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Home My WebLink About03-08-2010 Regular MeetingPublic Meeting Notice Committee: Fairhope Financial Advisory Committee Date & Time: Monday, March 8, 2010 at 4:45 p.m. Place: Delchamps Room 161 North Section Street Subject: See Posted Agenda Notice must be stamped, dated and initialed before posted on bulletin board. POSTED t5i -gS:1tJ DATE (J , 4rJtirz/JJU!l€U . SIGNATURE .. City of Fairhope Financial Advisory Committee Special Meeting Agenda -Monday, March 8, 2010 4:45 p.m. in the Delchamps Room City Hall-161 N. Section St., Fairhope, AL 1. Approval of Minutes for February 22, 2010 2. Review and recommendations regarding year-to-date financial performance a) Mayor's discussion of performance and of action plans to achieve budget by year-end b) Other suggested action plans c) Recommendations to City Council d) Scheduling of departmental budget review meetings 3. Recommendations regarding dropping American Express for credit card payments to the City 4. Recommendations regarding allocation of proceeds from beer/wine tax 5. Recommendations regarding proposed changes in electric rates 6. Recommendations regarding proposed changes in sewer rates , tap fees and definitions of terms 7. Recommendations regarding proposed Franchise Agreement Addendum pertaining to fees Scbedule Of Future Meetings (Note: Regular meetings are on the 4 th Monday of each month at 4:45 p.m. in the Delchamps Room at City Hall, 161 N. Section St., Fairhope, AL.) • Next regular meeting: Monday , March 22 , 2010 STATE OF ALABAMA COUNTY OF BALDWIN )( )( The Financial Advisory Committee met at 4:45 p.m., City Hall , Delchamps Room, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 8 March 2010. Present were: Chuck Zunk, Chairman Members: Stan Grubin , Mac McCawley, Marvin Wilder, John Brown , and Mayor Kant. Ex-Officio Members : Debbie Quinn , Dan Stankoski, Lonnie Mixon, Mike Ford, and Rick Kingrea. Dick Kwapil was absent. Chuck Zunk called the meeting to order at 4:47 p.m. He announced that the first item is to approve the minutes from the February 22, 2010 Financial Advisory Committee meeting with one minor change by Rick Kingrea. Marvin Wilder moved to approve the minutes from the February 22, 2010 Fairhope Financial Advisory Committee meeting as amended. Seconded by Rick Kingrea, motion passed unanimously by voice vote. Mr. Zunk asked City Treasurer Nancy Wilson for the status of the RFP for City healthcare . Ms. Wilson stated the letter was being prepared. The next item on the agenda was the review and recommendations regarding year-to- date financial performance. Mayor Kant presented his revenue estimation and asked City Administrator Gregg Mims to discuss the proposed budget cuts. (See attachments) Mayor Kant also mentioned he was working with departments on the overtime issue. Supervisors must get permission before allowing overtime. Lonnie Mixon asked who approves the overtime . Mayor Kant replied it goes from Mr. Mims ' office to mine for approval. Rick Kingrea moved for F AC to recommend to the City Council to memorialize the proposed budget cuts and amend the budget with cuts presented. Seconded by Stan Grubin, motion passed unanimously by voice vote. Mr. Zunk stated that Agenda Item Number 3 was already taken care of and would not be discussed . Financial Advisory Committee Monday, 8 March 2010 Page-2- Recommendations regarding allocation of proceeds from beer/wine tax were next on the agenda . Lonnie Mixon explained the beer tax and tobacco tax are ear-marked to the Recreation Fund and recommends moving to the General Fund which will give the Council more discretion to use these funds. Mike Ford stated he disagreed with this allocation change. Mayor Kant explained the Recreation Board had its own checking account until he became Mayor and the funds were moved into the General Fund , but listed under the Fairhope Recreational Fund. Mayor Kant recommended putting the money into the Capital Projects Fund which is like a savings account. Mr. Zunk suggested this item be deferred until the next F AC meeting, but did like the idea of the Capital Projects Fund. After further discussion, Lonnie Mixon moved for F AC to recommend adding to the agenda that all monies received from the beer tax and tobacco tax be put into the Capital Projects Fund effective October 1, 2010. Seconded by Rick Kingrea, motion passed by the following voice votes: A YE -Chuck Zunk, Stan Grubin, Mac Mccawley, Marvin Wilder, John Brown, Mayor Kant, Debbie Quinn, Dan Stankoski, Lonnie Mixon, and Rick Kingrea. NAY -Ford. The next agenda item discussed was the recommendations regarding proposed changes in electric rates . James Gillespie briefly explained the changes to the committee. Stan Grubin moved for F AC to recommend the electric rate change to the City Council. Seconded by John Brown, motion passed unanimously by voice vote . The sewer rate and tap fees were discussed next by Dan McCrory, Water & Sewer Supervisor. Mr. McCrory explained the changes to the two proposed ordinance. Mac McCawley moved for F AC to recommend the sewer rate schedule and tap fees to the City Council. Seconded by Rick Kingrea, motion passed unanimously by voice vote . Mr. Zunk stated that Item Number 7 has been removed from the Agenda. He then thanked Mayor Kant and all of the employees who were involved with the budget. Lonnie Mixon moved to adjourn the meeting . Seconded by Mac McCawley, motion passed unanimously by voice vote . There being no further business to come before the Financial Advisory Committee, the meeting was duly adjourned at 5:30 p .m. Chuck Zunk, Chai Property Tax Sales Tax Lodging Tax Cable Fringes Fires & forteiture Golf 40830 Grant 47036 Library Loans City of Fairhope Revenue $300 ,000.00 Increase $400,000 .00 Increase ($25 ,000.00) Decrease $90,000.00 Increase $0.00 Need to monitor-Unknown ($500 ,000 .00) Down ($360 ,000.00) Down $130,000.00 Discussion Items Government Expenditures 50300 City Expense 504 70 Capital Purchase Two Vehicles, Gas Pumps, Computer Purchasing Police Department 50340 General Supplies 50300 City Computer Expense First Phase of CAD System 504 70 Capital Vehicles Vehicles Fire Department 50470 Capital Purchases Vehicle: Training Center Recreation Department 50470 Capital Purchases Additional Recreation City of Fairhope Proposed Budget Cuts ($5,000.00) ($253,189.00) ($8,000.00) ($160,000.00) ($137,370.00) ($48,431.00) ($58,000.00) Adult Recreation Center 504 70 Capital Purchases/Equip Golf Course 50470 Capital Purchases 54540 Cost -Pro Shop Street Department 51420 Sidewalks Airport 51890 Airport Grant 42045 Sidewalk Grant City of Fairhope Proposed Budget Cuts ($35,000.00) ($27,000.00) ($35,000.00) ($75,000.00) ($40,000.00) ($90,000.00) *Per ALDOT Grant, will not proceed until after October 2010 Total Cuts ($971,990.00) tlUDGET -FISCAL YEAR 2010 --------·-· --•--·•· ---· I I PROPOSED YE BUDGET 2010 PROJECTION AFfERCUTS 0 /(ADDITIONS) TOTAL PROPERTY TAXES 4,541,357 4,988,073 -----· TOT AL LOCAL TAXES 4,802,507 5,166,812 -. ----·- TOTAL LICENSES AND PERMITS 2,125,383 2,212,752 1-------- TOTAL FINES AND FORFEITURES 375,000 375,000 -----. TOTAL ADULT RECREATION DEPT. 34,758 35,560 --- TOTAL GOLF DEPARTMENT . 1,218,600 718,600 r TOTAL STATE OF ALABAMA 250,201 280,809 ------- TOTAL U.S. GOVERNMENT 360,000 22,267 ----- TOTAL INTEREST AND RENTS 201,965 201,716 TOTAL CHARGES FOR SERVICE 4,372,849 4,345,983 .. --·---------- TOTAL RECREATION DEPT 357,700 357,700 .. --·--------- TOTAL OTHER REVENUE 1,292,219 1,482,316 PROJECTED TOTAL REVENUE 19,932,539 20,187,587 -------. TRANSFERS UTILITY & OTHER {CAP . PROJ .) 4,897,104 5,136,593 TOTAL REVENUE/TRANSFERS 24,829,643 25,324,180 _____ _._ GOVERNMENTAL EXPENSES ----------·- TOTAL GENERAL GOVERNMENT 6,434,868 7,111,079 1--------------- TOTAL POLICE DEPARTMENT 4,473,107 4,370,535 ------ TOTAL FIRE DEPARTMENT 817,920 854,631 1-rl.,.l ~-f~~ATI ON DEPARTMENT 1,171,841 1,111,887 TOTAL SPECIAL SERV/ADULT REC DEPTS 719,144 693,549 -· --- TOTAL GOLF DEPARTMENT 1,103,809 1,096,932 .. -- TOTAL STREET DEPARTMENT 2,687,500 2,680,750 . ·- TOTAL SANITATION DEPARTMENT 2,562,021 2,643,301 TOTAL GOVERNMENTAL EXPENSE 19,970,210 I 20,562,665 ·----••· STAFF AGENCIES & APPROPRIATION I .. --------------- PUBLIC LIBRARY I 565,000 565,000 . ------ THE HAVEN 65,000 65,003 ... AIRPORT APPROP .-OPERATING 72,000 72,000 ------- AIRPORT APPROP.-DEBT SERVICE 265,356 225,356 . - LIBRARY LOAN-INTER/PRINC 162,912 162,912 ·---- OTHER DEBT SERVICE 1,750,304 : 1,707,802 -------------- TRANSFERS TO CAPITAL PROJ -115,000 TOTAL STAFF & APPROPRIATIONS 2,880,572 2,913,073 ------ BALDWIN COUNTY TRANSIT HUB 24,000 24,000 MANDATED TRANSFER TO RESERVES 1,900,000 2,100,908 -------i TOTAL REVENUES I 24,s29,643 l 25,324,180 .. ------ TOTAL EXPENDITURES I 24,774,782 ! 25,600,646 51 -.,,LUS (DEFICIT) I 54,861 : (276,466) BUDGET -FISCAL YEAR 2010 ------··-- I I--i ! i PROPOSED YE ,,. '/L# REVENUE & TRANSFERS BUDGET2010 PROJECTION ,~ AFTER CUTS I I--·-·----·----- I I I ·-·- PROPERTY TAXES i 40030 i Real Estate Taxes 4,100,000 4,482,807 - 40040 !Automobile Taxes 441,357 505,266 TOTAL PROPERTY TAXES 4,541,357 i 4,988,073 ... ---i LOCAL TAXES i --· 40160 [Sales Tax 1,900,000 2,100,908 -· 40161 Sales Tax -Restricted 1,900,000 2,100,908 - 40170 Beer Tax 282,531 280,567 ------I . 40180 !Wme Tax ! 32,663 32,767 ----i 40190 , Liquor Tax 73,784 70,616 ·-·-• ' 40210 !DogTax 113 95 -I 40220 I Cigarette Tax . 137,946 132,919 ( .,,0230 ! Lodging Tax 475,470 448,031 I TOTAL LOCAL TAXES 4,802,507 5,166,812 LICENSES AND PERMITS --! 40310/20 i Business and Liquor Licenses 1,500,000 1,400,000 40330 !Parade Permit Fees 7,500 7,500 40350 j Build i ng Permits 218,632 209,720 . ---·- 40360 Inspection Fees 100,286 111,582 40370 Building Fines 5,916 38,588 40380 Re-zoning Applications 3,059 8,099 40390 Insurance Co . Franchises 154,410 197,504 ·-·---, 40400 !Cable TV Franchise 135,580 239,760 . --·--· ! 40410 I Franchise fees -City property -- TOTAL LICENSES AND PERMITS 2,125,383 2,212,752 FINES AND FORFEITURES ··--· 40540 j Fines and Forfeitures 375,000 375,000 -----·-· n sso jAlarm Fees -I -I TOTAL FINES AND FORFEITURES 375,000 375,000 ADULT RECREATION SPECIAL SERVICES DEPARTMENT 41310 Memberships 22,300 23,805 BUDGET -FISCAL YEAR 2010 - i ! ' I ' PROPOSED YE ,, i '/L# REVENUE & TRANSFERS BUDGET2010 PROJECTION V ! AFTER CUTS I ! .. ----- 41320 1 Dance Revenue 9,164 8,915 ---·---·· 41325 i Instruction 827 569 -·------. ' 41335 i Miscellaneous Revenue 2,467 2,271 TOTAL ADULT RECREATION DEPT. 34,758 35,560 GOLF DEPARTMENT - 44510 j Memberships 173,000 135,425 ! 44520 Gree n Fees 280,000 155,517 --- 44530 Cart Rentals 510,000 313,245 44540 Pro Shop Sales 200,000 82,774 -· 44550 1 Driving Range 50,000 24,848 ---I 44580 !Golf Franchise Fee -1,919 ------- 49020 i Hand icap Fees 5,600 4,872 TOTAL GOLF DEPARTMENT 1,218,600 718,600 SL : OF ALABAMA 40590 State Liquor Tax 10,000 9,058 40600 State Sales Tax -ABC Store 35,000 34,755 40610 !Fin . Inst. Excise Tax 100,000 78 ,205 I I 40620 I Motor Vehicle Licenses 4,000 4 ,703 ' 40630 Oil Prod . Privilege Tax 1,201 841 -- 40640 Alabama Trust Fund Receipts 100,000 153,248 40650 Grants -Miscellaneous -- TOTAL STATE OF ALABAMA I 250,201 280,809 f------- I U.S. GOVERNMENT ----·-- 40760 DEA Fund Grants -22,267 40830 Grants-Federal Trail 360,000 - TOTAL U.S. GOVERNMENT 360,000 22,267 INTERESTS AND RENTS -----: 40950 i Interest-Bank Deposits 32,503 9,000 C,910 ! Municipal Pier Lease -PER JENNIFER 12,355 11,795 --! 40980 ! Rent -Airport -1,280 -- 40990 Fishing Dock Stall Rent I 7,833 10,518 -- 41020 Rent -Faulkner 37,072 40,958 ; BUDGET -FISCAL YEAR 2010 I ·---·--• I i --! PROPOSED YE ;._)/L# ' REVENUE & TRANSFERS BUDGET2010 PROJECTION I AFTER CUTS I ---~-- 41030 1 Rent -Eastern Shore Marine 20,861 25,339 I ---·--· 41040 i Rent -University of So. Ala . 1,046 1,046 -·-----· 41060 i Rent -Civic Center 54,000 64,302 -·- 41070 Rent -James P. Nix Center 24,000 24,949 -- 41080 Rent -Park/ Sidewalk Areas 12,295 12 ,530 TOTAL INTEREST AND RENTS 201,965 201,716 -- CHARGES FOR SERVICE --------·· 41220 i Sanitation Collection 1,379,000 1,379,000 . -I 41230 ! Dog Pound 2,817 2,344 ----· -- 41240 /Subdiv ision Fees 35,450 5,450 . - 41250 ! Utility Collections Fees 650,000 650,000 ------ 41260 ! Uti l ity Ad min. Services 2,100,000 2,100,000 ----- 41270 ! Impact Fees 205,582 209,189 1-C ~L CHARGES FOR SERVICE 4,372,849 4,345,983 Recreation Dept . Income ---41745 ,Recreation Dept. Memberships/Passes 270,000 270,000 - 41910 ! Recreat i on Dept. Pool Memberships 70,700 70,700 ---i 41920 ! Recreat i on Dept. Summer Camp -----; 12,000 12,000 41930 i Recreation Dept. Child Care I -- -I 41940 1 Recreation Dept. Miscellaneous 5,000 5,000 TOTAL RECREATON DEPT . INCOME 357,700 357,700 OTHER REVENUE . -I 41610 : Beach Revenue 14,000 18,402 ·-· ---I 41640 /Sale -Recycle Paper 13,877 36,072 ---I 41645 1sale -Recycle Containers 1,743 1,594 -·- 4165o l sale -Recycle Cans 16,740 14,585 I--·---I 41660 /Sale -Trash Cans I 2,990 2,704 -----i 41665 !Sale -Recycle Misc. and Plastics ! 12,309 : 11,085 ---------I 1.685 , FE MA/STATE Disaster Pymnt I -l -.. 41695 /Severance Tax -Gas & Oil 77,260 I 50,572 --- 41705 Sale of Fixed Assets 5,000 5,000 - 41755 COF Bk & Sdwlk Brck Rev -520 BUDGET-FISCAL YEAR 2010 i -·-·--I I I PROPOSED YE u /L# ' REVENUE & TRANSFERS BUDGET2010 PROJECTION I AFTER CUTS I --..... ,. .. ___ 4180o j Donations i -I 8,295 -· 41820 !Qualifying Fees I -- -· ' 41830 I Historical District Revenue 8,000 7,750 I 418SO jTree Fund Donations 300 2,480 ~-' 49040 i Miscellaneous Income 10,000 192,258 ·-I 49710 i Loan Proceeds 1,000,000 1,000,000 ----- I 49720 /Lib Boa rd Pymt on Loan 130,000 I 130,000 --I 49740 !Community Grants -1,000 ' TOTAL OTHER REVENUE 1,292,219 1,482,316 i ·-------- PROJECTED TOTAL REVENUE 19,932,539 20,187,587 ---' ' ----··•·- TRANSFERS ----- I 820 1Natural Gas Fund 1,792,666 1,792,666 -----! 49830 i Electric Fund 1,636,964 1,636,964 -I 49840 ,Water & Sewer Fund 1,467,474 1,467,474 ------- 49870 jCapital Projects Fund -239,489 --. i 49880 1Debt Service Fund -- --! 49890 i Gas Tax Fund -- I TOT AL TRANSFERS UTILITY 4,897,104 5,136,593 Total Revenue & Transfers I 24,s29,643 I 25,324,180 BUDGET -FISCAL YEAR 2010 ~/L# BUDGET PROPOSED YE Government Expenditures PROJECTION 2010 AFTER CUTS ~-- SALARIES -ACCOUNT NUMBERS 50060 -50180 50060 Mayor 60,000 60,000 50070 l Council 40,300 40,300 ----·--- 50080 Administrative 1,128,640 1,116,190 . ----- 50120 Judge & Court Clerk 111,804 110,469 50130 Mechanics 193,361 198,531 50140 Bldg . & Zoning 656,386 663,837 -- 50150 i Janitor 56,383 30,338 -i Beach Labor 50160 7,072 7,072 _ _29 ~~_Q__0eve nu e 583,948 585,071 50190 i Employee Payroll Taxes 217,099 228,690 ----·-· - 50200 Employee Retirement Expense 253,103 251,542 50210 I Employee Medical Insurance 531,340 717,967 50215 i Required Contrib-OPEB 471,127 471,123 -- 50110 j Attorney 24,000 24,000 50220 I Casualty Insurance 182,001 233,574 -----·---- 50230 i Training/School 70,000 55,349 ---- 50250 ! Trustee Fees 15,000 3,548 -- "?70 ! Aud it 33,500 35,935 - i!80 i Legal 1----- 300,000 365,002 50290 Services (Exel. Acct. & legal) 50,000 50,000 50300 ! City Computer Expense 25,000 20,000 50320 ! Office Supplies 25,000 28,952 50330 I Postage 2,000 3,443 ------··· 50340 ! General Supplies 60,000 60,000 50360 ! General Maintenance 35,000 35,000 50380 1 Telephone 46,000 61,176 -- 50390 Dues & Membership 22,004 22,451 50400 Miscellaneous 500 235,386 50410 · Cash Over or Short -(110) -- 50420 ; Bad Debt - 50440 . --. Equipment & Vehicle Repairs 3,000 5,616 50460 · Un iforms 500 341 i I 50470 j Cap ital Purch-Veh. & Equip 530,700 I 277,511 50480 ! Land Purchase-Manley Rd . -876,134 505 80 Bank Fees 14,000 1,306 50560 -! Credit Card Processing Fees 24,000 11,403 50585 . Printing 6,000 12,204 -- 50590 . Lease CC terminals 2,008 -Q o / Re cording Fees Paid 500 233 20 ! Auto Allowance 6,000 5,951 - 51025 i Colony Rent 10,000 9,472 I -· BUDGET -FISCAL YEAR 2010 i~/L# I BUDGET PROPOSED YE I Government Expenditures i PROJECTION 2010 AFTER CUTS ------- 51030 Publications/Newspapers 10,000 9,422 51045 ; Election Expense 2,000 2,000 -· 51050 i COF Book & Sidewalk Brick 600 727 51060 l Historical District Expense 5,000 4,999 51085 i County Prisoner Expense 11,000 11,000 51150 I Fishermen's Wharf Ma int. 2,000 2 ,344 52060 : Dog Park Project 25,000 25 ,000 ···-------- 51165 . City Hall Maint. . 3,000 3,980 51170 i Beach Repairs & Maint. 10,000 10,000 51980 1 GREENO RD PROJ - 52040 1 Grant Expenditures 673 52045 ALDOT Spring Run Sidewalk 450,000 - 52055 NRCS Project 45,000 45,000 52080 i Sales Tax Collection Charges 76,000 78,918 Total General Government 6,434,868 7,111,079 I BUDGET -FISCAL YEAR 2010 r •• # I v PROPOSED YE BUDGET 2010 PROJECTION POLICE DEPARTMENT AFTER CUTS --------·· 50040 1Salaries 2,490,195 2,625,253 -·-· !COMP TIME PAY 50190 Employee Payroll Taxes 190,500 203,135 --50200 I Employee Retirement Expense 238,013 238,227 . -- 50210 Employees Group Insurance 487,170 564,996 --so22o l casualty Insurance 96,000 165,190 ---··-----· -· --~0230 !Training/School 29,000 38,883 50290 Services 3,000 3,167 50300 City Computer Expense 260,000 100,000 50320 Office Expense 4,800 3,959 50340 General Supplies 50,000 32,000 -· --- 50360 ; General Maintenance 6,000 3,932 ------ 50390 i Dues & Membership 1,020 672 -. -· ----- 50430 j Gasoline & Oil 73,000 88,523 --·· __ 504_~~1 Equip. & Veh. Repair 45,000 45,187 50460 Uniforms 25,020 15,510 lY -0410 Cap Pur-Veh. & Equip 267,689 130,319 ~ 1215 , NCIC Data System 12,000 7,345 51220 1 Prisoner Meals & Expense 185,196 I 92,278 -···----·-- -·--51225 i Narcotic Purchases -- 51230 !Court Supplies & Expense 9,504 9,504 -·- 51235 / DEA Funds Purchases -2,457 TOTAL POLICE DEPARTMENT 4,473,107 4,370,535 BUDGET -FISCAL YEAR 2010 -,. # ! U-- PROPOSED YE BUDGET 2010 PROJECTION AFTER CUTS ! I --- FIRE DEPARTMENT ~ ---· ----- 50040 i Salar ies 413,692 i 467,193 _:-}~o9o JFire Call Payments 55,000 I 55,000 50190 i Employee Payroll Taxes 31,647 35,681 --· 50200 I Employee Retirement Expense 34,854 39,424 so210 j Employees Group Insurance 84,066 108,821 -. 50220 'Casualty Insurance 31,061 42,314 - 50230 Training/School 2,000 2,000 50235 FIREMEN PHYSICALS {NEW ACCNT) 2,600 2,600 50340 General Supplies 18,000 15,804 -··•·•-----·· 50360 General Maintenance 25,000 12,477 . 50430 , Gasoline & Oil 12,000 14,840 --- ____ 5~440 1 Equ ip. & Veh. Repair 45,000 43,906 50470 I Capital Purch-Veh . & Equip . 63,000 14,569 TOTAL FIRE DEPARTMENT 817,920 854,631 BUDGET -FISCAL YEAR 2010 I -· I I_)---:-·--· BUDGET PROPOSED YE G/L# i PROJECTION ! 2010 AFfERCUTS i Recreation Expense 50040 1Salaries 677,662 616 ,690 -----· __ 50190 I Employee Payroll Taxes 51,841 46,862 50200 ; Employee Retirement Expense 44,809 49 ,722 50210 ! Employees Group Insurance 126,229 143,338 ---- 50220 Casualty Insurance 10,000 26,070 50340 General Supplies 85,000 99,759 50360 General Maintenance 19,300 29,435 50430 Gasoline & Oil 14,000 13,229 ---- 50440 Equip . & Veh. Repair 20,000 22,575 --- 50460 Uniforms 3,000 2,207 ------. 50470 1Capital Purch-Veh. & Equip. 90,000 32,000 50475 jcapital Improvements 30,000 30,000 TOTAL RECREATION DEPARTMENT 1,171,841 1,111,887 ! Special Services/ Adult 1 Recreation Expense ~ol salaries 362,879 374,274 ______ 0 1 Employee Payroll Taxes 27,760 28,414 50200 ! Employee Retirement Expense _______ _.1......._ 27 ,601 31,659 50210 1 Employees Group Insurance 53,108 59,929 ·- 50220 i Casualty Insurance 2,496 4,041 - 50360 General Maintenance 48,200 48 ,200 . - 50470 Capital Purch-Veh. & Equip . 126,300 91,300 51155 1Welcome Center Maintenance 12,000 12,003 51355 i Kitchen Supplies 15,500 13,068 51360 Special Programs 6,500 4,231 - 51365 Dance Expense 9,800 6,727 51370 Golf Expense 960 1,014 ----- 5137S IOffice Expense ------; -14,100 9,414 51380 1Food & Drink .. ----+ 1,440 836 51385 /Shuttle Bus Expense 9,300 7,239 - 51390 i OtherExpense 1,200 1,2 00 !TOTAL SPECIAL SERVICES AND I !ADULT REC 719,144 j 693,549 I" 1DGET -FISCAL YEAR 2010 ~ I BUDGET PROPOSED YE G/L# I Golf Dept Expense PROJECTION 2010 AFTER CUTS I I ---· 50020 jSalaries-Grounds 284,365 316,729 50050 jSalaries -Club House 242,516 220,578 50190 ! Payroll Tax I 40,306 40,893 - 50200 l Ret i rement 41,642 46,507 50210 Insurance, Employee Group 115,154 152,541 50220 Insurance, Casualty 34,826 35 ,186 - 50340 Operating Supplies -Grounds 120,000 118,775 50350 Supplies-Club House 5,000 2,000 50360 Maint-Club House/Carts 7,000 6,629 50390 i Dues & Subscriptions - ·--5 -0430 !Gas & Oil 13,000 19,304 --··--·--- 50440 Maint-Grounds/Equipment 25,000 24 ,817 50460 Uniforms 1,000 1,000 ----· 50470 Capital Purch -Veh . & Equip 27,000 - 50570 Adv. & Promotion 12,000 11,197 ------- 54540 i Cost-Pro Shop Sales 135,000 100,774 -CL GOLF DEPARTMENT 1,103,809 I 1,096,932 I ' ------I I BUDGET PROPOSED YE 1- i PROJECTION i 2010 AFTER CUTS i -.. -·-- STREET DEPARTMENT --. ·----·• 50040 jSalaries 1,228,180 1,283,871 --. --· ____ 5_~190 I Employee Payroll Taxes 93,956 97,683 50200 Employee Retirement Expense 116,627 I 116,782 ·- 50210 °Employees Group Insurance I 334,387 397,860 ~- 50220 Casualty Insurance 64,750 62,649 ---·- 50340 General Supplies 105,000 80,000 --· 50360 General Maintenance 35,000 3,407 -------·· 50390 Dues & Membership 300 396 50430 Gasoline & Oil 106,000 106,539 50440 Equip. & Veh. Repair 138,000 138,000 - 50460 Uniforms 5,300 8,321 50470 Capital Purch-Veh. & Equip 123,000 123,000 50520 Equipment Rental 2,000 2,332 ----- 51410 St. Material & Landscaping 250,000 250,000 --- 51420 Sidewalks 85,000 9,910 TOTAL STREET DEPARTMENT 2,687,500 2,680,750 I SANITATION - 50040 /Salaries 711,563 ! 720,597 50190 ! Employee Payroll Taxes 54 435 ! I 56,042 ---·· 50200 ' Employee Retirement Expense 66,701 67,188 50210 Employee Group Insurance 212,562 248,535 50220 Casualty Insurance 75,000 141,734 ----- 50340 General Supplies 40,000 36,716 50430 Gasoline & Oil 48,760 38,836 --- 50440 Equip . & Veh . Repair 90,000 89,313 -·- 50460 Uniforms 2,000 3,355 50470 Capital Purch-Veh. & Equip 944,000 944,000 51460 Landfill Fees 250,000 250,000 51465 Landfill Maint. 65,000 46,985 - 51470 Purchases-Recycle Bins 2,000 - 51480 Bio -Diesel Program Exp -- TOTAL SANITATION DEPARTMENT I 2,sG2,021 I 2,643,301 1~~DGET-FISCAL YEAR 2010 .I l PROPOSED G/L# BUDGET YE 2010 PROJECTION AFfERCUTS ------------ ---------L- STAFF AGENCIES &APPROPRIATIONS .. -·. 51820 i Public Library 565,000 565,000 --- 51870 The Haven 65,000 65,000 --- 51880 Airport Appropriation 72,000 72,000 51890 Airport Appropriation-Debt Service 265,356 225,356 TOTAL STAFF AGENCIES & APPRO. 967,356 927,356 ..... I DEBT SERVICE -·-- 50465 Lease/Purchase 452,138 461,161 -- 50955 Trans to Debt Service Fund 1,298,166 1,246,641 50980 Loan for Library 162,912 162,912 TOTAL DEBT SERVICE 1,913,216 1,870,714 -- I OTHER EXPENDITURES •·---- 50965 :Transfe rs to Capital Projects -115,000 I TOTAL OTHER EXPENDITURES -115,000 \...; Lisa Hanks From: Sent: To: Subject: Lisa, Rick Kingrea [rkingrea@311magnol ia .com] Thursday, March 04 , 2010 2 :15 PM Lisa Hanks ; 'Chuck Zunk'; 'Dan Stankoski'; 'Debbie Quinn'; 'Dick Kwapil '; Gregg Mims ; 'John Brown'; 'Lonn ie Mixon'; 'Mac Mccawley'; 'Marvin Wilder'; 'Mike Ford '; Nancy Wilson ; Rose Fogarty; 'Stan Grubin'; Tim Kant RE: Draft minutes for February 22 , 2010 FAC I think I said the buck stops with the Mayor and as CEO of the city he is responsible for managing the budget. Rick From: Lisa Hanks [mailto:Lisa.Hanks@CoFairhope.com] Sent: Monday, March 01, 2010 2:54 PM To: Chuck Zunk; Dan Stankoski; Debbie Quinn; Dick Kwapil ; Gregg Mims; John Brown; Lonnie Mixon; Mac Mccawley; Marvin Wilder; Mike Ford; Nancy Wilson; Rick Kingrea; Rose Fogarty; Stan Grubin; Tim Kant Subject: Draft minutes for February 22, 2010 FAC Attached are the draft minutes from the February 22, 2009 FAG meeting. Lisa A. Hanks City Clerk City of Fairhope 251-928-2136 1