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HomeMy WebLinkAbout08-23-2010 Regular MeetingPublic Meeting Notice Committee: Fairhope Financial Advisory Committee Date & Time: Monday, August 23, 2010 at 4:45 p.m. Place: Council Chambers 161 North Section Street Subject: See Posted Agenda Notice must be stamped, dated and initialed before posted on bulletin board. POSTED t3--J3 -1,0 DATE 6J&tdad tihtid~ SIGNATURE City of Fairhope Financial Advisory Committee Agenda -Monday, August 23, 2010 4:45 p.m. in the City Council Chambers City Hall-161 N. Section St., Fairhope, AL 1. Approval of Minutes for July 26, 2010 2. Review of cost reduction projects , as follow-up from May 17 City Council Workshop 3. Alabama Power -Tree Grant Schedule Of Future Meetings (Note: Regular meetings are on the 4th Monday of each month at 4:45 p.m. in the Delchamps Room at City Hall, 161 N. Section St., Fairhope, AL.) • Next regular meeting : Monday , September 27 , 2010 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The Financial Advisory Committee met at 4 :45 p .m., City Hall, Delchamps Room, 161 North Section Street, Fairhope, Alabama 36532 , on Monday, 23 August 2010. Present were: Chuck Zunk, Chairman Members: Stan Grubin, Mac McCawley, Marvin Wilder, John Brown, and Mayor Kant. Ex-Officio Members : Debbie Quinn, Lonnie Mi x on , Mike Ford. Dick Kwapil and Dan Stankoski were absent. Chuck Zunk called the meeting to order at 4:45 p .m. He announced that the first item i s to approve the minutes from the July 26, 2010 Financial Advisory Committee meeting. Marvin Wilder moved to approve the minutes from the July 26 , 2010 Fairhope Financial Advisory Committee meeting . Seconded by John Brown , motion passed unanimously by v oice vote . The next item on the agenda was the review of cost reduction projects, as follow-up from May 17, 2010 City Council Work Session. City Administrator Gregg Mims discussed and highlighted the numerous co st reductions either in place or possibly being put in place in the future , i.e. cell phones , pagers , web camera, printers , etc. Mr. Zunk questioned an energy audit. Mr. Mims stated initially this was in the budget, but the draft budget before you doe s not have the funding. The next item on the agenda was the Alabama Power Tree Grant. Jennifer Fidler explained the $2 ,000 grant that the City could apply which is reimbursed 100 % by Alabama Power. The grant is specifically for purchasing trees which need to be replaced on De La Mare and Fairhope A venue . Ms . Fidler mentioned that Stacy McKean has offered to help write the grant. Debbie Quinn moved to go forward . Seconded by Mac McCawley, motion pass ed unanimously by voice v ote. Lonnie Mixon mo v ed to adjourn the meeting . Seconded by John Brown, motion passed unanimously by v oice vote. Financial Advisory Committee Monday, 23 August 2010 Page-2- There being no further business to come before the Financial Advisory Committee, the meeting was duly adjourned at 4:54 p.m. Chuck Zunk, Chairma Timothy M. Kant , A.C.M.O. Mayor Brently Gregg Mims City Administrator Lisa A. Hanks City Clerk Nancy K. Wilson , CPA City Treasu rer Council Members Michael A. Ford, A.C.M.O. Rick Kingrea Lonnie L. Mixon Debbie W Quinn , A.C.M.O. Daniel R. Stanko ski, C.M.O . 161 North Section Street P.O. Drawer 429 1ope, Alabama 36533 251-928-21 36 251-928-6776 Fax www.cofairhope.com Printed on m;ycled paper - 08-03-10 Ar7:58 R )fJ- July 30 , 2010 Mayor Kant , The Tree Committee and I would like to apply for an Alabama Power Tree Grant. Ms . Stacy McKean has offered to write the grant free of charge . Could you place this request on the City Council agenda for a Resolution? We would like to plant new 'Bosque ' Chinese Elm on Del la Mare Avenue . ALABAMA~ POWER Alabama A SOUTHERN COMPANY Alabama Power Foundation . ? Urban Forestry Association Jul y 6, 2010 y JUl To All Potential Grant A ppli cants: Trees add beaury to any la ndscape, but they add eve n m ore to the qualiry of life than meets the eye. In an effort to foster public awareness about the benefits of a productive urban forest, the Alabama Power Foundation and the Alabama Urban Forestry Association (AUFA) are pl eased to announce the Foundation wi ll again provide grants up to $2,000 eac h for tree planting through the "Plant A Tree in Alabama -Community Forestry Project". In addition, we are glad to announce the Foundation wi ll award "Gateway" grants up to $4,000 to communities across the state co develop and/or en ha n ce the gateway to their com muni ry. "C . F P . " d "G " ·1 bl ommuntty orestry ro1ect an ateway gra nts are ava1 a e to: • Local gove rnm e nts (cities, towns, com muniti es) • Educational in stitution s (ciry and co unry sc hool sys tem s, private sc hools & univ ersities) • Any 50l(c)(3) organization (a copy of the IRS letter of determination must be submitted with application) Community Forestry Project grants will b e b ase d on the environmental benefits of the proposed project, supp ort of local communi ry leaders and volunteers, as we ll as needs of the lo cal area (see enclosed app li cat ion for details). Gateway grants provide funds to buy trees, mulch , la ndscape timbe r, shrubs, signage, excavat in g and development of flow er bed s (not the planting of an nual s) for the entrance to the ciry. See app li cation for details. Please note chat yo u m ay apply for both the Community Forestry and Gateway grants, but yo u can only be awarded one grant. Applications must be postmarked on or b efore A ugust 31, 2010. Winners will be announced no later than October 28, 20 10. Please feel free to duplicate chis applicatio n and give it to ochers or download the app li cation directly at www.alabamapowerfo undation.com. If you have questions, cal l the Alabama Power Foundation at 205-257-2508 or the Alabama Urban Forestry Association a t 1-8 77-548-0440. Sincerely, Leigh D. Perry President Gary Ickes President of th e Board, AUFA 2010 Community Forestry Project PLANT A TREE IN ALABAMA APPLICATION DEADLINE: Postmarked no later than August 31, 2010 ALABAMA«\ POWER A SOUTHERN COMPANY Alabama Power Foundation Alabama Power Foundation, Inc. & The Alabama Urban Forestry Association 2010 Community Forestry Project INTRODUCTION The Alabama Power Foundation and the Alabama Urban Forestry Association are pleased to announce the "Plant a Tree in Alabama" grant program. As part of the 2010 Communiry Forestry Project, the foundation will supply funds for tree planting in cities, towns and communities in the state. These funds are available through competitive grant proposals from eligible groups. PROGRAM GOA L The goal of this program is to provide funding to plant trees in urban areas across the state. PROGRAM OBJECTIV ES Ht Maintain the excellent quality of life currently enjoyed in Alabama. Ht Pursue opportunities to enhance the quality of the environment. Ht Encourage active community involvement in the management and protection of their natural resources. ELIGIBLE GROUPS . Ht Local governments -cities, towns, communities. Ht Educational institutions -city and county school systems, private schools, universities. Ht Any 501 (c)(3) organization. The I RS letter of dete rmin ation must be submitted with the application to be considered for the grant. Awards are paid to the organization and not to individuals. Organizations receiving the grants must have a tax-exempt status under the Internal Revenue Service Code and must not discriminate on the basis of race, color, creed, gender, nationality, or ethnic origin. FUNDING LIMITATIO N Funding will be awarded based on the environmental benefits of the proposed project, financial plan, support of local community leaders and volunteers and the needs of the applicant's local area. Grants will be awarded up to $2,000. If you have questio ns, call the Alabama Power Foundation , (205) 257 -2508 or the Alabama Urban Forestry Association , 1-877-548 -0440 . Alabama Power Foundation, Inc. & The Alabama Urban Forestry Association 2010 Community Forestry Project INTRODUCTION The Alabama Power Foundation and the Alabama Urban Forestry Association are pleased to announce the "Plant a Tree in Alabama" grant program. As part of the 2010 Community Forestry Project, the foundation will supply funds for tree planting in cities , towns and communities in the state. These funds are availabl e through competitive grant proposals from eligible gro ups . PROGRAM GOA L The goal of this program is to provide funding t o p lant trees in urban areas across the state. PROGRAM OBJECTIVES Nl Maintain the excellent quality of life currently enjoyed in Alabama. Nl Pursue opportunities to enhance the quality of the environment. Nl Encourage active comm unity involvement in the management and protection of their natural resources. ELIGIBLE GROUPS . Nl Local governments -cities, towns, communit ies. Nl Educational institutions -city and county school systems, private schools, universities. Any 501(c)(3) organization. The IRS l etter of determination must be submitted with the application to be considered for the grant. Awards are paid to the organization and not to individuals . O rganizations receiving the grants must have a tax-exempt status under the Internal Reven ue Service Code and must not d iscriminate on the basis of race, color, creed, gender, nationality, or ethnic origin. FUNDING LIMITATION Funding will be awarded based on the environmental benefits of the proposed project, financial plan, support of local community leaders and vo l unteers and the needs of th e applicant's local area. Grants will be awarded up to $2,000. If you have questions , call the Alabama Power Foundation , (205) 257 -2508 or the Alabama Urban Forestry Association, 1-877 -548 -0440 . · Alabama Power Foundation, Inc. & The Alabama Urban Forestry Association 2010 Community Forestry Project PROGRAM RESTRICTIONS F unds w ill b e ava i la b le for t he purch ase of trees on ly. Pl a ntin g, wa te rin g, and m ainte na nce must b e provided th ro ugh o ch er funding m e th o d s o r vo luntee r invo lve m e nt. All trees shal l b e planted accordin g to th e pro ce dures presc rib ed b y th e Inte rn acional Soc iety of Ar b o rcu lcur e o r th e N a ti onal Arbo r D ay Fo unda ti o n . PROJECT SPONSORS AND ENDORSEMENTS The projec t m ust be e ndorse d by a local gove rnm ent o r no t-for-profi t represe ntati ve. Applica t io ns wi ll n ot be co nside red if th e prope r endorse m e nt is n o t obtained . SELECTION COMMITTEE A gra nt selec tion co mmittee will judge eac h applica ti o n co mpetitively o n an obj ec ti ve a nd no n-d isc rimin a to ry b as is. T he grant sel ecti o n co mmittee w ill make th e final d ete rmin a ti o n o f grant awa rd s. CRITERIA FOR GRANT SELECTION Nl T h e d eg ree of e nvironme ntal be nefit to th e communi ty Nl T h e likel ih ood the p ro jec t will ac hi eve its stated obj ec ti ves Nl T h e d eg ree to whi c h the proj ect is suppo rted by local commun ity lead ers Nl T h e d egree to whi ch t h e proj ec t utili zes voluntee rs Nl T h e d eg ree to whi ch th e lo ng-te rm care o f th e trees is cl earl y d e m o nstrated Nl T he so u ndness and integri ty of th e project 's finan c ial pl a n SUGGESTIONS FOR COMMUNITY AND VOLUNTEER ASSISTANCE N eighborhoo d assoc ia ti o ns, church es, c ivic and co mmuni ty gro ups, sc hoo ls, e nvironm e ntal o rgani za ti o ns, yo uth p rog ra m s, the Al a bama U rb a n Fo res t ry As socia ti o n , a nd th e Ala b ama Powe r Se rvi ce Organ iza ti o n . GRANT APPLICATION All a pp lica tion s muse m ee t th e followin g minimum standards to be co nsid ered fo r fin ancial ass ista nce: Nl Grant applications must include one original and 6 copies Nl A pplicati o n must be typ ed Nl Al l a nsw ers must b e cl ear a nd co n cise Nl Appli cation must be co mplete Nl A ppli cation must include an ite mi ze d budge t Due to th e number of grant appl ications, the Alabama Power Foundation will not be able to contact you to clari fy any portion of your application. APPLICATION DEADLINE Appli cations must be submitted to th e Al a bama Powe r Fo unda tion AN D POSTMARKED NO LATER THAN AUGUST 31, 2 0 10 . Applicati o ns rece iv ed aft e r thi s d ate w ill n o t b e con side red . Audi o a nd videotapes w ill n o t b e acce pted. Make a copy of th e g ra nt a pplication for yo ur reco rds. Address gra nt appli ca ti o ns to : 20 10 C ommuni ty Fores t ry P rojec t Ala bam a Powe r Fo unda ti o n , In c. PO Box 2 6 4 1 Birmingham , Al a bam a 3529 1-0011 All applican ts will be no tified of the grant awards by October 28, 2010. CONTRACT Each rec ipi e nt w ill be required to ve ri fy th ere has bee n n o ch ange in th e t ax exe mpt status a nd th e fund s w ill b e use d ex clusivel y to ca rry out th e project d esc rib ed in chi s appli ca ti o n . These funds m ay no t b e use d to influe n ce leg isla ti o n , to influe nce th e outco m e of any el ec tion s, o r to carry o n a voter reg istration dri ve . Alabama Power Foundation, Inc. & The Alabama Urban Forestry Association 2010 Community Forestry Project Organization Name Title of Grant Project ----------------------------------- Amount Requested for Proj ec t Mailing Address City _____________________ State County ___________________ _ Zip _________________ _ Telephone Number ------------------------------------ Contact Person ------------------------------------- Contact Perso n 's Signature --------------------------------- Proper Endorsement ______________ _ Title ________________ _ (Application will not be considered without p roper endo rsement) Please check which category applies to yo ur organization: D Government Entity D Not for profit organization-please attac h a copy o f th e IRS 5 0 l(c)(3) determinati o n letter D Educational Institution The ideas and information contained in this application will re ma in the property of the submitter. However, permission is given to the Alabama Power Foundation to use in any way the foundation deems appropriate, including replication of the program. DO NOT USE THE ORGANIZATION NAME OR LOCATION BEYOND THIS PAGE Alabama Power Foundation, Inc. & The Alabama Urban Forestry Association 2010 Community Forestry Project Title of Grant Project _____________________________ _ Amount Requested for Project Project Start Date ___________ Project Completion Date A. DESCRIBE IN DETAIL THE PROJECT AND HOW IT WILL BE ACCOMPLISHED. PLEASE INCLUDE BOTH THE PLANTING AND MAINTAINING OF THE TREES. B. DESCRIBE HOW THE PROJECT'S PROGRESS WILL BE MEASURED AND EVALUATED . lf reproducing this document on a computer, please follow the above format. Variances from this format will NOT be accepted . Alabama Power Foundation, Inc. & The Alabama Urban Forestry Association 2010 Community Forestry Project C. LIST ALL SUPPORT BY LOCAL COMMUNITY LEADERS AND VOLUNTEERS. This should include any cash contributions and in-kind services toward this project. Remember to include participants/volunteers in both the planting and the maintaining of the trees. D. PROVIDE A DETAILED, ITEMIZED BUDGET OF THE TOTAL COST OF YOUR PROJECT. Be sure to total the budget. If the budget exceeds the maximum grant amount, please indicate how you will get additional funding. lf reproducing this document on a computer, please follow the above format. Variances from this format will NOT be accepted. Gateway Grant Project Title of Grant Project -------------------------------- Amount Requested for Project Project Start Date ____________ Project Completion Date A. DESCRIBE IN DETAIL THE GATEWAY PROJECT PLAN AS WELL AS THE LONG TERM CARE OF THE PROJECT. . LIST ALL SUPPORT BY VOLUNTEERS. C. PROVIDE A DETAILED ITEMI ZED BUDGET OF THE TOTAL COST OF YOUR PROJECT. If reproducing this document on a computer, please follow the above format. Variances from this format wi ll NOT be accepted.