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Home My WebLink About08-15-2011 Regular MeetingSTATE OF ALABAMA COUNTY OF BALDWIN )( )( The Financial Advisory Committee met at 4 :45 p .m., City Hall , Delchamps Room, 161 North Se ction Street, Fairhope, Alabama 36532, on Monday, 15 August 2011. Present were: C hu ck Zunk, Chairman Members: Stan Grubin , Mac M cCaw le y, Marvin W ilder, John Bro wn , and Mayor Kant. Ex-Officio Members : Debbie Quinn , Dan Stankoski , Lonnie Mixon , Mike Ford, a nd Rick Kingrea. Chuck Zunk called the meeting to order at 4:45 p .m. He announced that th e Special Meeting was called to briefly go over the propo se d bud ge t and come to a co nsens u s of what needed to be changed for the draft bud ge t. The Di scussion of FY2 012 Bud get , including but not limi te d to th e following items is the reason for this specia l ca ll ed meeting. 1) Stan Grubin , Chairman of the Budget Committee, gave an overview of the current budget draft from the Budget Committee. He m entioned there was extraordinary help thi s yea r on drafting the bud ge t. 2) The employee pay polic y was di scussed next w ith a pos si bl e 2 percent increase or merit raises ; and we would se t asi de mon ey for same. 3) The overtime policy for s pecial events and th e need to reclassify labor to Community Development part of budget was nex t to be discussed by the Committee. Sherry Sullivan mentioned $8 0 ,000 ma y need to be reclassified. 4) Capital s pending was looked at next; the Electric Department w ill be doin g a stud y on bury in g overhead lin es; a nd th e Water & Sewer D e partment was m ention ed and th e need for a pl an . 5) Garbage and trash removal -re s id ential one-time fee waiver proposal was mentioned and thi s is sue ha s be en dropped and w ill not be presented as part of the bud ge t. 6) The utility transfer policy was discussed. Mayor K ant suggested lowering th e transfers instead of borro wi ng mon ey. Mr. Zunk explain ed the current transfers and th e ir percentages . Financial Advisory Committee Monday, 15 August 2011 Page-2- 7) New employees were next to be discussed which included approximately 5 full-time employees in this budget. 8) Community Development was the ne xt issue to be discussed and Sherry Sullivan, Director of Senior Services , briefly gave an overview of all City projects and appro priation s/donation s requested . Ms . Sullivan asked the Committee to table the Fairhope Rotary Youth C lub 's request for $278,000 until Impact l 00 and the Board of Education decides on the Alternative School. She said if the City decides to approve the recommended list of items , we would need $153 ,000 per Utility to fund the list. 9) Rainy Day Fund (Sales Tax Revenue) was next to be discussed by the Committee. Nancy Wilson , City Treasurer, briefly discussed the Reserve Funds; Sales Tax Funds and Additional Reserve Funds. At this time of the year there is a strain on our cash flow ; and instead of using a line of credit, we funded with General Fund Reserves. 10) Potential flower expense reduction was mentioned by Mayor Kant who stated this budgeted item will remain the same as la st year 's budget, $200 ,000. 11) Legal fees estimate for 2012 wa s next and Rick Kingrea suggested raising the amount to $500,000. This is the amount in the draft budget at this time. 12) The self-insured healthcare option was brought up next. Ms. Wilson mentioned that the Blue Cross Blue Shield presentation would be tomorrow ; and then the Sub-Committee wou ld recommend an option for the budget. Stan Grubin stated he wanted to add a coup le of other items to this list: the Quail Creek Golf Course, the Recreation Department, and our Economy. He recommended balancing the Golf Department's budget, a rate study for the fees being charged at the Recreation Center against other bu sinesses in area, and possibly lo wering our income due to our economy in trouble . Financial Advisory Committee Monday, 15 Augu st 2011 Page -3- Mr. Zunk stated nothing sets the bud get and this is the Coun ci l 's decision. We need to reach a consensus of what to put in or not but in this draft budget. All five Councilmem bers a nd the Mayor were asked to prioriti ze the li st a nd g ive hi s or her opinion. Mr. Zunk stated the propo sa l on the floor a nd ge neral conse nsu s was the following: se t aside 2 % of the gross p ayroll for po ss ibl e future use; rec lassify spec ia l event overtime for Genera l Fund to Co mmunity D eve lop m ent Fund; add in mone y as proposed by Sherry Su lli van ($20 ,000 changed to $35,00 0); the Go lf D epa rtm ent 's budget to break even ; and transfer for W at er & Sewer 50%, E lectric and Gas tran sfe rs lower to balance budget (Genera l F und to zero). There being no further busines s to come befo re the Financia l Advisory Committee, the meeting was duly adjourned at 6 :40 p.m . Chuck Zunk, Chairman City of Fairhope Financial Advisory Committee Agenda -Monday, August 15, 2011 4:45 p.m. in the Delchamps Room City Hall -161 . Section St., Fairhope, AL *** SPECIAL MEETING *** 1. Discussion of FY2012 Budget, including but not limited to the following items: • O verv iew of current bud ge t draft from Budget Committee • Emp loyee 2012 Pay Poli cy for in creases , if a n y • Overtime Policy • Capital Spending-Listing of Major Items/Projects by Department • Garbage and Trash Removal -Residenti al one-time fee waiver proposal • Utility Transfer Policy -Po ssi ble n ew criteria considering utility reserves on hand , available funds etc • New Employees -3 Full Time and 2 Part Time employees proposed • Community D eve lopment -Policy and Proposed approvals • Rainy Day Fund -Present Status and Forecast; Policy regarding funding goals • Potential flow er expense reduction • Legal Fees -estimate for 2012 • Self-Insured healthcare option Schedule Of Future Meetings (Note: Regular meetings are on the 4th Monday of each month at 4:45 p.m. in the Delchamps Room at City Hall, 161 N. Section St., Fairhope, AL.) • Next regular meeting: Monday, August 22, 20 11 8/9/2011 Dear Fairhope Budget Committee and Staff Members , As you well know, our next opportunity to review the 2012 Fairhope Budget is on August 15 th at the FAC meeting. Budget preparation after thoughts and our country 's drasticall y c hanging economic conditions prompt me to list below new item s for follow up prior to that F AC meeting . 1. Similar to last year, it is hereby recommended that the Golf Department modify it s Budget to a break even condition (Inc = $1 ,02 9 ,72 5 ; Exp = $1,091 ,0 28 ; D efi c it = -$61 ,303)-James Gillespie 2. The Recreation Department has a large deficit=$ -838 ,265 . Using the attached analysi s, it is strongly recommended that a more detailed Income/Expense system be adopted. It is also recommended that a cost based study of Rec Center fees charged be conducted with possible changes in fee structure. Hopefully, opportunities to improve the deficit will be revealed . 3 . Our economy has changed drastically since the last version of our 2012 budget was published. Here it is believed that an inevitable downturn of individual incomes could result in reductions of some city income line items . Therefore it is proposed that our budgeted local taxe s should be reduced by about 2 % or$ 120 ,000 . Thi s, of course, would lead to offsetting expense reductions. If these income reductions do not come to pas s they, of course, could be reversed at some appropriate later time . 4 . I have asked Rose Fogarty to add another column (Projected 2011) to our ne x t is sue of the budget draft worksheets . With this information format , our reality te sting should be enhanced. Respectfully, Stan Grubin , 2012 Budget Chairman Fairhope 2012 Budget City Council Deliberations ' of Policy Issues to be included in the budget as listed below: 1. Employee 2012 Pay Policy-2% example calculations -Rose Fogarty 2 . Overtime Policy 3 . Capital Spending -Listing of Major Items/Projects by Department 4 . Garbage and Trash Removal -Non Business annual charges waiver proposal 5. Utility Transfer Policy-New criteria considering utility reserves on hand , available funds etc 6. New Employees - 3 Full Time and 2 Part Time employees proposed 7 . Community Development-Policy and Proposed approvals 8. Rainy Day Fund -Present Status and Forecast 9. Flower expense reduction 10. Legal Fees -estimate for 2012 11. Self Insured hea lthcare proposition Revenues and Transfers Taxes Sa les Tax Licenses & Perm its Fines & Forfe itures Intergovernmental Rent & Interests Charoes for Service Golf Adult Recreation Recreation Dept All Other Reve nues Utility Transfers* Total Rev/Transfers Sales Tax Transfer to "Lock Box" Sub Total Gas Fund Operating Revenues Gas Fund Operating Expense Earning from Operations Transfer to General Fund * Funds to build reserve & repair infrastructure Water Divis ion Operating Rev enues Water Divis ion Operating Expense Earning from Operations T ransfe r t o General Fund • Water & Sewer Funds to build reserve & repair infrastructure City of Fairhope B 2011 $5 ,714 ,687 $4 ,460,400 $2 ,101 ,488 $300 ,000 $536 ,484 $211 ,022 $4 ,394 ,475 $1 ,0 14 ,429 $49 ,925 $403 ,604 $1 ,581 ,755 $5 ,101 ,784 $25,870,053 -$2 ,230 ,200 $23,639,853 2012 $5 ,755 ,090 $4 ,750 ,000 $2 ,343 ,140 $275 ,000 $427 ,500 $238 ,500 $4 ,874 ,250 $1 ,029 ,725 $38 ,400 $391 ,704 $234 ,250 $5 ,714 ,003 $26,071,562 -$2 ,375 ,000 $23,696,562 2011 & 2012 Expenditures General Government Pol ice Fire Recreation Street San itation-•11 incl udes $900 K-outsou rce Golf Library A irport (Debt Svc 221 K. App ropriatio n SO K) The Haven Sen ior and Special Services (Nix+) Ba ldwin Cty Transit Hub Transfer to capital projects Debt Services-·11 incl ude s 100K fire truck de bt serv ice Total Expenditures: Revenue minus Expenditures *Reduction in T ran sfer Water Fund to 50 % Excess Revenues over Expense Utilities 2011 2012 $8 ,205 ,900 $8 ,382 ,847 Electric Fund Operating Revenues ___ ..;:$;.;;5 ... 7...;1.;;.9..,;,0.;;;2.;;.2 ___ ...;$;..;5.8;..;9;.;;0.,5;..1;.;;,_,9 Electric Fund Operating Expense $2 ,486 ,878 $2,492 ,328 Earn ing from Operations ___ ..;:$...;1 ... 4;.;;9.;;.2 ... , 1.;;;2.;;.6 ___ ...;$;..1.,4.;.;9;.;;5.,3;.;;9;.;...i7 Transfer to General Fund * $9 94 ,752 $996,931 Funds to build reserve & repair infrastructure $5 ,962 ,320 $6 ,686 ,878 Sewer D ivis ion Operating Revenues ____ $_3.._4_4_7.._6_8_8 ____ $_3.._6_4...;6.._,6'"'6 ..... 7 Sewer Divis ion Operating Expense $2 ,514 ,632 $3 ,040 ,211 Earn ing from Operations $1 ,508 ,77 9 $1,824 ,126 T ra nsfe r to Genera l Fund * $1,005,853 $1,216,085 Funds to build reserve & repair infrastructure 2011 $6 ,066 ,700 $5 ,136 ,166 $470 ,782 $1 ,165 ,332 $3 ,702 ,522 $2 ,147 ,102 $1 ,014 ,919 $565 ,000 $2 8 1,124 $65 ,002 $886 ,474 $1 ,840 ,188 $23,341,311 0 0 $298,542 2011 $19 ,595 ,529 $16 ,094 066 $3 ,501 ,463 $2 100 ,879 $1,400,584 $3 ,405 ,339 $3 ,317 ,692 $87 ,64 7 $87,647 *Transfers from Utilites to Genera l Fund to equa l 60% of gross earn ings• Except for Water in 2012 @ 50 % = $ 1,520 ,105; Council Approva l Reqd . 2012 $6 ,390 ,115 $5 ,16 7 ,582 $468 ,804 $1 ,229 ,970 $2 ,630 ,324 $1 ,868 ,108 $1 ,091 ,029 $600 ,000 $281 ,124 $65 ,000 $895 ,671 $24 ,000 $90 ,000 $1 ,961 ,230 $22,762,957 $933,605 -$304 ,02 1 $629,584 2012 $20 ,847 ,135 $16 ,856 ,336 $3 ,990 ,799 $2 ,394 480 $1,596,319 $3 ,654 ,85 1 $3 ,484 ,470 $170 ,381 $170,381 Stan Grubin 8/15/2011 Transfers from Excess Revenue Revenues Expenses (to) Utilities Income (Loss) General Fund $19 ,304 ,562 $(23,405,405) $5,094,136 $993 ,293 Utilities Electric 18 ,823 ,031 (15 ,814 699) (2 ,080 ,187) 928 ,1 45 Natural Gas 8 ,352 ,127 (5 ,349 209) (2 ,021 ,702) 981 ,216 Water & Wastewater 8,222 ,209 (6 ,803 566) (992,247) 426 ,396 Totals $54,701,929 ($51,372,879) $3,329,050 EMPLOY EE COST ANALYS IS· BUOGET 2012 Does not include SUI or tax o n Xmas and cell phone payments. FOR SALARY INCREASE CONSIDER ATION Does not include ce ll phone/Xmas, nor tax & retirement on them. •• • Budget combines Workers' Comp and Casualty . This does not include cas ualty insurance RETIREMENT ON MEDICAL 2% IN CREA SE IN 2% IN CREASE IN TOTA L EMPLOYEE GROSS PR (INCLUDING SALARY /TAX/RETIREM GROSS PR (INCLUDING GROS S BASE SALARY-OVERTIME GROSS-IN CLUDING PAYROLL TAXES ON BASE+ OT (FULL-IN SURANCE -WORKERS COMP DEPARTMENT SALARY , TAX AND OT)+PR ENT COSTS FOR NON-OT)•PR NO RAISES BUDGETED BUDGETED OVERTIME BASE+ OVERTME TIME EMPLOYEES FULL-TIME INSURANCE INSURANCE CO STS TAX+RETIREMENT HOURLY EMPLOYEES TAX+RETIREMENT ONLY) ONLY ALL EMPLOYEES HOURLY ONLY GENERAL FUND DEPARTMENT 10 MAYOR 60,000 60,000 4 ,590 12,974 77 ,564 64 ,590 NA COUNCIL 40,900 40,900 3,129 38,921 82,950 44,029 NA ADMINISTRATIVE 1,253,782 12,247 1,266,030 95,914 128,579 269,979 3,B70 1,764,372 29,810 812 ,664 13,557 JUDGE/COURT 96,302 96,302 7,367 8,811 18,6 29 528 131,637 2,250 9,447 2,061 MECHANICS 193,294 3,691 196,985 14,787 19,795 53,039 7,142 29 1,747 4,631 4,631 BUI LDLING/20NING 541,435 2,442 543,878 41,420 55,973 122,593 6,416 770,279 12,825 167,396 9,477 JANITORS 69,075 69,075 5,284 2,016 76,375 1,487 1,487 BEACH LABOR 6,144 360 6,504 470 747 7,721 139 139 REVENUE 533,181 533,181 40,788 52,581 135,336 10,330 772,2 16 12,531 105,226 10,426 TO TAL DEPARTMENT 10 2,794,114 18,740 2,812,855 2 13,750 265,738 651,470 31 ,049 3,974,861 63,674 1,203,353 41,780 POLIC E 2,980,479 163,130 3,143,609 240,486 299,116 660,088 80,252 4,423,552 73,664 332,949 67,005 FIRE 111,051 1,602 112,653 8,618 11,265 45,004 704 178,24 3 2,651 2,65 1 RECREATION 65 4,480 10,334 664,814 50,858 36,22S 105,800 20,239 877,937 15,038 150,729 12,023 SR. & SPEC SERVICES 400,795 1,879 402,674 30,805 32,099 84,694 5,40 7 555,679 9,312 174,534 5,821 ST REET 1,056,086 46,577 1,102,663 84,354 112,950 353,693 70,047 1,723,708 25,999 195,912 22,081 SA NITATION 720,013 52,383 772,396 59,088 77,604 253,341 34,828 1,197,258 18,182 100,804 16,166 GOLF 445,982 445,982 34 ,118 33 ,164 109,550 7,966 630,780 10,265 168,222 6,901 TOTAL GENERAL FUND 9,163,001 294,646 9,457,647 722,076 868,161 2,263,64 0 250,49 3 13,562,017 218,785 2,326,503 174,428 UTILITY COSTS DO NOT INCLUDE CAPITALIZED LA BOR REFLECTED IN THE BU DGET A M OUNTS GAS FUND 654,744 36,452 691,196 . 5 2,877 71,272 180,013 11,687 1,007,044 16,307 117,917 13,949 ELECT RIC FUND 836,846 76,833 913,680 70,414 92,488 203,716 59,909 1,340,207 21 ,532 143,852 18,655 WATE R FUND 589,406 44,339 633,746 48,776 61 ,446 149,599 16,143 909,709 14,879 118,382 12,512 WASTE WATER FUND 410,856 61,095 471,951 . 36,446 45,039 102,838 11,531 667,805 11,069 11,069 UTI LIT IES TOTALS 2,491,85 3 218,719 2,710,573 208,51 2 270,245 636,165 99,269 3,9 24,764 63,78 7 380,150 56,184 11,654,854 513,365 12,168,219 930,589 1,138,406 2,899,804 349,762 17,486,781 282,572 1 2,706,653 230,611 I FUND-DEPT. NO. GENERAL LEDGER# DESCRIPTION OF ITEM GENERAL ADMINISTRATION 1-10-50470 Meter Dept. Trucks 1-10-50470 1-15 -50470 1-15-50470 City Hall floor IT Council Chamber IT City Wide Back-up Total General Administration POLICE DEPARTMENT SWAT rifles/shields Corrections Video Surveillance System 2 vehicles for new Police Officers Commercial Washer Corrections North Grill Gate on Sally Port Total Police Department FIRE DEPARTMENT 1-20-50470 Air Bottle Replacements (Replace half) Fire Station Repairs & Upgrades Back Bay Doors -Station 1 Repave Apron -Station 2 Replace Turnout Gear 1-20-50470 Total Fire Department RECREATION DEPARTMENT 1-25 -50470 Two Reel Mowers and One Infield Drag Construct new restroom facilities at Volanta Three Zero Turn Mowers F-250 Truck Upgrade Basketball Goals in Recreation Center Plaster/paint baby pool Large Indoor Ceiling Fan at Pool 1-25-50470 Total Recreation Department SENIOR AND SPECIAL SERVICES CAPITAL REQUIREMENTS CIVIC CENTER 1-30-50470 Fire Alarm & Sensor Upgrades Roof Repair Scissor Lift Carpet Replacement Total Civic Center \ PRIORITY RANK 1 1 2 2 4 6 6 1 2 4 5 2012 14,000 55,000 20,000 5,000 94,000 7,500 47,500 80,000 10,600 21,820 167,420 19,000 20,000 7,500 7,500 10,000 64,000 10,800 50,000 12,700 21,000 5,000 45,000 6,000 150,500 20,000 20,000 15 ,000 10,000 65,000 ,, NIX CENTER 1-30 -504 70 Vehicles 1 30 ,000 Window Replacements , Shutters 2 5,000 Chair and Table Replacements 3 15,000 Ceiling Tile Replacement 4 20,000 Total Nix Center 70,000 WELCOME CENTER 1-30-50470 Fire Alarm System 1 15 ,000 Roof 2 15 ,000 Upgrade Facilities/Awning 3 25,000 Total Welcome Center 55,000 1-30 -50470 Total Senior/Special Services Dept. 190,000 1-35-50470 STREET DEPARTMENT Dump Truck 506 1 18,000 Ford F-Super Duty F-450 2 20 ,000 Truck F150 Landscape (516) 3 10,000 GMC Sierra Custodial Truck (595) 4 8,500 Street Roller 1 ton 7 12 ,000 Convert recycling truck chassis to flatbed 8 4,000 Dodge 1500, landscape truck (591) 5 12,000 1-35-50470 Total Street Department Equipment 84,500 1-35-50470 STREET CAPITAL PROJECTS Ped Street Sign age -Costs & Upgrades to Signs 1 15 ,000 Drainage issue Johnson & Young 1 12,000 1-35-50470 Total Street Projects 27,000 1-35-50470 Total Street Department 111,500 1-40-50470 SANITATION DEPARTMENT Jeep Cherokee (509) 8 10,000 Upgrade recycle trucks 40,000 Garbage Cans 6 8,000 1-40-50470 Total Sanitation Department 58,000 GOLF DEPARTMENT 1-85-50465 Renew Golf Course Equipment Lease (4 Years) 1 42,000 Renew Golf Cart Fleet Lease (4 Years) Feb 2012 1 63,400 Irrigation Upgrades, new variable speed pump 1 25,000 200 Gallon Self Contained Spray 1 25,000 Walking Greens Aerator 2 14,500 Tow Type Greens Top Dresser Unit 3 12 ,000 1-50-50470 Total Golf Department 76,500 CITY OF FAIRHOPE -CAPITAL REQUIREMENTS REQUESTS 2012 FUND-DEPT.- GL # DESCRIPTION OF ITEM E FOLLOWING GL CODES ARE USED TO CAPITALIZE ASSETS IN THE UTILITIES 16030 PURCHASES-VEHICLES AND EQUIPMENT 16050 SYSTEM IMPROVEMENTS-CONSTRUCTION GAS DEPARTMENT Cast Iron Replacement (Fruit and Nut Section) 1 Gas Main Extension's 2" steel pipe from hwy 44 to hwy 34 on Greeno Rd 2 Gas Main Extension's 2" steel pipe from hwy 34 to hwy 32 on Greeno Rd 2 Gas Main Extension's 2" steel pipe from hwy 13 to hwy 98 on hwy 32 2 Gas Main Extension's 4 " P.E . pipe from hwy 104 to app 1 mile on hwy 13 2 Small Boring Machine 4 Large Boring Machine (cost shared "G/E/S/W") 4 Vacuum for boring machine (cost shared "G/E/S/W) 4 Boring Machine Truck (cost shared "G/E/S/W") 4 Weld i ng Truck 3 Trencher Combo Tractor 3 Service Truck 3 Pick -up Truck 5 Pick -up Truck 5 Department head vehicle 5 $CADA 1 Fault Finder: to locate fault on cathodic protection 1 Lower 2 -6" High Pressure Gas Lines on R.O.W . 1 Rectifier Station 5 Total Gas Department REPLACE AS400 -1/3 COST PER UTILITY 3 2012 21,000 53,000 110,000 15,000 25,000 10,000 25,000 20,000 279,000 250,000 529,000 ELECTRIC DEPARTMENT CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 PRIORITY DESCRIPTION OF ITEM RANK 2012 Vehicles 1 215,000 Electronic Regulator Controls (all subs) 1 New Transformer at Twin Beech Sub 115/46kv 1 New transformer at Nichols St Substation 1 Build three phase tie line down Gayfer Avenue 1 46kv Switch Replacement 2 85,000 Vehicles 2 Install 10 sets of swtiched capacitor banks 2 Reconductor transmission line for loading 3 250,000 Weather Station to interact with SCADA 3 Volanta Ave regulators 3 Replace 3 miles of copper lines 3 Vehicles 3 Reconductor Church Street Lines for loading 4 25,000 New regulators for Church Street Substation 4 Conduct Study of new transmission route to Volanta 4 Underground burial of existing overhead lines 4 Copper Power line replacement 5 Expand Fairhope Avenue Sub and UG down F'hope Ave 5 272,000 Underground burial of existing overhead lines 6 New Pole Yard Next to Twin Beach Substation 6 15,000 Misc SCADA Components (RTACs, Metering) 6 48,000 Land purchase for future substation site 6 Engineering and burial of existing overhead lines-SUBJECT TO REVIEW AFTER STUDY 7 750,000 TOTAL ELECTRIC DEPARTMENT 1,660,000 REPLACE AS400 -1/3 COST PER UTILITY 250,000 1,910,000 WATER/WASTEWATER DEPARTMENT CAPITAL ADDITONS REQUIREMENTS 2012-SUBJECT TO CHANGE, PENDING WATER AND SEWER STUDY DESCRIPTION OF ITEM WATER Repaint 1 m i llion gallon water tank Water line Hwy 13 & 104 to back of Rock Creek Water Tank Rock Creek 1/5 million gallons International 4300 Heavy Construction Truck 12 inch water main Hwy 104 south to Hwy 98 Repaint 2 million gallon water tank Ford F-650 Heavy Construction Truck Ford F-250 Heavy Water System Truck Electronic read i ng Water meters Water line from Hwys 104 & 13 go i ng west to US 98 Ford F-150 Service Truck-MOVED FROM 2014 TO 2013 Chevy Colorado Truck Chevy Kod i ak C-60 Heavy Construction Truck Ford F-250 Heavy Water System Truck Electronic read i ng Water meters Back hoe trai l er TOTAL WATER DEPARTMENT REPLACE AS400 -1/3 COST PER UTILITY WASTEWATER Upgrades to sewage treatment plant LIFT STATIONS POWER BACKUP-GRANT MATCH Sewer line rehab Sewer line rehab Manhole rehab Manhole r ehab Generators for lift stations Generators for lift stations System Truck Generato r s for lift stations SCADA System TOTAL WASTE WATER DEPARTMENT PRIORITY RANK 1 1 1 1 1 2 2 2 3 3 3 3 4 4 4 5 1 1 1 2 2 3 3 4 4 4 5 500,000 552,643 350,000 85,000 21,000 1,508,643 250,000 1,758,643 3,000,000 650,000 200,000 100,000 350,000 50,000 4,350,000 r FUND-DEPT. NO. GENERAL LEDGER# DESCRIPTION OF ITEM GENERAL ADMINISTRATION 1-10-50470 Meter Dept. Trucks 1-10-50470 1-15 -50470 1-15-50470 City Hall floor IT Council Chamber IT City Wide Back -up Total General Administration POLICE DEPARTMENT SWAT rifles/shields Corrections Video Surveillance System 2 vehicles for new Police Officers Commercial Washer Corrections North Grill Gate on Sally Port Total Police Department FIRE DEPARTMENT 1-20-50470 Air Bottle Replacements (Replace half) Fire Station Repairs & Upgrades Back Bay Doors -Station 1 Repave Apron -Station 2 Replace Turnout Gear 1-20-50470 Total Fire Department RECREATION DEPARTMENT 1-25-50470 Two Reel Mowers and One Infield Drag Construct new restroom facilities at Volanta Three Zero Turn Mowers F-250 Truck Upgrade Basketball Goals in Recreation Center Plaster/paint baby pool Large Indoor Ceiling Fan at Pool 1-25-50470 Total Recreation Department SENIOR AND SPECIAL SERVICES CAPITAL REQUIREMENTS CIVIC CENTER 1-30 -50470 Fire Alarm & Sensor Upgrades Roof Repair Scissor Lift Carpet Replacement Total Civic Center PRIORITY RANK 1 1 2 2 4 6 6 1 2 4 5 2012 14,000 55,000 20,000 5,000 94,000 7,500 47,500 80,000 10,600 21,820 167,420 19,000 20,000 7,500 7,500 10,000 64,000 10,800 50,000 12,700 21 ,000 5,000 45,000 6,000 150,500 20,000 20,000 15 ,000 10,000 65,000 , NIX CENTER 1-30-504 70 Vehicles 1 30 ,000 Window Replacements , Shutters 2 5,000 Chair and Table Replacements 3 15 ,000 Ceiling Tile Replacement 4 20,000 Total Nix Center 70,000 WELCOME CENTER 1-30-50470 Fire Alarm System 1 15,000 Roof 2 15,000 Upgrade Facilities/Awning 3 25,000 Total Welcome Center 55,000 1-30-50470 Total Senior/Special Services Dept. 190,000 1-35 -50470 STREET DEPARTMENT Dump Truck 506 1 18,000 Ford F-Super Duty F-450 2 20 ,000 Truck F150 Landscape (516) 3 10,000 GMC Sierra Custodial Truck (595) 4 8,500 Street Roller 1 ton 7 12,000 Convert recycling truck chassis to flatbed 8 4,000 Dodge 1500, landscape truck (591) 5 12,000 1-35-50470 Total Street Department Equipment 84,500 1-35-50470 STREET CAPITAL PROJECTS Ped Street Signage -Costs & Upgrades to Signs 1 15,000 Drainage issue Johnson & Young 1 12,000 1-35-50470 Total Street Projects 27,000 1-35-50470 Total Street Department 111,500 1-40-504 70 SANITATION DEPARTMENT Jeep Cherokee (509) 8 10,000 Upgrade recycle trucks 40,000 Garbage Cans 6 8,000 1-40-50470 Total Sanitation Department 58,000 GOLF DEPARTMENT 1-85-50465 Renew Golf Course Equipment Lease (4 Years) 1 42 ,000 Renew Golf Cart Fleet Lease (4 Years) Feb 2012 1 63 ,400 Irrigation Upgrades, new variable speed pump 1 25,000 200 Gallon Self Contained Spray 1 25 ,000 Walking Greens Aerator 2 14,500 Tow Type Greens Top Dresser Unit 3 12 ,000 1-50-50470 Total Golf Department 76,500 CITY OF FAIRHOPE -CAPITAL REQUIREMENTS REQUESTS 2012 FUND-DEPT.- Gl# DESCRIPTION OF ITEM RANK E FOLLOWING GL CODES ARE USED TO CAPITALIZE ASSETS IN THE UTILITIES 16030 PURCHASES-VEHICLES AND EQUIPMENT 16050 SYSTEM IMPROVEMENTS-CONSTRUCTION GAS DEPARTMENT Cast Iron Replacement (Fruit and Nut Section) 1 Gas Main Extension's 2 " steel pipe from hwy 44 to hwy 34 on Greeno Rd 2 Gas Main Extension's 2" steel pipe from hwy 34 to hwy 32 on Greeno Rd 2 Gas Main Extension's 2" steel pipe from hwy 13 to hwy 98 on hwy 32 2 Gas Main Extension's 4" P.E. pipe from hwy 104 to app 1 mile on hwy 13 2 Small Boring Machine 4 Large Boring Machine (cost shared "G/E/S/W") 4 Vacuum for boring machine (cost shared "G/E/S/W) 4 Boring Machine Truck (cost shared "G/E/S/W") 4 Welding Truck 3 Trencher Combo Tractor 3 Service Truck 3 Pick-up Truck 5 Pick-up Truck 5 Department head vehicle 5 SCADA 1 Fault Finder: to locate fault on cathodic protection 1 Lower 2 -6" High Pressure Gas Lines on R.O.W . 1 Rectifier Station 5 Total Gas Department REPLACE AS400 -1/3 COST PER UTILITY 3 2012 21,000 53,000 110,000 15,000 25,000 10,000 25,000 20,000 279,000 250,000 529,000 ELECTRIC DEPARTMENT CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 PRIORITY DESCRIPTION OF ITEM RANK 2012 Vehicles 1 215,000 Electronic Regulator Controls (all subs) 1 New Transformer at Twin Beech Sub 115/46kv 1 New transformer at Nichols St Substation 1 Build three phase tie line down Gayfer Avenue 1 46kv Switch Replacement 2 85,000 Vehicles 2 Install 10 sets of swtiched capacitor banks 2 Reconductor transmission line for loading 3 250,000 Weather Station to interact with SCADA 3 Volanta Ave regulators 3 Replace 3 miles of copper lines 3 Vehicles 3 Reconductor Church Street Lines for loading 4 25,000 New regulators for Church Street Substation 4 Conduct Study of new transmission route to Volanta 4 Underground burial of existing overhead lines 4 Copper Power line replacement 5 Expand Fairhope Avenue Sub and UG down F'hope Ave 5 272,000 Underground burial of existing overhead lines 6 New Pole Yard Next to Twin Beach Substation 6 15,000 Misc SCADA Components (RTACs, Metering) 6 48,000 Land purchase for future substation site 6 Engineering and burial of existing overhead lines-SUBJECT TO REVIEW AFTER STUDY 7 750,000 TOTAL ELECTRIC DEPARTMENT 1,660,000 REPLACE AS400 -1/3 COST PER UTILITY 250,000 1,910,000 WATER/WASTEWATER DEPARTMENT CAPITAL ADDITONS REQUIREMENTS 2012-SUBJECT TO CHANGE, PEND I NG WATER AND SEWER STUDY DESCRIPTION OF ITEM WATER Repaint 1 million gallon water tank Water line Hwy 13 & 104 to back of Rock Creek Water Tank Rock Creek 1/5 million gallons International 4300 Heavy Construction Truck 12 inch water main Hwy 104 south to Hwy 98 Repaint 2 million gallon water tank Ford F-650 Heavy Construction Truck Ford F-250 Heavy Water System Truck Electronic reading Water meters Water line from Hwys 104 & 13 going west to US 98 Ford F-150 Service Truck-MOVED FROM 2014 TO 2013 Chevy Colorado Truck Chevy Kodiak C-60 Heavy Construction Truck Ford F-250 Heavy Water System Truck Electronic reading Water meters Back hoe trailer TOTAL WATER DEPARTMENT REPLACE AS400 -1/3 COST PER UTILITY WASTE WATER Upgrades to sewage treatment plant LIFT STATIONS POWER BACKUP-GRANT MATCH Sewer line rehab Sewer line rehab Manhole rehab Manhole rehab Generators for lift stations Generators for lift stations System Truck Generators for lift stations SCADA System TOTAL WASTE WATER DEPARTMENT PRIORITY RANK 1 1 1 1 1 2 2 2 3 3 3 3 4 4 4 5 1 1 1 2 2 3 3 4 4 4 5 2012 500,000 552,643 350,000 85,000 21,000 1,508,643 250,000 1,758,643 3,000,000 650,000 200,000 100,000 350,000 50,000 4,350,000 BUDGET -Fl ,._,..L YEAR 2012 G/L# BUDGET WORKSHEET-PROPOSED ANNUAL FOR REVIEW ONLY BUDGETSFISCAL2012 REVENUE & TRANSFERS PROPERTY TAXES 40030 Real Estate Taxes 4,260,000 40040 Automobile Taxes 480,000 TOTAL REAL ESTATE TAXES 4,740,000 LOCAL TAXES 40160 Sales Tax 2,375,000 40161 Sales Tax -Restricted 2,375,000 40170 Beer Ta x 270,000 40180 Wine Tax 37,000 40190 Liquor Tax 78,000 40210 Dog Tax 90 40220 Cigarette Tax 130,000 40230 Lodging Tax 500,000 TOTAL LOCAL TAXES 5,765,090 LICENSES AND PERMITS 40310/20 Business and Liquor Licenses 1,600,000 40330 Parade Permit Fees 7,500 40350 Building Permits 250,000 40360 Inspection Fees 125,000 40370 Building Fines 6,000 40380 Re-zoning Applications 2,000 40390 Insurance Co. Franchises 170,000 40400 Cable TV Franchise 171,200 40410 Franchise fees-City property 11,440 TOTAL LICENSES AND PERMITS 2,343,140 FINES AND FORFEITURES 40540 Fines and Forfeitures 275,000 40550 Alarm Fees TOTAL FINES/FORFEITURES 275,000 ADULT RECLSPECIAL SERV DEPARTMENTS 41310 Memberships 23,400 41320 Dance Revenue 9,000 41325 Instruction 1,200 41335 Miscellaneous Revenue 4,800 TOTAL ADULT RECREATION 38,400 8/15/2011 12 :50 PM PROJECTED FYE 2011 4,106,916 480,696 4,587,612 2,300,552 2,300,552 282,439 37,617 87,052 56 125,055 495,776 5,629,099 1,572,822 5,025 260,685 115,477 6,656 1,880 162,776 181,607 100 2,307,028 254,601 254,601 22,705 10,510 1,337 7 ,976 42,528 1 ANNUAL BUDGETS FISCAL 2011 4,225,000 488,837 4,713,837 2,230,200 2,230,200 271,959 31,728 62,862 90 134,211 500,000 5,461,250 1,400,000 7,500 234,526 125,228 10,000 5,000 151,234 168,000 2,101,488 300,000 300,000 33,600 9,500 2,025 4,800 49,925 INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET 153,0841 (696) 152,388 74,448 74,448 (12,439) (617) (9,052) 34 4,945 4,224 135,991 27,178 2,475 (10,685) 9,523 (656) 120 7,224 (10,407) 11,340 36,112 20,399 695 (1,510) (137) (3,176) (4,128) INCREASE (DECREASE) 2011 BUDGET TO 2012 BUDGET 35,000 (8,837) 26,163 144,800 144,800 (1,959) 5,272 15,138 (4,211) 303,840 200,000 15,474 (228) (4,000) (3,000) 18,7 66 3,200 11,440 241,652 (25,000) (25,000) (10,200) (500) (825) (11,525) COMMENTS PERT FAUST BUDGET· F --,L YEAR 2012 G/L# BUDGET WORKSHEET-PROPOSED ANNUAL FOR REVIEW ONLY BUDGETS FISCAL 2012 PROJECTED FYE 2011 GOLF DEPARTM ENT 44510 Memberships 244,090 222,360 44520 Green Fees 179,286 187,271 44530 Ca rt Re nta Is 394,992 382,620 44540 Pro Shop Sales 124,860 121,843 44545 Pro Shop Sales-Custom 30,000 40,220 44550 Driving Range 36,997 34,643 44580 Golf Franchise Fee 6,000 3,345 49020 Handicap Fees 13,500 3,010 TOTAL GOLF 1,029,725 995,312 STATE OF ALABAMA 40590 State Liquor Tax 800 4,000 40600 State Sales Tax -ABC Store 45,000 38,897 40610 Fin. Inst. Excise Tax 20,000 20,000 40620 Motor Vehicle Licenses 5,000 4,531 40630 Oil Prod. Privilege Tax 1,700 3,515 40640 Alabama Trust Fund Receipts 80,000 79,907 40650 Grants -Miscellaneous 150,000 64,987 TOTAL STATE OF ALABAMA 302,500 215,837 U.S. GOVERNMENT 40760 DEA GRANTS· NO BUDGET 159 40830 Grants-Federal Trail 125,000 10,558 TOTAL U.S . GOVERNMENT 125,000 10,717 INTERESTS AND RENTS 40950 Interest-Bank Deposits 65,000 66,043 40970 Municipal Pier Lease 12,000 11,780 40980 Rent -Airport 1,280 40990 Fishing Dock Stall Rent 12,000 12,000 41020 Rent -Faulkner 36,000 35,725 41030 Rent -Eastern Shore Marine 20,000 28,895 41040 Rent -University of So. Ala . 1,000 1,000 PREPARED BY MANAGER ADULT RECREATION/SPECIAL SERVICES 41060 Rent -Civic Center 56,500 58,647 41070 Rent -James P. Nix Center 24,500 27,054 41080 Rent -Park/ Sidewalk Areas 11,500 13,476 TOTAL INTEREST AND RENTS 238,500 255,900 8/15/2011 12 :50 PM 2 ANNUAL BUDGETS FISCAL2011 237,700 188,905 459,580 68,310 22,770 32,664 4,500 1,014,429 817 34,589 50,000 4,861 1,217 85,000 176,484 360,000 360,000 30,000 12,312 1,280 10,000 36,000 28,000 730 57,400 24,300 11,000 211,022 INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET 21 ,730 (7,985) 12,372 3,017 (10,220) 2,354 2,655 10,490 34,413 (3 ,200) 6,103 - 469 (1,815) 93 85,013 86,663 {159)1 114,442 114,283 (1 ,043) 220 {1 ,280) - 275 (8 ,895) - - (2,147) {2 ,554) (1 ,976) (17,400} INCREASE (DECREASE) 2011 BUDGET TO 2012 BUDGET 6,3 90 {9,619) (64,588) 56,550 7,2 30 4,333 6,000 9,000 15,296 (17) 10,411 (30,000) 139 483 {5,000) 150,000 126,016 (235 ,000) (235,000} 35 ,000 {312) {1,280) 2,000 (8,000) 270 (900) 200 500 27,478 COMMENTS BUDGET -F __ ,..L YEAR 2012 G/L# BUDGET WORKSHEET-PROPOSED ANNUAL FOR REVIEW ONLY BUDGETS FISCAL 2012 PROJECTED FYE 2011 CHARGES FOR SERVICE 41220 Sanitation Collection 1,390,000 1,390,039 41230 Dog Pound 2,250 1,775 41240 Subdivision Fees 2,000 29,825 41250 Utility Collections Fees 830,000 660,000 41260 Utility Admin . Services 2,400,000 2,100,000 41270 Impact Fees 250,000 300,938 TOTAL CHARGES FOR SERVICE 4,874,250 4,482,577 Recreation Dept. Income 41745 Recreation Dept . Memberships/P, 344,704 299,061 41910 Recreation Dept . Pool Membershi 30,000 39,116 41920 Recreation Dept. Summer Camp 13,000 15,500 41930 Recreation Dept. Child Care 41940 Recreation Dept. Miscellaneous 4,000 6,139 TOTAL RECREATON DEPT. INCOME 391,704 359,816 OTHER REVENUE 41610 Beach Revenue 20,000 23,071 41640 Sale -Recycle Paper 60,000 63,661 41645 Sale-Recycle Conta in ers 900 275 41650 Sale -Recycle Cans 5,000 4,600 41660 Sale -Trash Cans 1,500 975 41665 Sale-Recycle Misc . and Plastics 18,000 20,000 41685 FEMA/STATE Disaster Pymnt 41695 Severance Tax -Gas & Oil 50,000 30,000 41705 Sale of Fixed Assets 41755 COF Bk & Sdwlk Brck Rev 500 650 41800 Donations 6,896 41820 Qualifying Fees 750 41830 Historical District Revenue 7,500 6,500 41850 Tree Fund Donations 100 49040 Miscellaneous Income 2,310 49710 Loan Proceeds 49720 Lib Board Pymt on Loan 70,000 182,285 49740 Community Grants TOTAL OTHER REVENUE 234,250 341,223 TOTAL REVENUE 20,357,559 19,482,251 8/15/2011 12 :50 PM 3 ANNUAL BUDGETS FISCAL2011 1,380,000 2,250 2,225 660,000 2,100,000 250 ,000 4,394,475 344,704 40,900 13,000 5,000 403,604 15,500 55,000 1,360 17,338 1,270 12,500 50,000 435 8,250 100 1 1,350,000 70,000 1 1,581,755 20,768,269 INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET (39) 475 {27,825) 170,000 300,000 (50,938) 391,673 45,643 (9,116} (2,500) (2,139) 31,888 (3,071) (3,661) 625 400 525 (2,000) - 20,000 - (150) (6,896} 750 1,000 100 (2,310) - {112,285) - (106,973) 875,308 INCREASE (DECREASE} 2011 BUDGET TO 2012 BUDGET 10,000 (225) 170,000 300,000 479,775 (10,900) (1,000) (11,900) 4,500 5,000 {460) {12,338) 230 5,500 65 750 (750) (1) {1,350,000} (1) (1,347,505) (410,710) COMMENTS BUDGET -F .L YEAR 2012 G/L# BUDGET WORKSHEET-PROPOSED ANNUAL FOR REVIEW ONLY BUDGETS FISCAL 2012 TRANSFERS 49820 Natural Gas Fund 1,495,397 49830 Electric Fund 2,394,480 49840 Water & Sewer Fund 1,824,126 49870 Capital Projects Fund 49880 Debt Service Fund 49890 Gas Tax Fund TOTAL UTILITY TRANSFERS 5,714,003 TOTAL REVENUES AND TRANSFERS 26,071,562 8/15/2011 12 :50 PM PROJECTED FYE 2011 1,899,549 1,595,102 1,925,990 437,000 5,857,641 25,339,891 4 ANNUAL BUDGETS FISCAL2011 1,492,126 2,100,879 1,508,779 5,101,784 25,870,053 INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET (404 ,152) 799 ,378 (101,8 64) (437,000) (143,638) 731,671 INCREASE (DECREASE) 2011 BUDGET TO 2012 BUDGET 3,271 293,601 315,347 612,219 201,509 COMMENTS BUDGET -FISCAL YEAR 2012 G/L# BUDGET WORKSHEET-PROPOSED ANNUAL FOR REVIEW ONLY BUDGETS FISCAL 2012 GENERAL FUND -ADMINISTRATIVE SALARIES -ACCOUNT NUMBERS 50060 -50180 50060 Mayor 60,000 50070 Council 40,900 50080 Administrative 1,272,030 50120 Judge & Court Clerk 96,882 50130 Mechanics 197,945 50140 Bldg . & Zoning 548,558 50150 Janitor 69,075 50160 Beach Labor 6,504 50180 Revenue 536,331 50190 Employee Payroll Taxes 222,810 50200 Employee Retirement Expense 266,338 50210 Employee Medical Insurance 687,596 50215 Required Contrib-OPEB 471,127 50110 Attorney 24,000 50220 Casualty Insurance 211,049 50230 Training/School 71,000 50250 Trustee Fees 3,500 50270 Audit 40,000 50280 Legal 500,000 50290 Services (Exel. Acct. & Legal) 45,000 50300 City Computer Expense 192,136 50320 Office Suppl ies 25,000 50330 Postage 5,100 50340 General Supplies 40,000 50360 General Maintenance 25,000 50380 Telephone 48,000 50390 Dues & Membership 14,633 50400 Miscellaneous 50410 Cash Over or Short 50420 Bad Debt 50440 Equipment & Vehicle Repairs 5,000 50460 Uniforms 1,000 50470 Capital Purch-Veh . & Equip 94,000 50560 Credit Card Processing Fees 18,000 50580 Bank Fees 1,500 50585 Printing 2,400 50590 Lease CC terminals 1,200 8j15/2011 12 :50 PM PROJECTED FYE 2011 60,000 40,300 1,139,974 114,106 194,443 581,162 47,211 4,782 566,787 218,494 241,212 558,838 471,127 24,000 205,000 49,500 3,190 38,287 576,702 18,490 24,070 22,900 4,918 46,668 32,112 58,191 20,000 11,854 7,500 500 500 22,500 16,602 1,254 3,000 1,266 5 ANNUAL BUDGETS FISCAL 2011 60,000 40,300 1,194,769 106,086 193,294 577,003 55,900 8,000 593,949 218,448 258,810 606,246 471,127 24,000 269,127 71,000 3,548 37,712 265,840 30,000 205,700 19,009 2,908 54,827 34,326 40,000 25,000 1,000 15,000 18,000 16,000 13,500 350 INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET - 600 132,056 (17 ,224) 3,502 (32,604) 21,864 1,722 (30,456) 4,316 25,126 128,758 - - 6,049 21,500 310 1,713 (76,702) 26,510 168,066 2,100 182 (6,668) (7,112) (10,191) (5,367) (11 ,854) - (7,500) 4,500 500 71,500 1,398 246 (600) (66) INCREASE (DECREASE) 2011 BUDGET TO 2012 BUDGET 600 77 ,261 (9,204) 4,651 {28,445) 13,175 (1 ,496) (57,618) 4,362 7,528 81,350 (58,078) (48) 2,288 234,160 15 ,000 (13,564) 5,991 2,192 (14,827) (9,326) 8,000 (10,367) 5,000 79,000 {14,500) (11,100) 850 COMMENTS BUDGET-Fl ~L YEAR 2012 BUDGET WORKSHEET-PROPOSED ANNUAL G/L# BUDGETS FISCAL 2012 FOR REVIEW ONLY 51000 Recording Fees Paid 100 51025 Colony Rent 9,800 51030 Publications/Newspapers 6,700 51035 Natural Disaster Expense 51045 Election Expense 26,000 51050 COF Book & Sidewalk Brick 500 51060 Historical District Expense 3,350 51085 County Prisoner Expense 8,000 51150 Fishermen 's Wharf Maint. 15,000 51165 City Hall Ma int. 5,000 51170 Beach Repairs & Maint. 37,000 51980 Greeno Road Project 18,000 52040 Grant Expenditures 255,851 52045 ALDOT Spring Run Sidewalk 52055 NRCS Project 100,000 52060 Dog Park Project 52080 Sales Tax Collection Charges 61,200 TOTAL BUDGET GENERAL FUND -ADMIN. 6,390,115 8/15/2011 12 :50 PM PROJECTED FYE 2011 ANNUAL BUDGETS FISCAL 2011 93 275 9,630 10,000 4,706 6,700 4,873 428 2,000 606 3,000 3,000 11,970 12,000 456 2,000 5,000 5,000 16,480 10,946 32,871 410 450,000 65,483 34,000 5,583,445 6,066,700 6 INCREASES {DECREASES) PROJECTED 2011 TO 2012 BUDGET 7 170 1,994 (4,873) 25,572 (106) 350 (3,970) 14,544 - 20,520 18,000 222,980 (410) 100,000 - (4 ,283) 806,670 INCREASE {DECREASE)2011 BUDGET TO 2012 BUDGET (175) (200) 24,000 500 350 (4,000) 13,000 26,054 18 ,000 255 ,851 (450,000) 100,000 27 ,200 323,415 COMMENTS BUDGET -FISCAL YEAR 2012 G/L# BUDGET WORKSHEET-PROPOSED ANNUAL FOR REVIEW ONLY BUDGETS FISCAL2012 PROJECTED FYE 2011 GENERAL FUND -POLICE DEPARTMENT 50040 Salaries 3,158,409 3,084,638 50190 Empoyee Payroll Taxes 244,987 234,877 50200 Employee Retirement Expense 300,596 281,737 50210 Employees Group Insurance 660,088 527,087 50220 Casualty Insurance 140,252 198,499 50230 Training/School 46,000 28,000 50290 Services 5,000 7,286 50300 City Computer Expense 45,552 127,400 50320 Office Expense 10,512 6,594 50340 General Supplies 75,000 51,734 50360 General Maintenance 9,996 13,719 50390 Dues & Membership 1,714 50430 Gasol ine & Oil 110,000 111,763 50440 Equip . & Veh. Repair 46,000 49,771 50460 Uniforms 23,770 14,698 50470 Cap Pur-Veh. & Equip 167,420 83,140 51215 NCIC Data System 15,000 15,000 51220 Prisoner Meals & Expense 100,000 54,892 51225 Narcotic Purchases 51230 Court Supplies & Expense 9,000 15,028 51235 DEA Funds Purchases 65,000 TOTAL POLICE DEPARTMENT BUDGET 5,167,582 4,972,577 GENERAL FUND -FIRE DEPARTMENT 50040 Salaries 113,953 118,548 50090 Fire Call Payments 75,000 87,670 50190 Employee Payroll Taxes 8,892 8,973 50200 Employee Retirement Expense 11,395 11,294 50210 Employees Group Insurance 45,004 34,255 50220 Casualty Insurance 27,704 30,000 50230 Training/School 2,000 50235 Firemen Physicals 2,600 25 50340 General Supplies 20,000 27,428 50360 General Maintenance 29,000 18,629 50430 Gasol ine & Oil 18,756 22,258 50440 Equip. & Veh. Repair 50,000 72,207 50460 Uniforms 500 NEW VOLUNTEER ADDITN 'L 50470 Capital Purch-Veh . & Equip . 64,000 120,000 TOTAL FIRE DEPARTMENT BUDGET 468,804 551,287 8/15/2011 12 :50 PM 7 ANNUAL BUDGETS FISCAL2011 3,106,765 240,183 294,812 595,164 184,870 46,000 4,000 184,432 5,000 42,000 6,000 1,170 85,000 46,000 23,770 150,000 12,000 100,000 9,000 5,136,166 111,051 70,000 8,631 11,105 47,320 27,875 2,000 2,6 00 16,000 25,000 15,000 47,200 87,000 470,782 INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET 73,771 10,110 18,859 133 ,001 (58,247) 18,000 (2 ,286) (81 ,848) 3,918 23,266 (3,723) (1,714) (1,763) (3 ,771) 9,072 84,280 - 45,108 - (6,028) (65,000) 195,005 (4,595) (12,670) (81) 101 10,749 (2 ,296) 2,000 2,575 (7,428) 10,371 (3 ,502) (22,207) 500 - (56,000) (82,483) INCREASE (DECREASE) 2011 BUDGET TO 2012 BUDGET 51,644 4,804 5,784 64,924 (44 ,618) 1,000 (138,880) 5,512 33,000 3,996 (1,170) 25,000 17,420 3,000 31,416 2,902 5,000 261 290 (2 ,316) (171) 4,000 4,000 3,756 2,800 500 (23,000) (1,978) COMMENTS BUDGET -Fl LnL YEAR 2012 G/L# BUDGET WORKSHEET-PROPOSED ANNUAL FOR REVIEW ONLY BUDGETS FISCAL 2012 GENREAL FUND -RECREATION DEPARTMENT 50040 Salaries 668,829 50190 Employee Payroll Taxes 57,975 50200 Employee Reti rement Expense 36,627 50210 Employees Group Insurance 105,800 50220 Casualty Insurance 40,239 50340 General Supplies 98,000 50360 General Maintenance 40,000 50430 Gasoline & Oil 14,000 50440 Equip . & Veh . Repair 15,000 50460 Uniforms 3,000 NEW YOUTH BASEBALL MATCH 50470 Capital Purch -Veh. & Equip . 44,500 50475 Capital Improvements 106,000 TOTAL RECREATION DEPARTMENT BUDGET 1,229,970 GENERAL FUND -SENIOR AND SPECIAL SERVICES 50040 Salaries 405,199 50190 Employee Payroll Taxes 32,352 50200 Employee Retirement Expense 32,099 50210 Employees Group Insurance 84,694 50220 Casualty Insurance 5,407 50360 General Maintenance 66,000 50470 Capital Purch-Veh. & Equip . 190,000 51155 Welcome Center Maintenance 15,000 51245 Museum Exp-Single Tax Funding 51355 Kitchen Supplies 11,200 51360 Special Programs 6,100 51365 Dance Expense 10,900 51370 Golf Expense 1,020 51375 Office Expen se 15,150 51380 Food & Drink 1,150 51385 Shuttle Bus Expense 4,400 51390 Other Expense 15,000 TOTAL SPECIAL SERVICES BUDGET 895,671 8/15/2011 12 :50 PM PROJECTED FYE 2011 602,071 44,933 33,319 100,984 26,000 102,276 44,159 13,295 14,298 3,500 24,500 50,000 1,059,335 354,502 26,420 28,248 65,624 6,187 50,000 270,000 12,000 10,665 3,629 4,877 8,341 752 11,038 1,954 5,166 859,403 a ANNUAL BUDGETS FISCAL2011 655,060 52,322 34,800 106,554 37,096 98,000 35,000 14,000 15,000 3,000 24,500 90,000 1,165,332 373,109 29,095 29,027 66,971 4,182 57,100 270,000 12,000 10,100 6,300 10,650 940 8,950 1,200 1,000 5,850 886,474 INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET 66,758 13 ,042 3,308 4,816 14,239 (4,276) (4,159) 705 702 (500) - 20,000 56,000 170,635 50,697 5,932 3,851 19,070 (780) 16,000 (80,000) 3,000 (10,665) 7,571 1,223 2,559 268 4,112 1,150 2,446 9,834 36,268 INCREASE (DECREASE) 2011 BUDGET TO 2012 BUDGET 13,769 5,653 1,827 (754) 3,143 5,000 20,000 16,000 64,638 32,090 3,257 3,072 17,723 1,225 8,900 (80,000) 3,000 1,100 (200) 250 80 6,200 (SO) 3,400 9,150 9,197 COMMENTS BUDGET -FISCAL YEAR 2012 G/L# BUDGET WORKSHEET-PROPOSED ANNUAL FOR REVIEW ONLY BUDGETS FISCAL2012 PROJECTED FYE 2011 GENERAL FUND -STREET DEPARTMENT 50040 Salaries 1,110,783 1,181,612 50190 Employee Payroll Taxes 87,851 88,466 50200 Employee Retirement Expense 112,950 108,511 50210 Employees Group Insurance 353,693 317,049 50220 Casualty Insurance 115,047 104,070 50290 PROFESSIONAL SERV.-MOWING 110,000 57,000 50340 General Supp lies 88,000 54,909 50360 General Maintenance 34,000 437 50390 Dues & Membership 180 50430 Gasoline & Oil 185,000 185,397 50440 Equip. & Veh. Repair 90,000 92,530 50460 Uniforms 5,000 4,235 50470 Capital Purch-Veh . & Equip 111,500 39,200 50520 Equipment Rental 4500 51410 St. Material & Landscaping 200,000 186,394 51420 Sidewalks 22,000 TOTAL STREET DEPARTMENT BUDGET 2,630,324 2,419,990 GENERAL FUND -SANITATION DEPARTMENT 50040 Salaries 777,006 665,362 50190 Employee Payroll Taxes 60,329 49,906 50200 Employee Retirement Expense 77,604 62,837 50210 Employee Group Insurance 253,341 206,356 50220 Casualty Insurance 59,828 108,776 50340 General Suppl ies 64,000 56,956 50430 Gasoline & Oil 75,000 74,331 50440 Equip . & Veh . Repai r 100,000 196,242 50460 Uniforms 3,000 3,000 50470 Capital Purch-Veh. & Equip 58,000 432,095 51460 Landfill Fees 313,000 263,696 51465 Landfill Maint. 12,000 31,430 51470 Purchases-Recycle Bins 15,000 56000 Outside Contract -Garbage TOTAL SANITATION BUDGET 1,868,108 2,150,987 8/15/2011 12 :50 FM 9 ANNUAL BUDGETS FISCAL2011 1,272,316 98,556 118,739 370,473 86,123 110,000 44,000 815 126,000 140,500 5,500 1,100,000 4,500 200,000 25,000 3,702,522 367,276 28,097 37,986 118,440 23,702 15,000 45,000 50,000 1,600 145,000 360,000 55,000 900,000 2,147,101 INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET (70,829) (615) 4,439 36,644 10,977 53,000 33,091 33,563 (180) (397) (2,530) 765 72,300 4,500 13 ,606 22,000 210,334 111,644 10,423 14,767 46,985 (48,948) 7,044 669 (96,242) - (374,095) 49,304 (19,430) 15,000 - (282,879) INCREASE (DECREASE) 2011 BUDGET TO 2012 BUDGET (161,533) (10,705) (5,789) {16,780} 28,924 COMMENTS 110,000 fye 11 half yr only (22,000) (10,000) (815) 59,000 (50,500) (500) (988,500) (3,000) (1,072,198) 409,730 32,232 39 ,618 134,901 36,126 49,000 30,000 50,000 1,400 (87 ,000) (47 ,000) (43 ,000) 15,000 (900,000) (278,993) fye 11-emp from Street used for Sanitation ----------this dept paid insur for rec dept fye 11 BUDGET -FISCAL YEAR 2012 G/L# BUDGET WORKSHEET-PROPOSED ANNUAL FOR REVIEW ONLY BUDGETS FISCAL2012 GENERAL FUND -GOLF DEPARTMENT 50220 Salaries -Grounds 23S,458 50050 Salaries-Club House 214,030 50190 Payroll Tax 35,305 50200 Retirement 33,164 50210 Insurance, Employee Group 109,550 50220 Insurance, Casualty 22,966 50290 PROFESSIONAL SERV-AGROMX 35,000 50340 Operating Supplies -Grounds 110,000 50350 Supplies-Club House 4,000 50360 Maint-Club House/Carts 7,000 50390 Dues & Subscriptions 50430 Gas & Oil 15,000 50440 Maint-Grounds/Equipment 31,056 50460 Uniforms 1,000 50470 Capital Purch -Veh. & Equip 76,500 50570 Adv . & Promotion 17,000 54540 Cost-Pro Shop Sales 124,000 54545 Cost-Pro Shop Sales-Custom Order 20,000 TOTAL GOLF BUDGET 1,091,029 GENERAL FUND -STAFF AGENCIES & APPROPRIATIONS 51820 Public Library 600,000 51870 The Haven 65,000 51880 Airport Appropriation 60,000 51890 A i rport Appropriation-Debt Service 221,124 51900 Baldwin Co . Transit HUB 24,000 TOTAL APPROPRIATION BUDGET 970,124 DEBT SERVICE 50465 Lease/Purchase 178,941 50955 Trans to Debt Service Fund 1,627,441 50980 Loan for Library 154,848 1,961,230 8/15/2011 12 :5 0 PM PROJECTED FYE 2011 303,360 217,597 39,153 42,441 132,904 22,000 101,640 4,555 8,647 186 11,289 29,034 10,143 132,599 15,167 1,070,715 565,000 65,000 60,000 221,124 24,000 935,124 183,290 1,289,374 182,285 1,654,949 10 ANNUAL BUDGETS FISCAL2011 295,743 200,000 38,842 43,558 144,993 18,735 117,000 4,000 7,000 1,000 15,000 31,048 1,000 19,000 12,000 49,500 16,500 1,014,919 565,000 65,002 60,000 221,124 911,126 174,925 1,506,134 159,129 1,840,188 INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET (67,902) (3 ,567) (3,848) (9 ,277) (23 ,354) 966 35,000 8,360 (555) (1 ,647) (186) 3,711 2,022 1,000 76,500 6,857 (8 ,599) 4,833 20,314 35 ,000 35,000 (4 ,349) 338,067 (27,437) 306,281 INCREASE (DECREASE)2011 BUDGET TO 2012 BUDGET (60,285) 14,030 (3 ,537) (10 ,394) (35 ,443) 4,231 35,000 (7,000) (1 ,000) 8 57,500 5,000 74,500 3,500 76,110 35 ,000 (2) 24,000 58,998 4,016 121,307 (4,281) 121,042 COMMENTS BUDGET-Fb1..AL YEAR 2012 INCREASES INCREASE G/L# BUDGET WORKSHEET-PROPOSED ANNUAL ANNUAL BUDGETS (DECREASES) (DECREASE) 2011 PROJECTED FYE 2011 COMMENTS FOR REVIEW ONLY BUDGETS FISCAL 2012 FISCAL 2011 PROJECTED 2011 TO BUDGET TO 2012 2012 BUDGET BUDGET OTHER EXPENDITURES 50965 Transfers to Capital Projects 90,000 90,000 90,000 52085/55000 Legal Settlements-Drainage/PCP 60,639 (60,639) TOTAL OTHER EXPENDITURES BUDGET 90,000 60,639 29,361 90,000 TOTAL EXPENSES 22,762,957 21,318,452 23,341,310 1,444,505 (578,353} TOTAL REVENUES AND TRANSFERS 26,071,562 25,339,891 25,870,053 731,671 201,509 EXCESS REVENUES OVER EXPENSES 3,308,605 4,021,440 2,528,743 (712,835) 779,862 TRANSFER TO RESERVES-SALES TAX 2,375,000 2,300,552 2,230,200 74,448 144,800 EXESS REVENUES OVER EXPENSES AFTER OTHER EXPENDITURES AND TRANSFER TO SALES TAX RESERVE 933,605 1,720,888 298,543 (787,283) 635,062 REDUCTION IN TRANSFER FROM WATER FUND TO 50% {304,021} 629,584 8/15/2011 12 :50 PM 11 BUDGET -FISCAL YEAR 2012 BUDGET WORKSHEET-FOR REVIEW PROPOSED ANNUAL ,/L # ONLY BUDGET FISCAL 2012 CAPITAL PROJECTS 49010 49810 NEW NEW INCOME INTEREST EARNED TRANSFER FROM GENERAL FUND LINE OF CREDIT FOR PAVING GRANT INCOME -ALDOT TOTAL INCOME 100 90,000 500,000 360,000 950,100 --------------, 50960 55825 NEW NEW EXPENDITURES TRANSFER TO GENERAL FUND SPECIAL RECREATION PROJECTS 2011 -2 012 2011-2012 PAVING PROJECT ALDOT SIDEWALK FROM BOND MONEY VET MEM 177,000 THEATR E 98 500,000 NICHOLAS ST LANDING 450,000 TOTAL EXPENDITURES 1,127,000 -------- NET INCOME OVER (UNDER EXPENDITURES) (176,900) 62,000 100,000 15,000 177,000 BUDGET -FISCAL YEAR 2012 G/L# GAS TAX 49010 45010 450 20 45030 45040 50580 55010 BUDGET WORKSHEET-FOR REVIEW PROPOSED ANNUAL ONLY BUDGET FISCAL 2012 INCOME INTEREST EARNED 2% PETROLEUM INSPECT . FEE 7 % GAS EXCISE TA X 4 % GAS EXCISE TAX 5 % GAS EXCISE TAX TOTAL INCOME EXPENDITURES 100 7,000 41,000 24,000 13,000 85,100 BANK AND OTHER FEES 100 STREET MATERIAL/CONSTRUCTION COSTS 80,000 MATER IALS TOTAL EXPENDITURES 80,100 LABOR ---------NET INCOME OVER (UNDER EXPENDITURES) 5,000 8/15/2011 12 :58 PM 30 ,000 50,000 80,000 GAS FUND BUDGET WORKSHEET FISCAL YEAR 2012 G/L# BUDGET WORKSHEET- FOR REVIEW ONLY OPERATING REVENUES 42010 42030 49010 49040 49080 Sale of Natural Gas Sale of N.G. -Joint Line Interest Earned Miscellaneous Revenue Community Dev Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES 50020 Pur Power-Natural Gas 50025 Collection Costs/Rev Dept 50026 Administrative Costs Salaries-Oper & Ma int-includes 50040 adj for capital labor 50190 Payroll Taxes 50200 Retirement Expense 50210 Insurance Employees Grp 50215 Required Contrib. -OPEB 50220 Casualty/Workers Comp Ins 50230 Training/School/Travel 50250 Trustee Fees 50270 Audit & Accounting 50280 Legal Fees 50290 Services-Exel Acct&Legal 50300 City Computer Expense 50320 Office Supplies 50330 Postage 50340 Operating Supplies 50360 Maint -Buildings PROPOSED ANNUAL BUDGET2012 6,416,147 1,944,000 13,800 8,900 - 8,382,847 2,925,000 191,000 800,000 562,719 55,267 71,272 180,013 36,711 71,687 18,000 1,850 16,000 12,000 48,000 28,800 3,600 36,000 54,000 10,800 PROJECTED FYE 2011 ANNUAL BUDGET 2011 6,339,050 6,230,000 1,885,262 1,966,000 18,790 - 4,600 9,000 550 900 8,248,252 8,205,900 2,485,970 2,845,000 162,492 162,492 699,996 699,996 544,274 627,940 53,028 57,523 65,315 74,394 189,563 213,266 36,711 36,711 65,935 74,421 8,800 14,400 1,487 1,833 13,001 12,200 8,550 2,924 15,960 49,200 21,100 24,000 1,925 3,600 27,700 34,800 53,886 54,000 3,200 9,000 Page 1 8/15/2011 12:51 PM 14 INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET 77,097 58,738 {4,990} 4,300 (550) 134,595 439,030 28,508 100,004 18,445 2,239 5,957 (9,550) - 5,752 9,200 363 2,999 3,450 32,040 7,700 1,675 8,300 114 7,600 INCREASE (DECREASE) 2011 BUDGET TO 2012 BUDGET 186,147 (22,000) 13,800 (100) (900) 176,947 80,000 28,508 100,004 (65,221) (2,256) (3,122) (33,253) (2,734) 3,600 17 3,800 9,076 (1,200) 4,800 1,200 1,800 COMMENTS GAS FUND BUDGET WORKSHEET FISCAL YEAR 2012 G/L# 50365 50380 50390 50430 50440 50460 50490 50500 50510 50520 50530 50540 52010 52020 52025 52030 50920 BUDGET WORKSHEET- FOR REVIEW ONLY Ma int -Plant Telephone Dues-Memberships-Subscr Gasoline and Oil Maint -Vehicles & Equip Uniforms Community Dev Projects Depreciation Interest Rental-Other Bond Issue Expense Electricity Dist of Joint Revenue Daphne 3% Rev Tax Exp Spanish Fort Franchise TX APSC Inspection Fee TOTAL OPERATING EXPENSES EARNINGS FROM OPERATIONS Transfers to Gen Fund NET EARNINGS PROPOSED ANNUAL BUDGET 2012 102,000 16,800 36,000 42,000 42,000 4,200 74,000 300,000 39,600 6,000 1,600 1,800 54,000 6,000 36,000 5,800 5,890,518 2,492,329 1,495,397 996,932 60.00% PROJECTED FYE 2011 ANNUAL BUDGET 2011 52,100 101,000 19,750 16,240 16,350 11,200 44,560 42,000 24,258 39,600 2,515 3,000 65,000 74,000 263,013 282,951 41,340 44,985 1,901 6,000 1,566 1,566 1,660 1,800 58,400 50,000 4,750 6,480 20,781 34,800 5,500 5,700 5,082,337 5,719,022 3,165,915 2,486,878 1,899,549 1,492,126 1,266,366 994,752 60 .00% 60 .00% Page 2 8/15/2011 12 :51 PM INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET 49,900 (2,950) 19,650 (2,560) 17,742 1,685 9,000 36,987 (1,740) 4,099 34 140 (4,400) 1,250 15,219 300 808,181 (673,586} (404,152) (269,434} 60 .00% INCREASE (DECREASE) 2011 BUDGET TO 2012 BUDGET 1,000 560 24,800 - 2,400 1,200 - 17,049 (5,385) - 34 - 4,000 (480) 1,200 100 171,496 5,451 3,271 2,180 60.01% COM M ENTS E CFUND B ~~ r WORKSHEET FISCAL YEAR 2012 G/L# BUDGET WORKSHEET- FOR REVIEW ONLY OPERATING REVENUES 42510 Sale of Electric Energy 4 2520 Revenue Late Charges 42530 Pole Rental-Telephone Co 42540 Pole Rental-Cable T.V. 42550 Pole Rental -Riviera 42560 Temp Service Charges 49010 Interest Earned 49040 Miscellaneous Revenue 49060 Connection Fees 49080 Community Dev Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES 50020 Pur Power-Elec 50025 Collection Costs/Rev Dept 50026 Admin istrative Costs Salaries-Oper & Maint-includes 50040 adj for capitalized labor 50190 Payroll Taxes 50200 Retirement Expen s e 50210 Insurance Employees Grp 50215 Required Contrib. -OPEB 50220 Casualty/Workers Comp Ins 50230 Training/School/Travel 50250 Trustee Fees 50270 Audit & Accounting 50280 Legal Fees 50290 Services-Exel Acct&Legal 50300 City Computer Expense 50320 Office Supplies 50330 Postage 50340 Operating Supplies 50345 X-ltem Supplies PROPOSED ANNUAL BUDGET2012 20,431,174 270,000 20,757 27,486 426 1,200 18,000 54,996 21,996 1,100 20,847,135 11,849,989 133,000 800,000 739,826 71,541 92,488 203 ,716 43,655 142,909 15,200 1,488 15,532 10,000 30,000 30,000 4,200 38,400 187,500 4 ,800 PROJECTED FYE 2011 ANNUAL BUDGET 2011 18,806,918 19,277,827 227,534 202,578 20,757 20,757 12,077 14,122 426 426 330 1,200 25,798 13,819 150,000 36,000 34,974 28,800 500 19,279,314 19,595,529 12,112,750 11,248,317 117,000 117,000 700,000 700,000 588,850 761,000 65 ,836 72,515 84,050 93,991 190,150 220,126 43,655 43 ,655 128,000 127,649 8,555 6,400 1,487 1,487 13,001 15,532 5,000 18,000 53,000 53,000 20,960 33,600 2,4S0 4,800 28,500 39,000 145,965 187,500 Page 1 8/15/2011 12 :51 PM I INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET 1,624,256 42,466 - 15,409 - 870 (7,798) {95,004) {12,978) 600 1,567,821 {262,761) 16,000 100,000 150,976 5,705 8,438 13,566 - 14,909 6,645 1 2,531 5,000 {23,000) 9,040 1,750 9,900 41,535 4,800 INCREASE (DECREASE) 2011 BUDGET TO 2012 BUDGET 1,153,347 67,422 - 13,364 - - 4,181 18,996 {6,804) 1,100 1,251,606 601,672 16,000 100,000 (21,174) {974) {1 ,503) (16,410) 15,260 8,800 1 {8,000) {23,000) {3,600) {600) {600) 4,800 COMME ITTS EL C FUND BUDGET WORKSHEET FISCAL YEAR 2012 G/L# 50350 50360 50365 50380 50390 50400 50410 50420 50430 50440 50460 50490 50500 50510 50520 50530 50560 50580 50590 52510 52550 50920 BU DGET WORKSHE ET- FOR REVIE W ON LY Mech Shop Non WO Supply Maint -Buildings Maint -Plant Telephone Dues-Memberships-Subscr Miscellaneous Cash Short Over Bad Debts Gasoline and Oil Maint -Veh icles & Equ ip Unifor ms Community Dev Projects Depreciation Interest Rental-Other Bond Issue Expense Cred it Card Process Fees Bank Fees Lease on cc terminals Utilities for city use EECB Grant 2010 Expense offset by grant income coded Misc . Income 3-49040 TOTAL OPERAT I NG EXPENSES EARN INGS FROM OPERAT IO N S Transfers to Gen Fund NET EARNI NG S PR OPOSED ANN UAL BUDGET2012 48,000 5,400 300,000 18,000 1,500 3,000 - 90,000 36,000 12,000 17,140 74 ,000 579,996 90,632 6,000 3,804 15,600 - 1,020 1,075,000 6 5,000 16,856,336 3,990,799 2,394,479 1,596,320 60.00% PROJECTED FYE 2011 ANNUAL BUDGET 2011 488 60,000 2,855 5,400 285,200 300,000 19,985 18,000 2,450 1,500 5,500 3,000 150 90,000 90,000 50,000 36,000 12,000 12,000 18,250 15,600 65,000 74,000 574,020 55 3,248 81,230 91,632 1,000 6,00 0 3,828 3,819 21,908 14,209 900 171 1,194 915 1,015,964 1,065,000 59,680 - 16,620,811 16,094,066 2,658,503 3,501,463 1,595,102 2,100,8791 1,063,401 1,400,584 60.00% 60.00% Page 2 8/15/2011 12:51 PM ''1 INCREASES (DEC RE A SES ) PROJECTED 2 0 11 TO 2012 BU DGET 47,512 2,545 14,800 (1,985) (950) (2,500) (150) - (14,000) - (1,110 ) 9,000 5,976 9,402 5,000 (24) (6,308) (900) (174) 59 ,03 6 5,320 235,525 1,332,296 799,3781 532,918 60.00% INCR EA SE (D ECREASE) 2011 BUDGET TO 2012 BUDGET (12,000) - - - - - - - - - 1,540 - 26,748 (1 ,000) - (15} 1,391 (171} 105 10,000 65 ,000 762,270 489,336 293 ,600 195,736 60.00% COMMENTS WAfER DIVISION BUDGET WORKSHEET FISCAL YEAR 2012 G/L# BU DG ET WOR KSHEET- FOR REVIEW ONLY OPERATING REVENUES 43010 Water Sales 43030 Tel Comp Antenna Rev 49010 49040 49060 49080 Interest Earned Miscellaneous Revenue Connection Fees Community Dev Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES 50020 Pur Power-Elec 50025 Collection Costs/Rev Dept 50026 Administrative Costs Salaries-Oper & Maint-includes adj 50040 for capitalized labor 50190 Payroll Taxes 50200 Retirement Expense 50210 Insurance Employees Grp 50215 Required Contrib. • OPEB 50220 Casualty/Workers Comp Ins 50230 Training/School/Travel 50250 Trustee Fees 50270 Audit & Accounting 50280 Legal Fees 50290 Service s-Exel Acct&Legal 50300 City Computer Expense 50320 Office Supplies 50330 Postage 50340 Operating Supplies 50360 Ma int• Buildings 50365 Ma int • Plant 50380 Telephone 50390 Dues-Memberships-Subscr 50400 Miscellaneous 50430 Gasoline and Oil 50440 Maint · Vehicles & Equip 50460 Uniforms PROPOSED ANNUAL BUDGET 2012 6,207,834 144,000 7,000 800 286,000 41,244 6,686,878 3 3 1,0 00 323,000 530,000 590,834 49,636 61,446 149,599 40,000 81,143 5 ,500 5 ,000 7,800 3,600 1 5 ,700 15,000 2,050 22,800 28,000 8,500 255,036 26,024 3,000 38,000 40,000 4,000 INCREASES PROJECTED FYE 2011 ANNUAL BUDGET 2011 PR~~~:~~~:~ TO 2012 BUDGET 5,975,000 5,494,741 232,834 140,000 144,000 4,000 8,000 3,314 (1,000) 12,000 4,021 (11,200) 330,000 275,000 (44,000) 455 41,244 40,789 6,465,455 5,962,320 221,423 300,115 277,894 30,885 240,828 240,828 82,172 455,004 455,004 74,996 541,259 630,984 49,575 45,258 50,582 4,378 57,261 65,498 4,185 148,500 170,183 1,099 40,000 40,000 . 77,000 67,117 4,143 6,568 5,500 (1 ,068) 4,459 4,869 541 8,516 7,800 (716) 3,600 3,600 . 25,000 15,697 (9,300) 13,500 15,000 1,500 1,355 2,050 695 18,014 22,679 4,786 29,225 35,000 (1,225) 4,100 8,421 4,400 235,000 254,781 20,036 19,000 26,023 7,024 3,225 3,225 (225) . 30,000 38,000 8,000 36,200 42,000 3,800 2,650 3,100 1,350 Page 1 8/15/2011 12 :52 PM i i INCREASE (DECREASE) 2011 BUDGET TO 2012 BUDGET 713,093 . 3,686 (3,221) 11,000 . 724,558 53,106 82,172 74,996 (40,150) (946) (4,052) (20,584) 14,026 131 3 121 (7,000) 79 255 1 (225) (2,000) 900 COMMENTS WATER DIVISION BUDGET WORKSHEET FISCAL YEAR 2012 G/L# BUDGET WORKSHEET- FOR REVIEW ONLY 50490 Community Dev Projects 50500 Depreciation 50510 Interest 50520 Rental-Other 50530 Bond Issue Expense 50580 Bank Fees 53010 Chemicals & Testing TOTAL OPERATING EXPENSES EARNINGS FROM OPERATIONS 50920 Transfers to Gen Fund Earnings After Transfers PROPOSED ANNUAL BUDGET 2012 74,000 450,000 215,000 40,800 18,000 200 212,000 3,646,668 PROJECTED FYE 2011 ANNUAL BUDGET 2011 65,000 74,000 402,209 416,196 213,538 222,144 13,000 22,622 10,568 18,163 20 200 205,500 208,528 3,2SS,472 3,447,688 INCREASES (DECREASES) PROJECTED 2011 TO 2012 BUDGET 9,000 47 ,791 1,462 27,800 7,432 180 6,500 391,196 INCREASE(DECREASE) 2011 BUDGET TO 2012 BUDGET - 33,804 (7,144) 18,178 (163) - 3,472 198,980 ---------------------------------------3,040,210 3,209,983 2,514,632 (169,773) 525,578 1 ,824,126 1,925,990 1,508,779 (101,864) 315,347 1,216,084 1,2 83 ,993 1,005,853 (67,909) 210,231 60% 60% 60% 60% 60% Page 2 8/15/2011 12 :52 PM 19 COMMENTS WASTE WA .. DIVISION BUDGET WORKSHEET FISCAL YEAR 2012 G/L# BUDGET WORKSHEET- FOR REVIEW ONLY OPERATING REVENUES 43020 Revenue Sewer Charges 49010 Interest Earned 49040 Miscellaneous Revenue 49060 Connection Fees TOTAL OPERATING REVENUES OPERATING EXPENSES 50020 Pur Power-Elec 50025 Collection Costs/Rev Dept 50026 Administrative Costs Salaries-Oper & Maint-includes adj 50040 for capitalized labor 50190 Payroll Taxes 50200 Retirement Expense 50210 Insurance Employees Grp 50215 Required Contrib . -OPEB 50220 Casualty/Workers Comp Ins 50230 Training/School/Travel 50250 Trustee Fees 50270 Audit & Accounting 50280 Legal Fees 50290 Services-Exel Acct&Legal 50300 City Computer Expense INCREASES PROPOSED ANNUAL BUDGET 2012 INCREASE (DECREASE) PROJECTED FYE 2011 ANNUAL BUDGET 2011 (DECREASES) 2011 BUDGET TO 2012 PROJECTED 2011 TO 3,446,851 3,680,000 3,200,000 4,600 5,000 1,887 - 203,400 204,000 203,452 3,654,851 3,889,000 3,405,339 414,000 413,500 400,000 183,000 129,672 129,672 280,000 245,004 245,004 463,583 411,195 450,462 37,049 32 ,025 35,451 45,039 41,300 45,896 102,838 102,500 111,256 21,416 11,796 21,416 41,531 44,615 40,641 4,000 1,125 4,000 4,400 3,400 4,445 5,600 4,585 4,230 34,000 23,326 23 ,326 12,040 23,500 12,041 9,912 7,750 9,913 Page 1 8/15/2011 12 :53 PM ~o 2012 BUDGET (233,149) (400) - (600) (234,149) 500 53,328 34,996 52,388 5,024 3,739 338 9,620 (3,085) 2,875 1,000 1,015 10,674 (11,460) 2,162 BUDGET 246,851 2,713 - (52) 249,512 14,000 53,328 34,996 13,121 1,598 (857) {8,418) 890 (45) 1,370 10,674 (1) (1) WASTE WA DIVISION BUDGET WORKSHEET FISCAL YEAR 2012 G/L# 50320 50330 50340 50360 50365 50390 50430 50440 50460 50500 50510 50520 50530 53010 BUDGET WORKSHEET- FOR REVIEW ONLY Office Supplies Postage Operating Supplies Maint -Buildings Ma int -Plant Dues -Memberships-Subscr Gasoline and Oil Ma int -Vehicles & Equip Uniforms Depreciation Interest Rental-Other Bond Issue Expense Chemicals & Testing PROPOSED ANNUAL BUDGET 2012 1,664 16,464 16,105 6,000 450,000 1,250 28,000 25,080 3,500 500,000 425,000 5,000 16,000 332,000 INCREASE (DECREASE) INCREASES (DECREASES) PROJECTED FYE 2011 ANNUAL BUDGET 2011 2011 BUDGET TO 2012 PROJECTED 2011 TO 2012 BUDGET BUDGET 885 1,664 779 - 9,854 16,465 6,610 (1) 15,775 32,693 330 (16,588) 2,200 7,957 3 ,800 {1 ,957) 505,000 329,298 (55 ,000) 120,702 1,000 1,221 250 29 18,035 32,072 9,965 (4,072) 23,500 20,947 1,580 4 ,133 2,800 3,200 700 300 491,590 508,687 8,410 (8,687) 397,333 412,558 27,667 12,442 1,000 5,050 4,000 (SO) 15,782 21,178 218 (5,178) 270,000 386,949 62,000 (54 ,949) TOTAL OPERATING EXPENSES 3,484,470 3,250,047 3,317,692 234,423 166,778 ----------------------------------------EARNINGS FROM OPERATIONS 170,381 638,953 87,647 (468,572) 82,734 Page 2 8/15/2011 12 :53 PM JI DONATION REQUEST FOR FISCAL YEAR 2011-12 Fairhope Pirate Booster Club Rotary Youth Club Ecumenical Ministries Mobi le NEP ~o~ $2.C},000/Five Years $7500/playground equipment $10,000 $5,000 Eastern Shore Chamber of Commerce $35,000/Five Years Recommended to be re -evaluated with each year/s budget Fairhope High School Band Smart Coast Lighthouse $5,300 $5,000 $3,000 Total ~ ;os;g"oo Community Development Budget as revised after August 1st meeting will total $443 ,300, includes City projects ($201,000}, labor costs for PW /Police ($80,000} and Rotary Youth Salary ($58,000}, Chamber membership ($6,000), Misc. Golf Sponsorships ($7,500} and donations ($90,800). Amount per utility will total $148,000. NOTE: Current budget only allows $74,000 in each utility, additional $222,000 needed to fund all projects as proposed. It is recommended that the Rotary Youth Club's request of $278,000 be re - evaluated once Impact 100 makes a decision on the grant and the BCBE determines if the Alternative School can be utilized for these programs . It is also recommend that we continue our contracts with the Eastern Shore Art Center and the Chamber for use of City resources during the Art Shows. City of Fairhpe -Reserves (as of 7/31/2011) I. Sales Tax Reserve Fund (GL 1-10080) Balance as of 7/31/2011 Projected Additions for August & Sept. Projected Balance at YE 2011 II. Additional Reserve Funds (as of 7/31/2011 )* Designated Fund Reserves General Gas Electric Cap .lmprvmt. 925 ,353 Water water tap res . 444 ,103 sewer tap res. 1,254 ,250 Total Additional Reserves $4,457,423 .39 368 ,000 .00 $4,825,423.39 Undesignated Reserves 1,837,433 3 ,681 ,030 1,467,530 1,671 ,657 Sub-Total 1,467 ,530 925 ,353 1,671 ,657 444 ,103 1,254 ,250 • Add iti onal Reserve totals do not include Sales Tax reserves , BP Re imbursement funds , Bond funds, Impact Fee Funds , or Sin king Funds . Total City-Wide Reserves@ 7/31/2011 8/15/2011 N .Wilson Total 1,837 ,433 3,681,030 2,392,883 3 ,370 ,010 $11,281,355 $15,738,778.69 Recreation Department 2012 Budget Budgeted Income Budgeted Expense Inc-Exp $391 ,704 $1 ,229,969 -$838 ,265 Department activities should accounted for by category (Rec center inc/exp, pool inc/exp ... Etc) 0 With th is much deficit FAC & Council should be able to pinpo i nt income/ex penses by category 0 Relationship of fees charged (see below) to incurred expense s should be known 0 Golf Course is required to break even on Income -Expense ... City Policy Fairness Comparison of Recreation Center Rates Thomas Hosp Wellness * City of Fairhope Difference Annualized Single -monthly $ 47.00 $ 45 .00 $ 2.00 $ 24 .00 Single -annually $ 470.00 $ 360.00 $ 110.00 Couple -monthly $ 70.00 $ 55.00 $ 15 .00 $ 180.00 Couple -annually $ 700.00 $ 420 .00 $ 280.00 Family -Resident $ 800 .00 $ 480.00 $ 320.00 Employee -single $30/mo Employee -family $ 50/mo *Since city faciity opened approx 200 Members have left Thomas Hospital Wellness Center * Thomas hospital has laid off employees to cope with income loss