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HomeMy WebLinkAbout10-24-2011 Regular MeetingCity of Fairhope Financial A dv isory Committee A ge nda -M onday, October 24, 2011 4:45 p.m. in th e Delchamps Room City Hall -161 . Section S t., Fa irhope, A L I. Approval of Minutes fo r Jul y 25, 20 11 Regular Meeting, and Minutes of August 15 , 20 11 Special Meeti n g 2. Vann Saltz and Erik Cortin as to present the Recreation Board 's 5-year plan Schedule Of Future Meetings (Note: Regular meetings are on the 4th Monday of each month at 4:45 p.m. in the Delchamps Room at City Hall, 161 . Se ction S t., Fairhope, AL.) • ext regul ar meeting: Mond ay, November 28, 20 11 .,._ STA TE OF ALABAMA COUNTY OF BALDWIN )( )( The Financial Advisory Committee met at 4:45 p.m., City Hall, Delchamps Room, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 24 October 2011. Present were: Chuck Zunk, Chairman Members: Stan Grubin , Mac Mccawley, Marvin Wilder, Bob Riggs , and Mayor Kant. Ex-Officio Members: Debbie Quinn, Dan Stankoski, Lonnie Mixon , Mike Ford , and Rick Kingrea. John Brown was absent. Chuck Zunk called the meeting to order at 4:45 p.m. He announced that the first item is to approve the minutes from the September 26, 2011 Financial Advisory Committee meeting. Marvin Wilder stated the minutes needed to be amended by changing the name from Marvin Brown to John Brown who moved to recommend Ms . Wilson's recommendation for Self-Insured through Blue Cross Blue Shield with a stop loss policy. Marvin Wi lder moved to approve the minutes from the September 26, 2011 Financial Advisory Committee meeting as amended . Seconded by Mac Mccawley, motion , motion passed unanimously by voice vote. The next item on the agenda was the Recreation Board's presentation of their 5-Year Plan by Vann Saltz and Erik Cortinas . Vann Saltz, Chairman of the Recreation Board stated that Erik Cortinas was the Chair of the Committee who prepared the 5-Year Plan . Mr. Saltz said there was a need for new facilities due to having over 1,000 participants with baseball and with soccer. He mentioned the Soccer League Tournament held this past weekend with over 80 teams in the league. Hotels were full and the stores and restaurants did well. He thanked Sherry Sullivan for all of her help; booking rooms and being a source of information when needed . He mentioned the City had to use Daphne facilities to complete the tournament. The City will be holding the 2012 Ozone Event. Mr. Saltz stated we purchased the Manley Road property in 2009 and we need to begin construction of the soccer field . · Erik Cortinas briefly went over the Recreation Board's 5-Y ear Plan. Mr. Cortinas said the most important issue is to use some of the Impact Fee money to survey the Manley Road property and begin clearing it. This would cost approximately $60 ,000 and would be used for the overflow of soccer teams. The next critical issue is to have an engineering study of the entire Volanta Park site to properly map all of the facilities, evaluate drainage , and establish limits of park amenities. Mr. Cortinas stated if he had to rank what needed to be done first , number one would be the soccer field, number two would be the engineering study, and number three would be youth baseball. Financial Advisory Committee Monday, 24 October 2011 Page-2- Mr. Zunk questioned if all 40 acres would be used just for soccer. Mr. Cortinas replied that soccer would show the most economic impact for the City. There would be a walking track and the workout stations (exercise/equipment facility). Mr. Zunk also asked if the $1,750,000 was to complete the soccer facility. Mr. Cortinas replied all is included. Bob Riggs asked what percentage of participant's entry would go toward maintenance. Mr. Cortinas replied that we charge $50 per field and $300 maintenance fee which would be approximately $1 ,000 per tournament. Councilmember Kingrea asked if there were any thoughts to phase in Manley Road. Mr. Cortinas replied that they would rather spend money in a process to wind up with the facility wanted in the end; and the survey would help with coming up with better numbers for the money needed. Stan Grubin stated we need to digest the information and put into a plan; other groups have needs too. Mr. Cortinas mentioned he had heard the lease to Manley Road property would be up for renewal soon. He asked that the survey and clearing be allowed which would begin the preliminary work. There being no further business to come before the Financial Advisory Committee, the meeting was duly adjourned at 5:31 p.m.