HomeMy WebLinkAbout09-21-2011 Regular MeetingThe R ecreation Board of the City of Fairhope met Wednesday, September 21, 20 11 , at 5: 15 p.m.
at the R ecreation Center lo cated at 803 orth Greeno Road .
Present were: Vann Sa ltz, Jenny Douglass, Sherry Sullivan , John Bake r , Bob Keyser, Michelle
Smith, Dere k Thomas , Tom Kuhl , and E rik Cortinas. City A dmini strative Assi stant P ando ra
Heathcoe took the minutes to the meetin g. A b sentees were: C it y Councilm an Mike Ford .
Guests: Tommy Fau st , RBC Bank.
Chaim1an Vann Saltz called the meetin g to order. The minutes from the m eeting on Wednesday,
July 20, 2011 were reviewed and approved by l s t motion b y John B a ker, a nd 2 nd motioned by
Bob Keyser a nd un a nimou s ly ca rri ed .
Sports-
League
Criteria
League
Financia l
Reporting
Reqmnts
Miche ll e Smith gave th e board m e mbers a proposed process/requirements fo r
a n y s ports organizations wis hin g to become a leagu e san c tioned by the C it y
ofFairhope . The Committee di sc ussed creatin g an application and Michelle said s he
would continue to work on thi s proj ect. It was s u ggested that the Park Rental
t e mplate could be used as a guid e.
The Committee also di sc u ssed an emai l fro m Denni s Sherrin, Hartmann Blackmon
and Kilgore , P C as to when an organi zation shou ld become a 501(c)(3) s tatu s .
Tommy Faust, RBC Bank ca m e to address the difference between a 501(c)(3) statu s ,
for profit 501(c)(3) and a not-for-profit 501(c)(3). He a lso di scussed the financial
record re s ponsi bilities of the leagues , proof of in s uran ce form s and making sure
th e leagues follow the accountability requirements set forth by the Rec Board.
Tom Kuhl -Tom reported that he sti ll ne ed s proo f of insurance from th e soccer and softball
leagu es.
Youth
Football
Soccer
Tom reported that he attend the Youth Foot ball Pride N ig ht games on Saturd ay,
August 2ih _ He reported that th ey h ad teams from a ll over B a ldwin County and
eac h played a 15 minute ga m e. Chad Kat Stevens from Youth Football was in
attendanc e and reported Pride Night had approx imate ly 2 ,8 00 people and raised
approximately $7,0 00 . Mr. Stevens reported that re g istration i s up to 300 thi s
year and th ey will a lso be ho stin g Youth Football Super Bow l this yea r
Bob K eyser r epo1ted that opening day for the soccer leagu e showed
ap pro x im ate ly 5,00 0 -6,000 peop le were in attendance . He also reported that
registration is up to 625 for regular, 150 for developm e nt , and 300 for c lub.
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Sports
Tourism-
Fairhope
v Daphne
Football
Game-
New
Sherry Sulli van gave an updated report on sp orts tourism. R ick Kingrea , C ity
Co un c il m ember h as requ es te d a consultant to co m e in to m eet with Tom Kuhl , Erik
Cortinas , Bob Keyser, Kevin Grimes and Sherry to di scu ss sports tourism for th e
C it y of Fairhope.
S herry a lso reported th at Fair hop e H ig h Schoo l h as a softball tourname nt booke d in
Marc h 20 12; softball has one booked in Octo b er whic h has res ulted in two hote ls
being filled for these tournaments.
Di sc uss ion was co ntinu e d as an upd ate on the up co ming Fairhope v Daphn e football
ga m e w hi ch wi ll be tel ev ised by FOX Sports. There w ill be a press conference o n
October I 0 th beginning at I 0 :30 am and held at the R ecreation Center. Ch ief Pres s
ha s s uggested havi n g a s huttl e run from the Food Wo rld parking lot to th e s tadium to
handle the over flow of traffic . The committee proposed looking at ticket sales at the
gates on both sides. Will Duncan (FHS) plans to m eet w ith the Police D epartm e nt to
coordin at e parking and traffi c flo w . There was also a s u ggestion to using a school
bu s versu s BRA TS to r e duc e cost.
Business -The Youth B aseball L eague h as 30 teams playing right no w on Monday a nd
Tues da y n ights , and a lso on Saturdays .
The Fai rh ope High School baseball team is se llin g Christmas trees an d wreaths as
a fundraiser. These can be d e li vered.
Bob Keyser has draw down ticket s.
The Fa irhop e High Schoo l A thl e ti c Hall of Fame for this year:
Kevin Grimes , Scott y W il so n , E ri c Busby, Cedric Wasp and Terry T hompson.
There being no further business, on motion to adjourn by 1st D e r ek Thomas , 2 nd by Bob Keyser
and unanimously carried , the meet in g was duly a dj ourned at 7:45 PM .
The nex t scheduled m eeting w ill be he ld Wednesday, October 19, 20 11.
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