HomeMy WebLinkAbout04-25-2011 Regular MeetingPublic Meeting Notice
Committee: Fairhope Financial Advisory Committee
Date & Time: Monday, April 25, 2011 at 4:45 p.m.
Place: Delchamps Room
161 North Section Street
Subject: See Posted Agenda
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED
i1PJ-11
DATE ,.
(!f2ttd;:w ~ml,:V
SIGNAT RE
City of Fairhope Financial Advisory Committee
Agenda -Monday, April 25, 2011
4:45 p.m. in the Delchamps Room
City Hall -161 N. Section St., Fairhope, AL
1. Approval of Minutes for March 28, 2011.
2. Review of cost reduction projects, as follow-up from May 17, 2010 City Council
Workshop.
3. Presentation of Theater 98 project concept.
4 . Discussion -Strategic Plan (Stan Grubin).
5. Discussion -short term & long term capital projects.
6. Discussion -use of CNG to power city vehicles .
Schedule Of Future Meetings
(Note: Regular meetings are on the 4 th Monday of each month at 4:45 p.m. in the
Delchamps Room at City Hall, 161 N. Section St., Fairhope, AL.)
• Next regular meeting: Monday, May 23, 20 11
STATE OF ALABAMA
COUNTY OF BALDWIN
)(
)(
The Financial Advisory Committee met at 4:45 p .m.,
City Hall, Delchamps Room, 161 North Section Street,
Fairhope, Alabama 36532, on Monday, 25 April 2011.
Present were:
Chuck Zunk, Chairman
Members : Stan Grubin , Mac McCawley, Marv in Wilder, and John Brown,
Ex-Officio Members: Mayor Kant Debbie Quinn , Dan Stankoski , Lonnie Mixon , Mike
Ford, and Rick Kingrea.
Chuck Zunk called the meeting to order at 4 :45 p.m. He announced that the first item
1s to approve the minutes from the March 28 , 2011 Financial Adv isory Committee
meeting. Rick Kingrea moved to approve the minutes from the March 28 , 2011
Fairhope Financial Advisory Committee meeting with the following amendment: In the
last paragraph after Nancy Wi lson , add "in addition to the Financial Advi sory
Committee", to look at this issue . Seconded b y Stan Grubin , motion pass ed unanimously
by voice vote.
The next item on the agenda was the Review of Cost Reduction Projects, as follow-up
from May 17, 2010 City Council Workshop. City Administrator Gregg Mims stated that
the AT&T contract was up for renewal. He stated that Jason Colee and Dan Ames were
working on this for the next City Council meeting and this would net a savings of
$26 ,000 per year. Mr. Mims mentioned that the City needed to purchase garbage trucks
or look at retrofitting the trucks we have no w . He said that Jennifer Fidler would have
the figures for the next Financial Advisory Committee meeting.
Stan Grubin stated the Garbage Advisory Committee had not revealed a decision and had
not furnished a financial ana lysis. Mike Ford replied that we break-ev en on garbage and
we are losing on trash. The Committee decided to keep garbage at twice-a-week and
look at trash fees.
Mr. Mims said the issue is our trucks and we are to a point we need to do something
about the trucks for operational purposes .
Mr. Zunk stated this would be presented at the nex t meeting. Ms . Fidler w ill give figures
for retrofitting our trucks versus purchasing new trucks. Mr. Zunk was concerned with
which brand to buy and said to make sure the life cyc le presented is the longest; look at
all trucks.
Financial Advisory Committee
Monday, 25 April 2011
Page-2-
The Presentation of Theatre 98 Project Concept was discussed next and the question
is whether to use some of remaining balance from one of the two bond s; one bond has a
$101 ,000 balance and the other one has a $225 ,000 balance. Roland Hedstrom and
Kathy Moore explained the need for a new 1500 square foot storage building with a
breezeway and showed a before and after drawing. The total cost is estimated at
$110,000, but the request if for an initial commitment of $10 ,400 for engineering work to
begin project. Lonnie Mixon moved to approve $10,400 for engineering for Theatre 98
to build a Storage Building. Seconded by Debbie Quinn , motion passed unanimously by
voice vote .
Stan Grubin briefly discussed the Strategic Plan and said the City has to own it. This
should be a planning function to work with the Budget. Mayor Kant stated the Utilities
always have a 5-year plan. After further discussion , Stan Grubin moved to propose to the
City Council that the City incorporate a full-time Planning Function for a 5-Year Capital
Improvement Plan for all of its General Fund and Utilities ; the Planning Function must be
qualitative and quantitative, to go along with the Budget Process. Seconded by Lonnie
Mixon, motion passed unanimously by voice vote .
Marvin Wilder discussed the use of CNG to power city vehicles. The cost of the
CNG station would be approximately $1 ,100 ,000 and to convert 97 v ehicles would be
around $500,000. The savings would not be seen until after 12 years w hich is how long
it would take to recoup our initial investment. At this time , this would be cost prohibited .
We may look at hybrids when replacing vehicles. Mr. Zunk asked for more information
for the next meeting.
The next to be discussed was short-term and long-term capital projects . These capital
projects need to be integrated with the Strategic Plan.
There being no further business to come before the Financial Advisory Committee,
the meeting was duly adjourned at 5 :25 p.m.
Chuck Zunk, Chai