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Home My WebLink About01-23-2011 Regular MeetingCommittee: Date & Time: Place: Subject: Public Meeting Notice Fairhope Financial Advisory Committee Monday, January 23, 2011 at 4:45 p.m. City Council Chambers 161 North Section Street See Attached Agenda Notice must be stamped, dated and initialed before posted on bulletin board. S ED l -11-Jei SIGNATURE City of Fairhope Financial Advisory Committee Agenda-Monday, January 23, 2012 4:45 p.m. in City Council Chambers City Hall -161 N. Section St., Fairhope, AL 1. Approval of Minutes for December 27 , 2011 Regular Meeting. 2. Request for RFQ for solid waste equipment, to qualify for ADEM grant for recycling. 3. Water System Report, from CH2MHill . Schedule Of Future Meetings (Note: Regular meetings are on the 4th Monday of each month at 4:45 p.m. in the Delchamps Room at City Hall, 161 N. Section St., Fairhope, AL.) • Next regular meeting: Monday, February 27 ,2012 STATE OF ALABAMA COUNTY OF BALDWIN )( )( The Financial Advisory Committee met at 4:45 p .m., City Hall , Delchamps Room, 161 North Section Street, Fairhope , Alabama 36532 , on Monday, 23 January 2012. Present were: Chuck Zunk, Chairman Members: Stan Grubin, Mac McCawley, Marvin Wilder, John Brown, and Bob Riggs. Ex-Officio Members : Debbie Quinn, Dan Stankoski , Lonnie Mixon, and Mike Ford . Mayor Kant and Rick Kingrea were absent. Chuck Zunk called the meeting to order at 4:45 p.m . He announced that the first item is to approve the minutes from the December 2 7, 2011 Financial Adv is ory Committee meeting . Chairman Zunk asked if there were any corrections to the minutes from th e December 27 , 2011 Financial Advisory Committee meeting. He then sta ted if there are no corrections, the minutes stand approved as w ritten. The next item on the agenda was the Request for Solid Waste Equipment to qualify for ADEM Grant for recycling. Jennifer Fidler mentioned that this item was in her 5-year plan and in 2013 two trucks would be replaced with auto recycling trucks for co- mingling. The ADEM grant is due for March and we need approv al to move forward with grant for the fiscal year ending 2013. C hairman Zunk briefl y went through the process explaining that all recycling wou ld be in one container; and the ADEM grant is to help with the cost of the containers. The City needs to apply for an RFQ for the trucks . After further discussion , Marvin Wilder moved to recommend to the City Council the request for an RFQ for Solid Waste Equipment to Qualify for ADEM Grant for Recycling. Seconded by Stan Grubin , motion passed unanimously by voice vote . David Stejskal , P .E. with CH2MHILL pre s ented the Water System Report which was titled "Water Distribution Model and Ro ck Creek Distribution Sys t em H ydraulic Analysis." This is the water system side of Phase One with the follo w ing objectives : develop water system demand projections for u s e in overall water system comprehen siv e plan ; develop a steady-state hydraulic model of the City's water distribution system ; and analyze the Rock Creek subdivision to determine the cause and resolution to the isolated low water pressure . Several alternatives were presented with Alternative "A" being recommended for Rock Creek with a construction cost of $1.6 million. Financial Advisory Committee Monday, 23 January 2012 Page -2- Gregg Mims mentioned that if the City goes with Alternative "A" we would have to re- negotiate the contract with Auburn University and possibly have to retain the site. There being no further bu siness to come before the Financial Advisory Committee, the meeting was duly adjourned at 5:20 p .m . Water Distribution Model and Rock Creek Distribution System Hydraulic Analysis David Stejskal, P. E. Project Manager CH2M HILL Objective ■ Objective -Develop water system demand projections for use in overall water system comprehensive plan. -Develop a steady-state hydraulic model of the City's water distribution system -Analyze the Rock Creek subdivision to determine the cause and resolution to the isolated low water pressure Water Demand Projections ■ Water Demand Projections by 2026 -Annual Day Demand -Increase from 4.6-mgd to 6.1-mgd Maximum Day Demand - Increase from 8.0-mgd to 10.5- mgd Based on historical average • 159 gallons per capita day • ADD to MOD ratio of 1.73 ■ Reasons for Increase Lcgtmd • ~·/Ji<."11! M.,,m i - I-- ;__,_.,.,._ Population growth within the water ':~:'-" service area -Does not include any outward • • expansion of the service area. • I , Rock Creek Hydraulic Analysis ■ Study Focus Areas -Low Pressure in NE portions of Rock Creek subdivision -Low Pressure near intersection of Morphy and Greeno during operation of Rock Creek BPS -Consider future growth and corresponding water demands CH2MHILL. "' " Hl◊VPSO M H :ul D --i -w._ "'-<'.?: M A <'! Ste,_."' •v 4's t .,.: f; ,: I " c,,. l •H't ROll' .- ;,;:i (! •" r ,. . .. n ~ ~ " ~ • . ,, ; ,r ;. • ,, ':' ~ 1,, ,, "o " 0 I:>-\ " "' 'P •;, i; t 1)1 1'1<~ ~ $: i i'; ,~t ~ '!I. ~ Q " i \ '!, '4'1tN ,$~ ~ ~ <;',_ ~ ,sottl ~ . ~ ,,,.ol!'f; ;\-1,Y tll'I ¥>• -■ ,-+ '< -CJ) z 0 ::+ :J"' CD -, ::J ~ Q) ,-+ CD -, 0 -■ CJ) ,-+ -, -■ c-c ,-+ -■ 0 ::J en '< CJ) ,-+ CD 3 Alternatives Analysis ■ Within Rock Creek subdivision -Single Alternatives -Combination of Alternatives ■ Outside Rock Creek subdivision -Developed three (3) alternatives ,., ,c'J 11 ,, ·N, ' ' _, '. ' ' <;,;J;,-b~ /' ,,/ ,,,tr' "'k•· !yr. r~,,, " ... f Alternative A ■ Establishes back-up to 12-inch WM along Greeno ■ Solves low pressure at Morphy/Greeno (-75% of water to Rock Creek will come from new line) ■ Opinion of Construction Cost - $1.6M C<.:,,T,e:.tPt'¥(:,$11!-Jl2"~,-,:;-!-1)1-. •~'.!fit.~t;) ! £)t 1: . ..,¢ tt.isr •·<,J >,0;--::-...rr,•,_n _ _, --- C w.;i~.1 ,1or f ~ ! 1'.J: ,.,~1:.·c:i.,,s ~ 8 ~ CH2MHILL. Alternative B ■ Extends service area to the north, but with no planned new customers ■ Ties into subdivision at low pressure area ■ Limited back-up to the 12-inch WM on Greeno ■ Splits subdivision into two pressure zones ■ Opinion of Construction Cost - $3.4M ~ \; \\ --->"<'f•"'" . \\ 1~-,(~M•;~ ~ 1', \=~~a" 1A-QJ:~ '(J-,r,¢. ~~~~ .. :.·~·:: ___ . .,,_"«J._µ~:411..v *!.:.:"'"<"f ~~ ,t:lf ... ~.1.;'g.~ * ' £ C 4',--~ .... "$ :\~'lif,..__ flillililllif ,, c. r U:Ut1'f'f 1<~ AZ 4 1 t , i ! IM'r.flRP:OHJ ¥ I Attac QmcntG .i..-.,,,., -,.n i-,¢v<°>H"' ......... :t,M•'"" .,-;,:,o,,,,._-.,;u: ~ ; .... ~,...-. ~ ~> CH2MHILL Alternative C ■ Provides infrastructure for future expansion of service area to the north. ■ Ties into subdivision at higher pressure area ■ Limited back-up to the 12-inch WM on Greeno ■ Splits subdivision into two pressure zones ■ New 10-inch WM from BPS would not serve any new customers. ■ Opinion of Construction Cost - $2.4M = c:. ,; --C, ( >J.t0904'!(1 (•~t'I : p'! ~ ¢11 ,r ~i.1tt n.crvJt ... 1 ~-! ii!' Att;,chmc nt 1 1>·1,·,-,..; •• r-.... ~'""A ·vM.,, , . ..,...,..,,,,..P"'~•--i & ,4",U...,. ;,>,;i<~ CH2MHILL., Summary, Recommendation, and Path Forward ■ Summary -All three alternatives adequately address the focus areas -Alternative A • Lowest cost alternative • Provides additional benefit of provide redundancy to the 12-inch water main along Greeno. -Alternative B and C provides infrastructure for future growth , but does not serve any planned new customers. ■ Recommendation ■ Path Forward CH2MHILL. CITY OF FAIRHOPE -WATER & WASTE WATER PROJECTS PROJECT Approved Projects: Upgrade of Waste Water Treatment Plant CH2MHill Water Study -Amend . 1 to Phase 1 -Well 5 Redrilling of Well #5 Engineering Services : Painting of Water Towers Paint ing of Water Towers Sub-Total Projects in Discussion: Water Line to Rock Creek 1 /3 of Cost of New Municipal Software System Sub-Total PROJECTED COST Projected cost of $10,380 ,000 $1 ,780 ,000 = (Amount of excess over $9 ,750 $8 .6 million borrowed for Project) $350,000 approx . $100,000 approx . $1 ,000,000 $3 ,239 ,750 $1 ,840 ,000 $250,000 $2 ,090 ,000 Budgeted Capital Purchases still Outstanding and Others Under Discussion: CH2MHill Amendment #2-Water/Sew Comprehensive Plan Required Work for Bay Water Quality resulting from Auburn Study Heavy Construction Truck Back Hoe Trailer Generators for Lift Stations Sewer Line Rehab/Manhole Rehab SCADA System Sub-Total Total Projected Cost of Projects $420 ,000 $500,000 guess $84 ,906 $21 ,000 $350 ,000 $300 ,000 $50 ,000 $1 ,725 ,906 $7 ,055,656 WATER/SEWER CASH AVAILABLE@3/31 $955 ,695 Reserves : non-desig . $538 ,500 Water Tap reserves Reserves $1 ,283,152 Sewer Tap Reserves 1-------- $2 ,777 ,348 Total WIS Reserves 4/23/2012 N.Wilson l 1•".,.. - EXISTING PROCESS REACTOR CONVERTED TO MLE SYSTEM NEW DENITRIFICATION FILTERS EXST B ERS EXST HEAr '')RKS ) NEW ONDARY . ARIFIER" l\t &<S C7t0,1, .-'v 8)- "''t�- f . ..i,;. '. .. �·· ..,.,...._ \ � ,'i-� .. �,}�� 7"--· . ,. /:) ..... ·' LEGEND PHASE1A PHASE 1B PHASE 1C PHASE 1D PHASE1E PHASE 3 FIGURE 1 CONCEPTUAL PLAN FAIRHOPE WRP FACILITY PLAN FEBRUARY 2012 -·CH2MHILL. N + rWaterMain in Proposed 12-inch Diameter Water Main 600 1,200 2,400 Feel / ,.-Legend- Option A UpgradH DIAMElcR _,o _,2 ... 16 Auburn Extension Property Water Mains Diameter -2• -,s _,. • --12 --,o --· --• ·• --• 3 DICK HIGBEE RD , LONGLEAF A lte rnative A Proposed Water System Improvements c1e2...,.u January 2012 .., Proposed 12-inch Diameter Water Main DYER RD 0 600 1,200 2,400 -Feet .. '- .. ,. ·*4' ..... " onnect Proposed .-�--� · ·.Legend-·� ....... Option A Upgrades DIAMETER -10 -12 -16 ... . , l-41t:.,::-.,, , .. ·• Auburn Extension Property Water Mains Diameter -24 -16 -14 -1-2 -10 -a ·-6 --4 3 2 .:;; :: •• • .·�.f .. DICK HIGBEE RD , LONGLEAF > ,. .. Attachment E Alternative A Proposed Water System Improvements January 2012 T �-; CH.:ZMHILL