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Home My WebLink About01-23-2012 Regular MeetingCommittee: Date & Time: Place: Subject: Public Meeting Notice Fairhope Financial Advisory Committee Monday, January 23, 2011 at 4:45 p.m. City Council Chambers 161 North Section Street See Attached Agenda Notice 1nust be sta1nped, dated and initialed before posted on bulletin board. SIGNATURE City of Fairhope Financial Advisory Committee Agenda -Monday, January 23, 2012 4:45 p.m. in City Council Chambers City Hall -161 N. Section St., Fairhope, AL 1. Approval of Minutes fo r D ecemb er 2 7 , 2011 Regular Meeting. 2 . R equ es t for RFQ for so lid waste equipment, to qualify for A D EM grant for recycling. 3. Water System Report, from CH2MHill. Schedule Of Future Meetings (Note: Regular meetings are on the 4th Monday of each month at 4:45 p.m. in the Delchamps Room at City Hall, 161 N. Section St., Fairhope, AL.) • Next regular meeting: Monday, February 27 ,2 01 2 L - STATE OF ALABAMA COUNTY OF BALDWIN )( )( The Financial Advisory Committee met at 4:45 p.m., City Hall , Delchamps Room , 161 North Section Street, Fairhope, Alabama 36532, on Monday, 23 January 201 2. Present were: Chuck Zunk , Chairman Members: Stan Grubin , Mac McCaw ley, Marvin Wilder, John Brown , and Bob Ri ggs. Ex-Officio Members: Debbie Quinn , Dan Stankoski, Lonnie Mixon , and Mike Ford. Mayor Kant and Rick Kingrea were absent. Chuck Zunk call ed the me etin g to order at 4:45 p.m. He announ ced that the first item is to approve the minutes from the D ecember 27 , 20 11 Financ ia l Advisory Committee meeting . Chairman Zunk asked if there were any corrections to the minutes from the Decemb er 27 , 20 11 Financial Advisory Committee m eetin g. He then stated if there are no co rre ct ion s, th e minutes stand approved as written . The next item on the agenda was the Request for So lid Waste Equipment to qualify for ADEM Grant for recycling. Jennifer Fidler mentioned that this item was in her 5-year plan and in 2013 two trucks wo uld be replaced with auto rec ycling trucks for co- mingling. The ADEM grant is due for March and we need a pp roval to move forward w ith grant for th e fiscal year en din g 2013 . Chairman Zunk briefly went throu gh the process explaining that al l recycling wo uld be in one container; and the ADEM grant is to help w ith the cost of the co ntainers . The City needs to apply for an RFQ for the trucks. After further discussion, Marvin Wilder mo ved to recommend to the City Council the request for an RFQ for Solid Waste Equipment to Qualify for A D EM Grant for Rec yc ling. Seconded by Stan Grubin , motion passed unanimou s ly by voice vote. Davi d Stejskal , P.E. wi th CH2MHILL presented th e Water System Report wh ich was titled "Water Di stribution Model and Rock Creek Di stributi on System Hydraulic Analysis." This is the water system s id e of Phase One w ith the following objectives: develop wat er sys tem demand proj ect ion s for use in overall water system co mprehens ive plan ; de ve lop a stea d y-state hydrauli c mod e l of the City 's water di stributio n sys tem; and analyze the Rock Creek subdivi s ion to determine the cause and resolution to th e iso late d low water pressure. Several alternatives were presented w ith Alternative "A" bein g recommended for Ro ck Creek w ith a construction cost of $1.6 million . Financial Advisory Committee Monday, 23 January 2012 Page-2- Gregg Mims mentioned that if the City goes with Alternative "A" we would have to re- negotiate the contract with Auburn University and possibly have to retain the site. There being no further business to come before the Financial Advi s ory Committee, the meeting was duly adjourned at 5 :20 p .m . Water Distribution Model and Rock Creek Distribution System Hydraulic Analysis David Stejskal, P . E. Project Manager CH2M HILL Objective ■ Objective -Develop water system demand projections for use in overall water system comprehensive plan. -Develop a steady-state hydraulic model of the City's water distribution system -Analyze the Rock Creek subdivision to determine the cause and resolution to the isolated low water pressure CH2MHILL. Water Demand Projections ■ Water Demand Projections by 2026 -Annual Day Demand -Increase from 4.6-mgd to 6.1-mgd Maximum Day Demand - Increase from 8.0-mgd to 10.5- mgd Based on historical average • 159 gallons per capita day • ADD to MOD ratio of 1.73 ■ Reasons for Increase Legt:.•nd • -Population growth within the water ·:::•w .. service area -Does not include any outward expansion of the service area. • ... • • • Rock Creek Hydraulic Analysis ■ Study Focus Areas -Low Pressure in NE portions of Rock Creek subdivision -Low Pressure near intersection of Morphy and Greeno during operation of Rock Creek BPS -Consider future growth and corresponding water demands CH2MHILL. City's Northern Water Distribution System egend , ·o ··"'·' 'l,',-f'TE,A',. , . .. "' ,;,.,,. l! Oi.~,.,.A .. ~y ;;;' ,_ !°5 Oi " 0 ~ ~ ~ • f..H-t .-.,rtGFt ~- £' Mkt Y-A\ [ .,.,•L.N C. ., .. r H .. ..: ~A.LL Of!: t ,·,.-A:v e. C1 :,: z 0 "' ffi ;'!: "' C "fill) 0 "' "' , ~ .. , a "- :.'! "' ti ~.----'---- ~ ;; ., !------....... " Alternatives Analysis ■ Within Rock Creek subdivision -Single Alternatives -Combination of Alternatives ■ Outside Rock Creek subdivision -Developed three (3) alternatives .. ·'' i .,, Alternative A ■ Establishes back-up to 12-inch WM along Greeno ■ Solves low pressure at Morphy/Greeno (-75% of water to Rock Creek will come from new line) ■ Opinion of Construction Cost - $1.6M -- c:. ' 'S ",rf r r,: ~------,•----,,-.,,....--;---,-:--,,<, t ~ j ~ \ \ E•--...... -,:-J ... ·. r:;<4• ..,.,,...'l'~l<"'•,\.1r, ~"''"'"-~ ' t..:.:! """, ,u J,.. ... ~,...,. ... ...,.,.,-,,. • .;,. ,e-~.,..r: t '-4 .. ""·· ,--,-. ~-••w.·.-· .~.,., ..,4-...,.,...,.._ CH2MHILL. Alternative B ■ Extends service area to the north, but with no planned new customers ■ Ties into subdivision at low pressure area ■ Limited back-up to the 12-inch WM on Greeno ■ Splits subdivision into two pressure zones ■ Opinion of Construction Cost - $3.4M t ?. t .,, '(, f .... i ~ =::::=== ? c.. ( 1 ~ ~ ~ ~ ~ s t Yi.!::;t,f'Jllfl :\:. ; ~ ; Q f. ' ~ G.\.rfUU'Cl'llf ~ 1;~~ .... #" .... s ~Hi"-¥0<$, ... •--l>l''h•-•<IN" V ;1 ..... ~-.. ~: T; CH2MHILLe Alternative C ■ Provides infrastructure for future expansion of service area to the north. ■ Ties into subdivision at higher pressure area ■ Limited back-up to the 12-inch WM on Greeno ■ Splits subdivision into two pressure zones ■ New 10-inch WM from BPS would not serve any new customers. ■ Opinion of Construction Cost - $2.4M -- t ! :..,..'11 1 •a,'I ,.it , Atuchme nt I ,. . ,.., ,. ~ ' -1'~"11--.-.. ~ ~--~ •• _._...,. <~ CH2MHILL., Summary, Recommendation, and Path Forward ■ Summary -All three alternatives adequately address the focus areas -Alternative A • Lowest cost alternative • Provides additional benefit of provide redundancy to the 12-inch water main along Greeno. -Alternative B and C provides infrastructure for future growth, but does not serve any planned new customers. ■ Recommendation ■ Path Forward CH2MHILL ..