Loading...
HomeMy WebLinkAbout01-18-2012 Regular Meeting' ,. • Public Meeting Notice Committee: Recreation Board Meeting Date & Time: Wednesday, January 18, 2012 at 5:15 p.m. Place: Fairhope City Gym 803 North Greeno Road Subject: See Posted Agenda Notice must be stamped, dated and initialed before posted on bulletin board. POSTED /-/0-_j_:2 __ _ ;UPsJ£:r ~ Fairhope Rec Board Meeting Agenda -January 18, 2012 5:15 p.m. in the Meeting Room Recreation Center -803 North Greeno Road, Fairhope, AL • Approval of Minutes for November meeting • Old Business • Financial Report • New Business • Report from Tom Kuhl • Discussion of City Council's approval of funds for Founders & Manley Road • Park Rules • Update on Youth Sports Summit meeting • James Woodruff to discuss stating a flag football league • Discussion of the Fairhope Recreation Center Schedule of Future Meetings (Note: Regular meetings are on the 3 rd Wednesday of each month at 5:15 p.m. in the Meeting Room at the Recreation Center, 803 North Greeno Road, Fairhope, AL.) • Next regular meeting: Wednesday, February 15, 2012 The Recreation Board of the City of Fairhope met Wednesday, January 18 , 2012 , at 5:15 p.m. at the Recreation Center located at 803 North Greeno Road . Present were : Vann Saltz, Sherry Sullivan, Bob Keyser, Tom Kuhl, Jenny Douglass and Erik Cortinas, John Baker, Michelle Smith, and Derek Thomas . City Executive Assistant Gayle Fogarty took the minutes at the meeting. Absentees were : City Councilman Mike Ford Chairman Vann Saltz called the meeting to order. The minutes from the meeting on Wednesday, November 16, 2011 were reviewed and approved by 1st motion by Bob Keyser, and 2nd motioned by Jenny Douglass and unanimously carried. Flag Football- League Old James Woodruff presented his interest to the committee of creating a flag football would last four months and begin March 3, 2012, if approved . Two divisions would be formed : (1) Jr. Division-12 yrs & up (2) Pro Division-13 yrs & up , four players per team . Fee to participate : $20 per player, per season. Field siu requested about 80 x 160. Woodruff noted that he was solely seeking a location to host the league, he would provide the supplies. Erik Cortinas mentioned working with a local church that offers an Upward sports program, as they would have already have football supplies, if needed . Vann Saltz suggested Woodruff work with Tom Kuhl to formulate more details about the league (ie : volunteers , advertising efforts, practice dates, etc.) and report back to the committee. Based on the James ' timeline to begin the league and to promote, Tom suggested using Stimpson Field to try this league out and see how it goes, if it out grows the field next year, the board can reconsider another location. l st motion by Tom Kuhl, and 2nd motioned by Vann Slatz and unanimously carried. Business -Michelle Smith gave an update on creating a new League application for people to complete prior to starting a league with the use of a "how to create a league" document. She wanted suggestions from the group as to the correct process, Sherry stated it could be added to the website and available with at the Rec Center with Tom Kuhl. The group discussed potential changes to the "''how to create a league" document and the application . Gayle Fogarty was asked to work with Michelle to make changes to the application and bring to the next meeting for the group to review and approval. New Business -Vann Saltz reported that he and Erik Cortinas met with the City 's Financial Advisory Committee and presented a formal request to the City Council requesting ($75,000) in funding from the impact fund for leveling fields 5, 6 and 7 at Founder's Park ($15,000), and for the survey and preliminary planning for development of the Manley Road Soccer Complex ($60 ,000). Vann thanked Sherry, Erik and Bob for their tremendous help in getting this approved. $363 ,000 is the balance of the impact 1 Park- Rules Youth Sports Summit Update- Tom Kuhl- fee Fwid prior to the $60,000, stated Sherry Sullivan. Erik, mentioned that the board will need to plan on spending more money on future growth soon. Sherry mentioned, TBA which is a Sports Marketing and Field Development Company that Rick Kingrea suggested to the Rec Board. The company presented a plan to several Rec Board members for future park growth for a fee of $30,000, this cost would be for the plan only, not implementation. Sherry added that she feels the board and the city have enough resources to develop a plan for future growth of the parks. Sherry mentioned to Tom that Jennifer Fidler may be able to assist in leveling the fields at Founders Park. Vann asked if there was a timeframe to complete the work needed at Founders Park, Tom stated it was going to be completed as soon as possible. Sherry Sullivan gave an update on park rules. The signs were taken down because they were not consistent with the signs for the baseball tournament and they were wore out. Two issues that needed to be address were coolers and animals in the park. The only ordinance that is currently enforced is the leash law; Sherry stated that the baseball league requested having no pets allowed in the park. Erik added that when dogs are in the park, their posies a safety issue for the children and cleanliness of the fields, as owners are not cleaning up after themselves. The request for no pets would just be in the park gates, where practices and games take place, as a dog park has been created and should be used rather than the ball fields. Sherry added that this cannot be enforced currently, because the city doesn't have an ordinance for this. To enforce this, the Recreation board would need to make a recommendation for an ordinance to the City Cowicil. A no cooler rule in the park was also suggested by Sherry, team drinks are fine, when people bring in coolers they are pushing the limit, Erik pointed out that income at the snack bar is being affected. Vann asked Sherry what actions need to be taken to enforce these rules, Sherry stated that the Rec Board needs to make a motion and go before the City Council and make a formal request for a policy. Sherry, Vann and Tom will work together and pull some sample ordinances before the next meeting. Erik also mentioned adding a no-smoking rule to the park signs-it could read something like "Yowig Lwigs at Play''. Sherry Sullivan gave an update on the Youth Sports Summit meeting. The meeting consisted of all the league presidents and went well. They covered things like background checks, coke contract, budget timeline, rules for submitting the financial information, list of board members, gave them a sheet that needed to be completed and returned to Tom by January 31, 2012 with that information. Sherry added how informative it was to the leagues, they were able to meet each other and ask questions, also allowed the COF to share new information to the leagues all at one time. Tom Kuhl gave an update on Eddie Boyett rejoining the recreation center staff. He said they have split responsibilities, but work together on many projects. Tom will remain the contact for the Recreation Board; Eddie will come to the meetings as requested. Michelle asked Tom if the pool could be set at a constant temperature, he stated that he works at the temperature daily to please the swimmers. Vann Saltz mentioned that the baseball dugouts are still being worked on and will be very nice 2 once completed . He also mentioned that the free tennis cJinics are being looked into , as they have received some complaints from the community because the tennis instructor requested donations after providing the free clinic. Sherry stated that this could have been resolved if the city had done a franchise agreement , where the city would receive fifty percent back of whatever was taken in and it be monitored, but the Recreation board was told not to worry with signing an agreement. Tom stated that the city shouldn 't sign agreements with people , if they are not certified trainers . There was discussion of the Fairhope Tennis Association and it being recognized as an organiz.ation, Vann said it is being addressed. There being no further business, on motion to adjourn by 1st John Baker, 2nd by Jenny Douglass and unanimously carried, the meeting was duly adjourned at 6:25 p.m. The next scheduled meeting will be held Wednesday, February 15 , 2012 . 3 The Recreation Board of the City of Fairhope met Wednesday, November 16, 2011 , at 5:15 p.m. at the Recreation Center located at 803 North Greeno Road. Present were : Vann Saltz, Sherry Sullivan, Bob Keyser, Tom Kuhl , Jenny Douglass and Erik Cortinas. City Human Resource Pandora Heathcoe took the minutes to the meeting. Absentees were : City Councilman Mike Ford, John Baker, Michelle Smith, and Derek Thomas. Chairman Vann Saltz called the meeting to order. The minutes from the meeting on Wednesday, October 19, 2011 were reviewed and approved by 1st motion by Bob Keyser, and 2 nd motioned by Erik Cortinas and unanimously carried. BLAST-Bob Keyser reported that approximately 82 teams participated in the BLAST Soccer Halloween tournament and had approximately 2,500 people in attendance. Tournament There was a $5 .00 charge for parking and the money collected will go towards scholarships. This tournament generated a large amount of revenue for the City of Fairhope and for the Eastern Shore as all hotels was full and many of the restaurants benefited also. Tom Kuhl -Tom reported that he is getting the proof of insurance from the various leagues and he is also coming up with what type of financial reports need to be submitted by each league. Discussion continued that basic financial statements, such as Profit/Loss and a Balance Sheet should be sufficient information. Soccer New Tom also reported the status of the Fairhope Basketball League's request for adjustable backboards for the upcoming season. He has gotten two quotes and is currently waiting on a signature of approval. Bob Keyser reported that there are going to be two tournaments coming up next year: Southern Shootout scheduled for February 1 ?1h & 18 th , and the Buccaneer Bash scheduled for March 2 nd & 3rd • Business -Erik Cortinas reported that he and Vann Saltz met with the City's Financial Advisory Committee concerning the potential funding from impact or maintenance fees to perform leveling of soccer fields 5 ,6 . & 7 at Founders Park. 1 i7 --,. ... These fields need to be leveled to make the area useful both now and in the future , and winter is the optimal time to do that work due to limited use of the park, available workforce, and opportunity to sod to "take" going into the Spring. He also discussed their formal request to the City Council to allow fee funds to be made available for survey work on Manley Road property. ($60 ,000) The Financial Advisory Committee instructed them to draft a letter to the Mayor and the City Council making this request. A motion was presented to the board by Bob Keyser to request $75 ,000 from the impact fund for leveling fields 5, 6 and 7 at Founder's Park ($15 ,000), and for survey and preliminary planning for development of the Manley Road Soccer Complex ($60 ,000). Motion was 2nd by Jenny Douglass and unanimously carried. There being no further business , on motion to adjourn by 1st Bob Keyser, 2nd by Jenny Douglass and unanimously carried, the meeting was duly adjourned at 6:30 PM. There will be no meeting in December, therefore the next scheduled meeting will be held Wednesday, January 18 , 2012 . 2