair Uniforms Capital Purchases -Veh & Equip NCIC Data System Prisoner Meals & Expenses Court Supplies $5,546,094.00 -$5,034,593.00 $511,501.00 2011 Proposed Budget #50040 $3,183,859.00 #50190 $243,565.00 #50200 $302 ,355.00 #50210 $533,544.00 #50220 $192,444 .00 #50230 $68,250.00 #50290 $4,000.00 #50300 $92,427 .00 #50320 $13,000.00 #50340 $125,916 .00 #50360 $16,000.00 #50390 $1,170.00 #50430 $90,000.00 #50440 $60,000.00 #50460 $27 ,270 .00 #50470 $481 ,894.00 #51215 $12,000 .00 #51220 $88,400 .00 #51230 $10,000.00 $5,546,094.00 ***2011 BUDGET INCREASE AS COMPARED TO 2010 2011 Adjusted Budget: $5,034,593.00 2010 Amended Budget: $4,368,080.00 2011 Budget Increase: $666,513.00 Dispatch : Salaries Payroll Taxes Retirement Medical Insurance Worker's Comp & Unemployment TOTAL : 2011 Budget increase less Dispatch $360,645 .72 $27,589.40 $30,435 .54 $57,504.72 $2,078.44 $478,253.82 $188,259 .18 2011 Adjusted Increase/ Justification Budget Decrease $3,106,765.00 -$77,094.00 Dispatch transferred to Police ; Chief & Cpt. Increase; New C/O's; New Officer $240,183.00 -$3,382.00 Dispatch transferred to Police; Chief & Cpt. Increase; New C/O's $294,812 .00 -$7,543.00 Dispatch transferred to Police ; Chief & Cpt. Increase; New C/O's $593,591.00 $60,047.00 Cost of Medical Insurance $184,870.00 -$7,574.00 Casualty Insurance of $111 ,000 plus $80,135 for workers comp. (HR) $46,000.00 -$22,250.00 All officers are required to have 20 CEU's; training for C/O's $4,000.00 $0.00 $84,432 .00 -$7,995.00 $40,000 CAD ; $24,272 Investigations car computers; $8,500 Cartridges $5,000.00 -$8,000.00 Provide supplies for Officers, Dispatchers, & Administration $42,000.00 -$83,916.00 Ammunition , Police gear, computer mount equipment, Radios $6,000.00 -$10,000.00 General upkeep of P.D. building $6,000; Jail main. $5,000; Cover Fence $5,000 $1,170.00 $0.00 Ch ief Associat ion dues, Polygraph dues, FBI & NOTA dues $85,000.00 -$5,000.00 $46,000.00 -$14,000.00 Vehicle, Gun, Taser , camera, & Radio repair; Radar recertification $23,770 .00 -$3,500.00 Uniforms for all Police employees -$23 ,770 Police Dept .; $3,500 Corrections $150,000 .00 -$331,894.00 New Radio System ; Vehicle for Petties, new officer & Investigations $12,000 .00 $0.00 NCIC monthly fee $100,000.00 $11,600.00 Inmate meals, doctors visits, & medication $9,000.00 -$1,000.00 $5,034,593.00 -$511,501.00 2011 Adj1...,.""' Budget (by FAC) 2010 Adjusted Budget G/L Code Salaries Payroll Taxes Retirement Expense Group Insurance Casualty lnsu ranee Training/School Services Computer Expense Office Supplies General Supplies General Maintenance Dues & Memberships Gasoline & Oil Equipment & Vehicle Repair Uniforms Capital Purchases -Veh & Equip NCIC Data System Prisoner Meals & Expenses Court Supplies #50040 #50190 #50200 #50210 #50220 #50230 #50290 #50300 #50320 #50340 #50360 #50390 #50430 #50440 #50460 #50470 #51215 #51220 #51230 2011 Budget Increase compared to 2010: Dispatch: Salaries Payroll Taxes Retirement Medical Insurance Worker's Comp & Unemployment TOTAL: 2011 Budget increase less Dispatch FAIRHOPE POI ICE DEPARTMENT BUDGET COMPARISC >R FYE 2010 AND FYE 2011 $5,034,593.00 -$4,368,080.00 $666,513.00 2010 Amended Budget $2,625,253 .00 $203,135.00 $238,227.00 $564,996.00 $165,190.00 $38,883.00 $3,167.00 $100,000.00 $3,959.00 $32,000.00 $3,932.00 $672.00 $88,523.00 $45,187.00 $15,510.00 $130,319.00 $7,345.00 $92,278.00 $9,504.00 $4,368,080.00 $666,513.00 $360,645 .72 $27,589.40 $30,435.54 $57,504.72 $2,078.44 $478,253.82 $188,259.18 2011 Adjusted Budget $3,106,765.00 $240,183.00 $294,812.00 $593,591.00 $184,870.00 $46,000.00 $4,000.00 $84,432 .00 $5,000.00 $42,000.00 $6,000.00 $1,170.00 $85,000.00 $46,000.00 $23,770 .00 $150,000.00 $12,000.00 $100,000.00 $9,000.00 $5,034,593.00 Increase Justification $481,512.00 Dispatch transferred to Police; Chief & Cpt. Increase; New C/O's $37,048.00 Dispatch transferred to Police; Chief & Cpt. Increase; New C/O's $56,585.00 Dispatch transferred to Police; Chief & Cpt. Increase; New C/O's $28,595.00 Cost of Medical Insurance decreased (HR) $19,680.00 Casualty Insurance of $111,000 plus $80,135 for workers comp. (HR) $7,117.00 All officers are required to have 20 CEU's; training for C/O's $833 .00 -$15,568.00 $40,000 CAD; $24,272 Investigations car computers; $8,500 Cartridges $1,041.00 Provide supplies for Officers, Dispatchers, & Administration $10,000.00 Ammunition, Police gear, computer mount equipment, Radios $2,068.00 General upkeep of building $498.00 Chief Association dues, Polygraph dues, FBI & NOTA dues -$3,523.00 $813.00 Vehicle, Gun, Taser, camera, & Radio repair; Radar recertification $8,260.00 Uniforms for all Police employees $19,681.00 New Radio System; Vehicle for Petties, new officer & Investigations $4,655.00 NCIC monthly fee $7,722.00 Inmate meals, doctors visits, & medication -$504.00 $666,513.00 T. Hoskins -July 13, 2010 -- City of Fairhope Expenditures Worksheet GIL# I Amended Budget20 10 Budget2010 POLICE DEPARTMENT 50040 Salaries -Total 2,490 ,195 2,625 ,253 Regular Salaries Overtime Special Events 50190 Employee Payroll Taxes 190,500 203 ,135 50200 Employee Retirement Expense~ 238 ,013 238 ,227 50210 Employee Group Insurance 487,170 564,996 50220 Casualty Insurance 96,000 165 ,190 50230 Training/School 29 ,000 38 ,883 50290 Services 3,000 3,167 50300 City Computer Expense 260,000 100,000 50320 Office Supplies 4,800 3,959 50340 General Supplies 50,000 32 ,000 50360 General Maintenance 6,000 3,932 50390 Dues & Memberships 1,020 672 50430 Gasoline & Oil 73 ,000 88 ,523 50440 Equip . & Veh. Repair 45,000 45 ,187 50460 Uniforms 25 ,020 15,510 50470 Cap Pur -Veh & Equ ip 267,689 130,319 51215 NCIC Data System 12 ,000 7,345 51220 Prisoner Meals & Expense 185,196 92 ,278 51225 Narcotic Purchase 0 0 51230 Court Suoolies & Expense 9,504 9 ,504 51235 DEA Fund Purchases 0 0 TOTAL POLICE DEPARTMENT 4,473,107 4,368,080 -FAIRHOPE POLICE DEPARTMENT PROPOSED BUDGET FYE 2011 2011 PROPOSED OCT NOV DEC JAN BUDGET 3 ,106,765 238 ,982 238,982 358 ,473 238,982 2,934 ,537 127,228 45 ,000 240 ,183 18,476 18,476 27,713 18,476 294,812 22 ,678 22 ,678 34 ,017 22,678 593,591 49 ,466 49 ,466 49 ,466 49 ,466 184,870 15 ,406 15,406 15 ,406 15 ,406 46 ,000 3,833 3,833 3,833 3,833 4 ,000 333 333 333 333 84 ,432 41 ,680 1,680 1,680 25 ,952 5 ,000 417 417 417 417 42 ,000 3,500 3,500 3 ,500 3,500 6 ,000 500 500 500 500 1,170 98 98 98 98 85,000 7,083 7,083 7,083 7,083 46,000 3,833 3 ,833 3,833 3,833 23 ,770 1,981 1,981 1,981 1,981 150,000 12,500 12 ,500 12,500 12 ,500 12,000 1,000 1,000 1,000 1,000 100,000 8,333 8,333 8 ,333 8,333 0 0 0 0 0 9 ,000 750 750 750 750 0 0 0 0 0 5,034,593 430,849 390,849 530,916 415,121 FEB MAR APR MAY JUN JUL AUG SEP 238,982 238 ,982 238 ,982 238,982 238 ,982 358 ,473 238,982 238 ,982 18,476 18 ,476 18 ,476 18 ,476 18 ,476 27 ,713 18,476 18,476 22,678 22,678 22,678 22 ,678 22,-678 34 ,017 22,678 22,678 49,466 49,466 49,466 49,466 49 ,466 49,466 49 ,466 49 ,466 15 ,406 15,406 15,406 15 ,406 15,406 15 ,406 15,406 15,406 3,833 3,833 3,833 3,833 3 ,833 3,833 3,833 3 ,833 333 333 333 333 333 333 333 333 1,680 1,680 1,680 1,680 1,680 1,680 1,680 1,680 417 417 417 417 417 417 417 417 3,500 3,500 3,500 3,500 3 ,500 3 ,500 3 ,500 3,500 500 500 500 500 500 500 500 500 98 98 98 98 98 98 98 98 7 ,083 7 ,083 7,083 7 ,083 7,083 7,083 7,083 7,083 3,833 3,833 3,833 3,833 3,833 3,833 3,833 3 ,833 1,981 1,981 1,981 1,981 1,981 1,981 1,981 1,981 12,500 12,500 12,500 12 ,500 12,500 12 ,500 12 ,500 12,500 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 8 ,333 8 ,333 8 ,333 8,333 8 ,333 8 ,333 8,333 8 ,333 0 0 0 0 0 0 0 0 750 750 750 750 750 750 750 750 0 0 0 0 0 0 0 0 390,849 390,849 390,849 390,849 390,849 530,916 390,849 390,849 T. Hoskins-Revised on Ju 13 2010 FAIRHOPE POLICE DEPARTMENT BUDGET -FYE 2011 Justification Sheet Description 50230 -Training Investigations Dispatch & Administration Patrol SWAT Special Operations Corrections Internal Affairs Chief Conferences Approximate Cost $5 ,000 .00 $7,500 .00 $27,550 .00 $5,200 .00 $2 ,700 .00 $15,000 .00 $300 .00 $5,000 .00 $68,250 .00 Investigations -Training for Investigators and polygraph recertification Dispatch & Administration -Training for all Dispatchers in order for them to remain proficient in modern dispatching techniques Patrol -Training for 19 Police Officers; required to maintain 20 hours of CEU's SWAT -Monthly firearms training and to attend SWAT courses Special Operations -Attend FBI National Academy, leadership and ethics training, and interview and interrogation Corrections -Provide Jail training for 14 Corrections Officers Internal Affairs -Annual training in order to stay current on internal affairs issues Chief of Police and the Assistant Chief are required to maintain 20 hours of CEU's each. 50300 -Computer Expense Dispatch CAD/RMS System Patrol SWAT Special Operations Internal Affairs Investigations Corrections Printer cartridges for entire Department $10,635 .00 $40,000.00 $200.00 $245.00 $125 .00 $450 .00 $24,271 .95 $8,000 .00 $8,500.00 $92,426.95 Dispatch -Computer monitors, wireless keyboards with mouse, wireless headsets and adapters, Think Station computers CAD/RMS -For lease purchase of system . This system will put us in compliance with State & Federal regulation on the electronic submission of crime data. Patrol -Keyboard , mouse, and discs SWAT -Software, power cord extension , memory stick, and discs Special Operations -Wireless keyboard and mouse Internal Affairs-Due to dealing with confidential & sensitive information a printer is needed in th.e office; current printer is 9 yrs old Investigations -Purchase Toughbook in-car computers to be mounted in investigation vehicles Corrections -Computer & Printers are over 5 years old and in need of replacement. They run 24 hours a day, 7 days a week. Employees Current Full Time Current Part Time Additional Required Overtime planned ' Dept: # Justification % Justification Dept Head Initials _______ Superintendents Approval _____ _ Justification Sheet FAIRHOPE POLICE DEPARTMENT BUDGET -FYE 2011 Description Approximate Cost 50320 -Office Supplies Supplies for entire Department $8,000.00 File folders , pens, paper, notepads, paper clips, staples, radio logs, complaint Corrections 50340 -General Su lies Dispatch Equipment SWAT Ammo Police Gear Investigations Investigations Inmate Supplies Jail Appliances Handheld Video Camera (Jail) Radios Graffix Material Animal Control Internal Affairs First Aid Equipment General 50360 -General Maintenance General Upkeep of building Corrections Corrections 50390 -Dues & Memberships Chief Association Dues Polygraph Membership FBI National Academy NOTA Membership ep : cards, DVD's, CD's, labels, sex offender postcards, corrections tape, end-tab folders, envelopes, message pads, hi-lighters, tape, binders, binder clips $5,000.00 Office supplies to run the jail to include 2 new chair (current chairs are falling apart), $13,000.00 pens, paper, cartridges , file folders , end-tab folders , staples, paper clips $2,400.00 ergonomic chairs that are designed for 24 hour use; will reduce fatigue and prevent injuries $24,379.60 Tasers & cartridges, flashlights , bulbs & batteries, alcosensors & tubes, & pepper spray $15,000.00 Replace damaged ballistic shields, worn out tactical vests, smoke & gas canisters, targets , helmets & headsets $25,000.00 Duty ammo, Swat ammo, and gun qualification ammo $14,300.00 Equipment for new officers and to purchase 4 ballistic vests $9,636.75 Mounting equipment for in-car computers $9,636 .75 (5 vehicles) $7,500.00 Supplies for investigating crimes i.e. impression kit, hair dryer, tape, fingerprint hinge kits chalk, vacuum $6,000.00 Inmate uniforms, shoes, hygiene/grooming tools, change old , cracking mats per Health Dept $9,000.00 Replace worn out refrigerator, dryer, 3 freezers, 4 commercial microwaves; some over 5 .,,.,,, "'d $1,000.00 Video camera is necessary for documenting inmate behavior problems & irate inmates $4,800.00 Replace 4 broken radios , buy 2 additional radios, and replacement batteries $1 ,500.00 Graphics for patrol vehicles $1,200.00 Euthanize animals and general shelter supplies $500.00 Heavy duty locking file cabinet to keep files safe; digital camera -current camera broken $1,700.00 Provide first aid equipment to all sworn officers -34 Officers $2,000.00 Cover general supplies such as cleaning & bathroom supplies $125,916.35 $6,000.00 Repairs for normal wear and tear of building; general upkeep $5,000.00 Repaint Jail per Health Dept., maintenance of cell door locks, new yard equipment $5,000 .00 Cover & raise fence in yard to prevent escape; last 2 escapes were over the fence (per DOJ) $16,000.00 $600.00 $200.00 $220.00 $150.00 $1,170.00 Justification Sheet FAIRHOPE POLICE DEPARTMENT BUDGET -FYE 2011 Description Approximate Cost 50440 -Vehicle & E Corrections Gun Repair Taser Repair Radio Repair Radar Repair & Recertification In-Car Camera Repair General Vehicle Repair 50460 -Uniforms Special Operations -FBI Academy uniforms Investigations Patrol Division -20 Patrol Officers SWAT -17 SWAT Officers Administration & Dispatch Corrections Internal Affairs $10,000 .00 Repairs to cameras, appliances & control board (spent 9K in 2009) $2,000.00 $2,000 .00 $2,000.00 $2,150.00 $2,500.00 $39,350.00 $60,000.00 $950.00 $7,200.00 $9,870.00 $3,000.00 $2,500.00 Uniforms for Chief & Assistant, Administration, Dispatch $3,500.00 Uniforms for 14 Corrections Officers at $250 each $250.00 $27,270.00 50470 -Ca ital Purchases -Vehicles & E ui ment Radio System $352,074 .00 Current system does not meet national standard regulations. There are, Investigation Vehicle Jail Control Board Jail Video Surveillance System North Grille Gate Patrol -vehicle for new officer Patrol -vehicle for Captain Joe Petties spots within Fairhope where officers cannot communite with each other, which is a huge safety concern. $26,000.00 Fred King -current vehicle constantly under repair (will give current car to Jail) $22,500.00 Board constantly in need of repair-spent 9K in 2009 (controls all cell doors , intercom system , & camera system in jail) $25,000 .00 Current system is unreliable & outdated ; constant need of repair $7,820 .00 Replace north grille gate that no longer works -needed during summer months due to the heat in the sally port (South door is also not working. Need cover placed on gate and maintenance) $23,500.00 Vehicle for new patrol officer $25,000.00 Captain Joe Petties has been without a vehicle for over 6 months and has been driving his personal vehicle to work. -----$481,894.00 Dept: Dept Head Initials ____ _ Superintendents Approval ______ _ Justification Sheet Description FAIRHOPE POLICE DEPARTMENT BUDGET -FYE 2011 Approximate Cost 51220 -Prisoner Meals & Expenses Inmate Meals Inmate Doctor Visits & Medication $64,400.00 $24,000.00 $88,400.00 Inmate meals are ordered twice a week at $1,200 each time (52 weeks @$1,200 = $64,400). Inmate medical expenses have to be paid by us. A registered nurse reports to the Jail twice a week at $80 per visit ($80 x 2 visits a week= $160 a week x 52 weeks= $8,320). Doctors and dentists visit and medication for previous year was $11,680. We can not refuse any request from inmates for medical attention . Current Full Time Current Part Time Additional Required Overtime planned Dept # Justification % Justification Dept Head Initials _____ _ Superintendents Approval _________ _ I I FAIRHOPE POLICE DEPARTMENT -CAPITAL PURCHASES -5-YEAR PLAN YEAR I YEAR Y:EA1{ YEAR I YEAR >RIORITY - :PARTMENT REQUESTS JUSTIFICATION 2011 2012 2013 2014 2015 2011 1 Communications Radio System Several dead spots preventing communication with officers -Huge safety concern $352,074 2 Corrections Video Surveillance System Maintain safe, secure jail; current system outdated, unreliable, record t i me limited $25,000 3 Patrol Ford F-150 -State Bid Captain Petties has been without a vehicle for 6 months & currently drives his personal vehicle to work $25,000 4 Investigations SUV SUV for King -current vehicle is constantly being repaired, it will be given to Jail $26,000 5 Patrol Patrol Sedan Vehicle for new officer $23,500 6 Corrections Jail Control Board Controls Locking/unlocking of cell doors; under constant repair -spent $9K in 2010 $22,500 7 Corrections North Grill Gate on Sally Port Replace grill gate; no longer works, will not roll up or down $7,820 $481,894 2012 1 K-9 Unit Trained Service Dog Replace K-9 Mojo due to retirement; Length of service for K-9's is 5 years $0 $13 ,000 2 Patrol Patrol Sedan Replace high mileage unit over 200,000 miles $0 $25 ,500 3 Fire Bay Doors Replace bay doors at Fire Station 2 $0 $25 ,000 4 Animal Control Storage Building Build 250 Sq . Ft. storage building for storage including pluming for washer/dryer $0 $10,000 5 Animal Control Kitchen Remodel New cabinets; replace tile floor that's has started to come up $0 $10,000 6 Fire Station Repair & Upgrades Worn down roof and metal $0 $100,000 $183,500 2013 1 Administration Construct Additional Building Growthh of Dept.; relocate Dispatch; Polygraph room; Crime lab; Patrol offices $0 $0 $1 ,000,000 Furnish and equip additional building $0 $0 $500,000 2 Communications New Dispatch Center Dispatch center poorly located; inefficient design; furniture $0 $0 $86,500 3 Patrol 4 Patrol Sedans Replace high mileage units over 200,000 miles $0 $0 $106,000 4 Special Oper.ations Traffic Enforcement Equipment Replacement of Computer hardware, Speed Sensors, Traffic Accident Training $0 $0 $10,500 $1,703 ,000 2014 1 K-9 Unit Trained Service Dog Replace K-9 Nitro due to retirement; Length of service for K-9's is 5 years $0 $0 $0 $13,000 2 Administration M idsize Vehicle Replace Chief Sanders vehicle $0 $0 $0 $15,000 3 Investigations SUV Vehicle for new investigator $0 $0 $0 $36,500 4 Speciat Operations Speed Detection Device Monitor traffic concerns; measure road conditions $0 $0 $0 $19,500 $84,000 ~s 1 Tra~-=---Firearms Training System (FATS) -Simulated tactical training system $0 $0 $0 $0 $69,300 2 Train1ng SUV Full size police vehicle for firearms & training unit $0 $0 $0 $0 $29,000 3 Fire Truck Need new service truck for maintenance use $0 $0 $0 $0 $15,000 4 Patrol 3 Patrol Sedans Replace high mileage units over 200,000 miles $0 $0 $0 $0 $79,500 $192 ,800 Date Tuesday 6/3/10 4-5 PM 6/4/10 thru 6/30/10 6/22/10 thru 7/9/10 Preparing Fairhope's 2011 Budget Activity Opening remarks by Council President Mixon Presentation by Stan Grubin for Budget Committee Budget templates provided to all organizations by Rose Fogarty Department Heads create monthly budget projections for each G/L account, and secure concurrence of Functional Suprintendent . All completed Budget Templates delivered to Rose Fogarty ( no later than 30 Jul) for combining into total Budget format. Note : Throughout budget process Rose is both su pport person and reality tester. 7 /2/10 Capital Requirements review underway by FAC 7 /12/10 Gillespie & Mims review Total Budget thru and make any final revisions . Letter recording changes to Dept Heads. 7/13/10 7/14/10 thru 7/21/10 7/22/10 thru 7/23/10 7/26/10 Budgets presented to Budget Committee in Final form by Dept Heads Gregg Mims to create schedule for Budget reviews in Public Mtgs . Reviews to be completed by July 21. Any revisions incorporated in Budget Comm approved budget and incorporated in final version communicated to originators ' in final form . Budget Committee transmits final budget version to FAC Attendees Budget Committee Department Heads Messrs Mims and Gillespie Lisa Hanks Rose Fogarty & Nancy Wilson Department Heads Gille spie & Mims Rose Fogarty Information item Gillespie & Mims Budget Committee Department Heads Gille spie & Mims Gillespie & Mims Rose Fogarty Budget Committee FAC , Gillespie and Mims Community Development Budget 2010-2011 City Event Expen ses Fal l Market Expenses $1000 Advertising, music , posters , banners W ABF Advertising $1000 Halloween Safety, Christmas parade sponsor, Mardi Gras spots , etc. Fran Morley Contract $5 ,000 Contract writing, city sketches, Currents, Em ployee newsletter, misc press releases Veterans Day $1 ,000 Car magnets , decorations , p laques Tree Lighting $40 ,000 Stage rental , entertainment, snow machines, sound, tree lights NYE $15 ,500 Band, tents , DJ, party favors , children entertainment, fireworks Employee Christmas Party $7 ,5 00 Emp loyee luncheon Holiday Decorations $1 ,000 Misc. decorations as needed for float , etc. Santa Saturday $500 Advertising, candy canes for santa, entertainment Christmas Parade $5 ,000 Candy , santa throws Mayor Prayer Breakfast $500 Table flowers Mardi Gras $5 ,000 Port-o-lets Arbor Day $1 ,000 Tent, heater rental, beautification plaques Earth Day $500 Port-o-lets Volunteer Week $1 ,000 Cards , reception Baldwin Pops Sound $3 ,000 Sound and Port-o-lets for sunset concerts , July 4th concert Summer Farm Market $2 ,000 Advertising , banners , posters, music June Walking Tours $1 ,000 Posters , banners , advertising, bus if needed for art tour July 4th $10 ,000 Fireworks, banners, tent for Baldwin pops , port-o-lets FEEF/Booster Golf Contribution $10 ,000 Cart and Green Fees for tournaments DTM Contribution $15 ,000 Contribution to tourism brochure Welcome Center $15 ,000 Supplies , misc upgrades as necessary Website Maintenance $12 ,000 More interactive programming, upgrades , page turner program City Sketches $12 ,000 (print 1000 each quarter and place on webpage) Total $165,500 Community Appropriations Ecumenical Ministries BCEDA Chamber RYC Total GRAND TOTAL $10,000 $10,000 $6 ,000 $30 ,000 $56,000 $221,500 ($73,833 per utility) • IUDGET -FISCAL YEAR 2011 G/L# 'ROPERTY TAX ES FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED THRU DEC . 2010 JAN. THRU MAR. APR. THRU MAY JUL. THRU SEPT . 2011 BUDGETS FISCAL BUDGET 2010 10030 10040 BUDGET 2011 Real Estate Tax es BUDGET 2011 Automob i le Taxe s "OTAL PROPERTY TAXES .OCAL TAXES TOTAL REAL ESTATE TAXES 10160 BUDGET 2011 Sales Tax CITY O F FAI RHO PE 10161 BUDGET 2011 Sale s Tax -Rest ri cted FINA CE DEPT. 10170 BUDGET 2011 Beer Tax JUL 14 2010 10180 BUDGET 2011 Wine Tax 10190 BUDGET2011 Liquor Tax 10210 BUDGET 2011 Dog Tax 10220 BUDGET 2011 Cigarette Tax 10230 BUDGET2011 Lodging Tax ·or AL LOCAL TAXES TOT AL LOCAL TAXES 1,550,000 157,080 1,707,080 523 ,747 523 ,747 66,770 6,995 13,770 15 34,143 69,245 1,238,431 2,545,000 83 ,155 2,628,155 532 ,972 532 ,959 58,187 8,390 14,074 21 32 ,167 65,333 1,244,102 130,000 110,358 240,358 592 ,256 592 ,256 69 ,235 6,997 15,053 25 32,394 125,069 .ICENSES AND PERMITS PREPARED BY MAYOR/REVENUE/T REASURY/FINANCE/P & Z DEPARTMENTS 1,433,286 51 ,496 59 ,670 24,327 10310/20 BUDGET 2011 Bus i ness and Liquor Lic enses 10330 BUDGET 2011 Parade Perm it Fees 10350 BUDGET 2011 Bu il d i ng Permits 10360 BUDGET2011 Inspection Fee s 10370 BUDGET 2011 Building Fines 10380 BUDGET 2011 Re-zoning Appl icat ions 10390 BUDGET 2011 Insurance Co . Franch ises 10400 BUDGET 2011 Cable TV Franchise 10410 BUDGET 2011 Fr anchise fee s-C ity property "OTAL LICENSES AND PERM TOTAL LICENSES AND PERMITS 9,706 7,500 58 ,845 39 ,108 2,706 1,513 5,440 42 ,000 166,818 1,288,442 66 ,934 40,048 2,908 1,222 144,270 42 ,000 1,585,823 3,076 2,212 1,523 42 ,000 :1NES AND FORFEITURES PREPARED BY POLICE /COURT DEPARTMENTS 184,304 75,000 (0540 BUDGET 2011 Fines and Forfe itures 75 ,000 75,000 (0550 BUDGET 2011 Alarm Fees iOTAL FINES AND FORFEITU TOTAL FINES/FORFEITURES 75,000 75,000 75,000 \DULT RECREATION SPECIAL SERVICES DEPARTMENT PREPARED BY MANAGER ADULT RECREATION/SPECIAL SERVICES (1310 BUDGET 2011 Memberships 6,300 6,800 5,100 I 4 ,225,000 4,100,000 138,244 488,837 441,357 138,244 4,713,837 4,541,357 540,000 2,188,975 1,900,000 540,000 2,188,962 1,900,000 77,767 271,959 282,531 9,346 31 ,728 32 ,663 19,965 62 ,862 73 ,784 29 90 113 35 ,507 134,211 137,946 150,737 410,384 475,470 1,373,351 5,289,170 4,802,507 50,356 1,400,000 1,500,000 7,500 7,500 49,077 234,526 218,632 21,745 125,228 100,286 1,310 10,000 5,916 53 5,000 3,059 151,234 154,410 42 ,000 168,000 135,580 164,541 2,101,487 2,125,383 75,000 300,000 375,000 75,000 300,000 375,000 4,400 22 ,600 22 ,300 • ~ SUDGET -FISCAL VEAR 2011 G/L# FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED THRU DEC. 2010 JAN. THRU MAR. APR. THRU MAY JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 (1320 BUDGET2011 Dance Revenue 2,300 2,800 2,400 2,000 9,500 9,164 (1325 BUDGET2011 Instruction 350 625 400 650 2,025 827 (1335 BUDGET 2011 Miscellaneous Revenue 1,000 800 500 2,500 4,800 2,467 TOTAL ADULT RECREATION 9,950 11,025 8,400 9,550 38,925 34,758 iOLF DEPARTMENT -4510 BUDGET 2011 Memberships 225,000 25 ,000 10,000 7,200 267,200 173,000 -4520 BUDGET 2011 Green Fees 45 ,131 45,131 78,979 56,413 225,654 280,000 -4530 BUDGET 2011 Cart Rentals 100,000 100,000 100,000 100,000 400,000 510,000 -4540 BUDGET 2011 Pro Shop Sales 15,000 15,000 26,250 18,750 75,000 200,000 -4545 BUDGET 2011 Pro Shop Sales -Cust om 6,250 2,500 10,000 6,250 25,000 -4550 BUDGET2011 Driving Range 9,200 6,9 00 16,100 13,800 46,000 50,000 -4580 BUDGET 2011 Golf Franchise Fee -9020 BUDGET2011 Handicap Fees 2,500 300 200 3,000 5,600 TOTAL GOLF 396,831 192,331 231,529 196,163 1,041,854 1,218,600 TATE OF ALABAMA -0590 BUDGET 2011 State Liquor Tax 817 817 10,000 -0600 BUDGET 2011 State Sales Tax -ABC Store 8,100 9,820 8,175 8,494 34,589 35,000 -0610 BUDGET 2011 Fin . Inst. Excise Tax 50,000 50,000 100,000 0620 BUDGET 2011 Motor Vehicle Licenses 1,365 1,040 1,303 1,154 4,861 4,000 -0630 BUDGET 2011 Oil Prod. Privilege Tax 308 561 348 1,217 1,201 -0640 BUDGET2011 Alabama Trust Fund Receipts 85,000 85 ,000 100,000 0650 BUDGET 2011 Grants -Miscellaneous TOT AL ST ATE OF ALABAMA 9,773 11,420 95,642 59,648 176,484 250,201 I. S. GOVERNMENT -0760 BUDGET 2011 DEA GRANTS -NO BUDGET 0830 BUDGET2011 Grants-Federal Trail 360,000 360,000 TOTALU.S. GOVERNMENT 360,000 360,000 NTERESTS AND RENTS -0950 BUDGET 2011 Interest-Bank Deposits 6,000 6,000 6 ,000 6,000 24,000 32,503 -0970 BUDGET 2011 Municipal Pier Lease-PER JENNIFER 2,773 1,620 4,033 3,886 12,312 12,355 -0980 BUDGET 2011 Rent -Airport 1,280 1,280 • iUDGET -FISCAL YEAR 2011 G/L# FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOT AL QUARTERLY AMENDED THRU DEC. 2010 JAN. THRU MAR. APR. THRU MAY JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 0990 BUDGET 2011 Fishing Dock St a ll Rent 10,000 10,000 7,833 11020 BUDGET2011 Rent -Faulkner 7 ,500 7,500 7,500 7,500 30,000 37,072 -1030 BUDGET2011 Rent -Eastern Shore Marine 7,000 7,000 7,000 7,000 28,000 20,861 -1040 BUDGET 2011 Rent -University of So . Ala. 730 730 1,046 "HE FOLLOWING BUDGETED BY ADULT RECLSPEC SERV MANAGER -1060 BUDGET2011 Rent - Civic Center 11,400 25,000 13,000 8 ,000 57,400 54,000 1070 BUDGET2011 Rent -James P. Nix Center 6 ,500 8,000 5,200 4 ,600 24,300 24,000 -1080 BUDGET 2011 Rent -Park/ Sidewalk Areas 700 4,800 3,000 2,500 11,000 12,295 TOTAL INTEREST AND RENTS 43,153 59,920 46,463 49,486 199,022 201,965 :HARGES FOR SERVICE 1220 BUDGET2011 Sanitation Collection 345,000 345,000 345,000 345 ,000 1,380,000 1,379,000 1230 BUDGET2011 Dog Pound 450 450 900 450 2,250 2,817 1240 BUDGET 2011 Subdivis ion Fees 1,150 1,075 2,225 35,450 1250 BUDGET 2011 Uti lity Collections Fees 165,000 165,000 165,000 165,000 660,000 650,000 1260 BUDGET 2011 Uti l ity Admin . Serv ices 525,000 525,000 525,000 525,000 2,100,000 2,100,000 1270 BUDGET 2011 Impact Fees 62 ,499 62,499 62,499 62 ,503 250,000 205,582 TOTAL CHARGES FOR SERVICE 1,099,099 1,099,024 1,098,399 1,097,953 4,394,475 4,372,849 .ecreation De~t. Income PREPARED BY RECREATION DEPT MANAGER 1745 BUDGET 2011 Recreation Dept. Memberships/Passes 83 ,748 80,816 75 ,000 75,436 315 ,000 270,000 1910 BUDGET2011 Recreat ion Dept. Pool Membersh i ps 2,000 4 ,900 25 ,000 9,000 40,900 70,700 1920 BUDGET2011 Recreation Dept. Summer Camp 8 ,000 5,000 13,000 12,000 1930 BUDGET 2011 Recreation Dept. Child Care 1940 BUDGET 2011 Recreation Dept. M iscella neous 2,500 1 ,000 1,500 5 ,000 5,000 TOTAL RECREATON DEPT. INCOME 88,248 86,716 109,500 89,436 373,900 357,700 ffHER REVENUE 1 610 BUDGET2011 Beach Revenue 6 ,300 9 ,200 15,500 14,000 1640 BUDGET2011 Sale -Recycle Paper 21 ,000 18,000 13 ,000 3 ,000 55 ,000 13,877 1645 BUDGET2011 Sale-Recycle Conta i ners 157 143 477 583 1,360 1,743 1650 BUDGET2011 Sale -Recycle Cans 2,670 6 ,000 4 ,600 4,068 17,338 16,740 1660 BUDGET2011 Sale -Trash Can s 195 195 390 490 1,270 2,990 1665 BUDGET 2011 Sale-Recycle M isc. a n d Plast ics 3,500 4 ,700 2,800 1,500 12,500 12,309 3 -~UDGET -FISCAL YEAR 2011 G/L# FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED THRU DEC. 2010 JAN. THRU MAR. APR. THRU MAY JUL. THRU SEPT . 2011 BUDGETS FISCAL BUDGET 2010 (1685 BUDGET 2011 FEMA/STATE Di saster Pymnt (1695 BUDGET 2011 Severance Tax -Gas & Oil 50,000 50,000 77,260 (1705 BUDGET2011 Sale of Fixed Assets 5 ,000 (1755 BUDGET 2011 COF Bk & Sdwlk Brck Rev 240 65 130 435 (1800 BUDGET 2011 Donations 11820 BUDGET 2011 Qualifying Fees 11830 BUDGET2011 Historical District Revenue 2,000 6,250 8,250 8,000 11850 BUDGET 2011 Tree Fund Donations 100 100 300 19040 BUDGET2011 M iscellaneou s Income 10,000 19710 BUDGET 2011 Loan Proceeds 1,000,000 -9720 BUDGET2011 Lib Board Pymt on Loan 16,456 130,000 146,456 130,000 -9740 BUDGET 2011 Community Grants TOTAL OTHER REVENUE 44,218 211,203 33,817 18,971 308,209 1,292,219 TOTAL REVENUE 4,878,601 7,204,720 3,556,698 3,632,343 19,297,363 19,572,539 .RANSFERS -9820 BUDGET 2011 Natural Gas Fund 400,100 400,100 400,100 400,100 1,600,400 1 ,792,666 -9830 BUDGET 2011 Electric Fund 562,454 562,454 562,454 562,454 2,249,817 1,636,964 -9840 BUDGET2011 Water & Sewer Fund 397,271 397,271 397,271 397,271 1,589,085 1,467,474 -9870 BUDGET2011 Capital Projects Fund -9880 BUDGET 2011 Debt Service Fund 9890 BUDGET 2011 Gas Tax Fund ·oTAL TRANSFERS UTILITY TOTAL UTILITY TRANSFERS 1,359,825 1,359,825 1,359,825 1,359,825 5,439,302 4,897,104 TOTAL REVENUES AND TRANSFERS 6,238,427 8,564,545 4,916,524 4,992,169 24,736,664 24,469,643 4- • - BUDGET -FISCAL YEAR 2011 FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED G/L# THRU DEC . 2010 JAN. THRU MAR. APR. THRU MAY JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 :iENERAL FUND -ADMINISTRATIVE iALARIES -ACCOUNT NUMBERS 50060 -50180 50060 BUDGET 2011 Mayor 15,000 15,000 15,000 15,000 60,000 60,000 50070 BUDGET 2011 Council 10,075 10,075 10,075 10,075 40,300 40,300 50080 BUDGET 2011 Administrative 321,668 275,716 275,716 321,668 1,194,769 1,128,640 50120 BUDGET2011 Judge & Court Cler k 28,562 24,481 24,481 28,562 106,086 111,804 50130 BUDGET 2011 Mechanics 52 ,041 44,606 44,606 52 ,041 193,294 193,361 50140 BUDGET 2011 Bldg. & Zoning 155,347 133,155 133,155 155,347 577,003 656,386 50150 BUDGET 2011 Janitor 15,050 12,900 12,900 15,050 55,900 56,383 50160 BUDGET 2011 Beach Labor 2,000 6,000 8 ,000 7,072 50180 BUDGET 2011 Revenue 159,909 137,065 137,065 159,909 593,949 583,948 50190 BUDGET 2011 Employee Payroll Taxes 58,813 50,411 50,411 58,813 218,448 217,099 50200 BUDGET 2011 Employee Retirement Expense 69,680 59,725 59,725 69,680 258,810 253,103 50210 BUDGET 2011 Employee Med ical Insurance 143,241 143,241 143,241 143,241 572,962 531,340 50215 BUDGET 2011 Required Contrib-OPEB 44,575 42,276 39,168 345,109 471,127 471,127 50110 BUDGET 2011 Attorney 6,000 6 ,000 6,000 6,000 24,000 24,000 50220 BUDGET 2011 Casualty Insurance 67 ,282 67,282 67 ,282 67,282 269,127 182,001 50230 BUDGET 2011 Tra i ning/School 19,188 16,288 20,763 12,563 68,800 70,000 50250 BUDGET2011 Trustee Fees 3 ,548 3,548 15 ,000 50270 BUDGET 2011 Aud it 3,548 10,719 10,762 12,683 37,712 33 ,500 50280 BUDGET 2011 Legal 1,493 107,320 62,872 94,155 265,840 300,000 50290 BUDGET2011 Serv ices (Exel . Acct. & Legal) 5,244 3,463 8 ,131 13,162 30,000 50,000 50300 BUDGET2011 City Computer Expense 90,975 45,375 31,475 37,875 205,700 20,000 50320 BUDGET 2011 Office Supplies 4 ,086 4 ,086 4 ,086 6 ,750 19,009 25,000 50330 BUDGET 2011 Postage 764 1,436 354 354 2,908 2,000 50340 BUDGET 2011 General Supplies 14,207 14,207 12,773 13,640 54,827 60,000 6 • 3UDGET -FISCAL YEAR 2011 G/L# FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED THRU DEC. 2010 JAN . THRU MAR. APR . THRU MAY JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 50360 BUDGET 2011 General Mainte nance 4 ,639 4 ,796 7 ,185 17,706 34,326 35,000 50380 BUDGET 2011 Telephone 10,000 10,000 10,000 10,000 40,000 46,000 50390 BUDGET 2011 Dues & Membershi p 2,870 2,920 1,825 17,385 25 ,000 22,004 50400 BUDGET 2011 M i scellaneous 500 50440 BUDGET 2011 Equipment & Veh icle Repa i rs 3,000 50460 BUDGET2011 Un iforms 1,000 1,000 500 50470 BUDGET 2011 Capital Purch -Veh . & Equ i p 15,000 15,000 277,511 50480 BUDGET 2011 Land Purchase -Man ley Rd . 50560 BUDGET 2011 Credit Card Process i ng Fees 4 ,500 4 ,500 4,500 4 ,500 18,000 24,000 50580 BUDGET 2011 Bank Fees 4 ,000 4,000 4 ,000 4 ,000 16,000 14,000 50585 BUDGET 2011 Printing 1,500 9,000 1,500 1,500 13,500 6 ,000 50590 BUDGET 2011 Lease CC terminals 88 87 87 88 350 51000 BUDGET 2011 Recording Fees Pa i d 50 75 75 75 275 500 51020 BUDGET 2011 Auto Allowa ne e 1,200 1,500 1 ,650 1,650 6,000 6 ,000 51025 BUDGET 2011 Colony Rent 10,000 10,000 10,000 51030 BUDGET 2011 Publications/Newspapers 1,200 1,500 2,000 2,000 6,700 10,000 51045 BUDGET 2011 Election Expense 1,000 1,000 2,000 2,000 51050 BUDGET 2011 COF Book & Sidewalk Br ick 600 51060 BUDGET 2011 Historical District Expense 1,000 2,000 3 ,000 5,000 51085 BUDGET 2011 County Prisoner Expense 3 ,000 3 ,000 3 ,000 3 ,000 12,000 11,000 51150 BUDGET2011 Fishermen's Wh arf Maint. 2,000 2,000 2,000 51165 BUDGET2011 City Hall Maint. 5,000 5,000 3 ,000 51170 BUDGET2011 Beach Repairs & Ma i nt. 250 4 ,569 3,463 2,664 10,946 10,000 51980 BUDGET2011 GREENO RD PROJ 52040 BUDGET 2011 Grant Expenditu re s 52045 BUDGET 2011 ALDOT Spring Ru n Si dewalk 450,000 450,000 ~ -BUDGET -FISCAL VEAR 2011 G/L# 52055 52060 BUDGET 2011 NRCS Project BUDGET 2011. Dog Park Proje ct 52080 BUDGET 2011 Sales Tax Collect ion Charges 'OTAL BUDGET GENERAL FUND DEPARTMENT 10 -ADMINISTRATION FIRST QUARTER OCT. SECOND QUARTER THRU DEC. 2010 JAN . THRU MAR. 8,500 8,500 1,3 45 ,544 1,290,273 1 THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED APR. THRU MAY JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 8,500 8,500 1,225,374 2,176,024 34,000 6,037,215 45,000 25,000 76,000 5,726,679 • 3UDGET -FISCAL YEAR 2011 G/L# FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED THRU DEC. 2010 JAN. THRU MAR. APR. THRU MAY JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 :iENERAL FUND -POLICE DEPARTMENT 50040 BUDGET 2011 Salaries 836,437 716,946 716,946 836,437 3,106,765 2,490,195 50190 BUDGET 2011 Empoyee Payroll Taxes 64,665 55,427 55,427 64,665 240,183 190,500 50200 BUDGET 2011 Employee Retirement Expense 79,372 68,033 68,033 79,372 294,812 238,013 50210 BUDGET 2011 Employees Group Insurance 139,508 139,508 139,508 148,398 566,921 487,170 50220 BUDGET 2011 Casualty Insurance 46,218 46,218 46,218 46,218 184,870 96,000 50230 BUDGET 2011 Training/School 11,500 11,500 11,500 11,500 46,000 29,000 50290 BUDGET 2011 Services 1,000 1 ,000 1,000 1,000 4,000 3 ,000 50300 BUDGET 2011 City Computer Expense 45 ,040 29,312 5,040 5,040 84,432 100,000 50320 BUDGET 2011 Office Expense 1,250 1,250 1,250 1,250 5,000 4,800 50340 BUDGET 2011 General Supplies 10,500 10,500 10,500 10,500 42,000 42 ,000 50360 BUDGET 2011 General Maintenance 1,500 1 ,500 1,500 1,500 6,000 6 ,000 50390 BUDGET 2011 Dues & Membersh i p 293 293 293 293 1,170 1,020 50430 BUDGET 2011 Gasoline & Oil 21,250 21,250 21,250 21,250 85,000 73,000 50440 BUDGET 2011 Equ i p . & Veh . Repair 11,500 11,500 11,500 11,500 46,000 45 ,000 50460 BUDGET 2011 Uniforms 5,943 5,943 5,943 5 ,943 23 ,770 25,020 5047 0 BUDGET 2011 Cap Pur-Veh . & Equip 37,500 37,500 37,500 37,500 150,000 130,319 51215 BUDGET 2011 NCIC Data System 3,000 3,000 3,000 3,000 12,000 12,000 51220 BUDGET 2011 Prisoner Meals & Expense 25 ,000 25 ,000 25 ,000 25 ,000 100,000 185,196 51225 BUDGET 2011 Narcotic Purchases 51230 BUDGET 2011 Court Supplies & Expense 2,250 2,2 50 2,250 2,250 9,000 9 ,504 51235 BUDGET 2011 DEA Funds Purchases TOTAL POLICE DEPARTMENT BUDGET 1,343,724 1,187,928 1,163,656 1,312,614 5 ,007,922 4 ,167,7 37 -3UDGET -FISCAL YEAR 2011 G/L# FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED THRU DEC. 2010 JAN. THRU MAR. APR. THRU MAY JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 :iENERAL FUND -FIRE DEPARTMENT 50040 BUDGET 2011 Salaries 29,898 25,627 25,627 29,898 111,051 413,692 50090 BUDGET 2011 Fire Call Payments 17,500 17,500 17,500 17,500 70,000 55,000 50190 BUDGET 2011 Employee Payroll Taxes 2,324 1,992 1,992 2,324 8,631 31,647 50200 BUDGET 2011 Employee Retirement Expense 2,990 2,563 2,563 2,990 11,105 34,854 50210 BUDGET 2011 Employees Group Insurance 10,774 10,774 10,774 10,774 43,096 84,066 50220 BUDGET 2011 Casualty Insurance 6,969 6,969 6,969 6,969 27,875 31,061 50230 BUDGET 2011 Training/School 2,000 2,000 2,000 50235 BUDGET 2011 Firemen Physicals 2,600 2,600 2,600 50340 BUDGET 2011 General Supplies 4,000 4,000 4,000 4,000 16,000 18,000 50360 BUDGET 2011 General Maintenance 6,250 6,250 6,250 6,250 25,000 25,000 50430 BUDGET 2011 Gasoline & Oil 3,750 3,750 3,750 3,750 15,000 12,000 50440 BUDGET 2011 Equip. & Veh. Repair 11,800 11,800 11,800 11,800 47,200 45,000 50470 BUDGET 2011 Capital Purch-Veh . & Equip. 87,000 87,000 14,569 TOTAL FIRE DEPARTMENT BUDGET 185,855 91,225 91,225 98,255 466,559 769,489 • 3UDGET -FISCAL YEAR 2011 FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED G/L# THRU DEC. 2010 JAN. THRU MAR. APR. THRU MAY JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 ,ENREAL FUND -RECREATION DEPARTMENT 50040 BUDGET 2011 Salaries 178,847 153,297 153,297 178,847 664,289 677,662 50190 BUDGET 2011 Employee Payroll Tax es 14,277 12,237 12,237 14,277 53,028 51,841 50200 BUDGET 2011 Employee Retirement Expense 9,369 8,031 8,031 9 ,369 34,800 44,809 50210 BUDGET 2011 Employees Group Insurance 24,959 24,959 24,959 24,959 99,837 126,229 50220 BUDGET 2011 Casualty Insurance 9,834 9,834 9,834 9,834 39,337 10,000 50340 BUDGET 2011 General Supplies 19,687 32,812 28,406 17,095 98,000 85,000 50360 BUDGET 2011 General Maintenance 5,467 13,124 12,030 4,3 79 35,000 19,300 50430 BUDGET 2011 Gasoline & Oil 3,498 3,498 3,498 3,506 14,000 14,000 50440 BUDGET 2011 Equip . & Veh . Repair 2,950 2,950 4 ,600 4,500 15,000 20,000 50460 BUDGET 2011 Uniforms 900 800 200 1,100 3,000 3,000 50470 BUDGET 2011 Capital Purch-Veh . & Equip . 24,500 24,500 32,000 50475 BUDGET 2011 Capital Improvements 48,000 42,000 90,000 30,000 TOTAL RECREATION DEPARTMENT BUDGET 342,289 303,543 257,093 267,867 1,170,791 1 ,113,841 Io • IUDGET -FISCAL YEAR 2011 G/L# FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED THRU DEC . 2010 JAN. THRU MAR . APR. THRU MAY JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 iENERAL FUND -SENIOR AND SPECIAL SERVICES 50040 BUDGET 2011 Salaries 105,160 90,137 90,137 105,160 390,596 362,879 50190 BUDGET 2011 Employee Payro ll Taxes 8,191 7,021 7,021 8 ,191 30,425 27,760 50200 BUDGET 2011 Employee Retire ment Expense 7,815 6,699 6 ,699 7,815 29,027 27,601 50210 BUDGET 2011 Employees Group Insurance 15,625 15,625 15,625 15,625 62,502 53,108 50220 BUDGET 2011 Casualty Insurance 1,181 1,181 1,181 1,181 4,723 2,496 50360 BUDGET 2011 General Maintenance 7,600 20,000 14,500 15,000 57,100 48,200 50470 BUDGET 2011 Capital Purch-Veh. & Equip . 67,500 67,500 67,500 67,500 270,000 91,300 51155 BUDGET 2011 Welcome Center Maintenance 3,000 3,000 3,000 3,000 12,000 12,000 51355 BUDGET 2011 Kitchen Supplies 2,300 2,800 2,600 2,400 10,100 15,500 51360 BUDGET 2011 Special Programs 2,300 1,800 1,100 1,100 6,300 6 ,500 51365 BUDGET 2011 Dance Expense 2,250 2,700 2,850 2,850 10,650 9,800 51370 BUDGET 2011 Golf Expense 210 260 260 210 940 960 51375 BUDGET 2011 Office Expense 2,500 3,000 1,700 1,750 8,950 14,100 51380 BUDGET 2011 Food & Drink 300 300 300 300 1,200 1,440 51385 BUDGET 2011 Shuttle Bus Expense 2,400 2,900 2,250 2,400 9,950 9,300 51390 BUDGET 2011 Other Expense 400 2,700 2,600 150 5,850 1,200 TOTAL SPECIAL SERVICES BUDGET 228,733 227,623 219,323 234,633 910,312 684,144 l I -lUDGET -FISCAL YEAR 2011 FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED G/L# THRU DEC. 2010 JAN. THRU MAR. APR . THRU MAY JUL. THRU SEPT . 2011 BUDGETS FISCAL BUDGET 2010 iENERAL FUND -STREET DEPARTMENT 50040 BUDGET 2011 Salar ies 342,547 293,611 293,611 342,547 1,272 ,316 1,228,180 50190 BUDGET 2011 Employee Payroll Tax e s 2 6 ,534 22 ,744 22 ,744 26,534 98,556 93,956 50200 BUDGET 2011 Employee Retire ment Ex pense 3 1,968 2 7 ,401 27,401 31,968 118,7 39 116,627 50210 BUDGET 2011 Employees Group Insu r ance 87,316 87,316 87,316 87,316 349,26 2 334,387 50220 BUDGET 2011 Casualty Insurance 21 ,531 21 ,531 21,531 21 ,531 86,123 64,750 50340 BUDGET 2011 General Supplies 17,000 33,000 38,000 22 ,000 110,000 105,000 50360 BUDGET 2011 General Ma i nten ance 25,000 8 ,000 10,000 1,000 44,000 35,000 50390 BUDGET 2011 Due s & M e mbership 400 1 5 150 250 8 15 300 50430 BUDGET 2011 Gaso li ne & Oil 31,500 31,500 31,500 31,500 126,000 106,000 50440 BUDGET 2011 Equ i p . & Veh . Repa ir 33 ,750 39,250 33,750 33 ,750 140,500 138,000 50460 BUDGET 2011 Un iforms 2,000 2,000 1,500 5 ,500 5 ,300 50470 BUDGET 2011 Cap ital Purch -Veh . & Equ i p 28 ,000 56,000 16,000 100,000 123,000 50520 BUDGET 2011 Equ i pment Renta l 1 ,000 3,000 500 4 ,500 2,000 51410 BUDGET 2011 St . Material & Land sc ap i ng 62 ,500 62 ,500 62 ,500 62 ,500 250,000 250,000 5 14 20 BUDGET 2011 Sidewa l ks 1 6 ,250 8 ,750 25,000 10 ,000 TOTAL STREET DEPARTMENT BUDGET 72 6 ,2 9 5 685 ,868 6 5 6 ,2 5 3 66 2,895 2,7 3 1,311 2,6 12,500 • UDGET -FISCAL YEAR 2011 FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOT AL QUARTERLY AMENDED G/L# THRU DEC . 2010 JAN. THRU MAR. APR. THRU MAY JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 iENERAL FUND -SANITATION DEPARTMENT 50040 BUDGET 2011 Salaries 217,700 186,600 186,600 217,700 808,598 711,563 50190 BUDGET 2011 Employee Payroll Tax es 16,883 14,471 14,471 16,883 62 ,708 54,435 50200 BUDGET 2011 Employee Retirem en t Expen se 2 1,324 18,2 77 18,277 21 ,324 79,202 66,701 50210 BUDGET 2011 Employee Group Insura nce 61,5 2 2 61,522 61,522 61,522 246,089 212,562 50220 BUDGET 2011 Casualty Insurance 21 ,706 21,706 21 ,706 21 ,706 86,823 75,000 50340 BUDGET 2011 General Supplies 11,250 11,2 50 11,250 11,250 45,000 40,000 50430 BUDGET 2011 Ga sol i ne & Oi l 13,750 13,750 13,750 13,750 55 ,000 48,760 50440 BUDGET 2011 Equip . & Veh. Rep air 3 0 ,000 30,000 30,000 30,000 120,000 90,000 50460 BUDGET 2011 Un iforms 2,000 1 ,000 1,500 4,500 2,000 50470 BUDGET 2011 Capital Purch -Veh . & Equip 220,000 220,000 944,000 51460 BUDGET 2011 Landfill Fees 90,000 90,000 90,000 90,000 360,000 250,000 51465 BUDGET 2011 Landfill Ma int. 55 ,000 55 ,000 65 ,000 51470 BUDGET 2011 Purchases -Recycle Bi ns 2,000 2,000 2,000 51480 BUDGET 2011 Bio -Diesel Program Exp TOTAL SANITATION BUDGET 76 1,134 448,57 6 449,576 48 5,634 2,144,92 1 2,5 6 2,021 /:3 -UDGET -FISCAL YEAR 2011 G/L# FIRST QUARTER OCT. SECOND QUARTER THIRD QUARTER FOURTH QUARTER TOTAL QUARTERLY AMENDED THRU DEC. 2010 JAN. THRU MAR. APR. THRU MAY JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 ENERAL FUND -GOLF DEPARTMENT 50220 BUDGET 2011 Salaries -Grounds 87,310 74,837 74,837 87,310 324,294 284,365 50050 BUDGET 2011 Salaries -Club Hou se 74,529 63,882 63,882 74,529 276,821 242,516 50190 BUDGET 2011 Payroll Tax 12,646 10,840 10,840 12 ,646 46,971 40,306 50200 BUDGET 2011 Retirement 12,683 10,871 10,871 10,871 45 ,297 41,642 50210 BUDGET 2011 Insurance, Employee Group 34,185 34,185 34,185 34,185 136,738 115,154 50220 BUDGET 2011 Insurance, Casualty 4 ,781 4 ,781 4 ,781 4 ,957 19,300 34,826 50340 BUDGET 2011 Operat i ng Suppiies -Grounds 25 ,644 18,314 33,435 47,301 124,694 1 20,000 50350 BUDGET 2011 Supplies -Club House 1,000 1,000 1,000 1,000 4 ,000 5 ,000 50360 BUDGET 2011 Maint-Club House/Carts 2,250 2,250 2,250 2,250 9,000 7,000 50390 BUDGET 2011 Dues & Subscriptions 1,000 1 ,000 50430 BUDGET 2011 Gas & Oil 3,750 3 ,750 3,750 3 ,750 15,000 13,000 50440 BUDGET 2011 Ma int-Grounds/Equ i pment 3,760 7 ,345 11,979 7 ,964 31,048 25 ,000 50460 BUDGET 2011 Uniforms 500 500 1 ,000 1,000 50470 BUDGET 2011 Capital Purch-Veh . & Equip 28 ,000 28,000 50570 BUDGET 2011 Adv . & Promotion 3 ,000 3,000 3 ,000 3 ,000 12,000 12 ,000 54540 BUDGET 2011 Cost -Pro Shop Sale s 9 ,900 9 ,900 17,325 12,375 49,500 100,000 54545 BUDGET 2011 Cost -Pro Shop Sales -Custom Orders 4 ,125 1 ,650 6 ,600 4 ,125 16,500 TOTAL GOLF BUDGET 308,062 247,104 279,734 306,263 1,141,163 1,041,809 ,UDGET -FISCAL YEAR 2011 G/L# iENERAL FUND -STAFF AGENCIES & APPROPRIATIONS 51820 BUDGET 2011 Public Library 51870 BUDGET 2011 The Haven 51880 BUDGET 2011 Airport Appropriation 51890 BUDGET 2011 Airport Appropriation-Debt Service T OT AL APPROPRIATION BUDGET 1EBT SERVICE 50465 BUDGET 2011 Lease/Purchase 50955 BUDGET 2011 Trans to Debt Service Fund 50980 BU DG ET 2 0 11 Loan for Library T OTAL DEBT SERVICE BUDGET T O TA L EX PE N SES T O TA L RE VENUES A N D T RA N SFERS EXCESS RE VENUES OV ER EXPENSES TRANS FE R TO RESERVES-SALES TAX TRANSIT HUB FIRST QUARTER OCT. THRU DEC. 2010 141,250 16,250 15,000 55,281 227,781 126,241 241,142 16,456 383,840 5,853,257 6,238,427 385,170 SECOND QUARTER THIRD QUARTER JAN . THRU MAR. APR. THRU MAY 141,250 141,250 16,250 16,251 15,000 15,000 55,281 55,281 227,781 227,782 126,241 126,241 241,142 241,142 130,000 497,383 367,383 5,207,304 4,937,400 8,564,545 4,91 6,524 3,357,242 (20,876) FOURTH QUARTER TOTAL QUARTERLY AMENDED JUL. THRU SEPT. 2011 BUDGETS FISCAL BUDGET 2010 141,250 565,000 565,000 16,251 65,002 65,000 15,000 60,000 72,000 55,281 221,124 225,356 227,782 911,126 927,356 126,241 504,964 452,138 241,142 964,570 1,2 98,166 146,456 162,912 367,383 1,615,990 1,913,216 6,139,351 22 ,137,311 21,518,792 4,992,169 24,736,664 24,469,643 (1,147,182) 2,599,354 2,950,851 (2,188,962) (1,900,000) (24,000) 410,392 1,026,851 Fa irhope F : Library Annual Budg« PPROVED 2009-2010 + I j • I I + I ;,w10 Budget 2010-11 Budget DRAFT Jor_dinary Income/Expense -~ >-- Income r In-House Income - ~ ------- 306 · Contributions -Oth ers 3 ,000 .0Q_ 3 ,000 .00 , -+ +-+--~ ~ t--!---~ · Copy Machine -General t--1 ,500 .QQ_ 1,50 ~ 308 · Copy Machine -Microfilm 200 .00 50 .00 309 · Damaged/Lost Audio & CD's I 85 .00 255 .00 + -+-+ 310 · Damaged/Lost Books -+---2 ,000 .00 2 ,200 .00 312 · Damaged/Lost Videos & DVD's 165.00 75 .00 + i -+ --f--1--- i ~ 313 · Fines 19 ,700 .00 16,500 .00 ,-f----f-- I 314 · Memorials 1 ,350 .00 1,350 .00 -I 319 · Proctor Income 400 .00 500 .00 - -~ 322 · Copies/Computer Printers 4 ,070.00 7 ,200.00 + 323 · Out of County Memberships 255 .00 255 .00 , ~- 324 · Miscellaneous Income -- + -+--+ 290 .00 300 .00 --- 327 · Meeting Room Income 1 ,125.00 2 ,500 .00 +---l 328 · Fax Income 840 .00 900 .00 _J_ J3 29 · Replace Library Cards 580 .00 920.00 ~ r-- j 330 · ILL Income I 120 .00 150 .00 + - + + Total In-House Income 35 ,680 .0~ 37 ,65 ~ -- l t Outside Income --l +-303 · City of Fairhope --565 ,000.00 625 ,000 .00 t i-~ - 305 · Friends Book Sales 3 ,500 .0Q_ 3 ,500 .00 317 · FSCC Contract 1,500 .0Q_~ 1,500 .00 -l---I-- 318 · USA/BC Contract 5 ,000 .00 5,000 .00 __L_ 326 · State of Alabama 15,298 .00 15 ,298 .00 I !Total Outside Income I 590 ,298 .00 650 ,298.00 Total Income 1--r- 625,978.00 687,953.00 I ~xpense -+ t= --f- I -1-luiirary Supplies + ----➔~6 · Audio-Visual Supplies r 1 ,370 .00 ~ 1 ,600 .00 16 · Children Program Supplies ' 1 ,500 .00 1,900 .00 Page 1 of 4 Justification Sheet FAIRHOPE FIRE DEPARTMENT BUDGET -FYE 2011 Description Approximate Cost 50340 -General Supplies Replace Airbags $5 ,000.00 AED Pads $500.00 6 Thermal Imaging Batteries $500.00 Truck Cleaning Supplies $2 ,000.00 General Supplies $6 ,940.00 $1 ,060.00 $16,000.00 50360 -General Maintenance Rescue Tool Service $950.00 Annual Ladder testing $1 ,645.00 Annual SCBA Repairs , Flow Test & Compressor $6,500.00 Annual Truck service & Pump test $14,000.00 Annual Station Heater service $900.00 Truck Wiper Blade Replacement $140.00 Bay Door Maintenance $1,000.00 Small Engine servicing $175.00 Annual Fire Extinguisher service $1,500.00 General Ma intenance $3,190.00 $30,000.00 50440 -Equipment & Vehicle Repair Tires for Ladder 918 $3 ,000 .00 Tire Replacement & Vehicle Service $1,500.00 General Repair $42,700 .00 $47,200.00 50470 -Capital Purchases Replace Condemned SCBA $42 ,000 .00 $42,000.00 Employees # Current Full Time Current Part Time Additional Required Overtime planned % Justification Justification Fairhope F : Library Annual Budg« PPROVED 2009-2010 I . I 2010 nuclget 1 I 2010-11 Budget DRAFT r ' r17 · Adult Program Supplies 250 .00 100 .00 +--i j 420 · Equipment/Furnishings Purch~ -~ 1,200.00 2 ,000 .00 -+-j 1 l-+ 436 · Office/Library Supplies t 9 ,800.00 11 ,520 .50 I 437 · Supplies-Copiers 800 .00 1,100.00 . l 438 · Supplies -Computer 600.00 100.00 ' . l 439 · Supplies -Printers -2 ,600 .00 1,400.00 --a 141 .oo l 448 · La minator Supplies ----t--141 .00 ~ --t-- + I .Total Library Supplies 18 ,120 .0Q.._ 19 ,861 .50 ' -+-T Maintenance _j_ .. l . i --l-Ef · Janitor Service Contract I 16,500.00 18 ,000 .00 ~ i t t 4.1 Janitorial Supplies ±l 2 ,000 .00 3 ,500 .00 --- + 4 5 · Building 1,700.0_Q_ 3 ,700.00 t 425.1 Elevator + l 2 ,1 22 .00 2 ,122 .00 + 1 t426 · Equipment 942 .00 1,950 .00 ' ~ +---~ ~ -+Total Maintenance ~ 23 ,264~ 29 ,272.00 Materials -Adult -l --1 I ---+ t j 402 · Audio Books (CDs & Cassettes) T + 8 ,800 .00 8 ,800.00 403 · Memorials (Books, Audio Book~_ 1,300.00 1,300 .00 -L-l--j 404 · CD's & Cassettes (Music) 573 .00 300 .00 t t 410 · Books Purchased -General 27 ,360.00 27 ,630 .00 - 4 4 412 · Books Purchased -Reference 6 ,130 .00 6 ,130.00 j -4 431 · Periodicals (Adults) -~ + 4 ,800 .00 4 ,800 .00 -457 · Adult Videos & DVD's 4 ,500 .0q_ 5 ,500 .00 t -+ 459 · E-Books 5 ,000 .00 5 ,000 .00 -~ ~ " i-464 Electronic Databases 3 ,500 .00 3 ,500 .00 -Total Materials -Adult 61 ,963 .00 62 ,960 .00 . -t- Materials -Youth Services -4 -'- I 413 · Books Purchased -Youth 10,000.01 13,500.00 ------j-t 414 · Parenting Collection Tr 1,070 .00 1,070.00 j I 415 · Audio Books (CDs & Cassettes 3,400 .00 3,400 .00 " I 1450 · Periodicals (Children/Youth) ~ ' . J 1 ,000 .00 1,000 .00 t 1458 · Youth Videos & DVD's + t t 2 ,200.00 2 ,700 .00 Page 2 of 4 Fa irhope I ~ Library A nnu al Budg1 PPROVED 2009-2010 2010 nuaget 2010-11 Budget DRAFT + 460 · Music (CDs Cassettes) 300 .00 300 .00 ~ 465 · Electronic Databases --t l 1,000 .00 1T otal Materials -Youth Services 17 ,970 .00 ! 22 ,970 .00 Miscellaneous -T 75 .00 405 · Bindery 100 .00 418 · Dues ~l 760 .00f 600 .00 ·--t ' 419 · Education/Training Seminars 600 .00 600 .00 ~ 421 · Flowers/Gifts 50 .00 50 .00 + ~ ~ _ 442 · Travel Expense 500 .00 600 .00 ,-,- 443 · Travel Expense-Youth Services 300 .00 300 .00 + ~ 1454 · Grant Expense ------+ t 50 .00 1 50 .00 1 455 · Miscellaneous Expense ~ 150 .00 150.00 ~ 462 Movie License 480 .00 480 .00 + ,- Total Miscellaneous J. 2 ,990 .00 2 ,905 .00 t ~ Non-Budgeted Expenses 1453.1 · Friends SRP ~ -+-452.4 · Teen Advisory Board Total Non-Budgeted Expenses -+ j Op~rations _j I 600 .oo l 400 .00 401 · Advertising · +407 · Auditing + 1,950 .00 1 ,950 .00 408 · Bank Charges 30 .00 30 .00 ~ - . ~ · Accounting Service Contract 6 ,000 .00 7 ,000 .00 ~22 · Insurance/General + 205 .00 t 205 .00 ,- ~432 · Postage (Includes ILL) 800 .00 900 .00 Total Operations 9 ,585 .00 10 ,485 .00 --! J Personnel Costs 3 ,335 .001 J 423 · Insurance/Employee Health 3 ,068 .00 434 · Retirement Plan -State 16 ,318 .00 18 ,96 1.47 ~ -~ + 435 · Salaries 411 ,740 .00 4 32 ,4 35 .96 + . + 441 · Taxes/Payroll 31,4 98 .00 33 ,29 7 .57 Page 3 of 4 • • Fairhope Volunteer Fire Department capital purchase requests for 2011 FIRE DEPARTMENT 2011-5047 Fully Equipped Engine for station 4 2011-5047 Personal Protective Equipment 2011-5047 Automated External Defibulators 2011-5047 Fire Hose and nozzles 2011-5023 Training TOTAL FIRE DEPARTMENT 420,000 We will be in need of a fully equipped engine meeting NFPA standards for the new fire station #4 15,000 Replace_condemmed and damaged turnout gear. 7500 We are in need of three additional AED's currently we only have 2 11000 We have started to upgrade our attack line to 1 3/4 for additional fire flow we are in need additional fire hose and nozzles to complete this transition. 7,500 This Training is imperative to help us meet NFPA 1001 standards. These funds would be used to certify our firefighters to at least the levels of FF 1 and 2 and any additional training our firefighters may need. 461,000 Fa irh ope F ; Library Annual Budgi PPROVED 2009-2 010 I ~010 nuaget 2010-11 Budget DRAFT Total Personnel Costs 462 ,891 .00 487 ,763.00 t t I" Technology ' ' ~ 427 · Copier Maintenance 10 ,200 .00 11 ,333.00 . 428 · Computer Hardware Purchase 1,500 .00 18,397 .00 t J 429 · Computer Licensing 3 ,500 .00...j. 5 ,000 .00 .. .. .. ~ .430 · Computer Sofware/Maint. TLC .. 10 ,064 .0 Q..._ 10 ,506 .50 444 · Computer Software/CD Roms 320 .00 500.00 ' + .. t ~ 451 · Laminator Maintenance 400 .00 400.00 + I" 461 · Network Equipment/Maintenance 600 .00 600.00 + .. 463 Copy costs • 1,970 .00 5 ,000 .00 i t 1fotal Technology I I 28 ,554 .00 1 51 ,7 36 .50 Total Expense 625,337.00 687,953.00 Page 4 of 4 • ruty ot rarrhope Ex pend itures Worksheet G/L# Budget2010 Amended FIRE DEPARTMENT Budget 2010 50040 Salaries 413 ,692 413 ,692 50090 Fire Call Pavments 55 ,000 55 ,000 50190 Emplovee Payroll Taxes 31 ,647 31 ,647 50200 Employee Retirement Expense 34 ,854 34 ,854 50210 Employees Group Insurance 84,066 84 ,066 50220 Casualty Insurance 31 ,061 31 ,061 50230 Trainina/School 2,000 2 ,000 50235 FIREMEN PHYSICALS (NEW ACCNT) 2 ,600 2 ,600 50340 General Supplies 18 ,Q00 18 ,000 50360 General Maintenance 25 ,000 25 ,000 50430 Gasoline & Oil 12,000 12 ,000 50440 Equip . & Veh . Repair 45 ,000 45 ,000 50460 Work Uniforms 0 50470 Capital Purch-Veh & EauiP . 63 ,000 14,569 TOTAL FIRE DEPARTMENT $817,920.00 $769,489.00 • 2011 Proposed OCT Budget 115,055 8 850 90,000 7 ,500 8 ,802 677 11 ,506 885 37 ,624 3 ,1 35 22 ,458 1,872 0 - 2 ,600 2 ,600 16 ,000 1,333 30 ,000 2,500 21,000 1,750 47 ,200 3 ,938 800 200 42 ,000 42 ,000 $445,045 .00 $77,239.83 FAIRHOPE FIRE DEPARTMENT PROPOSED BUDGET FYE 2011 NOV DEC JAN 8,850 13,276 8 ,850 7 ,500 7,500 7,500 677 1,016 677 885 1,328 885 3 ,1 35 3 ,1 35 3 ,135 1,872 1,872 1,872 --- 1,333 1,333 1,333 2 ,500 2 ,500 2 ,500 1,750 1,750 1,750 3 ,938 3,938 3 ,938 --400 --- $32,439.83 $37,647.83 $32,839.83 FEB MAR APR MAY JUN JUL AUG SEP 8 ,850 8 ,850 8 ,850 8 ,850 8,850 13 ,276 8 ,850 8 ,850 7 ,500 7 ,500 7 ,500 7 ,500 7,500 7 ,500 7 ,500 7 ,500 677 677 677 677 677 1,016 677 677 885 885 885 885 885 1,328 885 885 3 ,135 3 ,1 35 3,135 3,135 3,1 35 3,135 3 ,135 3 ,135 1,872 1,872 1,872 1,872 1,872 1,872 1 ,872 1 ,872 -------- 1,333 1 ,333 1,333 1,333 1,333 1,333 1 ,333 1 ,333 2 ,500 2 ,500 2 ,500 2 ,500 2 ,500 2 ,500 2,500 2 ,500 1,750 1,750 1,750 1,750 1,750 1,750 1,750 1,750 3 ,938 3 ,938 3 ,938 3 ,938 3,938 3 ,938 3,938 3,938 -------200 ----- $32,439.83 $32,439.~3 $32,439.83 $32,439.83 $32,439.83 $37,647.83 $32,439.83 $32,639.83 • BUDGET WORKSHEETS EMPLOYEE COSTS FISCAL YEAR END 2011 !GENERAL FUND -FIRE & DISPATCH SAL INCR EMPLOYEE NAME %OR$ SARACENO, JOHN A. $0 .00 ELLIS, CHRISTOPHER R. $0 .00 ACKERMAN, DANA $0.00 HEMPFLENG II , KEVIN N $0.00 SALARY OR HOURLY RATE $17.22 $12 .27 $12.00 $11.90 • PROPOSED SALARY COST INORMATION-FYE 2011 EST OT OT OT BASE ANNUAL EST. HRS RATE COST SALARY OT so $25 .83 $1,291.50 $37,109.10 so $18.41 $920 .25 $26,441.85 so $18.00 $900.00 $25,860.00 so $17.85 $892 .50 $25,644.50 $115,055.45 PR TX-FICA RETIREMENT ,EAMILY /§_INGLE TOTAL GROSS 7.65% 10% MEDICAL INSUR WORKERS' EST.ANNUAL SALARY PROJ FULL-TIME ONLY FULL-TIME ONLY COMP COST COST-UMEMP TOTAL 0 $37,109.10 $2,838.85 $3,710.91 11073.72 114.46 34 $54,881.04 0 $26,441 .85 $2,022 .80 $2,644 .19 4403.28 114.46 34 $35,660.58 0 $25,860.00 $1,978.29 $2,586.00 11073.72 114.46 34 $41,646.47 0 $25,644 .50 $1,961.80 $2,564.45 11073.72 114.46 34 $41,392 .93 $115,055.45 $8,801 .74 $11,505.55 $37,624 .44 $457.84 $.136 .00 $173,581.02 FULLTIMEEMPLOYEECOSTFORM DEPARTMENT Fire FULL-TIME BAS E HOURLY ANNUAL HOURLY ESTIMATED EMPLOYEE HOURS PAYRATE* W/OOT OTRATE OTHOURS TOTA CURRENT FULL TIME EMPLOYEES: 4 *See Below FIRE: Dana Ackerman Chris Ellis Kevin Hempfleng, Jr. John Saraceno TOTAL PAYROLL: PAYROLL TAXES: RETIREMENT: MEDICAL INSURANCE: MONTHLY RATE NUMBER COVERED MONTHLY TOTAL ANNUAL TOTAL TOTAL MEDICAL INSUR: WORKER'S COMP: :OST PER EMPLOYEE: \JUMBER COVERED fOTAL WORKER'S COMP: :ASUALTY INSURANCE: "OTAL W/WORKER'S COMP: JNEMPLOYMENT: :osT PER EMPLOYEE: IUMBER COVERED 'OTAL UNEMPLOYMENT: FAMILY 2080 2080 2080 2080 ~ $2,768.43 $33,221.16 $37,624.44 I _ 114.4:I $457.84 $22,000.00 $22,457.84 3:1 $136.00 12.00 24,960.00 18.00 12.27 25,521.60 18.41 11.90 24,752.00 17.85 17.22 35,817.60 25.83 111,051.20 $8,495.42 $11,105.12 SINGLE I 366.9~I $366.94 $4,403.28 so so so so ANNUAL WITH OT 25,860.00 26,441.85 25,644.50 37,109.10 115,055.45 $8,801.74 $11,505.55