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Home My WebLink About01-24-2011 Regular MeetingPublic Meeting Notice Committee: Fairhope Financial Advisory Committee Date & Time: Monday, January 24, 2011 at 4:45 p.m. Place: Council Chambers 161 North Section Street Subject: See Posted Agenda Notice must be stamped, dated and initialed before posted on bulletin board. POS .ED ;_, 1'-1 -1! DATE (/Jutt:/4d ~~ SIGNATURE .. City of Fairhope Financial Advisory Committee Agenda -Monday, January 24, 2011 4:45 p.m. in the City Council Chambers City Hall-161 N. Section St., Fairhope, AL 1. Approval of Minutes for December 27, 2010. 2. Review of cost reduction projects , as follow-up from May 17, 2010 City Council Workshop. 3. Assignment of project topics for 2011 . 4. Discussion of proposed resolution that the City of Fairhope will pledge $175,000 ($35,000 per year for five years beginning 2011 through 2015) to the Eastern Shore Chamber of Commerce Blueprint for a Better Tomorrow. 5. Discussion of proposed resolution that the City of Fairhope will pledge $175,000 ($35 ,000 per year for five years beginning 2011 through 2015 in cash, not in- kind) to the Fairhope Booster Club as partial funding towards an expansion and remodel of the boys athletic facility (total cost $500,000); and resurfacing of the practice field (total cost $300,000); and addition of an outdoor track (total cost $300,000). Schedule Of Future Meetings (Note: Regular meetings are on the 4th Monday of each month at 4:45 p.m. in the Delchamps Room at Citv Hall, 161 N. Section St., Fairhope, AL.) • Next regular meeting: Monday, February 28 , 2011 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The Financial Advisory Committee met at 4:45 p.m., City Hall, Council Chamber, 161 North Section Street, Fairhope , Alabama 36532, on Monday, 24 January 2011. Present were: Chuck Zunk, Chairman Members: Stan Grubin , Mac McCawley, Marvin Wilder, John Brown, and Mayor Kant. Ex-Officio Members: Debbie Quinn , Dan Stankoski, Lonnie Mixon, Mike Ford , and Rick Kingrea. Chuck Zunk called the meeting to order at 4:45 p .m. He announced that the first item is to approve the minutes from the December 27 , 2010 Financial Advisory Committee meeting. Stan Grubin moved to approve the minutes from the December 27 , 2010 Fairhope Financial Advisory Committee meeting. Seconded by Marvin Wilder, motion passed unanimously by voice vote. The next item on the agenda was the review of cost reduction projects, as follow-up from May 17 , 2010 City Council Work Session. City Administrator Gregg Mims stated the only item as this time is an update on the firm handling the City's bad debt from outstanding Criminal Fines and Utility Receivables . Mr. Mims said at the end of the week we would have received $11,000 from these accounts. Assignment of Project Topics was the next item to be discussed. Mr. Zunk stated that these would be special interest projects for the General Fund and Golf Department and asked for the list to be included in the minutes. We will focus on certain areas and gain insight to these areas. David Clark began the discussion of proposed resolution that the City of Fairhope will pledge $175,000 ($35,000 per year for five years beginning 2011 through 2015) to the Eastern Shore Chamber of Commerce Blueprint for a Better Tomorrow . Mr. Clark said that $1. 7 million was their goal and briefly went over the packet which was previously presented. Lonnie Mixon moved to express support and delay vote on this request until the next budget cycle which is in June. Seconded by Rick Kingrea, motion passed by the following voice votes : A YE -Zunk, Grubin , McCawley, Wilder, Brown, Kant , Quinn, Stankoski, Mixon, and Kingrea. ABSTAIN -Ford. Monday, 24 January 2011 Page-2- Tornmy Faust began the discussion proposed resolution that the City of Fairhope will pledge $175,000 ($35,000 per year for five years beginning 2011 through 2015 in cash, not in-kind) to the Fairhope Booster Club as partial funding towards an expansion and remodel of the boys athletic facility (total cost $500,000); and resurfacing of the practice field (total cost $300,000); and addition of an outdoor track (total cost $300,000). Mr. Faust stated they were asking 15% from the City. Lonnie Mixon moved to delay the vote on this request until the June budget process. Seconded by Stan Grubin, motion passed unanimously by voice vote. John Brown moved to adjourn the meeting . Seconded by Marvin Wilder, motion passed unanimously by voice vote. There being no further business to come before the Financial Advisory Committee, the meeting was duly adjourned at 5:24 p.m. .. FAC Assignments -January 24, 2011 p.s. GF = General Fund Stan * Next year budget & integration with Strategic Plan * General Government (that is , GF Admin) * G F Golf Ma c * GF Police * GF Fire * GF Recreation Marv in * GF Streets * GF Sanitation * Gas Fund John * Ba lance Sheets/Cash * G F Adult Rec Chuck * Overall GF totals * Electric Fund * Water/Sewer Fund HAMMER STRENGTH' -.. -- -- -- Sales Contact: JEREMY WILSON Customer: COACH FAULKN ER -!!J_ ' I ! I --!" FAIRHOPE iGH SCHOOL ATHLETICS -.. :!!I ... ----- -- -- 0 3 5 10 ft ~' I Date: DECEMBER 1, 2010 I Version: 101 I Scale: 0.074" = l' I Order#: I Facility Address: 1 PIRATE DR. FAIRHOPE, AL