HomeMy WebLinkAbout09-19-2012 Regular MeetingPublic Meeting Notice
Committee: Recreation Board Meeting
Date & Time: Wednesday, September 19, 2012 at 5:15 p.m.
Place: Fairhope City Gym
803 North Greeno Road
Subject: See Attached Agenda
Notice must be stamped, dated and initialed before posted on
bulletin board.
Fairhope Rec Board Meeting
Agenda -September 19, 2012
5: 15 p.m. in the Meeting Room
Recreation Center-803 North Greeno Road, F airhope, AL
• Approval of Minutes for August 15, 2012 meeting
• Old Business
• Financial Report
• New Business
• Report from Tom Kuhl
• October Soccer Tournament
• Erik-discussion of the Recreation Board 5 year plan
Schedule of Future Meetings
Note: Regular meetings are on the 3 rd Wednesday of each month at 5:15 p.m. in the
Meeting Room at the Recreation Center, 803 North Greeno Road, Fairhope, AL.
• Next regular meeting: Wednesday, October 17, 2012
. .
The Recreation Board of the City of Fairhope met Wednesday, September 19, 2012, at 5:15 p.m.
at the Recreation Center located at 803 North Greeno Road.
Present were: Sherry Sullivan, Chairman Vann Saltz, Erik Cortinas, Bob Keyser, Tom Kuhl,
Derek Thomas, Michelle Smith, Jenny Douglass. City Executive Assistant Gayle Fogarty took
the minutes at the meeting. Absentees were: John Baker and City Councilman Mike Ford
Vann Saltz called the meeting to order at 5 :25 p.m. The minutes from the meeting held on
Wednesday, August 15, 2012 were reviewed and approved by 1st motion by Bob Keyser, and 2nd
motioned by Michelle Smith and unanimously carried.
Old Business-Sherry Sullivan stated that the recent Baseball Tournament held in July 2012
increased the City ofFairhope's lodging and sales tax from July 2011 by $41,000.
Erik Cortinas added that www.jockiive.com-the site that aired the games received
several thousand hits. Chairman Saltz added that the site received 27,000 hits during
the entire tournament. Erik noted that Barnwell looked great! The group agreed with
Erik. There was general discussion of hosting another League Summit in January of
2013, Sherry and Vann will work on this project together. Sherry stated that each
league should bring their financial report to the League Summit. Sherry added that
she will contact the leagues in December with the date of the summit and reminder
them to bring their financial reports and bi-laws, as some leagues have not submitted
them to the Recreation Board.
Financial Report-
Chairman Saltz, asked Tom Kuhl for an update on the financials. Tom Kuhl stated
that he is currently at 90% of his budget. The children's pool project has been bided
out for a second time; Tom estimated that project to be complete by November 2012.
Tom also stated that the sod is down at Founder's and progress is being made. Issues
have occurred because of weather.
New Business-Bob Keyser updated the group on the Fall Ball/Soccer. Opening day is Saturday,
October 22, 2012, Bob added that numbers were down some this year, 800 players.
Last year Rec/ Academy soccer play requirements are different than they were last
year. October 22, 2012 is also the opening day of softball, Torn Khul added that he
would like to mention this at the summit, Sherry agreed by saying that we need to
coordinate and communicate with other leagues to avoid the overlap of dates. Tom
added that they use two fields. Erik updated the group on baseball, stating that their
numbers are down, because they did not partier with Daphne this year. This year is
just including Fairhope teams, he estimated 3 Ozone teams, 4-5 Minors, 4-5 Peanuts,
they are playing on Monday and Tuesday nights only. The Dixie boys are playing in
Daphne. Bob also requested that if the nets that were ordered arrive before October
22, he would like to use them. He also informed Tom that the security lights are still
not working. Tom stated he would check on both these items. Bob informed the
group of the October 26-28, 2012 Soccer Tournament, 65 teams have registered,
hopes to have 100 teams register. He added that he is working with the owners of the
polo fields , rather than sending the teams to Daphne . It would be easier to manage
the fields, if they are in Fairhope . Bob is expecting 5,000 people for this tournament.
5 Year Plan-Chairman Saltz stated that he would like to review the 5 year plan and discuss it at the
October Recreation Board meeting, the group plans to get on the plan council agenda
in November. Bob Keyser stated that he would e-mail the 5 year plan to the
committee members prior to the next meeting . The group also discussed the list
and updates that need to be made to the 5 year plan. In addition, the group
discussed the need for an Engineer Study ofVolanta Park.
There being no further business the meeting was duly adjourned at 6:30 p.m.
The next scheduled meeting will be held Wednesday, October I 7, 2012