HomeMy WebLinkAbout07-23-2012 Regular MeetingMinutes of Meeting: Fairhope Public Library Board of Trustees
Monday, July 23, 2012
The meeting was held in Fairhope Public Library's upstairs conference room and was called to
order at 5:39 p.m . by Martin Lanaux. Others in attendance were Cecil Christenberry, Freeda
Ward, Molly Peterson, Carson Nicolson, and Tamara Dean -Library Director. The minutes from
the May meeting were submitted and approved.
Reports:
Library director, Tamara Dean, gave a review of the Library employee, statistical, and financial
reports, noting the continued high number of new users, reference transactions, and e-book
circulations indicated on the statistical report. After review by those present, all reports were
accepted as presented.
Business:
Tamara reported that the University of South Alabama would not be renewing its employee
contract, which provides additional library staffing. Carole Kaiser, who works those additional
hours has been informed about the non-renewal. The board agreed that the library director
should manage library staffing schedules to provide for coverage for those lost contract hours,
as she deems appropriate.
Tamara reported that she was currently working on the 2012-13 budget proposal and would be
meeting with the City's Budget Committee in the near future. She also noted to the board that
the City has plans to develop the property on the north side of the library into a parking lot.
There was some discussion regarding the use of the library staff's current parking spaces and
the direction of traffic entering and exiting the proposed parking lot. The board strongly
discouraged the use of the library's "book return" circle as an access point for the parking lot,
as had originally been suggested by the City . It was also reported that due to a resignation, the
Circulation Assistant/Administration Assistant position was advertised and a new hire was
made from a pool of 26 applicants.
A bid for janitorial services went out but only one responsive bid was received. Tamara
recommended that negotiations be made regarding the janitorial contract. She confirmed that
this process was within the parameters of state law. She had been in contact with the City
attorney regarding this matter. She has also sought legal counsel regarding the staff employee
manual which is being developed for library personnel. The board confirmed that consultation
with the City's attorney was considered appropriate for developing the manual.
With no further business to discuss, the meeting was adjourned at 6:22 p.m.
Respectfully Submitted by: Molly M. Peterson