HomeMy WebLinkAbout01-16-2012 Regular MeetingMinutes of Meeting: Fairhope Public Library Board of Trustees
Monday, January 16, 2012
The meet ing wa s held in the FPL downstairs conference room and called to order at 5:37 PM by Cecil Chr ist enb erry.
Oth ers in attendance were Carso n Nicolso n, Molly Pete rso n, Fr ieda War d, Councilman Dan Stankowski , an d Tam ara
Dea n -Library Directo r . The minutes from the Octob er 2011 meeting were su bmitted and approved . There were no
meetings in November or Decembe r 2011.
Reports:
Library director, Tamara Dean , gave a review of the Library employ ee , stat isti cal , and financial reports from Nov ember
and December 2011 and January 2012 . While reviewing the financ ial reports , the Board di scus sed the set fee for out-
of-county us er s. Tamara agreed to recommend at the nex t Libraria n's meet in g that the Baldwin County Library
Cooperative in crease this fee structure county-wide. After review by those pre sent , all reports were acce pted as
presented .
Business:
Tamara presented copies of the Library 's revised Disaster Plan . Board members discussed the Plan then voted to accept
the new version .
Tamara also asked the Board for review and consideration of an ame n dment to the Library 's Internet Policy for patron
usage . After dis cussion of current issues and staff protocol , the Board voted to approve the recommended amendment
which is a writte n policy to docum ent the current st aff practice of requiring patrons to show identificatio n for extended
use of the library's public access computers. Th e Lib ra ry staff will apply the newly worded poli cy consiste ntly to all
patrons using library computers.
Tama ra gave a report on the HVAC system issues with Mr. Stankowski adding comments from the City's perspective
regarding the Finance Committee's review and sub-committee process .
There was a short discussion regarding the short-term disability benefits of library employees and their non-covered
status un der the City of Fairhope's policy . The Board agreed to consider in a future meeting the possibility of asking the
City to inclu de library employees in coverage o r explore the cost to the lib rary of adding t h is benefit for the seven full -
time employees . Tamara agreed to seek data on those costs and br in g tha t information back to the Board for future
review .
Frieda noted to the Board that the Faul kn er State Community Co llege contract was due to be re -negotiated in June 2012.
She also r ecommended that the Board put this item on a future agenda so that a p lanning strategy could be developed,
a strategy that would consider the library's future needs for the currently leased upstairs space . Tamara will provide to
Board members over the next month, any documentation available regar ding the FSCC contract. The Board agreed that
they would like to review the amo unt of the lease fees in compa rison to the est imate d costs of usage including utility
and insura nce costs prorated per square foot.
The next Board me eting will be held at 5 :30 on February 27 "' at the library .
With no further bu siness to di scuss , the meeting was adjourned at 6:42 p.m.
Respectfully Submitted by : Molly Peterson