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HomeMy WebLinkAbout04-21-2010 Regular MeetingThe Recreation Board of the City of Fairhope met Wednesday, April 21, 2010 , at 5:15 p .m . at the Recreation Center located at 803 North Greeno Road. Present were: Chairman Charlie Langham, Sherry Sullivan, Jennifer Douglass , Jim Godfrey , Hank Mullins , Vann Saltz, Tom Kuhl, Derek Thomas , and Liz Chandler. City Administrative Assistant Pandora Heathcoe took the minutes to the meeting. Absentee were: Mike Ford, City Council Member and John Baker. Chairman Charlie Langham called the meeting to order. The minutes from the meeting on Wednesday , March 17, 2010 were reviewed and approved by 1st motion by Van Saltz and 2nd motioned by Derek Thomas and unanimously carried. Tom Kuhl -Reported that he has turned the lease with Coca Cola over to Lisa Hanks , City Clerk for review. She has in tum given it to Tut Wynne, City Attorney for review. There has not been any decision made at this time. However, Tom did report that the scoreboards are in dire condition and need to be replaced as soon as possible. He reported that John Baker, Thompson Engineering was not present at this meeting, therefore he does not have a report/quote yet for the reconditioning for the stadium bleachers. Announced that May 14, 2010 is the official dedication date for the City Dog Park. Reported that the baseball league officials and the Dog Park Committee had gotten together to work out the situation with the location of the fence. Both parties appear to be satisfied with their communication results. Reported that the "Summer Fun" program may be put on hold at this time due to funding. He reported that he is going to have to go to the Council on this issue. Reported that the Recreation Department is very busy right now. Charlie Langham -Announced at the meeting that since he and Jim Godfrey will be stepping down from the committee effective May 1, 2010, a new chairman and another Committee member will need to be discussed at this meeting. He also mentioned that he had spoken to Council President Lonnie Mixon and extended an invitation to attend this meeting because the Committee Members had several questions concerning their budget and funding. However, due to illness , Mr. Mixon was unable to attend. 1 Franchise Agreement-Hank Mullins asked where they were on the franchise agreement. Sherry Sullivan reported that there was a meeting to discuss this issue. Those who were in attendance were : Lonnie Mixon, Debbie Quinn, James Gillespie , Gregg Mims , Tom Kuhl and Sherry Sullivan. She reported that it was decided to have the franchise agreement remain as it is and that the Recreation Center should continue to operate as it has in the past. Hank Mullins voiced that he felt this was in error due to the fact it would bring in money for the City via the Recreation Center. Rec Center -Liz Chandler reported that the Recreation Center is currently at an approximate 1,858 member status. She also reported that they are currently to the $215 ,754 revenue mark. She reported on some of her weekly and monthly programs which include: Membership Appreciation Day (Coca Cola donates drinks and they serve healthy snacks), Fitness Challenge (members compete against other members), Lunch & Learn (Fire House subs donated food and a PowerPoint presentation was given to 20/25 members), and Tweeners (6-12 years old-on Monday and Wednesday night offering yoga and Kids cargo programs). Funding- Retention- Pond Old She also reported that she had a member suffer a seizure while working out on a treadmill and Liz had to administer CPR while waiting on the paramedics. Liz reported that the woman had turned blue and had stopped breathing before the medical team arrived. Liz was happy to report that the lady is fine and back working out! Liz credits her staff as being very helpful and a great team! Vann Saltz questioned Liz on the budget for the Recreation Center and is hers separate from other budgets? Would her budget be self maintaining and how does it correlate with the Recreation? Jenny Douglas voiced concerns over the retention pond from area residents. Tom briefed every one on the retention pond needing expansion. It needs some work and will be seeded this week. It had been leveled. Equipment -Questions were brought up concerning the old equipment at the park and is it a liability? Tom reported that it will be taken care of. 2 Tennis Courts-Discussion was brought up that the tennis courts are not working out. None of the commitments made by the current vendor are working out. He asked for some direction from the Recreation Board. He is going to talk to John Dodson and Brad Thompson (Baldwin County Tennis) and then possibly get rid of them. Hank Mullins questioned why vendors do not have to have a Franchise Agreement and why the current vendors using it do not have one? Tom said people are not working therefore a franchise Agreement is not necessary. He said it might be a mute point but will continue to search for someone to fill the void. He suggested that maybe advertising would be a good way to go as long as they agree to sign a Franchise Agreement. Nominations-The discussion came up on the current applications from area residents turned into the City Clerk's office to serve positions on the Recreation Board. The Recreation Board Committee suggests the following nominations from those applications: New Chairman- Sports Leagues- Erik Corintez Kevin Grimes Bob Kaper These nominations were approved by 1st motion by Jenny Douglass and 2nd motioned by Van Saltz and unanimously carried. The Recreation Board Committee nominated Van Saltz as the new Chairman effective May 1, 2010. These nominations were approved by 1st motion by Jenny Douglass and 2nd motioned by Derek Thomas and unanimously carried. It was also discussed that an invitation to be sent to all Presidents or Officials of the sports leagues to attend each Rec Board meeting and be placed on the Board as ex officio . This was approved by 1st motion by Jenny Douglass and the motioned unanimously carried. 3 The next meeting was scheduled for Wednesday, May 19, 2010. Vote to adjourn was approved by 1st motion by Jim Godfrey and 2nd motioned by Hank Mullins and unanimously carried. The meeting was duly adjourned at 6:25 p.m. 4