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HomeMy WebLinkAbout08-15-2012 Regular Meeting,. Public Meetine; Notice Committee: Recreation Board Meeting Date & Time: Wednesday, August 15, 2012 at 5:15 p.m. Place: Fairhope City Gym 803 North Greeno Road Subject: See Attached Agenda Notice must be stamped, dated and initialed before posted on bulletin board. POSTED Fairhope Rec Board Meeting Agenda -August 15, 2012 5: 15 p.m. in the Meeting Room Recreation Center -803 North Greeno Road, Fairhope, AL • Approval of Minutes for July meeting • Old Business • Financial Report • New Business • Report from Tom KuhJ • Football Jamboree-August 25 , 2012 Schedule of Future Meeting <Note : Regular meetings are op the 3rd Wednesday of each month at 5:15 p.m. in the Meeting Room at the Recreation Center, 803 North Greeno Road, Fairhope, AL.) • Next regular meeting: Wednesday, September 19, 2012 The Recreation Board of the City of Fairhope met Wednesday, August 15, 2012, at 5:15 p.m. at the Recreation Center located at 803 North Greeno Road. Present were: Sherry Sullivan, John Baker, Bob Keyser, Tom Kuhl, Derek Thomas, Michelle Smith, Jenny Douglass and City Councilman Mike Ford. City Executive Assistant Gayle Fogarty took the minutes at the meeting. Absentees were: Vann Saltz and Erik Cortinas. Bob Keyser called the meeting to order at 5 :25 p.m . The minutes from the meeting held on Wednesday, July 18, 2012 were reviewed and approved by 1st motion by John Baker, and 2nd motioned by Derek Thomas and unanimously carried. Old Business-Bob Keyser reported that the City Council approved the additional $20,000 requested for the bleachers to be ADA approved. Tom Kuhl added that the concrete for the slab for one set of bleachers would be poured August 16, 2012 and the second slab would be poured the week of August 20 th • Tom also mentioned the slabs will be 32ft x 90ft in size. Tournament Update- Budget- New Business- Tom Kuhl updated the group on Founder's Park-he said that 3 of the 10 truckloads of sod has been delivered and laid. Tom also updated the group on Founders Park- the weather has delayed the project, as well as other issues that have come up at the Rec Center such as needing to bid out the children's pool, which requires time away from the Founders project. Tom noted that he has not received all the invoices for Founder's at this time, but said he has already spent $30,000. Sherry Sullivan updated the group on the O-Zone Baseball Tournament, as Michelle Smith was interested in knowing total attendees. Sherry stated that 1,000 spectators attended the first two days of games and 500 spectators attended the third day of games. Sherry is currently waiting on lodging & sales tax numbers from last month, as they are not available yet. Once the numbers are available, Sherry will do a comparison between July 2011 and July 2012. Tom Kuhl stated that he meet with the budget committee regarding the recreation center. Bob Keyser stated that the Booster Club will have the NC fixed in the concession stand by August 24. Bob added that Tom Kuhl may want to check the ice maker and cooler to confirm they work before the first scrimmage (Fairhope vs. Davidson) game on August 24. He also shared with the group that the new concession stand manager will be Jennifer Nolte. Bob asked Tom Kuhl ifhe needed anything, he replayed he could always use paint and that about a pallet gets him through a season. Sherry Sullivan updated the group on sporting events taking place on Saturday, August 25, 2012. There will be a disc golf tournament at Volanta beginning at 9:30 a.m. As well as, Football Jamboree/Pride Night, at Barnwell Football Field, starts at 5 p.m. Sherry stated the she will plan a sports/tourism meeting in the next few weeks. She mentioned that once the new City of Fairhope website is complete it will have a link for fairhopeplay .com on it. There being no further business the meeting was duly adjourned at 6:00 p.m. The next scheduled meeting will be held Wednesday, September 19 , 2012 .