HomeMy WebLinkAbout04-26-2010 Regular Meeting' .
Public Meeting Notice
Committee: Fairhope Financial Advisory Committee
Date & Time: Monday, April 26, 2010 at 4:45 p.m.
Place: Delchamps Room
161 North Section Street
Subject: See Posted Agenda
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED
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SIGNATURE
City of Fairhope Financial Advisory Committee
Agenda -Monday, April 26, 2010
4:45 p.m. in the Delchamps Room
City Hall -161 N. Section St., Fairhope, AL
1. Approval of Minutes for March 22 , 2010
2. Status of RFP for health insurance bid
3. Review of FY 2010 financial performance , and discussion/recommendation(s) for
cost reduction opportunities
4. Discussion of transfers from Utility Funds to the General Fund
5. Discussion of 5-year projection of all anticipated major long term capital
requirements for infrastructure improvements and additions , as requested by City
Council 12-14-2009
Schedule Of Future Meetings
(Note: Regular meetings are on the 4th Monday of each month at 4:45 p.m. in the
Delchamps Room at City Hall, 161 N. Section St., Fairhope, AL.)
• Next regular meeting: Monday , May 24 , 2010
STATE OF ALABAMA )(
COUNTY OF BALDWIN )(
The Financial Advisory Committee met at 4 :45 p.m.,
City Hall , Delchamps Room, 161 North Section Street,
Fairhope , Alabama 36532 , on Monday, 26 April 2010 .
Present were:
Chuck Zunk, Chairman
Members: Mac McCawley, Marvin Wilder, John Brown, and Mayor Kant.
Ex-Officio Members: Debbie Quinn, Dan Stankoski , Lonnie Mi x on , Mike Ford , and
Rick Kingrea.
Stan Grubin and Dick K wapil were absent.
Chuck Zunk called the meeting to order at 4:45 p.m. He announced that the first item
is to approve the minutes from the March 22 , 2010 Financial Advisory Committee
meeting . Marvin Wilder moved to approve the minutes from the March 22 , 2010
Fairhope Financial Advisory Committee meeting as amended. Seconded by Mac
McCawley, motion pa ss ed unanimously by voice vote .
The next item on the agenda was the status of RFP for health in surance bid . City
Treasurer Nancy Wilson gave a brief update that she had received our three-year claims
history, preparing a demographic list , and needs the current coverage and facets . All
information is being submitted to Robertson Insurance who handles most of the City of
Fairhope 's insurance. We should have the RFP by the next FAC meeting.
The review of FY 2010 financial performance, and discussion/recommendation( s) for
cost reduction opportunities were discussed ne xt. Mr. Zunk stated that the document
being passed out was a list of ideas to evaluate and understand and/or add more item s to
the list. Mac McCawley briefly went over the list which is attached . Rick Kingrea said if
we are going to add to this list , we need to establish a time line and mo v e forward. We
cannot afford to wait and we need the information back in our hands by May 17 , 2010 for
a special meeting.
Lonnie Mixon stated that the Council has to take the lead and gi v e a time line with
recommendations . Dan Stankoski commented we need time to formulate and paperwork
at least three days before the meeting. Mayor Kant asked ; what do you w ant pro vide for
example : The Nix Center. Mr. Kingrea replied this is what we need to do to cut costs;
plan to reduce costs. He said if we have to cut , this is where we are going to start , with
an estimate in dollars out to the side of how much savings. Mike Ford said we need to
handle carefully and give some type of assurance to employees. Mr. Kingrea stated he
disagreed with Mr. Ford ; and we need to limit our liability to handle the cuts. He said
Financial Advisory Committee
Monday, 26 April 2010
Page-2-
employees are important, but Fairhope is hurting. Mr. Mixon stated our goal right now is
to meet budget and some of these things could take up to six months . Mr. Stankoski said
if we can't increase revenues, you have to reduce costs, and we are not looking at the
Utilities for transfers or the Rainy Day Fund. Mr. Mixon said let us cut $1.0 million by
year-end.
Discussion of transfers from Utility Funds to the General Fund was the next item.
Mrs. Wilson commented when General Fund is in need, we transfer the funds. She said
we are to date 50% on budget. In April, we may not have enough in the General Fund.
Mr. Zunk discussed the 5-year projection of all anticipated major long term capital
requirements for infrastructure improvements and additions, as requested by City Council
on December 14, 2009. He stated Department Heads would contribute their draft of the
plan to the Mayor. The process will involve a group which would include citizens and
others to help with the list. All will be heard from and then use a reverse process. These
items will be prioritized by the Council. We will also look at what can be cut; and all of
this will be part of the process.
Mayor Kant commented he had received a notice by SEP A and as of October 1st, the
City will owe $100,000 more per year.
John Brown moved to adjourn the meeting. Seconded by Marvin Wilder, motion
passed unanimously by voice vote.
There being no further business to come before the Financial Advisory Committee,
the meeting was duly adjourned at 5:21 p.m.
Summary of comments and recommendations concerning the Public Works
Department. Submitted by the Public Works Study Group. Members of the
committee include Debbie Quinn, Charlie Smith, James Gillespie and Gregg
Mims.
(1) Job descriptions need to updated and should include "Critical Job
Elements" that can be used to determine pay raises and merit raises and
disciplinary if necessary.
Jennifer Fidler and Rhonda White are working on this item.
(2) Change the system in which the city plants flower beds. (Jennifer Fidler
proposed an alternative system in 2009) Change beds only two times a year.
(or three times a year) It is believed that if this system is changed you can free
up personnel to assist with other duties and reduce overtime.
(3) Plant ground cover in certain areas instead of grass to reduce maintenance
time.
(4) Utilize part time workers as much as possible to reduce cost.
(5) The City of Fairhope should issue a RFP to solicit proposal to out source
garbage and trash collection. After the receipt of the proposals the City of
Fairhope Mayor and Council could evaluate the pros and cons. The same RFP
Process could apply to recycling. If the current waste system is retained, the
following should be considered: Cost of trucks and equipment, repair cost of
trucks and equipment, purchase trucks that are the same so that parts and
maintenance fits all; purchase software system that will layout the most
effective routes for trucks; market the recycle program particularly cardboard
and paper; Change the garbage system to pay as you go. Sale garbage bags.
Use only one size of garbage can for pick up , not three sizes that are currently
in the inventory. Solid waste should be its own department.
As part of this process the City of Fairhope should consider the reorganization
of the department to take advantage of the supervisory level skills. Consider
dividing the rest of the department into two parts: Parks, Rec., Landscaping;
Construction & Maintenance.
(6) Go to once a week garbage pick up .
Page2
(7) Install a city wide work order system to insure accountability. Account for
cost.
Gregg Mims & Jason Colee are working on this issue.
(8) Custodians should be out sourced. If the City retains the same custodial
system closer supervision should be implemented. The custodial staff works
in the PM and is not supervised .
(9) Work a night time shift to accomplish more tasks. (Flex time)
(10) Building maintenance should be considered for out sourcing.
(11) Purchase order system needs to be streamlined and more delegation given
to Department Head level staff.
(12) Fleet maintenance should be considered for outsourcing. There appears to
be many parts on the shelves that are not be used . Unused equipment, trucks
should be sold . If the entire division is not outsourced the city should continue
to outsource the larger components. Schedule part of the fleet maintenance
staff to work evening hours to service the fleet.
(13) Consider four day/10 hour days
Five Vear Plans
General Fund
Revised 4/5/10
Civic Center -Dept. 30
2011
1.
2.
3.
4 .
5 .
2012
1.
2 .
3.
4.
2013
1.
2014
Fire alarm pane l and sensor upgrades
Exterior Ov erh ang Repair
HVAC upg r ades, Thermostats
Appliance Upg r ades
Scissor Lift
Stage floor rep lacement
Stage Curtain
Lighting and So u nd Upgrade
Council Ch amber Upgrades
Carpet Rep lacement
1. Tables and Tab l e Carts
2015
2. Floor Machine Upgrades
Tota l
Tota l
Tota l
Tota l
Tota l
Grand Tota l Civic Center
$20,000
$15,000
$100,000
$40,000
$251000
$200,000
$20,000
$10,000
$20,000
$501000
$100,000
$101000
$10,000
$201000
$20,000
$201000
$20,000
$350,000
Fairhope Volunteer Fire Department -Dept. 20
2011
1. Fire hose $11,000
2. Training $7,500
3 . Station repairs/upgrades $10,000
4. Equipment for heavy rescue $50,000
5. Turnout gear $15,000
6 . Furnish Classroom -Station 4 $10,000
7. Fabrication of Live Fire Training $7,500
Tota l $111,000
2012
1. Fire hose $8,500
2. Training $7,500
3. Station Repairs/Upgrades $10,000
4. Exhaust Remova l System -Station 2 $12,000
5. Turnout gear $15,000
6. Fabrication 915 to utilize wasted space $7,500
7. Airbags -rep lace 1990 model $15,000
8. Foam Rep lacement $8,500
9 . Bay Doors -Station 2 $20,000
Tota l $104,000
2013
1. Fire hose $8,500
2. Training $7,500
3 . Exhaust Removal System -Station 3 $12,000
4. Turnout gear $15,000
5. Bay Doors -Station 2 $20,000
Tota l $63,000
2014
1. Fire hose $8,500
2. Training $7,500
3. Station Repairs/Upgrades $10,000
4. Turnout gear $15,000
5. Replace 1989 Front Line Engine to a Quint $1,500,000
6 . Replace Service Truck $12,000
Total $1,553,000
2015
1. Fire hose $8,500
2. Training $7,500
3 .
4 .
5 .
Station Repairs/Upgrades
Turnout gear
Air Cylinders
Total
Grand Total Volunteer Fire Department
$10,000
$15,000
$38,000
$79,000
$1,910,000
Quail Creek Golf Course -Dept. SO
2011
1.
2.
2012
1.
2.
2013
1.
2.
3.
2014
1.
2015
1.
Replace Air Conditioning Unit
Equipment: Sweeper/Vacuum
Total
Re-construct Retention Pond at #18
Equipment: Large Utility Vehicle for Maintenance
Total
Reconstruct Upper Lake Between #3 and #7
Re-work Men's & Women's Bathrooms
Equipment : Self Contained Spray Unit
Total
Equipment: One 35-40 HP Two Wheel Drive Tractor
One 35 -40 HP Two Wheel Drive Tractor
Total
Total
Grand Total Golf Course
$25,000
$271000
$52,000
$9 ,000
$191000
$28,000
$9,000
$18,000
$281000
$55,000
$181000
$18,000
$181000
$18,000
$171,000
IT Department -Dept. 10
2011
1.
2 .
2012
1.
2.
3.
4.
2013
1.
2.
3.
2014
1.
2015
Replace t he AS400 with new hard w are and software
Increase v ideo camera and DVR security around the City
Upgrade and/or replace SCADA systems for utilities
Conso l idate servers into a Virtual Server Cl uster, including
in -city co-l ocation of resources
Replace ph one system with VoIP so l ution
Upgrade/Replace E-Mail Server
Replace current Police & Fire Radio Systems
Implement Comprehensive off-site Co-location
Technology upgrades for City Counci l Chambers
Implement wireless mesh for bot h Pu b l ic Safety and
internet access for the public
Tota l
Tota l
Tota l
Tota l
1. Digitally archive City paperwork, ma ps, construction dra w ings,
i.e. storage server and professiona l se r vices to scan all items
Tota l
Grand Tota l IT Department
$2,000,000
$30,000
$2,030,000
$350,000
$100,000
$200,000
$15,000
$665,000
$500,000
$20,000
$20,000
$540,000
$50,000
$50,000
$50,000
$50,000
$3,335,000
Museum -Dept. 30
2011
1. Two Smart Boards sstooo
Tota l $8,000
2012
1. Three Smart Boards s12!000
Total $12,000
2013 Total $0
2014 Tota l $0
2015 Tota l $0
Grand Total Museum $20,000
Nix Center -Dept. 30
2011
1. New Chairs $15,000
2. Tables $10,000
3. Ceiling Tile Replacement s201000
Total $45,000
2012
1. Tables $10,000
2 . Vehicle s1slooo
Total $25,000
2013
1. Appliance upgrades S4olooo
Total $40,000
2014
1 . Carpet Replacement s2slooo
Total $25,000
2015
Total $0
Grand Total Nix Center $135,000
Parks & Recreation -Dept. 25
2011
1.
2.
3.
4.
5 .
6 .
7 .
8.
2012
1 .
2.
3.
4 .
2013
Replace old gym floor in Recreation Center
Upgrade Basketball goals in Recreation Center
Paint entire Pool facility interior
Plaster/paint baby pool
Remodel Concession Area at Volanta Park
Walking track lighting at Stimpson Field
Shuffle Board Courts at Stimpson Field
Tractor
Construct new restroom facilities at Volanta
Resurface new track at Volanta
New Drainage/irrigation system & re-crown field
Fenced in Play area at Stimpson Field
1. Fitness Center Mat Flooring
2. Fitness Center Equipment
3. Spinning Room Mat flooring
4. Additional Spin Bikes
Total
Total
5. Upgrade Insulation, add drywall & paint in Recreation Center
6. Large Indoor Ceiling Fan at Pool
7. Tile Both Locker Rooms at Pool
8 . Install Splash Pad at Pool
Total
2014
1. Additional HVAC at Recreation Center
2. Aerobic Room Flooring & Mirrors
3. Small attachable play ground and rubber mulch
4. HVAC & Duct, thermostat upgrades in old gym at Recreation Center
Total
2015
1.
2.
3 .
Pull behind mower
Reel Mower
Infield drag machine
Total
Grand Total Parks & Recreation
$48,000
$12,000
$17,000
$25 ,000
$40,000
$10,000
$19,000 each
$20,000
$191,000
$60,000
$80,000
$100,000
$30,000
$270,000
$20,000
$50,000
$10,000
$10,000
$10,000
$6,000
$15,000
$30,000
$151,000
$75 ,000
$35,000
$20,000
$40,000
$170,000
$12 ,000
$45,000
$10,000
$67,000
$849,000
Planning & Building Department -Dept. 10
2011
1. Vehicle s20!000
Total $20,000
2012
1. Vehicle s20!000
Total $20,000
2013
1. Vehicle s20,ooo
Total $20,000
2014
1. Vehicle s20!000
Total $20,000
2015
1. Vehicle s20,ooo
Total $20,000
Grand Total Planning & Building $100,000
Police Department -Dept. 15
Police Department -Communications
2011
2012
2013
1 .
2 .
2014
1 .
2015
New Communications Center
Dispatch Consoles/Furniture
Three Think-Station 310 Computers
Grand Total: Communications
Police Department -Corrections
2011
1.
2 .
Video Surveillance System
Jail Control Board
3. Live Camera System
Total
Total
Total
Total
Total
Total
Total
Total
2012
2013
2014
2015 Total
Grand Total: Corrections Division
Police Department -Crime Suppression Team
2011
1.
2012
1 .
Vehicle
Undercover Surveillance Vehicle
Total
Total
$0
$0
$50,000
$50,000
$100,000
$7,800
$7,800
$0
$107,800
$25,000
$22,500
$35,000
$91,500
$0
$0
$0
$0
$91,500
$28,000
$28,000
$15,000
$15,000
2013 Total
2014 Total
2015 Total
Grand Total: Crime Suppression Team
Police Department -K-9 Division
2011 Total
2012
1 . Trained Service Dog Ready for Service
2013
2014
2015
Grand Total: K-9 Division
Police Department -Special Operations/Traffic
2011
1. Vehicle
2012
1. Vehicle
Total
Total
Total
Total
Total
Total
Total
Total
2013
2014
2015 Total
Grand Total: Special Operations/Traffic
Police Department -Station Control Division
2011
1.
2.
Four Vehicles
Lighting Equipment x4
$0
$0
$0
$43,000
$0
$13,000
$13,000
$0
$0
$0
$13,000
$28,000
$28,000
$22,000
$22,000
$0
$0
$0
$50,000
$105,500
$49,000
3. Eight Tasers
4 . Fifteen Ballistic Vests
5. New Nexedge Radio System
Total
2012
1. Four Vehicles
2. Lighting Equipment x4
3. Six Tasers
4 . Forty Ballistic Vests
Total
2013
1. Three Vehicles
2. Lighting Equipment x3
3. Ten Ballistic Vests
Total
2014
1. Four Vehicles
2. Lighting Equipment x4
Total
2015
1. Three Vehicles
2. Lighting Equipment x3
Total
Grand Total Police Station Control Division
Police Department -Swat Team
2011
1.
2012
2013
2014
2015
SWAT Ammunition {.40/45 5.56 12g)
Total
Total
Total
Total
Total
Grand Total: SWAT Team
$12,800
$9,750
$3801000
$557,050
$102,500
$52,000
$10,800
$291000
$194,300
$79,500
$41,250
$81000
$128,750
$116,000
$551000
$171,000
$79,500
$421000
$121,500
$1,172,600
$101000
$10,000
$0
$0
$0
$0
$10,000
Police Department -Training/ Accreditation Unit
2011
1.
2 .
3 .
2012
1.
2.
3 .
2013
2014
2015
Six SWAT Rifles
Six SWAT Guns
Twelve Electric Sight Mounts
Six SWAT Rifles
Six SWAT Guns
Twelve Electric Sight Mounts
Total
Total
Grand Total: Training/ Accreditation Unit
Police Department -Administration
2011
2012
2013
1 .
2.
2014
2015
Construction of Additional Building
Furniture and Equipment
Grand Total: Administration
Police Department -Animal Control/Shelter
2011
2012
1.
2013
Build 250 Square Foot Storage Building
Total
Total
Total
Total
Total
Total
Total
Total
$11,232
$17,286
$8,388
$36,906
$11,232
$17,286
$8,388
$36,906
$0
$0
$0
$73,812
$0
$0
$1,000,000
$500,000
$1,5000,000
$0
$0
$1,500,000
$0
$10,000
$10,000
$0
2014
2015
Total
Total
Grand Total: Animal Control
Grand Total Police Department
$0
$0
$10,000
$3,071,712
Public Works Department -Sanitation -Dept. 40
2011 (Nos. 1-7 if not obtained in 2010}
1. White Tractor Autocar
2. Refuse Trailer
3 .
4.
5.
6.
7.
8.
9 .
10.
11.
12.
13 .
14.
15.
16.
17.
18.
2012
1.
2013
1.
2.
3 .
4.
2014
International 7400 -Garbage
International 7400 -Garbage
International 7400 -Garbage
International 4900 -Trash
Ford F800 -Trash
Jeep Cherokee -Sanitation
416 B CAT backhoe -Sanitation
Transfer Stat ion repairs -Sanitation
Jeep Cherokee -Trash
International -Trash
D-6 CAT Doz ier -Trash
Trash transfer station -Trash
Internationa l 4900 -Recycling
International 4900 -Recycling
Ford F800 -Recycling
Horizonta l Ba l or -Recycling
None
International -Garbage
International 7400 -Garbage
416 B CAT Backhoe
GMC Van
1. None
2015
1.
2 .
3.
4.
Internationa l 7400
Internationa l 7400
Internationa l 7400
CAT Skid Steer
Tota l
Total
$75,000
$65,000
$190,000
$190,000
$190,000
$60,000
$60,000
$15,000
$95,000
$15,000
$15,000
$60,000
$30,000
$45,000
$120,000
$120,000
$120,000
$40,000
$1,505,000
$0
$95,000
$210,000
$210,000
$45,000
$560,000
$0
$225,000
$225,000
$225,000
$35,000
Total $710,000
Grand Total Publ ic Works Sanitation Department $2,775,000
Public Works Department -Streets -Dept. 35
2011
Equipment
1. Sweeper SC800 -Streets
2. International 4900 Dump Truck -Streets
3. International dump truck -Streets
4. Ford F-150 Landscape truck-Streets
5. GMC Sierra Custodial truck -Streets
6. 416-B Caterpillar Backhoe -Streets
7. Street Roller 1 ton -Streets
Total
Projects
8. Pole Barn
9 . Paving Project
10. Drainage along Fels Ave
11. Drainage at Oak & Bancroft
12 . Founders Drive Culvert
13 . Marina Parking Area
14. Paving Dirt Roads
15 . NRCS Projects
16. Sidewalk projects
17 . Automatic Gate at Warehouse
18. Church Street Drainage and pipe structures
19 . Street sign age -costs and upgrades to signs
20. Fencing and landscape buffers around city comples and warehouse
21 . Transfer pad for C & D Material
22 . Traffic Lanes implemented: Fairhope & Greeno
23 . Fels Avenue Corridor & Drainage
2012
Equ i pment
1. Ford F-Super Duty F-450
2. London Fogger Mosquito Sprayer
3. Alamo Rotary Boom
4. John Deer Front Deck Mower
5. John Deer 997 Mower
Projects
6. NRCS Projects
7. Sidewalk projects
Total
Grand Total
Total
$145,000
$18,000
$18,000
$10,000
$8,000
$45,000
$45,000
$289,000
$150,000
$1,500,000
$500,000
$45,000
$18,000
$35,000
$25,000
$50,000
$60,000
$28,000
$30,000
$15,000
$50,000
$45,000
$547,400
$325,300
$3,423,700
$3,712,700
$20,000
$8,000
$40,000
$18,000
$18,000
$104,000
$50,000
$60,000
Church Street Drainage and pipe Structures
Street sign age -costs & upgrades to signs
8.
9.
10. Fencing and landscape buffers around city comples and warehouse
Total
Grand Total
2013
Equipment
1. Pick up D-150
2. Elgin Street Sweeper
3. International 4900 Dump Truck
4. GMC 2500 Carp Work Truck
5. International Flat Bed
Projects
6. NRCS Projects
7. Sidewalk projects
8 . Church Street Drainage and pipe Structures
9. Street signage -costs & upgrades to signs
2014
Equipment
1. International Flat Bed
Projects
2. Paving Project
3. NRCS Projects
4. Sidewalk projects
5. Church Street Drainage and pipe Structures
6. Street sign age -costs & upgrades to signs
2015
Equipment
1. Ford F-450 Sign Truck
2. Dodge 2500 Landscape Truck
3. CAT 924G Loader
4. 420D Caterpillar Back Hoe
Projects
5. MRCS Projects
6. Sidewalk projects
7. Street signage -costs & upgrades to signs
Total
Total
Grand Total
Total
Total
Grand Total
Total
$20,000
$15,000
$20,000
$165,000
$269,000
$15,000
$190,000
$18,000
$16,000
$20,000
$259,000
$50,000
$60,000
$20,000
$15,000
$145,000
$404,000
$20,000
$20,000
$1,500,000
$50,000
$60,000
$20,000
$15,000
$1,645,000
$1,665,000
$19,000
$18,000
$155,000
$90,000
$282,000
$50,000
$60,000
$15,000
Total
Grand Total
Grand Total Public Works Street Department
$125,000
$407,000
$6,457,700
Welcome Center
2011
1.
2 .
3 .
2012
1.
HVAC System
New Roof
Facility Updates
Update restrooms
Total
Total
Grand Total Welcome Center
$15,000
$40,000
$15,000
$70,000
$75,000
$75,000
$145,000
Grand Total of all Departments -General Fund $19,319,412
Energy Audit Quote per building
Public Works
Fairhope Library
City Hall, Jail, Justice Center
Volanta Rec. Building
Nix Center
Civic Center
Total
$4,950
$11,265
$8,889
$8,970
$7,508
$7,552
$49,134
Five Vear Plans
Utilities
Revised 3/30/10
Electric Department
2011
1. 15kv Gang Switches $25,000
2. 46kv Switches $45,000
3 . SCADA upgrades $100,000
4. Pole Replacements $75,000
5. New 115/46 kv transformer at Twin Beech $600,000
6. Underground burial of existing Overhead lines $750,000
7. AMR Meter purchases $50,000
8 . New pole yard next to Twin Beech Substation $35,000
9 . Vehicles s2001000
Total $1,880,000
2012
1. New Transformer at Volanta Ave . Substation $300,000
2. 15kv Gang Switches $25 ,000
3. 46kv Switches $45,000
4. Pole replacements $75,000
5 . Underground burial of existing Overhead lines $750,000
6 . AMR Meter purchases $50,000
7 . Vehicles s2001000
Total $1,445,000
2013
1. New breakers for Church St. Substation $65,000
2. New regulators for Church St. Substation $100,000
3 . 46kv Switches $45 ,000
4. Pole replacements $75 ,000
5. Traffic light replacements $20,000
6. Underground burial of existing Overhead lines $750,000
7. Technology upgrades -Smart Grid $400,000
8. Vehicles s2001000
Total $1,655,000
2014
1. 46kv Switches $45,000
2. Pole replacements $75,000
3 . Traffic light replacements $20,000
4. New transformer at Church St . Substation $350,000
5 . Volanta Ave . Regulator s $100,000
6 . Underground burial of existing Overhead line s $750,000
7. Vehicles s2501000
Total $1,590,000
2015
1.
2.
3 .
Traffic light replacement
Underground burial of existing Overhead lines
Vehicles
Total
Grand Total Electrical Department
$20,000
$1,500,000
$250,000
$1,770,000
$8,340,000
Gas Department
2011
1.
2 .
3 .
4 .
5 .
6 .
2012
1.
2 .
3.
2013
1.
2.
3.
4 .
2014
1.
2.
3 .
4.
2015
1.
2 .
3 .
4.
Cast Iron Replacement per DOT
Loop gas lines in southern part of system, Hwy 44 & 98, 32 and 98
Pick up
Pick up
Boring Machine
Rectifier Station
Cast Iron Replacement per DOT
Total
Loop gas lines in southern part of_system, Hwy 44 & 98, 32 and 98
Trencher
Total
Cast Iron Replacement per DOT
Loop gas lines in southern part of system, Hwy 44 & 98, 32 and 98
Service truck
Pick up
Total
Cast Iron Replacement per DOT
Loop gas lines in southern part of system, Hwy 44 & 98, 32 and 98
Service truck
Welding truck
Total
Cast Iron Replacement per DOT
Loop gas lines in southern part of system, Hwy 44 & 98, 32 and 98
Welding truck
Service truck
Total
Grand Total Gas Department
$38,700
$318,148
$15,000
$20,000
$85,000
$20,000
$496,848
$38,700
$295,600
$75,000
$409,300
$38,700
$503,220
$35,000
$15,000
$591,920
$38,700
$644,020
$35,000
$60,000
$777,720
$38,700
$261,716
$60,000
$45,000
$405,416
$2,681,204
Sewer Department
2011
1. Manhole rehab $100,000
2. Sewer line rehab $200,000
3. Generators for lift stations $350,000
4 . Upgrades sewage treatment plant s210001000
Total $2,650,000
2012
1. System truck $35,000
2. Manhole rehab $100,000
3. Sewer line rehab $200,000
4. Generators for lift stations $350,000
5 . Upgrades sewage treatment plant s210001000
Total $2,685,000
2013
1. Manhole rehab $100,000
2 . Sewer l ine rehab $200,000
3. Generators for lift stations $350,000
4 . Upgrades sewage treatment plant s210001000
Total $2,650,000
2014
1. Truck $29,000
2. Manhole rehab $100,000
2 . Sewer line rehab $200,000
3 . Generators for lift stations S3solooo
Total $679,000
2015
1. Manhole rehab $100,000
2. Sewer line rehab $200,000
3 . Generators for lift stations S3solooo
Total $650,000
Grand Total Sewer Department $9,314,000
Water Department
2011
1. Ford F-250 heavy water system truck $35,000
2. Back hoe trailer $21,000
3 . Water line Hwy 13 & 104 to back of Rock Creek $2,267,800
4 . Water line from Hwy 104 & 13 going west to US 98 $325,000
5 . Water meters (electronic reading) S35o,ooo
Total $2,998,800
2012
1. Back hoe trailer $21,000
2. Repaint 2 million and 1 million gallon water tank $552,643
3 . Water meters (electronic reading) S35o,ooo
Total $923,643
2013
1. Chevy 2500 service truck $20,000
2. Ford F650 heavy construction $85,000
3 . Water meters (electronic reading) S35o,ooo
Total $455,000
2014
1. Ford F-150 service truck $25,000
2. Ford F-250 heavy water system truck $35,000
3. International 4300 heavy construction $85,000
4. Water Tank Rock Creek 1/5 million gallons $3,450,000
5. Water meters (electronic reading) S35o,ooo
Total $3,945,000
2015
1. Chevy Colorado $25,000
2. Chevy Kodiak c-60 heavy construction $85,000
3 . 12 inch water main 104 south to 98 $1,200,000
4. Repaint 2 million and 1 million gallon water tank S3oo,ooo
Total $1,610,000
Grand Total Water Department $9,932,443
Grand Total of all Utility Departments $30,267,647
I
FINANCIAL OPPORTUNITIES FOR IMPROVEMENT, FISCAL 2010 BUDGET
Important Note: These opportunities have not been evaluated, but should be. Some will
have more potential than others. More ideas should be added to the list for evaluation.
The time to start evaluating is NOW!!!
• Healthcare insurance providers and plans
• Golf course
• Recreation Center
• Nix Center
• Home use of City vehicles
• Grass cutting services
• Custodial services
• Maintenance services
• Garbage and trash pick-up
• Purchase of flowers , trees, and other plants
• Greenhouse operations
• Sewer operations, and rates for service
• Library cards
• Fee waivers for events involving police and other public services
• Operation of jail
• Meals purchased for prisoners
• Deposits and collection rules for non-residential utility accounts