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Home My WebLink About06-30-2011 Regular MeetingCommittee: Date & Time: Place: Subject: Public Meeting Notice Financial Advisory Committee **** Summer Schedule **** 0 LU I- V) 0 a.. Thursday, June 30, 2011 at 4:45 p.m. (Regular meeting, new date) Monday, July 25, 2011 at 4:45 p.m. (Regular meeting, regular date) Monday, August 15, 2011 at 4:45 p.m. (Special meeting -Budget Review) Monday, August 22, 2011 at 4:45 p.m. (Regular meeting, regular date) Delchamps Room 161 North Section Street Agendas to be determined Notice must be stamped, dated and initialed before posted on bulletin board. Public Meeting Notice Committee: Fairhope Financial Advisory Committee Date & Time: Thursday, June 30, 2011 at 4:45 p.m. Place: Delchamps Room 161 North Section Street Subject: See Posted Agenda Notice must be stamped, dated and initialed before posted on bulletin board. POSTED 11/t?Jg/;I &Jn . DATE 'Od(l ~ SIGNATURE City of Fairhope Financial Advisory Committee Agenda -Thursday, June 30, 2011 4:45 p.m. in the Delchamps Room City Hall -161 N. Section St., Fairhope, AL I . Approva l of M inutes for M ay 23 , 2011 2. Di scu ss ion -u se of CNG to po wer cit y vehicles 3. R es olution -Energy E ffic ie ncy and Con servati o n Blo ck Grant Submittal Schedule Of Future Meetings (Note: Regular meetings are on the 4th Monday of each month at 4:45 p.m. in the Delchamps Room at City Hall, 161 N . Section St., Fairhope, A L.) • Next regular m eetin g : M onday , Jul y 25 , 20 11 STATE OF ALABAMA COUNTY OF BALDWIN )( )( The Financial Advisory Committee met at 4:45 p.m., Ci ty Hall , Delchamps Room , 161 North Section Street , Fairhope , Alabama 36532 , on Thursda y, 30 June 20 11 . Present were: Chuck Zunk, Chairman Members: Stan Grubin , Mac Mccawley, Marvin Wilder, and John Brown, Ex-Officio Members: Debbie Quinn , Dan Stankoski, Lonnie Mixon , and Mike Ford. Mayor Kant and Ri ck Kingrea were a bse nt. C hu ck Zunk called the me etin g to order at 4:45 p.m . He announ ced that th e first item is to approve the minutes from the May 23, 201 1 Finan c ial A dv isory Committ ee meeting. Marvin Wilder mo ved to approve the minutes from th e May 23 , 20 11 Fairhop e F in anc ial Advisory Committee meeting. Seconded by Stan Grubin , motion p assed unanimously by voice vote . The next item on the agenda was the Di scussio n for the u se of CNG to powe r c it y ve hicl es. Marvin Wilder sa id that the Poli ce vehicles we re re mo ved from the cost of co n vers ion because of the need for trunk sp ace and acceleration. The total cost for 3 1 ve hicles and a CNG station for 30 to 40 v ehicles wo uld be approximately $483 ,000. There is no economic justification to do this . Mr. Wilder mention ed they looked into propane conversions , but there was not enough sav in gs for this typ e either. Scott S li gh, Electric Superintendent, briefly explained the hybrid truck he has in his department. The bucket on the truck runs off of batteries and was used in Guntersville for four da ys w ithout chargin g it. The hybrid has cut th e idlin g time of the truck in half. The noi se is much les s and the cost for this type of truck is approx imate ly $13 ,000 more than a regular bucket tru ck. C hu ck Zunk th ank ed th e CNG committee an d asked Mr. W ild er to name the members: Steve Seay, Jim Horner, Mac Mccawley, Ron Heveran , and Marvi n Wi ld er (C hai 1man). Scott Sligh briefly ex plained the Reso luti on for En ergy Efficiency and Con servation Block Grant Submittal. This grant application is for 80 LED stre et lights in the Centra l Business District and the Fairhope Muni c ip al Pier area . Mac Mccawley mo ve d to recommend to th e City Co un ci l the approva l of the reso luti on mentioned above . Seconded by Marv in Wi lder , motion pa ssed unanimou s ly by vo ice vote . Financial Advisory Committee Thursday, 30 June 2011 Page -2- Marvin Wilder moved to adjourn the meeting. Seconded by Mac McCawley, motion passed unanimously by voice vote. There being no further business to come before the Financial Advisory Committee, the meeting was duly adjourned at 5:10 p.m. ClL Chuck Zunk, Chai Lisa Hanks From: Sent: To: Cc: Subject: Attachments: Chuck, Scott Sligh Monday, June 20, 2011 1 :37 PM z4bicycle@aol.com Lonnie Mixon (City Council); Lisa Hanks FW : EECBG Solitiation Ill June 2011 EECBG transm ittal solicitation Ill.doc Another round of federal stimulus monies has been made available for energy efficiency projects. We have decided to submit another application to the ADECA for LED street lights (as opposed to traffic lights) this time. This cover letter is a draft of what we are proposing to submit. The highlights are that we will contribute almost $10,000 in labor and equipment and the grant would supply us approximately $62,000 in materials. There is no match, other than our in-kind labor contribution. Wt1en I submitted my proposed expense budget to Rose, I included rnonies for the purchase of the se lights. Once we procure and pay for the lights, we would be reimbursed 100% for our material outlay. By way of this email, I am asking that you consider placing this on next weeks' FAC meeting agenda for consideration and approval and that the City Council would subsequently vote to fund this project. We would copy the resolution and include it as part of the grant application. Last year, we applied for our grant in August, it was awarded in February, and the funds expended in October. I would expect this to follow a similar time frame for awarding but the installation and expenditure could come as early as April or May 2012. Scott H. Sligh, P.E. 555 South Section Street P.O. D rawer 429 Fairhope, Alabama 36533 ffice: (251) 928-8003 ext. 883 June 16, 2011 Ms . Terri Adams Division Director ADECA Energy Division Mailroom 404 401 Adams A venue Montgomery, Alabama 36104 RE: Energy Efficiency and Conservation Block Grant Submittal-Solicitation III Dear Ms . Adams, Please find enclosed copies of the Advanced Lighting Retrofits Grant Application to fund the replacement of eighty (80) City of Fairhope street lights with energy-efficient light emitting diodes (LED) lighting technology. A total of $71,500 is required to finance this project. The City of Fairhope is contributing $9,500 dollars worth of in kind labor and equipment to the project. The City of Fairhope is pleased to submit for another energy savings project and considers energy savings and the reduction of carbon emissions a vital step toward a sustainable future. With the economic down tum, this is a project that would not be undertaken at this time without the assistance of grant funding. The City of Fairhope participated in the Solicitation I Energy Efficiency and Conservation Block Grant Submittal for replacing our traffic signals with LED technology. The resulting monthly energy savings to the City of Fairhope was 27.308 Mwh as calculated with Department of Energy (DOE) calculators . Using the same calculators, CO2 equivalent emissions were reduced by 20.691 tonnes. Actual field measurements taken saved over $7 ,000 in electricity costs to the City annually . We believe the work under this third solicitation would result in a reduction of carbon emissions and electricity usage very close to the numbers quoted above and would represent a cost savings of approximately 67% or over $4,000 annually. I, as Mayor, am authorized to bind the offer presented in this letter and accompanying proposal. The City Council has expressed a keen interest in energy savings projects and is aware this grant is being submitted . The City will forward the City Council resolution associated with this application as soon as possible. The City Electrical Superintendent will play a vital role in this project, contributing his time and the time of his personnel , to replacing these units. With kind regards , Timothy M . Kant, Mayor City of Fairhope June 16, 2011 Ms. Terri Adams Division Director ADECA Energy Division Mailroom 404 401 Adams A venue Montgomery, Alabama 3 6104 RE: Energy Efficiency and Conservation Block Grant Submittal-Solicitation III Dear Ms. Adams , Please find enclosed copies of the Advanced Lighting Retrofits Grant Application to fund the replacement of eighty (80) City of Fairhope street lights with energy-efficient light emitting diodes (LED) lighting technology. A total of $71 ,500 is required to finance this project. The City of Fairhope is contributing $9 ,500 dollars worth of in kind labor and equipment to the project. The City of Fairhope is pleased to submit for another energy savings project and considers energy savings and the reduction of carbon emissions a vital step toward a sustainable future. With the economic down turn, this is a project that would not be undertaken at this time without the assistance of grant funding. The City of Fairhope participated in the Solicitation I Energy Efficiency and Conservation Block Grant Submittal for replacing our traffic signals with LED technology. The resulting monthly energy savings to the City of Fairhope was 27.308 Mwh as calculated with Department of Energy (DOE) calculators. Using the same calculators , CO2 equivalent emissions were reduced by 20.691 tonnes . Actual field measurements taken saved over $7 ,000 in electricity costs to the City annually . We believe the work under this third solicitation would result in a reduction of carbon emissions and electricity usage ve ry close to the numbers quoted abo ve and would represent a cost savings of approximately 67% or over $4,000 annually. I , as Mayor, am authorized to bind the offer presented in this letter and accompanying proposal. The City Council has expressed a keen interest in energy savings projects and is aware this grant is being submitted. The City will forward the City Council resolution associated with this application as soon as possible. The City Electrical Superintendent will play a vital role in this project, contributing his time and the time of his personnel , to replacing these units. With kind regards , Timothy M. Kant , Mayor City of Fairhope