HomeMy WebLinkAbout12-10-2009 Regular MeetingCommittee:
Date & Time:
Place:
Public Meeting Notice
Strategic Planning Steering Committee
Thursday, December 10, 2009 at 12:30 p.m.
James P. Nix Center
One Bayou Drive
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED
/t?i /'7 /of
~DATE
!!4twa /iJnfmVel!N
SIGNATURE
Candace Antinarella
From:
:,ent:
fo:
JGutkne@aol.com
Sunday , February 21 , 2010 10 :51 AM
Lisa Hanks
Cc: Candace Antinarella
Subject: Approved minutes -12/10/09
The approved minutes of the 12/10/09 meeting of the Strategic Planning Steering Committee :
City of Fairhope
Strategic Planning Steering Committee Meeting
December 10 , 2009
Nix Center, Fairhope , AL
Committee Members in Attendance :
John Gutknecht Ron Heveran
Harvey Joanning Jason Colee
Pam Caudill Lonnie Mixon
Diane Thomas
Items Discussed :
-Approval of the November 5 , 2009 minutes .
-John Gutknecht reviewed the history of the formation of the Strategic Planning
Committee beginning with the development of the Comprehensive Plan for the City
of Fairhope in 1995. In 2007, the Fairhope Governmental Structure Committee
recommended in its final report that the City initiate a Strategic Planning
Process using the Government Finance Officers Association (GFOA) "Best Practice
Guidelines ." In April , 2008 , the Strategic Planning Process committee was created to
provide Fairhope elected officials with a process for accomplishing a Strategic Plan for
the C ity of Fa irhope . And in November, 2008 , the City Council appointed the above
members to the Strategic Planning Steering Committee with the charge of helping the City
Council , Mayor, and department heads develop the first annual cycle of the strategic plan .
The committee accomplished many steps toward this goal including : helping all
department heads revise their mission statements , assisting in the formulation of
SWOT analyses for all departments , and identifying critical issues facing individual
departments and the City as a whole . The committee submitted a report summarizing
these findings to the City Council on July 21 , 2009 .
-The remainder of this meeting was spent in discussion of what is the continuing
role of the committee and specifically , what is the next step or task for the members .
It was the consensus of the group that we need to know the status of the critical needs
listed in the July 21, 2009 report before we plan further action by the committee .
Lonnie Mixon agreed to gather this information and report back to the committee .
Lonnie also informed the committee that the Gregg Mims , city administrator, is
collecting data from all department heads for a five year plan for capital expenditures.
The deadline for submission of this information to Mr. Mims is February 5, 2010.
-There being no further business , the meeting was adjourned at 3:30 . A future
meeting date will be determined after Lonnie Mixon reports back to John Gutknecht
on the status of the previously identified critical needs.
1