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Home My WebLink About06-22-2009 Work SessionCommittee: Date & Time: Place: Subject: Public Meeting Notice City Council and Mayor Monday, June 22 , 2009 at 4 :45 p.m. Delchamps Room 161 North Section Street Work Session -Various Issues Notice must be stamped, dated and initialed before posted on bulletin board. SIGNATI IDC CITY OF FAIRHOPE WORK SESSION AGENDA MONDAY, 22 JUNE 2009-4:45 P.M. -CITY HALL DELCHAMPS ROOM 1. Smart Coast 2 . Bid Law 3. Finance Committee -Green Sheets 4 . Franchise Agreements 5. Policy-Naming Streets 6. Sewer on Highway 181 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The Mayor and City Council, m et in a Work Session at 4:45 p.m ., City Hall, Delchamps Room, 161 North Se ction Street , Fairhope, Alabama 36532, on Monday, 22 June 2009. Present were: Council Pre sid ent , Debbie Quinn Councilmember, Dan Stankoski Councilmember, L onni e Mixon, Chairman Councilmember, Mike Ford Councilmember, R ick Kingrea City Attorney, Marion E . Wynne City Clerk, Lisa A. Hanks Mayor, Timothy M. Kant was absent. Council Pres id ent Quinn called the meeting to order at 4:45 p.m. 1. Smart Coast Tedson M ey ers , w ith Smart Coast, passed out a presentation to the City Council and briefly expl ain ed their plans . He stated that they design streets for all users: bikeway and pedestrian walkways. They plan to work with the Alabama Department of Transportati on on the development of Highway 181 and perform an environmental impact stud y. Rob Gibson , Civil En gi n eer, said Hi ghway 181 was a target of opportunity. 2. Bid La w Dan Ames , Purcha sing Manager, said that the Utilities could procure materials without going throu gh the B id Law, but could not cut out quotes per the Code of Alabama. This would allo w u s to get three quote s, go buy, and put in place. These items are the ones used more fre quently by the Utiliti es; urgent but not an emergency. This would give the Utilities a little mo re free rein and mo ve to the $15,000 which is the amount you must go out on bid per the Stat e Bid Law. Work Session Monday, 22 June 2009 Page-2- Councilmember Mixon respond ed to Mr. Ames with make a recommendation to change ordinance and/or res olution and brin g back to the City Council. 3. Green Sheets Councilmember Mixon stated that there was a new form for the City Council regarding project/bid approv al and asked Ci ty Treasurer Nancy Wilson to explain it. Nancy Wilson addr esse d th e City Council and briefly explained the Preliminary Financial Request which formali zed the prior approval process. Then, Ms . Wilson gave an example for the process for approval with the first Preliminary Financial Request being Heavy Duty Commercial Grad e Miniature Lights for Christmas 2009 . 4. Franchise Agreement City Attorney Marion E. Wynne addressed the City Council and said anytime anyone uses City property a contract and /or agreement must be prepared and signed. Initially, City Attorney Wynne prepared th e franchise agreement, revised it to be a simplified agreement for small er bu sinesse s, and should also be a fill in the blank agreement. There would be a one-time applicati on fe e of $100 , must obtain a business license, and collection of gross receipts . Councilmember Kingrea asked ; ho w many vendors do we have. Sherry Sullivan repli ed three . City Attorney Wynne said you have to draw the line some place; very small amount of money. This is a li ability issue for th e City. Councilmember Kingrea asked ; ho w much, what does the City gain, and if not enough don 't have them . City Attorney Wynne said this is a general convenience to the citizens . It is a policy decision of the City Cou ncil. Councilmember Mixon stated some of these add to the uniqueness of the City . Councilmember Ford said it add s ambiance to the City. Work Session Monday, 22 June 20 09 Page -3- Ms. Sullivan st ated we nee d to m ake s ure we are not competing with our businesses. 5. Policy on Naming Streets Gregg Mims , General Superintend ent, addressed the City Council and discussed briefly the new propo sed writte n Road Nam e Change Policy. He said we streamlined Baldwin County 's policy and p rovided steps to get the policy approved. The only change suggested to the Ci ty Co uncil wo uld be to change, in the section Who Can/Must Sign the Petition?, the 100% r ega rding a p ersonal name being used to 90% to be consistent. 6. Sewer on Highw ay 181 Council President Qui nn stat ed th at the City Attorney had review the Confidentiality Agreement from Baldw in Cou nty Sewer Service in order to obtain the requested information from the Ci ty . She said it would be on the agenda to authorize Mayor Timothy M. K ant t o exec ute the ag ree ment with Baldwin County Sewer Service. Dan McCrory , Wat er & Sewer Supervisor, addressed the City Council and gave an update on the s ew er exte nsion pro gres s. He stated we are at Silverwood, but not actually in the subdiv is ion ; and U.S. Hi ghway 98 has not been started yet, but we have the pipe laid out. Councilmember F o rd a sked ; h ow long will it take to put in the subdivision. Mr. McCrory r ep lie d h e could not rea lly say, we are sharing the boring equipment with other departments. Add On: Noi se Councilmember S tankoski m en ti on ed there have been several citizens complaining about the noi se. Prev i ou sly , I ex pres sed my personal concern regarding downtown Fairhope and that I did n ot want i t to be a watering hole, but to be family oriented. A committee of Gr egg M i ms, Sherr y Sulli v an , Chief Sanders, and I will look over this issue. The Ch ie f and I a re lookin g over the ordinances and will bring back options. We need a little more time in ord er for you to make an informed decision. This is a complicated iss ue. Our z oning and co mprehensive plan encourages mixed businesses . Work Session Monday, 22 June 2009 Page-4- City Attorney Wynne stated our ordinance on the books either needs to be repealed or enforced. Councilmember Quinn said we approve the issuance of alcoholic beverage licenses and we need to walk a fine line if we look at revoking a license. Chief Sanders said we need to tweak owners and work with the businesses . Councilmember Ford a sked; do we have a decibel meter. Chief Sanders replied no we do not have one; and this impacts all businesses not just one. The meeting was adjourned at 5:45 p.m. Lisa A. Hanks City of Fairhope City Clerk