HomeMy WebLinkAbout11-16-2011 Regular MeetingPublic Meeting Notice
Committee: Fairhope Recreation Board Committee
Date & Time: Wednesday, November 16, 2011 at 5:15 p.m.
Place: Conference Room
803 North Greeno Road
Subject: See Posted Agenda
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED 1/lsi Jp !»'T?b /kDL = SIGNATURE
The Recreation Board of the City of Fairhope met Wednesday, November 16,201 l , at 5:15 p.m.
at the Recreation Center located at 803 North Greeno Road .
Present were : Vann Saltz., Sherry Sullivan, Bob Keyser, Tom Kuhl, Jenny Douglass and Erik
Cortinas. City Human Resource Pandora Hcathcoe took the minutes to the meeting. Absentees
were : City CoW1Cilman Mike Ford, John Bak.er, Michelle S1_11ith, and Derek Tho~.
Chairman Vann Saltz called the meeting to order. The minutes from the meeting on Wednesday ,
October 19, 2011 were reviewed and approved by 1 .. motion by Bob Keyser, and 2Dd motioned
by Erik Cortinas and unanimously carried.
BLAST -Bob Keyser reported that approximately 82 teams participated in the BLAST
Soccer Halloween tournament and had approximately 2,500 people in attendance.
To rnamen t There was a SS .00 charge for parking and the money collected will go towards
scholarships. This tournament generated a large amount of revenue for the City of
Fairhope and for the Eastern Shore as all hotels was full and many of the restaurants
benefited also .
Tom Kah l -Tom reported that he is getting the proof of insurance from the various leagues
and he is also coming up with what type of financial repons need to be submitted
by each league . Discwmon continued that basic financial statement such as
Profit/Loss and a Balance Sheet should be sufficient information .
Soccer
New
Tom also reported the status of the Fairhope Basketball League's request for
adjustable backboards for the upcoming season. He hm gotten two quotes and i
currently waiting on a signature of approval .
Bob Keyser reported that there are going to be two tournaments coming up next
year: Southern Shootout scheduled for February 1.,. & I 8111, and the Buccaneer
Bash scheduled for March 2Dd & 3rd •
Bu si ness-Erik Cortinas reported that he and V8M Saltz met with the City's Financial
Advisory Committee concerning the potential funding from impact or
maintenance fees to perform leveling of soccer fields 5,6. & 7 at Founders Parle
l
These fields need to be leveled to make the area useful both now and in the future,
and winter is the optimal time to do that work due to limited use of the park,
available workforce, and opportunity to sod to "take" going into the Spring ..
He also discussed their formal request to the City Council to allow fee funds to be
made available for survey work on Manley Road property. ($60,000) The
Financial Advisory Committee instructed them to draft a letter to the Mayor and
the City Council making this request. A motion was presented to the boaro by
Bob Keyser to request $75,000 from the impact fund for leveling fields 5, 6 and 7
at Founder's Park ($15,000), and for survey and preliminary planning for
development of the Manley Road Soccer Complex ($60,000). Motion was 2""' by
Jenny Douglass and unanimously carried .
There being no further bus~, on motion to adjourn by l" Bob Keyser , 2otJ by Jenny Douglas.,
and unanimously carried, the meeting was duly adjourned at 6:30 PM .
There will be no meeting in December, therefore the next scheduled meeting will be held
Wednesday, January 18 , 2012 .
2
• F .h air ope R B ec oar d5 I year pan -(20 12 2017)
Location Hem Sport Year to be Project Cost comoleted
40 acre Site off Construction of new soccer facility at 40 acre site Youth Soccer Spring/Summer
$1,750,000.00
1 Manley Road 2012
Volanta Park . Engineering study of entire site to properly map all of the facilities evaluate drainage and establish limits of 2013 $125,000.00
2 park amenities
•
Stimpson Field Install 6 new all weather surface tennis courts, suffleboard court, bleachers, expand parking Tennis 2013 $200,000.00
3 JcU~
Volanta Park Renovate park to include regrading and construction of 2 new baseball fields, removal of front field and Youth Baseball 2014
4 convert to parking
Scout Site on Twin Alter existing or reconfigure disc golf course 2014
5 Beech Rd
• Varsity Football Majors Field Rebuild home and visitors concession stands -(1) 15 x 20 -(1) 30 x 30 2014 $105,000.00
6 and Soccer
7 Volanta Park Renovate existing varsity baseball field clubhouse, bleachers, concession stand HV AC, landscaping Varsity Baseball
8
Municipal Pool Construct a splash pad 2016 $100,000.00
Fairhope Recreation Add onto building on West side for expansion of class and training rooms and new raquetball court Recreaction Center 2017 $500,000.00
9 Center
Purchase adjustable light weight basketball goals (6 sets total) at the schools Youth Basketball $5,000.00
Barnwell Complete concessions and outbuilding, install scoreboards and goalposts Youth Football Summer2012
Founders Repair walls to prevent water intrusion into pressboxes, repair sewer main Youth Softball 2012
$120,000
Volanta Park Purchase and installation of new scoreboards, bleachers and field maintenance for upcoming tournament play Youth Baseball Spring 2012 (City cost of
$30 ,000)
***Yellow Items taken off list for the ti me being