HomeMy WebLinkAbout05-23-2011 Regular Meeting., ,
Public Meeting Notice
Committee: Fairhope Financial Advisory Committee
Date & Time: Monday, May 23, 2011 at 4:45 p.m.
Place: Delchamps Room
161 North Section Street
Subject: See Posted Agenda
Notice must be stamped, dated and initialed before posted on
bulletin board.
POSTED
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SIGNATURE
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City of Fairhope Financial Advisory Committee
Agenda -Monday, May 23, 2011
4:45 p.m. in the Delchamps Room
City Hall -161 N. Section St., Fairhope, AL
1. Approval of Minutes for Ap ril 25 , 2011
2. Di scussio n -Fairhope Veterans Memorial
3. Di sc ussion -Secure Our Schools 2011 Grant Program
4. Di scussio n -garbage trucks
5. Discussion-use of CNG to power city vehicles
Schedule Of Future Meetings
(Note: Regular meetings are on the 4 th Monday of each month at 4:45 p.m. in the
Delchamps Room at City Hall, 161 N. Section St., Fairhope, AL.)
• Next regular meeting : Monday , June 27 , 20 11
STA TE OF ALABAMA
COUNTY OF BALDWIN
)(
)(
The Financial Advisory Committee met at 4:45 p .m .,
City Hall, Delchamps Room , 161 North Section Street,
Fairhope , Alabama 36532 , on Monday, 23 May 2011.
Present were:
Chuck Zunk, Chairman
Members: Stan Grubin, Mac McCawley, Marv in Wilder, and John Brown ,
Ex-Officio Members: Mayor Kant , Debbie Quinn , Dan Stankoski , Lonnie Mi x on , Mike
Ford , and Rick Kingrea.
Chuck Zunk called the meeting to order at 4:45 p.m. He announced that the first item
1s to approve the minutes from the April 25 , 2011 Financial Advisory Committee
meeting. Stan Grubin moved to approve the minutes from the April 25 , 2011 Fairhope
Financial Advisory Committee meeting. Seconded by Marvin Wilder, motion passed
unanimously by voice vote.
The next item on the agenda was the Discussion of the Fairhope Veterans Memorial.
Joe Birindelli, Co-Chair of the Fairhope Veterans Memorial Committee, explained the
need for paying the sculptor his last two payments which are estimated at $58 ,000 ; and a
total of $110,000 to complete the project.
Mr. Zunk raised a point of order and stated the Financial Advisory Committee asse sses
the financial side and the City Council sets priorities.
Mayor Kant moved to recommend to the City Council to authorize the immediate
payment of $58 ,000 of the $110,000 for the Fairhope Veterans Memorial. The funds will
come from the balance of bond monie s in the Capital Projects Fund . The immediate
funds ($58 ,000) will go towards the last payments to the sculptor to cast the monument in
bronze and the remaining funds will be requested at a later date if needed. Seconded by
John Brown, motion passed unanimously by voice vote.
Mr. Zunk mentioned that Agenda Item Number 3 has been pulled at the request of the
Fairhope Police Department.
The Discussion of Garbage Trucks was discussed next ; please s ee attached the
Vehicle Repair Cost Summary presented by Jennifer Fidler, Public Works Director.
Jennifer Fidler, Arthur Bosarge, and Dale Linder briefly went over the options presented
to the Financial Advisory Committee. Ms. Fidler said that Option D was her
recommendation : Phased Approach with Option B & C .
Financial Advisory Committee
Monday, 23 May 2011
Page-2-
Mr. Zunk said he had met with Jennifer , Arthur, and Dale; Option A would take at least
two months to refurbish each one and Option B would be better: Purchase three new
chassis and refurbish three garbage bodies . Mr. Bosarge explained the life cycle of the
trucks is five years and then refurbish. He also mentioned a maintenance program ha s
already been implemented .
Mayor Kant stated we usually replace every fi ve years and citizens expect great service.
Gregg Mims said at this point we need to do something because these trucks spend more
time being parked than being used. The RFQ for garbage, trash , and recycling was
brought up again. Mr. Gillespie said there is $9 00 ,000 to outs ource in the budget ; it
would take another four to five months to ge t RFQ results . Lonnie Mixon stated to
proceed with RFQ to get these numbers.
Mr. Gillespie suggested going with Option B. After further discu ssion , Mayor Kant
moved to recommend to the City Council to give consideration for Option B and future
consideration to Option D. Seconded by Stan Grubin , motion pas se d unanimou sly by
voice vote.
Options
A
B
C
0
Not es:
Vehicle Repa ir Cost Summary
Repair Ye ar
Ref~rbishing 3 Cha ssis & 3 Garbage Bodies .
Re furb ish 3 Chassis
Refurbish 3 Garbage Bodies
Rental Fees to Replace 3 Down Veh1~s
3 New Chas~is & Refurbishing 3 Garbage Bodies
New chassis
Refur~ish Garbage Body
Frame Cut Costs For Drop F,ame chassis
renta l fee for one truck
(Total for I Truck)
3 New Chassis & 3 New Bodies
{ 3 New Trucks)
New Garb~Qe Truck & Body Cos/
Phased Approach with Option B & C
Implement op11on B 11T1med1ately
Purchase two new 1rucks next year
Refurbish fourth truck , purchase one truck, year after ·
· Expense
$244,065.49
S90,83I 00
$111 ,237.00
. $42,000.00
$411,829.62
$90,00000
S30,2~6.54
s,o.ooo 00
$7,000.00
S 137 ,276.54
$7 50,000.0 0
$250,000 00
No tes
"Not Recommended By Staff Or Vendors For Intense
G arbage Routes ·
"price does· not include AC & rear differential
'One Year Warranty Parts & L~bor
• Maximum Return on lnvest_ment for life Expectancy
ofUmts
__ •9ne Year Warranty Parts & Labor, Longer 1f Requested
:•No Solution for Recyclrng Truck Replacemenl
"No Solution for Prog_ram Development
"old trucks would be moved to recyciIng flee!
'less down time. bette, wanantIes with new !fucks
$411 ,830.00 _ Financially easier oplJon to 1mplemen1
Allows l he opportumly lo develop program in the lulure
Allows U$ to CO n!i'!ue unillterrupted garbage set\lice
Down 1me on chassis 3nd body 6-8 Weeks week5 10 be_!efurbt5hed; Add1t1onal costs for Rentals $7 ,000 per 11 uck per month (depending on ava,labihly)
, Estimate 5-7 year hfe from op\lon B. down tim~ for body returb,shmg Is 2 weeks -·
Esllmate 7 year life out of op1ion C , opportunity for recycling program developmen1 (mOve retmng fleet into reC_Y.cli~ fleet)
Do not wait until trucks near end of life cycle to replace --· -
Sta~ recommend at ion : Implement the phased approach oplJon 1mmed1a tely The trucks are needed as soon as possible
, If sani1a11on Is contracted. the lrudl.s can be sold or rellted to the new company T he five year plan will include purchasing new trucks In a phased a proach
This oobon will tend itse lf to automale recvdIna with the re lurb1shed aaroaae trucks m the future, advancma our recvclina oroaram lO the nexi level p
Financial Advisory Committee
Monday, 23 May 2011
Page -3-
Agenda Item Number 5, The Discussion for the use of CNG to power city vehicles
was deferred until the next meeting.
There being no further business to come before the Financial Advisory Committee,
the meeting was duly adjourned at 5:35 p.m .
Chuck Zunk, Chairman
Options
A
Vehicle Repair C~_st Summc!_ry
Repair Year
+--
Expense
$244,065.49
Notes
*Not Recommended By Staff Or Vendors For Intense
-t-
-----Refurbishin-9.l Chassis &_ 3 Garbage Bodies
-7 r· ----1-
Refurbish 3 Chassis
Refu_ib ish 3 _Garbage -Bod ies __
Rental Fe~ to Replace 3 Down Vehicle ~
r-$90, 83-1. 00-
1 -$111W.OO
$42,000.00 _
Garba e Routes
"i----------_ *price does no ~clude AC & rear differenti~ 7 --
-, *One Year Warra~Parts & Labor _ --J -
~ ----------· -----r-
-8------3 New ~hassi~ & Refurbishing 3 Garba e B<:>dies -, $411 ,829.62 • MaximumReturnon Inves tment for Life ExpectanCJ --+
q_fUnit~_ _ _ __ _ _ -------j
C
D
Notes:
I
T
_j
New chassis ---$90,000.00 ~One_Year Warra f!!Y _Pa _r:_t s & Labor; Lon er if R1:_q_l!_eStE:~ I
-,-$30,276.54 .:._No Solution for Rec cling !_rl!c~!3~aceme~t -l -➔
I Refurbish Garbage Bod
Frame Cut CostsF or Drop Frame chassis
----rentalfee for one truck
I $10,000 00 __
1
*No Solution for Pro ram Develo ment .--
-~_1_7,000 oo _)
--I
(Total !__or_ 1_ Truck)
3 New Chassis & 3 New Bodies
C3_ New Trucks)
f:!ew Garba ge_Jruck & Bo dy Cost
l--_$_1_37,~6.54 J
__ ..J --$750,000.00 *old trucks would be moved to rec clin fleet
I ----------------~ _ *less down time , better warranties with new trucks
! ----------Phased ~oach '!"it!J_ Opti~n B & C :=_--7 --$4:r,:-83QOO _J F_[nancially_easier option to_im.e_l ement
lm~ment option ~ immediate! __ 1 Allows the opportunity to develop ro ram !!1 the f~tl!!e
Purchase two new trucks ne xt ear j Allows us to continu ~ uninterrupted garba~ ~rvice
RE:!u_r!J ~h f~urt h truck,purc fuiseone truck , ear ~_fter 1----------! -__ _ ____________ _
t -
-t---I-
' f --,
---i---I-
-,---
-t
-·----------· ---------------~ -----· ---. -_j__ '
Down time on chassis and bod : 6-8 Weeks weeks to be refurbished ; Additional costs for Rentals $7,000 er truck er month (depending on availability) _ _f E-stim ~~5:7 earlife from o tion B , down time for bod refurbishing is 2 weeks __ __ __ _ _ _ . _ _ ---__ ; --=7-_
,Estimate 7 year life out of option C , opportunit for rec clin pro ram development (move retiring fleet into rec clin fleet)
J)~-~~~w~J_tuntil !_r~cksne~r_end~l if ecy~etor eplace _ -----~ ___ _ __ _ _ __ _
--+-----
---' ----------------------------------7 Stat:!_ r~omf!l_endation : t lm_E lement the_phas~d apprq~~h _E pti ~n in:,med iatel The trucks are _needed as ~oon as __es>ssible '.__ __ _ __ _ ~
, If sanj tation is c ontr_§cted ,..!_he _tru_ck ~can _t)e s~ld o r:.._r:ented to the ~~~~mp ~. T!1~ five ear plan will include p urchas ~ ~w t~ucks J.n a phased app roach .
Thi s o ti on will lend itself to automate rec c lin with the refurbished arba e tru c ks in the future , advancin our rec clin ro ram to the ne xt level.
Candace Antinarella
From:
Sent:
To:
Cc:
Subject:
Attachments:
z4bicycle@aol.com
Tuesday , May 17 , 2011 2:30 PM
marvinwilder@bellsouth.net ; Debbie Quinn (City Council); Dan Stankoski (City Council); Tim
Kant; Mike Ford (City Council); Gregg Mims ; comcpa@aol.com ; jbrow n100@earthlink.net ;
stangrub@bellsouth.net; Lonnie Mixon (C ity Council)
Candace Antinarella ; modom@gulfcoastnewspapers .com ; rhenderson@press-reg ister.com ;
Rose Fogarty ; Lisa Hanks ; james3444@att.net; Gregg Mims ; Sherry Sullivan ; wabf1220
@bellsouth .net ; Pandora Heathcoe ; Nancy Wilson ; joeb351@bellsouth .net
FAC Meeting Agenda 5-23-2011
Agenda 5-23-2011 .doc ; Vets Memorial Request.pdf; Secure Our Schools 2011 Grant
Program .pdf
Attached is agenda for FAC 5-23 -2011 ; also attached are two files pertinent to agenda items 2 and 3.
Lisa/Candace -Please post and distribute to Media.
Sherry -please post to web site .
Thanks -Chuck Zunk
404-0628
1
FAIRHOPE VETERANS MEMORIAL COI00\1H2fTeff2 : 12 Rcvo
Post Office Box 653 REC :: -~APR 2 8 2011
Fairhope, Alabama 36533 L--
April 28 , 2011 ~
-~_?' Honorable Tim Kant ~
Mayor , City of Fa irhope
161 North Section Street
Fairhope , Alabama 36532
Dea r Mayor Kant:
The purpose of this letter is to request City funding to complete the Fa irhope
Veterans Memorial.
As you know, in 2006 we began raising funds for the construction of th is beautiful
and moving tribute , which will be located on the bluff overlooking the municipal
pier and rose garden in Fairhope. This will be a permanent tribute to all veterans
of all wars and their families . In keeping with the unique characte r of Fairhope ,
this memorial will be the only one in the country that also honors the families of
veterans .
The total cost for the Memorial , including installation, is $250,000 . We have
conducted many fundraising events and received donations from a wide va ri ety
of individuals, organizations , and businesses , but we need $110 ,000 to complete
the project.
I am requesting that you forward this plea to the Fairhope City Counci l to be
f unded as a Capital Improvement project.
Thank you again for your support of this endeavor.
Incl
Sincerely ,
Joe Birindelli , Co -Chair
Fairhope Veterans Memorial Committee
A project of the Fairhope Veterans Memorial Comm ittee ·-Tax LO . #20-23 2938
Post Office Box 653 , Fairhope, AL 36533
www .fa ir hopey etera nsmemorifil,.Qrg
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Th is r:;,ifrn orial, yv h[ch will be ..
e·r~ct ed on tt1e bluff :. ·
ov~:~10:9k i0ng t h{fa ir hope .
Mu)iicipal_Pier, ~Ht he .a.· ...
time 1e s7Jr1~~te ~a .:~9~ ~~-n .. _
andwome ll whoh.a vekept -.
and cont ihue to keep our ·
na ti on strong and secu re.
Members of the Fairhope
Veterans Memorial
Committee invite you to
become a part of this
endeavor.
The Committee is a 501(c)3
organ ization and all
donations are tax deductible.
For more i nformation caU !
251-928-3292.
Fa irh ope Veteran s
f\11 e 1Tio r·i a !
Post Office 653
Fa irhope, Alabama36533
www.fa i rhopevete ransmemorial.org
Fairl'-1ope
\/ et era r,s
Fa:rhope Veterans' Meii7oria ! Comr'n:ttee "'--·,,
The Fa irhop e Veteran s M e moria l Committee was es tabli s hed with th e purp ose of p lacing a
monu mental bro nze scu lpture that honors American mil itary service veterans -th ose who
sac rifi ced th ei r lives fo r our n ation an d th ose w ho returned to th e ir families.
\\
' ' I '
I
I Th e commi ttee, compri sed o f loc a l residen ts, veteran s, serv ice organi zation s and muni cipal
govern me nt rep resentat ives, was formed in 2004 to d eve lo p th is beautifu l a nd mov in g p roj ect. ,I/
woman tand n a bla ·k
granite di:k atop an ilJurninalcd
gla., c hmm. , he rndl .' a
folded flag to her chest vvith the
fi Id f . tar. tow rd the heaven ..
Her head is bowed in honor of a
fallen so ldier \Vh has made th
ultim ate sacrifice or our
country. Thr ugh ih orr \V, her
"tr ngt h and pride arc evident in
h .,,r p ·turc a sh c ntinue to
mo forward.
On an adjoining white marbl
di ·k are a ldicr and a v un° ,; 0
bo . The ldicr i on n kne
pride and j e ident in hi
'pr i n as h p c tl1
tales flag to th• chi.Id. The b i
full . upp rlcd by the ~ trcngth of
the .. oldier' arm. He . hO\VS
c mpl 1e confidence and prid in
the ldicr a: he cmbra c him·
his head re ting on th' o ldicr'
houldcr and hi arm wrapped
lovingly around th e so ldi r's
ba k. Th di ·k n which th
l:itumJ i · atop an illuminat ·d gla . •
c lumn that i. ~ l ightly higher than
the oLhcr an I o,•crlnp. it er ating a
vc ·ica , or t ar _ hapc, s mboli zi n g
hea en and earth. \Valer flow ~
from th white marbl e disk o mo
_,,,,//
th black 6 ranit di k and int the ·
ncircli ng figure-eight pool.
rcprc . cnting infinit .
Th , oil f th po I pr 'de
eating fi r r flcction and
nt mpJati n. ngraved in th
wal l surr unding the woman ar
the word "on behalf of a grateful
nati n··. On th , all urrounding
th "$ ldicr and boy arc cngrav d
th nnm ~orthc fi ebnm h sof ·
. ervicc -nn ra vy, Marine
Corp , Air For ·e and Coa t Guard.
lt i ' ur ho1 c that all th sc wh
isit this memorial will find peace ;
olace and a rcn wed pride and
appreciation for ur honored
vct~ran , an d their familic •.
\ i th honor and re ·pc t for those
w ho serv d -t cphen C, Spears,
·culptor. and 'arah .. i.sy" cott
· ncepl o riginator.
From: Susan Bozeman
Sent: Wednesday, May 11, 201111:10 AM
To: Lisa Hanks; Gregg Mims
Subject: FW: 2011 SOS Program -Pre -Solicitation Information
Lisa and Greg
The 2011 US Department of Justice , Office of Community Oriented Po li cing Services
(COPS ) Secure our Schools grant program opened on May 2, 2011 for applications . We
delivered a copy of the grant and the listed requirements for funding to Dr Beverly
Thomas , Principal Fa irh ope High School , and Ang ie Hall Principal of Fairhope Middle
School. Both Dr Thomas and Ms . Hall are in the process of obtaining permission from
Dr Lee , Baldwin County School Board Superintendent to place metal detectors in our
Middle and High Schoo ls . We request to be added to the council agenda and the
.F.A.C . Comm ittee agenda as soon as poss ible so that we may app ly for this grant
funding . The guidelines for funding are listed below for your read ing. If you have any
further questions please let me know . The deadline for the first phase of funding ends
May 25, 2011, there will be a second phase end ing June 8 , 2011 . Due o ur time frame
lim its and it being the end of School year the pr incipals need time to prepare their
information.
We hope to have a l l documentation ready for the second phase of the applications
ending June 8 , 2011 .
Susan Bozeman
Communications Supervisor
Fairhope Pol ice Department
From: Susan Bozeman
Sent: Friday, April 08, 2011 8:10 AM
To: Susan Bozeman
Subject: RE: 2011 SOS Pro gram -Pre-Solicitation Information
From: Bill Press
Sent: Monday, April 04, 2011 3:43 PM
To: Shane Nolte; Susan Bozeman
Subject: FIN: 2011 SOS Program -Pre-Solicitation Information
Please make sure we do everything possible to get grant funding. Thanks
From: Cops_Info [mailto:Cops Info@usdoj .gov]
Sent: Monday, April 04, 20111:11 PM
To: Bill Press
Subject: 2011 SOS Program -Pre-Solicitation Information
A p ril 4 , 2011
D ear Coll eagu e:
T he COPS Office is p leased to a nnounce th e avai labi li ty of fu n d ing u nder the COPS Secure
Our Schools (SOS) 2011 grant p rogram . S ubj ec t to fi n al fu n ding availabili ty, approxi m a te ly $14
m ill ion w ill be ava ilable under SOS to p rov id e fu nd ing to law e nfo rcem e nt agen c ies to assist with th e
development of school safety resources an d provide improved security a t schools and on school
grounds.
S p ecificall y, this program wi ll fu nd u p to 50% of the tota l cost to impl e m ent one or more of the
fo ll owin g optio ns: placement and use of m eta l de tectors, locks, li gh ting, and other deterrent measures ;
secrnity assessm ents ; a n ti -violen ce ini ti ativ e s; security tra ining of p e rsonne l and s n1 dents ; coordi nation
w ith local law e n forcement; and/o r any oth er m easure that may provi de a s ig nificant improvement in
secur ity . Appl icants will be requ ired to dem o nstrate a compre hensive a pproach to preventi n g school
vio le nce.
The SOS solicitation will op en on April 29, 2011, and there "ill be two application deadlin es for
the prog ram during th e six week solicitation period. Th e fi rs t a p p li cation dead li ne for prio1ity
cons id e ration w ill be May 25, 2011 , w hil e the second and fi nal dea dl in e fo r a ll a p p li cations w ill be
June 8, 2011 .
A pplicati on s for th is program mu s t b e su bmitted in two p a rt s , b o th of w h ich are re quired.
F irs t , applica n ts mu st apply onlin e v ia www.Grants.gov to comp lete th e SF-424. After the su ccessfu l
submission and acceptance of th e SF-424, a ppli cants will the n be directed to the COPS Office website
(www.cops.usd o j .go v) to comple te tl1 e seco nd p art of the applica tion by the program deadline.
A ll loca l, state, and tribal law e nforcem ent agencies tlia t have p rin1a1y law enforcement auth ority
w itlun a pa1t ner p1ima 1y or second ary sc hoo l are eligib le to a p ply. An agen cy with primaiy law
en force m e nt authority is defined as the firs t responder to ca ll s for serv ice for all types of crim inal
inc id ents within th e sch ools targete d . Prima1 y a nd secondruy sc hools are defi ne d as kinderganen throu g h
12th grade.
As noted above, there is a 50% local cash matc h requirement under thi s grant program. The
application process wi ll b e competiti ve , and as such it is recommend ed th at interested law enforcement
agenc ies use thi s time prior to the so li c itation p eri od to co ntact and develop partnership s with area
scho o ls wit h a need to e nhance sch ool safety and security. A ll awards are subjec t to th e ava ilability of
funds .
T he COP S Office looks fo1ward to working with your agency. If you would like more information
on the prog ram, or require techni ca l as s istan ce during the soli c itation process, pl ease co ntact the COPS
Office Respon se Center at 1.8 00.421 .6 77 0 , or visit u s on lin e a t W\.vw .cops.usdoj .go v .
S incerely,
Bernard K. Melekian Direc tor
Before Preparing Your Application
The C OP S Office wants to en sure th at yo ur agency has su ffic ie nt time to complete your
Secure O ur Sch ools app li cation once the so lic itat ion opens. We strong ly reconm1end th at your agency
begin prepara tions for your application at thi s tim e. To mini.mi ze dela ys in submitting y our ap pli ca ti on ,
please take some time now to address th e fo ll owin g :
• Regi ste r at www.grants .gov to apply for federal fund ing . In o rd er to apply for a gran t, your age ncy
mu st co mpl ete the Grants .gov regi strati on pro cess. T he reg istration process for an agency ca n
take between three to five bu si ness days or as long as four weeks if a ll steps are not co mpl e ted
in a tin1el y manner. Therefore, you should register ea rl y. Add iti onal i.n structions regarding how
to re gister can be fo und at http ://www.grants .gov/applicants/ge t r e gistered .j s p.
• A Data Universal Numb erin g Sys tem (DUNS) number is required to submi t ap plication s for
COPS fundi.n g. A DUNS number is a uni qu e nine or thirteen-digit sequence recog n ized as
the universal standard for identi fy ing and ke epi n g track of entities rece iving federa l fonds .
Vi sit www.dnb .c om/us to o b tai.n or verify yo ur number.
• In addition to the DUNS numbe r requirement, a ll ap p lica nt s fo r fe d era l fin a n c ial assistance
mu st be re giste red i.n the Central Contra ctor Reg istra tion (CCR) databa se prior to s u bmitting
an appli cati on . Appli ca nts mu st also maintain an ac ti ve CCR registrati on w ith cuIT e nt
information at a ll tunes during th e gra nt application process a nd , if award ed, the grant awa rd
period. The CCR database is the repository for standard in fo rmat ion ab o ut federa l finan c ial
ass istan ce app li cants, re c ipi ents, and sub-recipie nt s. To reg is te r o r to veri fy that yo ur CCR
registrati on h as not expired pl ease v is it www .ccr.gov.
• Vi sit the "Account Access" portion of the COPS we b site at w ww .c op s .u sdo j.gov to d ete rmine
if your a gen cy curre nt ly h as a n act iv e online accou nt and/or h ow to c reate one. P lease not e
that th e COPS Agency P ort a l ("Account Access") ha s recent ly been modified. A n swers to
freq uentl y asked questions rega rding the COPS Agency Portal can be found at:
http :/iv,rww.cop s.usdoj.gov/Default.asp?Item=2566 or by contacting the COPS Response
Center at 1.800.421.6770 .
• If you do not remember your pa ssword or user name and need assistance with creating an account
and /or system access, or you would like to verify yo ur agency's correct ORI number, ca ll
1.800.421.6 770 between 9 :00 a .m. and 5 :00 p . .111. eastern standard time, or e-mail
askcopsrc@usdoi.gov.
• Once logged into "Account Access," your agency wi ll able to add additional user accounts
and also update your agency contact and address informat ion. Please take this time to ensure
that your agency 's Law Enforcement, Government Executive , and point of contact
i.nfo1mation are current with our office.
• You wi ll be required to provide the unique GNIS identification number assi gned to yo ur agency .
The Geographic Names Information System (GNIS) da taba se is maintained by the U.S .
Geological Survey, U .S. Depanment of the Interior. To look up your GNIS Feature ID ,
please visit their website at: http :i/geonames.usgs .gov/clomest ic/inclex.html.
• Applicants should note that all recipients of awards of $25 ,000 or more under this so li citation,
consistent with the Federal Funding Accountability and Transparency Act (FF AT A), wi ll be
required to report award infotmation on any first-tier subawards tota lin g $25 ,000 or more, and ,
in cenai.n cases, to report inf01111ation on the names and total compensation of the five mo st
highly compensated executi ves of the recipient and first -ti er subrecipients. If app licabl e, the
FF ATA Subaward Reporting System (FSRS), access ibl e v ia the Internet at \VW\V.fsrs.gov. is
the repo1iin g tool recipients under this solicitation will u se to capture an d report subaward
information and any executive compensation data required by FFAT A. The subaward
infonnation entered in FSRS wi ll then be displayed on www.USASpending.2.ov assoc iated w ith
the prime award , furthe1ing Federal spending transparency.
Each applicant en ti~y mu st ens11re that it has th e necessary processes and systems in place
to co mp(v witlt the applicable reporting requirements sho11/d it receivefimding
A dditional Application R equirements
• Per the Secure Our Schools statute , 42 USC§ 3797b(a)2 , each application mu st be accompanied
by an assurance that the application was (A) Prepared after consu ltation with individuals not
limited to law enforcement officers (s uch as schoo l violence re searchers , child p ychologists,
socia l workers, teachers , principals, and other school personnel), (B) ensure that d1e improvements
to be fonded under the grant are consistent with a co mprehensive approach to preventing sc hool
vio lence , and (C) individualized to the need s of each sc hool at whi ch those improvements are
to be made .
• Applicants must have con du cted a sc ho o l safety assessment within the last three years for the
sc hools which will be targeted throu gh thi s grant ap plication or request fundin g w ithin the
app li ca tion to conduct such an assess ment.
• This year 's program w ill p lace a stronger emphas is upon the three tenets of community
policing (community partn erships , problem -solving, and organizat ional tran sformatio n) as
outlined by the COPS Office and as it relate s to the Secure Our Schools grant.
FAIRHOPE VETERANS MEMORIAL COMtvfl2fTEffi2: 12 Rcvo
Post Office Box 653 REC ~_ ~APR
Fairhope, Alabama 36533 L-
April 28, 2011 \ )
Honorable Tim Kant
Mayor, City of Fairhope
161 North Section Street
Fairhope, Alabama 36532
Dear Mayor Kant:
The purpose of this letter is to request City funding to complete the Fairhope
Veterans Memorial.
As you know, in 2006 we began raising funds for the construction of this beautiful
and moving tribute, which will be located on the bluff overlooking the municipal
pier and rose garden in Fairhope. This will be a permanent tribute to all veterans
of all wars and their families . In keeping with the unique character of Fairhope,
this memorial will be the only one in the country that also honors the families of
veterans.
The total cost for the Memorial, including installation , is $250,000 . We have
conducted many fundraising events and received donations from a wide variety
of individuals , organizations , and businesses , but we need $110 ,000 to complete
the project.
I am requesting that you forward this plea to the Fairhope City Council to be
funded as a Capital Improvement project.
Thank you again for your support of this endeavor .
Incl
Sincerely,
Joe Birindelli , Co-Chair
Fairhope Veterans Memorial Committee
A project of the Fairhope Veterans Memorial Committee -Tax I.D . #20 -232938
Post Office Box 653, Fairhope , AL 36533
www .fairhopeveteransmemorial.org
2 8 2011
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This Memorial, which will be
erected on the bluff
overlooking the Fairhope
Municipal Pier, will be a
timeless tribute to the men
and women who have kept
and continue to keep our
nation strong and secure.
Members of the Fairhope
Veterans Memorial
Committee invite you to
become a part of this
endeavor.
The Committee is a 501(c)3
organization and all
donations are tax deductible.
For more information call:
251-928-3292
Fairhope Veterans
Memorial
Post Office 6 53
Fairhope, Alabama36533
www .fa i rhop ev et e r a nsm e m o ri a 1.o rg
Fairhope
Veterans
Memorial
Fairhope Veterans., Merna -al C mr'1ittee
The Fairhope Veterans Memorial Committee was established with the purpose of placing a
monumental bronze sculpture that honors American military service veterans -those w ho
sacrificed their lives for our natio d thos ho returned to their families.
The committee, comprised of local resi dents, veterans, service organizations and municipal
government representatives, was formed in 2004 to develop this beautiful and moving project.
A woman stands on a black
granite disk atop an illuminated
glass column. She cradles a
folded flag to her chest with the
field of stars toward the heavens.
Her head is bowed in honor of a
fallen soldier who has made the
ultimate sacrifice for our
country. Through the sorrow, her
strength and pride are evident in
her posture as she continues to
move forward.
On an adjoining white marble
disk are a soldier and a young
boy. The soldier is on one knee:
pride and joy evident in his
expression as he passes the United
States flag to the child. The boy is
fully supported by the strength of
the soldier's arm. He shows
complete confidence and pride in
e soldier as he embraces him;
is head resting on the soldier's
shoulder and his arm wrapped
lovingly around the soldier's
back. The disk on which they
stand is atop an illuminated glass
column that is slightly higher than
the other and overlaps it creating a
vesica, or tear shape, symbolizing
heaven and earth. Water flows
from the white marble disk onto
the black granite disk and into the
encircling figure-e~t ~l
representing infinity.
The walls of the pool provide
seating for reflection and
contemplation. Engraved in the
wall surrounding the woman are
the words "on behalf of a grateful
nation". On the wall surrounding
the soldier and boy are engraved
the names of the five branches of
service -Army, Navy, Marine
Corps, Air Force and Coast Guard
It is our hope that all those who
visit this memorial will find peace
solace and a renewed pride and
appreciation for our honored
veterans and their families.
With honor and respect for those
who served -Stephen C. Spears,
sculptor, and Sarah "Siss "Scott,
concept originator.
Candace Antinarella
From: z4bicycle@aol.com
Sent:
o:
Tuesday , May 17 , 2011 2 :06 PM
Candace Antinarella
Cc: Lisa Hanks
Subject: Re : 2011 SOS Program -Pre-Solicitation Information
Candace -
Please tell Susan Boseman/Shane Nolte/Bill Press I will put this on the FAC genda for 5/23 . Thanks -Chuck
-----Original Message-----
From: Lonnie Mixon <mixonmav@bellsouth .net>
To : 'Candace Antinarella' <candace .antinarella@cofairhope .com>
Cc : 'Lisa Hanks ' <Lisa .Hanks@cofairhope .com>; z4bicycle@aol.com
Sent: Thu , May 12, 2011 4 : 19 pm
Subject: RE : 2011 SOS Program -Pre-Solicitation Information
Candace ,
I have forwarded this to Chuck Zunk for FAC to review
Lonnie
From: Candace Antinarella [mailto:candace .a ntinarella @cofairhope .com ]
Sent: Wednesday, May 11, 20111:25 PM
To: Lonnie Mixon (City Council)
":c: Lisa Hanks
~ubject: FW: 2011 SOS Program -Pre -Solicitation Information
Lonnie, please see below .
Canaace (j . ..'A.ntinare{{a
Assistant City Clerk
City of Fairhope
161 North Section Street
P.O. Drawer 429
Fairhope, Alabama 36533
(251) 928-2136
(251) 990-0107 (fax)
www.cofairhope .com
From: Susan Bozeman
Sent: Wednesday, May 11, 201111:14 AM
To: Candace Antinarella
Subject: FW: 2011 SOS Program -Pre-Solicitation Information
orry r sen t th e wrong one ... Suzie
1
From: Susan "Bozeman
Sent: Wednesday, May 11, 2011 11: 10 AM
To: Lisa Hanks; Gregg Mims
Subject: FW: 2011 SOS Program -Pre-Solicitation Information
Lisa and Greg
The 2011 US Department of Justice , Office of Community Oriented Policing Services (COPS) Secure our
Schools grant program opened on May 2 , 2011 for applications . We delivered a copy of the grant and the
listed requirements for funding to Dr Beverly Thomas , Princ ipal Fairhope High School , and Angie Hall Princ ipal
of Fairhope Middle School. Both Dr Thomas and Ms. Hall are in the process of obtaining permission from Dr
Lee , Baldwin County School Board Superintendent to place metal detectors in our Middle and High Schools .
We request to be added to the council agenda and the .F.A.C . Committee agenda as soon as possible so that
we may apply for this grant funding . The guidelines for funding are listed below for your reading . If you have
any further questions please let me know. The deadline for the first phase of funding ends May 25 , 2011 , there
will be a second phase ending June 8, 2011. Due our time frame limits and it being the end of School year the
principals need time to prepare their information .
We hope to have all documentation ready for the second phase of the applications end in g June 8, 2011 .
Susan Bozeman
Communicat ions Supervisor
Fa irhope Pol ice Department
From: Susan Bozeman
Sent: Friday, April 08, 2011 8: 10 AM
To: Susan Bozeman
~ubject: RE: 2011 SOS Program -Pre-Solicitation Information
From: Bill Press
Sent: Monday, April 04, 2011 3:43 PM
To: Shane Nolte; Susan Bozeman
Subject: FW: 2011 SOS Program -Pre-Solicitation Information
Please make sure we do everything possible to get grant funding . Thanks
From: Cops_Info [mailto:Cops Info@usdoj .gov]
Sent: Monday, April 04, 20111:11 PM
To: Bill Press
Subject: 2011 SOS Program -Pre -Solicitation Information
Apri l 4 , 2 011
2
COPS
'D ear Co l league:
T he CO PS Office i s pl ease d to anno un ce th e availability of funding und er th e COPS Secur e Our School s (SOS) 2011
grant program. Subject to fina l fu ndin g avai l ab ility, app rox im ately $14 mi lli on w ill be ava il ab le under SOS to prov id e funding
to law enfo rcement age ncies t o ass i st with the deve lopm ent of sc hoo l safety reso urces an d prov ide improve d sec ur ity at schools
an d on school groun ds.
Specifically, thi s program w ill fund up to 50% of th e tota l cost to im plement one or more of th e fo ll ow in g options :
placement and use of metal detectors, locks , lighting , and other deterrent measures ; secu ri ty assessments ; anti-
violence initiatives ; security training of personnel and students ; coordination with local law enforcement; and/or any
other measu re that may provide a significant improvement in security . Applicants will be required to demonstrate a
comprehens ive approach to preventing school violence .
Th e SOS solicitation will op en on April 29, 2011, and ther e w ill be two application deadlin es fo r th e program during the
six week solicitation period. The first application deadline for pr iority consideration will be May 25 1 2011 , while the
second and fi nal deadline for all applications will be June 8 1 2011 .
Applications for t hi s program must be submi tte d in two parts , bot h of w hi ch ar e required. F i rst , applicants must
apply onl ine v ia www.Grants .gov to complete the SF-424 . After the successful submission and acceptance of the S F-
424 , applicants will then be directed to the COPS Office website (www.cops .usdoj .gov) to complete the second part of
the appl ica ti on by the program deadl ine .
All local , state , and trib al law enforceme nt age ncies th at have primary law enfo rce ment authority within a partner primary
or secondary school are eligible to apply. An agency with primary law enforcement authority is defined as the fi rs t
responder to calls for service for all types of criminal incidents with in the schools targeted . Primary and secondary
schools are defined as kindergarten through 1 i h grade.
As noted above, there is a 50% loca l cas h match re quirement under th is gran t program. The app li catio n process wi ll be
com petitive, and as such it is reco mm ended that interested law enforcement age ncies use this t ime prior t o the solicitation period
to contact and develop partnersh i ps with area schools with a need to enhance school s afety and security . A ll
awards are s u bject to the availability of funds .
The COPS Office looks forward to wo rki ng with yo ur age ncy. If yo u wo uld l ike more informatio n on the program , or
require techn ical assistance during the solicitation process , please contact the COPS Offi ce Response Center at
1.800.421 .67 7 0 , or v isit us online at www.cops .usdoj.gov.
Sincerely,
L ~ Jr~#-
Bernard K. Melekian Director
B efore Preparing Your A pplication
The COPS Office wants to ensure that yo ur age ncy has sufficie nt time to complete your Secure O ur Schools
app li cation once the so li citatio n opens. We stro ngly reco mm end that your agency beg in pr eparations for yo ur ap pl icatio n at this
time. To minimize delays in submitting your ap pli cat ion, please take some ti me now to address the followi ng:
• Reg is ter at www.gra nts.gov to apply for federal funding. In order to app ly for a grant, you r agency must complete
the Gra nts .g ov registration process . The registration process for an agency can take between three to fi ve
bus iness days or as long as four weeks if all steps are not completed in a timely manner. Therefore , yo u
shou ld register early. Add itional instructions regarding how to registe r can be found at
http://www.grants.gov/appli c ants/get re giste red .j sp .
3
• A Data Universal Numbering System (DUNS) number is required to submit applications for COPS funding .
A DUNS number is a unique nine or thirteen-digit sequence recognized as the universal standard for
identifying and keeping track of entities receiving federal funds. Visit www.dnb .com/us to obtain or verify your
number.
• In addition to the DUNS number requirement, all applicants for federal financial assistance must be registered
in the Central Contractor Registration (CCR) database prior to submitting an application . Applicants must
also maintain an active CCR registration with current information at all times during the grant application
process and, if awarded , the grant award period. The CCR database is the repository for standard information
about federal financial assistance applicants, recipients , and sub-recipients. To register or to verify that your
CCR registration has not expired please visit www.ccr.gov .
• Visit the "Account Access " portion of the COPS web site at www.cops.usdoj.gov to determine if your agency
currently has an active online account and/or how to create one . Please note that the COPS Agency
Portal ("Account Access") has recently been modified. Answers to frequently asked questions regarding the
COPS Agency Portal can be found at: http ://www .cops .usdoj.gov/Default.asp?ltem=2566 or by contacting
the COPS Response Center at 1.800.421 .6770 .
• If you do not remember your password or user name and need assistance with creating an account and/or
system access, or you would like to verify your agency's correct ORI number, call 1.800.421 .6770 between
9 :00 a .m. and 5:00 p .m. eastern standard time , or e-mail askcopsrc@usdoj.gov.
• Once logged into "Account Access ," your agency will able to add additional user accounts and also update
your agency contact and address information . Please take this time to ensure that your agency 's Law
Enforcement, Government Executive, and point of contact information are current with our office .
• You will be required to provide the unique GNIS identification number assigned to your agency. The
Geographic Names Information System (GNIS) database is maintained by the U .S . Geological Survey , U.S .
Department of the Interior. To look up your GNIS Feature ID, please visit their website at:
http ://geonames .usgs.gov/domestic/index.html .
• Applicants should note that all recipients of awards of $25 ,000 or more under this solicitation , consistent w ith
the Federal Funding Accountability and Transparency Act (FFATA), will be required to report award
information on any first-tier subawards totaling $25 ,000 or more , and , in certain cases , to report information on
the names and total compensation of the five most highly compensated executives of the recipient and first-tier
subrecipients . If applicable , the FFATA Subaward Reporting System (FSRS), accessible via the Internet at
www.fsrs .gov , is the reporting tool recipients under this solicitation will use to capture and report subaward
information and any executive compensation data required by FFATA. The subaward information entered in
FSRS will then be displayed on www.USASpending .g ov associated with the prime award, furthering Federal
spending transparency .
Each applicant entity must ensure that it has the necessary processes and systems in place to comply with the
applicable reporting requirements should it receive funding
Additional Application Requirements
• Per the Secure Our Schools statute , 42 USC § 3797b(a)2 , each application must be accompanied by an
assurance that the application was (A) Prepared after consultation with individuals not limited to law
enforcement officers (such as school violence researchers , child psychologists, social workers , teachers ,
principals , and other school personnel), (B) ensure that the improvements to be funded under the grant are
consistent with a comprehensive approach to preventing school violence, and (C) individualized to the needs
of each school at which those improvements are to be made .
• Applicants must have conducted a school safety assessment within the last three years for the schools which
will be targeted through this grant application or request funding within the application to conduct such an
assessment.
• This year's program will place a stronger emphasis upon the three tenets of community policing
(community partnerships , problem-solving , and organizational transformation) as outlined by the COPS Office
and as it relates to the Secure Our Schools grant.
4
At Vr\ CfN(, PU!HIC I 0 11 ''(N<,
5
Lisa Hanks
From:
Sent:
ro:
Cc:
Subject:
Lisa Hanks
Tuesday, May 03 , 2011 11 :41 AM
'z4bicycle@aol.com' Y ..
Lonnie Mixon (City Council) ~
Request for FAC
Attachments: FAC Request.pdf
Attached please find a request from the Fairhope Veteran's Memorial Committee. Lonnie
and I agreed this needed to go before the FAC.
If you have any questions please call me .
Lisa A. Hanks, '1 '\J(
City Cl('rk
Cit; of Fairhope
P 0. Drawer 429
Fairh(>pe. AL 36.533
251-92~-2136