HomeMy WebLinkAbout02-27-2012 Regular MeetingPublic Meeting Notice
Committee: Fairhope Financial Advisory Committee
Date & Ti1ne: Monday, February 27, 2012 at 4:45 p.m.
Place: Delchamps Room
161 North Section Street
Subject: See Attached Agenda
Notice must be sta1nped, dated and initialed before posted on
bulletin board.
POSTED
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SIGNATURE
City of Fairhope Financial Advisory Committee
Agen d a -Monday, February 27, 2012
4:45 p.m. in Delchamps Room at City Hall
City Ha ll -161 N. Section St., Fairhope, AL
1. Approval of Minutes for January 2 3 , 2 012 Regular Meeting.
2 . CH2MHill: Fairho pe Water & Sewer System s, Path Forward recommendations .
Schedule Of Future Meetings
(Note: Regular m eetings are on the 4 th Monday of each month at 4:45 p.m. in the
Delchamp s Room at City Hall, 161 N. Sec tion St., Fairhope, AL.)
• N ext regular m ee ting: Monday , March 26 ,2012
STATE OF ALABAMA
C OUNTY OF B ALDWIN
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The Financial A dvi so r y Co mmitt ee met at 4:45 p.m.,
C it y H a ll , Delchamps Room , 16 1 No rth Section Street,
Fairhop e , A labam a 36532, on Monday , 27 February 2012.
Present were:
C huck Zunk, Chairman
Members: Stan Grubin, Mac McCawley , Marvin Wilder, John Bro wn , and Bob Ri ggs .
Ex -Offi ci o Members: Debbie Quinn , Dan Stankoski, Lonni e Mixon, Rick Kingrea, Mike
Fo rd and Mayor Kant.
Chuck Zunk called the m ee tin g to order at 4:45 p .m. He announced that the first item
is to approve th e minut es from the January 23, 2012 Financial A dv i so ry Committee
meeting. Chairman Zunk aske d if there we re any corrections to the minutes from the
January 23, 2012 Financial A dvi so ry Committee meeting. Stan Grubin mo ve d for the
adop tion of the minutes. Seco nd ed by Jolm Brown, minutes were approve d unanimousl y
by vo ic e vo te .
The next it e m on the agenda was a discussion of CH2MHill: Fairhope Water &
Sewer System s, path Forward reco mm end ations.
David Stejskal , P.E. w ith CH2MHILL presented the Short-Term Fairhope Water and
Sewer P ath Forward in rega rd to the Water R eclamation Plant and the North Water
Distribution System Improvements. Mr. Stejskal rec ommended that the City should
complete all three phases of th e Water Reclamation Plant with a total expense of
ap pro x imate ly $10.4 million dollar s. The North Water Di stribution System
Improvements h ave bee n lo oked a t beg innin g w ith fi ve alternatives, narrowing down to
three. The s uggested upgrades focus on th e roads in Rock Creek and the boo ster pump.
These up gra d es allow for ex p an s ion and come at a cost of approximately $1.85 million .
Dan McCrory, Water and Sewer Superintendent, said thi s has been a long process
compiling 15 years of d ata over time. The timeframe for the water reclamation plant
project w ill includ e six t o nine month s in the enginee ring phase and approximatel y 36
months to complete the proj ec t. These impro ve m ent s will buy the city abo ut 15 year s.
Mayor Kant said CH2MHi ll is a t th e same co nclu sion as two others firms who have
looked at impro vements. H e sa id the city h as already borro wed the mone y and
recommended to let city s taff ge t it all to ge th er.
Lo1mie Mixon mo ved to recommend the addi tion of a resolution to the City Council
for Staff to iss u e a RFQ fo r profe ss ional services for Water and Sewer Pl an as presented
F inanc ial Ad vi so ry Committ ee
Mo nd ay , 2 7 Febru ar y 20 12
P age-2 -
by CH 2MHI LL. Seconded by St an Grubin. A di sc u ss ion en su ed w ith the differen ce of
buildin g a new pl ant oppose d t o impro ve m en ts.
D av id Stej sk a l furt h er ex plained th at an upgrade is the b est pro cedure as far as co st
and op erationa l. T h e cos t fo r a n ew pl ant wo uld b e appro x imate ly $3 0 milli on dollar s.
Stej sk al also ex pl ai ned th e wat er lin es are bi g en ou gh to h andl e thi s expan s ion . M ay or
Kant recommend e d the staff to m ove for ward .
Chu ck Z unk ca ll ed the vo t e t o recomm en d a res olution to the C it y Co uncil for Staff
to iss ue a RF Q for profess ion al se rv ices for Water a nd Sewer Pl an as presented by
CH 2MHILL. Aye : G rubin , Wild er , Z u nk , B rown , Ri ggs. Nay: McCawley . The
reso luti on w ill b e p laced o n th e city council age nd a .
T h er e b e in g n o furt h er bu siness to come befo r e the F in anci a l A dvisory C ommittee ,
t he m ee tin g w a s dul y adjo urn e d at 5:15 p .m .
~ud-~ m1d a ce G . A ntinar ell a,
Ass istant C ity C lerk
Short-Term Fairhope Water and Sewer Path Forward
Water Reclamation Plant
Construction Cost
Phase lA-Headworks
Phase 1B -New/Modified Aeration Basin and New
Aerated Sludge Holding Tanks
Phase lC-Replacement of Generator
Total Construction Cost
Non-Construction Cost
Eng ineering, Permitting, etc (15 %)
Total Cost
Opinion of Cost
$610,000
$8,020,000
$400,000
$9,030,000
$1,350,000
$10,380,000
North Water Distribution System Improvements
Construction Cost
Alternative A
Total Construction Cost
Non-Construction Cost
Engineering, Permitting, etc (15 %)
Total Cost
Summary of Cost
Opinion of Cost
$1,600,000
$1,600,000
$240,000
$1,840,000
Notes
Notes
SUMMARY OF CAPITAL OUTLAYS FOR SHORT -TERM WATER AND SEWER SYSTE M IMPROVEMENTS AND COMPLETION OF LONG -TERM
PLANNING
Task
Water Reclam ation Plant Improvements
North Water Distribution System Improvements
Phase II of Wa ter and Sewer Comprehensive Plan
Total Capital Outlays
Cost
$10,380,000
$1,840,000
$420,000
$12,640,000
LEGEND
PHASE1A
PHASE1B
PHASE1C
PHASE1D
PHASE1E
PHASE 3
FIGURE 1
CONCEPTUAL PLAN
FAIRHOPE WRP FACILITY PLAN
FEBRUARY 2012
=----CH2MHILL.
N +
r Water Main to
in
l
Proposed 12-i nch Diameter Water Main
600 1,200 2,400
Feet
/
,: -
,.-L,gend-
optJon A UpgradH
DIAMETER
-10
-12
... 16
Auburn Extamion Property
Water Mains
Diameter -2•
-1s _,.
--12
--10
--a
--s ·• --•
-3
Alternative A
DICK HIGBEE RD
Proposed Water System Improvements CNZ,_.u
January 2012 ...,
CITY OF FAIRHOPE -WATER & WASTE WATER PROJECTS
PROJECT
Approved Projects:
Upgrade of Waste Water Treatment
Plant
CH2MHill Water Study -Amend . 1
to Phase 1 -Well 5
Redrilling of Well #5
Eng ineering Services : Painting of
Water Towers
Painting of Water Towers
Sub-Total
Projects in Discussion:
Water Line to Rock Creek
1/3 of Cost of New Municipal
Software System
Sub-Total
PROJECTED
COST
Projected cost of $10 ,380 ,000
$1,780 ,000 = (Amount of excess over
$9 ,750
$8 .6 million borrowed for
Project)
$350 ,000 approx.
$100 ,000 approx.
$1 ,000 ,000
$3 ,239 ,750
$1 ,840 ,000
$250 ,000
$2 ,090 ,000
Budgeted Capital Purchases still
Outstanding and Others Under Discussion:
CH2MHill Amendment #2 -Water/Sew
Comprehensive Plan
Required Work for Bay Water Quality
resulting from Auburn Study
Heavy Construction Truck
Back Hoe Trailer
Generators for Lift Stations
Sewer Line Rehab/Manhole Rehab
SCADA System
Sub-Total
Total Projected Cost of Projects
$420 ,000
$500 ,000 guess
$84 ,906
$21 ,000
$350 ,000
$300 ,000
$50,000
$1 ,725 ,906
$7 ,055 ,656
WATER/SEWER
CASH AVAILABLE@3/31
$955 ,695 Reserves :
non-desig .
$538 ,500 Water Tap
reserves
Reserves
$1 ,283 ,152 Sewer Tap
Reserves 1--------
$2 ,777 ,348 Total WIS
Reserves
4/23/2012
N .Wilson