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HomeMy WebLinkAbout05-29-2012 Regular MeetingPublic Meeting Notice Committee: Fairhope Financial Advisory Committee Date & Time: Tuesday, May 29, 2012 at 4:45 p.m. Place: Council Chambers 161 North Section Street Subject: See Attached Agenda Notice 1nust be sta1nped, dated and initialed before posted on bulletin board. POSTED ~TE (/fJwJha ~IJJWJw SIGNATURE City of Fairhope Financial Advisory Committee Agenda -Tuesday, May 29, 2012 4:45 p.m. in Delchamps Room at City Hall City Hall -161 N. Section St., Fairhope, AL l. Approval of Minutes for April 23 , 2012 Regular Meeting; approval o f Minutes for May 14 , 2012 Special Meeting. 2. Report from the sub-committee (Marvin Wilder, Chair) regarding the Alabama Guaranteed Energy Savings Legislation, and the potential application at Fairhope for upgrading energy-related infrastructure. Schedule Of Future Meetings (Note: Regular meetings are on the 4th Monday of each month at 4:45 p.m. in the Delchamps Room at City Hall, 161 N. Section St., Fairhope, AL.) • Next regular meeting: Monday, June 25 ,2012 STATE OF ALABAMA COUNTY OF BALDWIN )( )( The Financial Advisory Committee met at 4:45 p.m., City Hall , Delchamps Room, 161 No1th Section Street, Fairhope, Alabama 36532 , on Tuesday, 29 May 2012 . Present were: Chuck Zunk, Chairman Members: Stan Grubin , Mac McCawley, Marvin Wilder, John Brown, and Bob Riggs, and Mayor Kant. Ex-Officio Members: Debbie Quinn , Dan Stankoski , Lonnie Mixon, and Rick Kingrea. Mike Ford was absent. Chuck Zunk called the meeting to order at 4:45 p.m. He announced that the first item is to approve the minutes from the April 23 , 2012 Financial Advisory Committee meeting. Marvin Wilder moved to approve the minutes from the April 23 , 2012 Fairhope Financial Advisory Committee meeting. Seconded by Mac McCawley, motion passed unanimously by voice vo te. Then Mr. Zunk announced the next item is to approve the minutes from the May 14 , 2012 Special Financial Advisory Committee meeting. Marvin Wilder moved to approve the minutes from the May 14 , 2012 Special Financial Advisory Committee meetin g. Seconded by John Brown, motion passed unanimously by vo ice vote. The next item discussed was the Report from the sub-committee regarding the Alabama Guaranteed Energy Savings Legislation, and the potential application at Fairhope for upgrading energy-related infrastructure . Marvin Wilder, Chairman of the FAC Subcommittee on Energy Savings, briefl y went over the Subcommittee's finding s. The main determination was that the City of Fairhope needs a building condition assessment in addition to an energy audit. Chairman Zunk stated we wou ld defer until the next Financial Advisory Committee me eting. Mr. Zunk stated an item needed to be added to the agenda : a request from the Recreation Board for $38,000 from the Impact Fees Fund for four new sets of bleachers and goal posts. Stan Grubin moved to add the item mentioned above to the agenda. Seconded by Bob Riggs , motion passed unanimously by voice vote. Bob Keyser spoke on behalf of the Recreation Board and commented on the youth represented at the meeting. He said the bleachers are not safe, have no handrails, and this would be an in vestment for the City of Fairhope. He mentioned this was in the Recreation Board's 5-year Plan and next on the list after the Manley Road Project. Financial Advisory Committee Tuesday, 29 May 2012 Page-2- After further discussion, Stan Grubin moved to request the City Council to add to its agenda the request from the Recreation Board to authorize the disbursement of $38 ,000 from either the Impact Fees Fund or the Capital Improvement Fund for the Recreation Department for bleachers and goal posts . There being no further business to come before the Financial Advisory Committee, the meeting was duly adjourned at 4:57 p.m. Chuck Zunk, Chai Report of FAC Subcommittee on Energy Savings After several meetings the FAC Subcommittee on Energy Savings makes the following recommendation to the FAC Committee : The City of Fairhope needs a building condition assessment in addition to an energy audit . . The facilities identified for assessment are City Hall/Civic Center, Utilities Building, James P. Nix Center, Police Building, Library, Recreational Center and Rotary Building . These facilities total approximately 135,000 square feet. The assessment would identify a baseline of current facilities ' conditions, energy usage , and space allocation to be used in planning and as a benchmark to gauge the effectiveness of capital and expense planning . The objective of the assessment is to provide the City with guidance as to whether additional investments in some or all current facilities is consistent with the conditions and needs, or whether alternative uses or building plans should be investigated. The assessment would include three phases : Phase 1 -Facility Condition Assessment This phase includes a detailed report indicating the general condition of these buildings and the order-of magnitude cost for repair or replacement of the identified building components or equipment deficiencies . Phase 2 -Facility Energy Audit This phase includes completing an American Society of Heating, Refrigeration, and air conditioning Engineers (ASH RAE) Level 1 energy audit . Phase 3 -Facility Space Allocation/Utilization This phase i ncludes an evaluation of current space allocation. In addition this phase w i ll include a review of the City's current staff office and workspace assignments, existing facility layouts, staffing projections, and potential organizational structure . The total estimated costs for the building assessment and energy audit are : Phase 1 -55,000 .00 Phase 2 -45,000 .00 Phase 3 -20,000 .00 Total : 120,000 .00* *The total for each phase is a budgetary estimate and should be used for budgetary purposes only.