The URL can be used to link to this page

Home My WebLink About07-26-2011 Regular MeetingSTATE OF ALABAMA COUNTY OF BALDWIN )( )( The Budget Committee met at 10:00 a.m., City Hall, Delchamps Room, 161 North Section Street, Fairhope, Alabama 36532, on Tuesday, 26 July 2011. Present were: Stan Grubin , Chairman Members: Lonnie Mixon , Charles Zunk and Gail Gardner. Gregg Mims , James Gillespie (arrived 11 :20 a.m.), Nancy Wilson (arrived 10:25 a.m.), Rose Fogarty, and Lisa Hanks were also present. Mayor Timothy M. Kant was absent. Stan Grubin called the meeting to order at 10:00 a.m. 1) Chris Ellis, Chief of the Fairhope Volunteer Fire Department, discussed the Fire Department's budget and went through his request for capital purchases. Gregg Mims mentioned the 915 fabrication request and told Mr. Ellis to get with Steve Seay to help. Mr. Ellis stated his funding came from the following sources: the County ad valorem tax , fund drive letter, grants, and the City of Fairhope. He stated the department has 49 fire fighters and 12 explorers. 2) Tamara Dean , Library Director, discus se d the Library budget with the help of Martin Lanaux. E-books and E-print digital technology demand is great due to the economy. The Library 's service ba se has increased tremendously . Ms. Dean said there is a Business Center with resume software and small business services. There are approximately 12,000 card holders . Mr. Zunk concurred with the need for E-books. Mayor Kant remarked that the City pays $3,000 rent to the Fairhope Single Tax Corporation ("FSTC") and could possibly give this back to the Library; if FSTC stopped charging the City. Mr. Lanaux asked the Budget Committee to consider the Library's staff when increases are discussed . 3) Rose Fogarty, Finance Director , briefl y discussed Revenue/Projections for the budget. Property taxe s and AT&T U-Verse franchise were que stioned and discussed. Chuck Zunk mentioned the fees at the Recreation Center are not high enough and we are undercharging for services. He said we need to review the fees and make si milar as other facilities. Stan Grubin stated a study needs to be done on the other facilities. Rick Kingrea commented we are giving away services to people outside the City limits ; there is an advantage to living inside the City limits . There was a consensus was to increase the legal fees to $500,000 and $436,000 to be moved into Capital Projects at year end. Budget Committee Tuesday, 26 July 2011 Page -2- 4) Sherry Sullivan , Director of Senior Services, discussed the Community Development bud get and stat ed the bulk of the amount is for the Fairhope Rotary Youth Club. The tennis court req u est was discussed and Mr. Mims stated there is no contract w ith the tennis pro ; and Ms. Sullivan commented there is a need for a part-time person from the Recreation Department needed to help with facility. The franchise agreement needs to be modified for recreational facilities. Mr. Mims said that fee waivers for organizations that are not 50 l ( c )(3) is a hu ge issue . Mr. Mixon said we need to cal I a meeting for August 1, 2011 at 4:00 p.m . to have a work session on just Community Development. Ms. Sullivan mentioned the following items that were added to the budget this year: designer dog tags, sports tourism , New Year's Eve celebration, community shredding, and community c lean-up. Labor for specia l events need s to be reclassified into this budget. There being no further business to come before the Budget Committee , the meeting was duly adjourned at lf2:00 p .m . / Stan Grub in , Chairman 1 W1v~~-er /di.. ~ BUDGET --FISCAL YEAR 2012 G/L# PROPERTY TAXES 40030 40040 LOCAL TAXES 40160 40161 40170 40180 40190 40210 40220 40230 REVENUE & TRANSFERS Real Estate Taxes Automobile Taxes TOTAL REAL ESTATE TAXES Sales Tax Sales Tax -Restricted Beer Tax Wine Tax Liquor Tax Dog Tax Cigarette Tax Lodging Tax TOTAL LOCAL TAXES . ICENSES AND PERMITS 0310/20 Business and Liquor Licenses 40330 Parade Permit Fees 40350 40360 40370 40380 40390 40400 40410 Building Permits Inspection Fees Building Fines Re -zoning Applications Insurance Co. Franchises Cable TV Franchise Franchise fees-City property TOTAL LICENSES AND PERMITS FINES AND FORFEITURES 40540 40550 Fines and Forfeitures Alarm Fees TOTAL FINES/FORFEITURES ADULT REC/SPECIAL SERV DEPARTMENTS 41310 Memberships Dance Revenue 25 Instruction 41335 Miscellaneous Revenue ~ PROPOSED ANNUAL BUDGETS FISCAL 2012 I 4,260,000 480,000 4,740,000 2,255,000 2,255,000 270,000 32,000 70,000 90 130,000 500,000 5,512,090 1,600,000 7,500 230,000 120,000 6,000 2,000 163,000 171,200 11,440 2,311,140 275,000 275,000 23,400 9,000 1,200 4,800 ANNUAL BUDGETS JUL 25 201 1 ,, Cj/_35f? M, 4 225 000 488,837 4,713,837 2,230,200 2,230,200 271,959 31,728 62,862 90 134,211 500,000 5,461,250 1,400,000 7,500 234,526 125,228 10,000 5,000 151,234 168,000 2,101,488 300,000 300,000 33,600 9,500 2,025 4,800 BUDGET -FISCAL YEAR 2012 G/L# TOTAL ADULT RECREATION GOLF DEPARTMENT 44510 Memberships 44520 Green Fees 44530 Cart Rentals 44540 Pro Shop Sales 44545 Pro Shop Sales-Custom 44550 Driving Range 44580 Golf Franchise Fee 49020 Handicap Fees TOTAL GOLF STATE OF ALABAMA 40590 State liquor Tax 40600 State Sales Tax -ABC Store 40610 Fin . Inst. Excise Tax 40620 Motor Vehicle licenses "<)630 Oil Prod . Privilege Tax Alabama Trust Fund Receipts 40650 Grants -Miscellaneous TOTAL STATE OF ALABAMA U .S. GOVERNMENT 40760 DEA GRANTS -NO BUDGET 40830 Grants-Federal Trail TOTAL U .S. GOVERNMENT INTERESTS AND RENTS 40950 Interest-Bank Deposits 40970 Municipal Pier lease 40980 Rent -Airport 40990 Fishing Dock Stall Rent 41020 Rent -Faulkner 41030 Rent -Eastern Shore Marine 41040 Rent -University of So . Ala. PROPOSED ANNUAL BUDGETS FISCAL 2012 38,400 244,090 179,286 394,992 124,860 10,249 36,997 6,000 13,500 1,009,973 800 45,000 20,000 5,000 1,700 80,000 150,000 302,500 485,000 485,000 61,750 12,000 12,000 36,000 20,000 1,000 ANNUAL BUDGETS FISCAL 2011 49,925 237,700 188,905 459,580 68,310 22,770 32,664 4,500 1,014,429 817 34,589 50,000 4,861 1,217 85,000 176,484 360,000 360,000 30,000 12,312 1,280 10,000 36,000 28,000 730 PREPARED BY MANAGER ADULT RECREATION/SPECIAL SERVICES Rent -Civic Center 56,500 57,400 Rent -James P. Nix Center 24,500 24,300 41080 Rent -Park / Sidewalk Areas 11,500 11,000 7 /25/20118 : 15 PM BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 TOTAL INTEREST AND RENTS 235,250 211,022 CHARGES FOR SERVICE 41220 Sanitation Collection 1,390,000 1,380,000 41230 Dog Pound 2,250 2,250 41240 Subdivision Fees 2,000 2,225 41250 Utility Collections Fees 830,000 660,000 41260 Utility Admin. Services 2,400,000 2,100,000 41270 Impact Fees 250,000 250,000 TOTAL CHARGES FOR SERVICE 4,874,250 4,394,475 Recreation Dept. Income 41745 Recreation Dept. Memberships/ 344,704 344,704 41910 Recreation Dept. Pool Members 30,000 40,900 41920 Recreation Dept. Summer Cami: 13,000 13,000 41930 Recreation Dept. Child Care 41940 Recreation Dept. Miscellaneous 4,000 5,000 TOTAL RECREATON DEPT. INCOME 391,704 403,604 '"'THER REVENUE 1610 Beach Revenue 20,000 15,500 41640 Sale -Recycle Paper 60,000 55,000 41645 Sale -Recycle Containers 900 1,360 41650 Sale -Recycle Cans 2,750 17,338 41660 Sale -Trash Cans 1,500 1,270 41665 Sale-Recycle Misc. and Plastics 17,000 12,500 41685 FEMA/STATE Disaster Pymnt 41695 Severance Tax -Gas & Oil 45,000 50,000 41705 Sale of Fixed Assets 10,000 41755 COF Bk & Sdwlk Brck Rev 500 435 41800 Donations 6,000 41820 Qualifying Fees 750 41830 Historical District Revenue 7,500 8,250 41850 Tree Fund Donations 100 100 49040 Miscellaneous Income 1 49710 Loan Proceeds 500,000 1,350,000 Lib Board Pymt on Loan 50,000 70,000 Community Grants 1 TOTAL OTHER REVENUE 722,000 1,581,755 7 /25/20118 :15 PM 3 BUDGET-FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 TOTAL REVENUE 20,897,307 20,768,269 TRANSFERS 49820 Natural Gas Fund 958,309 1,492,126 49830 Electric Fund 1,863,261 2,100,879 49840 Water & Sewer Fund 1,300,329 1,508,779 49870 Capital Projects Fund 49880 Debt Service Fund 49890 Gas Tax Fund TOTAL UTILITY TRANSFERS 4,121,899 5,101,784 TOTAL REVENUES AND TRANSFERS 25,019,206 25,870,053 7 /25/20118 :15 PM BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -ADMINISTRATIVE SALARIES -ACCOUNT NUMBERS 50060 -50180 50060 Mayor 60,000 60,000 50070 Council 40,900 40,300 50080 Administrative 1,272,029 1,194,769 50120 Judge & Court Clerk 96,882 106,086 50130 Mechanics 197,945 193,294 50140 Bldg . & Zoning 548,558 577,003 50150 Janitor 69,075 55,900 50160 Beach Labor 6,504 8,000 50180 Revenue 536,331 593,949 50190 Employee Payroll Taxes 217,691 218,448 50200 Employee Retirement Expense 259,703 258,810 50210 Employee Medical Insurance 571,248 606,246 50215 Required Contrib -OPEB 471,127 471,127 i:..0110 Attorney 24,000 24,000 0220 Casualty Insurance 210,873 269,127 50230 Training/School 74,500 71,000 50250 Trustee Fees 3,500 3,548 50270 Audit 40,000 37,712 50280 Legal 4J0,O90 SlJo,ooo 265,840 50290 Services {Exel. Acct . & Legal) 45,000 30,000 50300 City Computer Expense 192,136 205 ,700 50320 Office Supplies 25,000 19,009 50330 Postage 5,100 2,908 50340 General Supplies 45,000 54,827 50360 General Maintenance 30,000 34,326 50380 Telephone 65,000 40,000 50390 Dues & Membership 9,285 25,000 Miscellaneous-BP EXPENDI TURES : 50400 ~/BOYS & GIRLS CLUB : 5,000 44-1 ,009 0 00{) 50410 Cash Over or Short "'420 Bad Debt 50440 Equipment & Vehicle Repairs 7/25/20118 :16 PM BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 50460 Uniforms 1,000 1,000 50470 Capital Purch -Veh . & Equip 110,000 15,000 50560 Credit Card Processing Fees 18,000 18,000 50580 Bank Fees 1,500 16,000 50585 Printing 2,400 13,500 50590 Lease CC terminals 1,200 350 51000 Recording Fees Paid 100 275 51025 Colony Rent 9,800 10,000 51030 Publications/Newspapers 6,700 6,700 51035 Natural Disaster Expense 51045 Election Expense 34,000 2,000 51050 COF Book & Sidewalk Brick 500 51060 Historical District Expense 3,350 3,000 51085 County Prisoner Expense 12,000 12,000 51150 Fishermen's Wharf Maint. 40,500 2,000 51165 City Hall Maint. 5,000 5,000 1170 Beach Repairs & Maint. 45,500 10,946 51980 Greeno Road Project 18,000 52040 Grant Expenditures 255,851 52045 ALDOT Spring Run Sidewalk 450,000 450,000 52055 NRCS Project 100,000 52060 Dog Park Project 2,000 52080 Sales Tax Collection Charges 61,200 34,000 TOTAL BUDGET GENERAL FUND -ADMIN. 7 ,156,988 6,066,700 7 /25/20118:16 PM BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -POLICE DEPARTMENT 50040 Salaries 3,203,262 3 ,106,765 50190 Empoyee Payroll Taxes 248,418 240,183 50200 Employee Retirement Expense 305,081 294,812 50210 Employees Group Insurance 583,732 595,164 50220 Casualty Insurance 140,252 184,870 50230 Training/School 46,000 46,000 50290 Services 5,000 4,000 50300 City Computer Expense 45,552 184,432 50320 Office Expense 10,512 5,000 50340 General Supplies 75,000 42,000 50360 General Maintenance 9,996 6,000 50390 Dues & Membership 1,170 50430 Gasoline & Oil 110,000 85,000 50440 Equip . & Veh. Repair 46,000 46,000 50460 Uniforms 23,770 23,770 0470 Cap Pur-Veh. & Equip 167,420 150,000 51215 NCIC Data System 15,000 12,000 51220 Prisoner Meals & Expense 100,000 100,000 51225 Narcotic Purchases 51230 Court Supplies & Expense 9,000 9,000 51235 DEA Funds Purchases TOTAL POLICE DEPARTMENT BUDGET 5,143,996 5 ,136,166 7 /25/20118 :16 PM 1 BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -FIRE DEPARTMENT 50040 Salaries 113,953 111,051 50090 Fire Call Payments 80,000 70,000 50190 Employee Payroll Taxes 8,892 8,631 50200 Employee Retirement Expense 11,395 11,105 50210 Employees Group Insurance 39,771 47,320 50220 Casualty Insurance 27,704 27,875 50230 Training/School 2,000 2,000 50235 Firemen Physicals 2,600 2,600 50340 General Supplies 24,864 16,000 50360 General Maintenance 29,000 25,000 50430 Gasoline & Oil 18,756 15,000 50440 Equip . & Veh . Repair 59,000 47,200 50460 Uniforms 1,000 NEW VOLUNTEER ADDITN'L 50470 Capital Purch -Veh. & Equip . 99,000 87,000 TOTAL FIRE DEPARTMENT BUDGET 517,935 470,782 7 /25/20118:16 PM BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENREAL FUND -RECREATION DEPARTMENT 50040 Salaries 700,029 655,060 50190 Employee Payroll Taxes 60,493 52,322 50200 Employee Retirement Expense 39,747 34,800 50210 Employees Group Insurance 105,389 106,554 50220 Casualty Insurance 40,779 37,096 50340 General Supplies 112,000 98,000 50360 General Maintenance 55,000 35,000 50430 Gasoline & Oil 14,000 14,000 50440 Equip. & Veh . Repair 15,000 15,000 50460 Uniforms 4,000 3,000 NEW YOUTH BASEBALL MATCH 50470 Capital Purch-Veh. & Equip . 44,500 24,500 50475 Capital Improvements 186,000 90,000 TOTAL RECREATION DEPARTMENT BUDGET 1,376,936 1,165,332 ':NERAL FUND -SENIOR AND SPECIAL SERVICES 50040 Salaries 405,199 373,109 50190 Employee Payroll Taxes 32,352 29,095 50200 Employee Retirement Expense 32,099 29,027 50210 Employees Group Insurance 75,006 66,971 50220 Casualty Insurance 5,407 4,182 50360 General Maintenance 66,000 57,100 50470 Capital Purch-Veh . & Equip. 270,000 270,000 51155 Welcome Center Maintenance 15,000 12,000 51245 Museum Exp -Single Tax Funding 51355 Kitchen Supplies 11,200 10,100 51360 Special Programs 6,100 6,300 51365 Dance Expense 10,900 10,650 51370 Golf Expense 1,020 940 51375 Office Expense 15,150 8,950 51380 Food & Drink 1,150 1,200 51385 Shuttle Bus Expense 4,400 1,000 390 Other Expense 15,000 5,850 TOTAL SPECIAL SERVICES BUDGET 965,983 886,474 7 /25/20118 :17 PM BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -STREET DEPARTMENT 50040 Salaries 1,110,783 1,272,316 50190 Employee Payroll Taxes 87,851 98,556 50200 Employee Retirement Expense 112,950 118,739 50210 Employees Group Insurance 312,430 370,473 50220 Casualty Insurance 115,047 86,123 50340 General Supplies 88,000 110,000 50360 General Maintenance 34,000 44,000 50390 Dues & Membership 815 50430 Gasoline & Oil 185,000 126,000 50440 Equip . & Veh . Repair 108,000 140,500 50460 Uniforms 5,000 5,500 50470 Capital Purch-Veh. & Equip 611,500 1,100,000 50520 Equipment Rental 4,500 4,500 51410 St . Material & Landscaping 238,000 200,000 51420 Sidewalks 22,000 25,000 TOTAL STREET DEPARTMENT BUDGET 3,035,061 3,702,522 GENERAL FUND -SANITATION DEPARTMENT 50040 Salaries 777,006 367,276 50190 Employee Payroll Taxes 60,329 28,097 50200 Employee Retirement Expense 77,604 37,986 50210 Employee Group Insurance 223,783 118,440 50220 Casualty Insurance 59,828 23,702 50340 General Supplies 74,500 15,000 50430 Gasoline & Oil 68,000 45,000 50440 Equip. & Veh. Repair 156,000 50,000 50460 Uniforms 3,000 1,600 50470 Capital Purch-Veh. & Equip 254,500 145,000 51460 Landfill Fees 313,000 360,000 51465 Landfill Maint. 61,500 55,000 51470 Purchases-Recycle Bins 15,000 51480 Bio-Diesel Program Exp TOTAL SANITATION BUDGET 2,144,050 1,247 ,101 Outsource Garbage collection 900,000 2,147,101 7/25/20118 :18 PM /0 -. BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -GOLF DEPARTMENT 50220 Salaries -Grounds 235,458 295,743 50050 Salaries-Club House 214,030 200,000 50190 Payroll Tax 35,305 38,842 50200 Retirement 33,164 43,558 50210 Insurance, Employee Group 109,550 144,993 50220 Insurance, Casualty 22,966 18,735 50290 PROFESSIONAL SERV -AGROMX 35,000 50340 Operating Supplies -Grounds 115,000 117,000 50350 Supplies -Club House 4,000 4,000 50360 Maint-Club House/Carts 7,000 7,000 50390 Dues & Subscriptions 1,000 50430 Gas & Oil 15,000 15,000 50440 Maint-Grounds/Equipment 31,056 31,048 50460 Uniforms 1,000 1,000 50470 Capital Purch-Veh. & Equip 101,500 19,000 Adv . & Promotion 17,000 12,000 Cost-Pro Shop Sales 65,500 49,500 54545 Cost-Pro Shop Sales-Custom Ord 25,000 16,500 TOTAL GOLF BUDGET 1,067,528 1,014,919 7 /25/20118 :18 PM ff BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -STAFF AGENCIES & APPROPRIATIONS 51820 Public Library 51870 51880 51890 51900 The Haven Airport Appropriation Airport Appropriation-Debt Servi Baldwin Co . Transit HUB TOTAL APPROPRIATION BUDGET DEBT SERVICE 50465 Lease/Purchase 50955 50980 Trans to Debt Service Fund Loan for Library TOTAL DEBT SERVICE BUDGET TOTAL EXPENSES TOTAL REVENUES AND TRANSFERS EXCESS REVENUES OVER EXPENSES TRANSFER TO RESERVES-SALES TAX EXESS REVENUES OVER EXPENSES AFTER OTHER EXPENDITURES AND TRANSFER TO SALES TAX 633,000 65,000 60,000 221,124 24,000 1,003,124 180,000 1,800,000 185,000 2,165,000 22,432,552 25,019,206 ----------2,586,654 2,255,000 RESERVE 331,654 POSSIBLE BC/BS TRUE-UP (272,822) -------- 58,832 7 /25/20118 :19 PM 565,000 65,002 60,000 221,124 911,126 174,925 1,506,134 159,129 1,840,188 23,341,310 25,870,053 2,528,743 2,230,200 298,543 POLICE/FIRE CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 r ested DESCRIPTION OF ITEM VOLUNTEET FIRE DEPT 15,000 Federal Q Sirens 2,000 Training 7,500 915 Fabrication 40,000 Burn Facility 4,000 Rescue Struts 5,000 AED's 25,000 Thermal Imaging 16,500 Leather Boots 17,000 Skid Unity/Lights 130,000 not approved PRIORITY RANK ~--;I_ - . ------- 1 I 2011-2012 Budget Draft 1 !Ordinary _lncome/Expense - Income ---------· In-House Income bli c Lib rary Ann udget 2011-2012 CITY 2010-2011 ---------+----- 2011 -2012 +-_---+-----__j-.... _--T ~q_6 · Contributions -Other_s _____ ·_:_ ------3 ,000 .00 3 ,000 .00 r 7 307 · Copy Machine -General ' 1 ,500 .00 --_-_ 1 ,500 .00 [ - -t---1 j308 · Copy Machine -Micr_o_fi-lm ___ _J 50 .00 50 .00 1 ~----i-30 9 · Damaged/Lost Audio & CD's ' -------255 .00 -255 .00 ----+-- ---+------ ----+----------1 -' ' ,310 · Damaged/Lost Books r -------2 ,200 .00 2,200 .00 1 ,----i----Tff2 · Damaged/Lost V ideos & DVD's ' -----75 .00 ----75-.0-0~-------,.-- , ----~3 13 · F!nes ______ · _____ ,... r _ ~ ====-=--=-----18~,_69_0_.6_5 _____ -====1=8 .=5=00=·=oo:_~ ------~--_,~~---_-_-~ _ = ~- --· -------1 314 · Memorials 1,350.00 1 ,350 .00 -l-+--i---+-3-1-9 · Proctor Income ---------+-r---------5-0-0-.0-0-+---------7-00 ___ 00-+- i 322 · Copies/Computer Printers 8 ,200 .00 5 ,700.00 -------+--+--------'---+--------"---+--------,----+----f 323 · Out of County Memberships 255 .00 255.00 I l---+----+----+---+-- 324 · Miscellaneous Income 300 .00 300 .00 --+---+-+---+--- 327 · Meeting Room Income 3 ,500 .00 1 ,600 .00 328 · Fax Income 900 .00 900 .00 329 · Replace Library Cards 920 .00 920 .00 -----<f----+---+----~---~---------<--+-----------+-----------+----+------+-----< I I I - - I I -- I 330 · ILL Income 150 .00 150 .00 Total In-House Income Outside Income 303 · City of Fairhope 305 · Friends Book Sa les 317 · FSCC Contract 318 · USA/BC Contract I 326 · State of Alabama jTotal Outside Income Total Income ' "IH Ji A,- CITY OF FAIRHOPE FINANCE DEPT. {JUL 1 25 2011 -i ',, 41,845.65 565,000.00 3 ,500 .00 1 ,500.00 5 ,000.00 15,298.00 590 ,298 .00 . -c 632,143.65 ~-" iiG , 37,455 .00 633 ,000 .00 o r iginal request: 642 ,885.99 3 ,500.00 original request +14 % 1 ,500 .00 proposed request +12% 5 ,000 .00 12 ,935 .14 655 ,935 .14 693,;39().14 I I I Page / -------.:i-. 2011-2012 Budget Draft 1 -L . ------- !Expense I I I --i !Library Supplie~--_ --r ' - ~: --40~_-A~dio-Visual Sup~l~_s I 1416 · Children!Teen Progr_am Supplies -:----T 1417 · Adult Program Supplies --i -7420 · Equipment/Furnishings Purchase . --- I +-·--=-+--~36 ·_(?_ffice/Library Supplies --. - 1 _ 1 437 · _?Upplies-Copiers __ . -- I 438 · Supplies -Compute.!:__ _____ C--+ • 7 I 439 · Supplies -Printers ~ I I 448 · Laminator Supplies -- ! i Total Library Supplies - I I I I I I I Maintenance I I 424 · Janitor Service Contract _ _j I 424.1 Janitorial Supplies ---I I 425 · Building - i I 426 · Equipment I ! Total Maintenance I Materials -Adult ---,--402 · Audio Books (CDs & Playaways) -7--403 · Memorials (Books, Audio Books) --i---, 404 · CD's (Music) __ J.._ 410 · Books Purchased -General ---,--- 412 · Books Purchased -Reference -- --~ ~ -431 · Periodicals (Adults) 457 · Adult DVD's " 7 ---- 459 · E-Books Audio ---I 464 -Electronic Databases ----, -i-466 -E-Print digital ----,--· -- Total Materials -Adult Fairhope blic Library Ann udget 2011 -2012 CITY 2010-2011 --- 1,370.00 -. - 1,600.00 . - 1,200.00 10,500.00 -- 800 .00 -- 200 .00 2 ,000 .00 141 .00 17,811.00 16,500.00 3 ,000 .00 3,300.00 1,000.00 23 ,800 .00 8,800 .00 1,300.00 300 .00 27 ,299 .52 6,000 .00 4 ,500 .00 4,050 .00 4,500.00 3,150.00 59,899 .52 1 2011-2012 ----- --- 1,700.00 3 ,000 .00 ---- 500.00 -- 2,500 .00 12,000.00 ---- 1,000.00 - 200 .00 - 2 ,500 .00 175.00 23,575.00 18,500.00 3,600.00 3,500 .00 1,500.00 27,100 .00 8,800 .00 1,300.00 500 .00 30,000 .00 6,300 .00 4 ,600 .00 6 ,000 .00 6,000.00 5,000 .00 10 ,000 .00 78 ,500 .00 Page~ --t ·------ 2011-2012 Budget Draft 1 ~ I ! I Materials -Youth Services -I I ;-413A · Books Purchased -Children -1 -i--413B -Books Purchased -Teens . -,----~414 : Parenting Collection --+---;41-5 -: Audio Books (CDs & Playaways) --1 1 45O:-Periodicals (Child r en/Youth) . --·-il45S:Youth DVD's -. -'--· ,---- ! _ 460 · Music (CDs) _ ♦----- _ 1 illt Electronic Databases ,- 467 -E-Print digital -r-------- Total Materials -Youth Services I I Miscellaneous -1-~ 405 · Bindery 418 · Dues 419 · Education/Training Seminars 421 · Flowers/Gifts 442 · Travel Expense 443 · Travel Expense-Youth Services ! 454 · Grant Expense I 455 · Miscellaneous Expense 462 Movie License I Total Miscellaneous ! I I Non-Budgeted Expenses 453.1 · Friends SRP I 1 __ 452.4 · Teen Advisory Board Total Non-Budgeted Expenses I I I i Operations I -~ -+~!)1 · Advertising I I ----__ 407 __:_ Auditing __ I _ t~os · Bank Charges _ i---------r--r------- 409 · Accounting Service Contract I -- -- --- - t--• I i r-, I I I I I I : I I Fairhope -lie Library -• - - - -- Ann udget 2011-2012 CITY 2010-2011 - 10,000.00 -- 921 .00 --· 3 ,060.00 . 900.00 1,980.00 - 270 .00 900 .00 18,031.00 100.00 760.00 600.00 50 .00 500 .00 300 .00 50.00 150.00 480 .00 2,990 .00 200 .00 -- 1,950.00 30.00 - 6,900 .00 I 2011-2012 ·---- 10,000.00 4 ,000.00 --. 1,500.00 -- 3,060.00 - 1,100.00 2,500.00 270.00 900 .00 5,000 .00 28,330 .00 0 .00 850.00 600 .00 150.00 600.00 300.00 50 .00 150.00 480.00 3 ,180.00 300 .00 2 ,245 .00 30 .00 --------- 6 ,900 .00 Page3 -~-----· ---- 2011-2012 Budget Draft 1 I --. I 422 · Insurance/General I I -· 432 : Postage (Includes ILL-) -- -l ' Total Operations I - Fairhope tblic Library Ann udget 2011 -2012 CITY 2010-2011 I I 205 .00 1 900 .00 10 ,185.00 1 2011-2012 205 .00 950 .00 10,630.00 Page lj I I -· --I I 2011-2012 Budget Draft 1 I ,-~ -~ - I I I I , Personnel Costs 1---+---~-1423 · Insurance/Employee Health ---r --. 1 1 434 · Retirement Plan -State ~ - ---435 · Salaries - I --. --~--... -f 441 · Taxes/Payroll I -----------1"" I 1 Summer Assistance I ~- 1 Sickivacation Relief ----------r- I I Total Personnel Costs ----------- •--------' Technology I i 427 · Copier Maintenance I 428 · Computer Hardware Purchase I 429 · Computer Licensing 430 · Computer Sofware/Maint. TLC I , __ 444 · Computer Software/CD Roms 446 . Telecommunications (DSL) I 451 · Laminator Maintenance 461 · Network Equipment/Maintenance I 463 Copy costs I Total Technology ' -"•·~ ,, ~ Total Ex~ense J ,..: .. ·, 1 expenses(over)underrevenue Fairhope li e Library Ann Jud get 2011-2012 CITY 2010-2011 -- 3,068.00 21,200.72 I 409,405.21 1 31 ,524.20 ---2 ,080.00 465,198 .13 --- 11,333.00 3,000 .00 3 ,500 .00 10 ,507 .00 350 .00 500 .00 449 .00 600 .00 4,500 .00 34,739 .00 .. ,, ,·-632,653.65 -510 .00 2011-2012 -- 3,068 .00 21,200 .72 ----409,405 .21 - 31,524.20 --- 10,770.00 4,960 .00 480,928 .13 11,333.00 15,000.00 3,500.00 13,000 .00 500.00 500.00 600.00 2,100.00 4 ,500 .00 51 ,033.00 -~· ' 703,276.13 -9 ,885.99 Page 6'" Community Development Budget 2011-2012 City Event Expenses Fall Market Expenses $1500 Advertising , mu s ic , posters, banners Dog Tags SS 000 Comm u ni ty S hred d ing 5200 0 Commun ity Clean-up S200 0 W ABF Advertising $1000 Halloween Safe ty , Christmas parade s ponsor, Ma rdi Gras s pots , etc . Fran Morley Contract $5000 Contract writing, city sketc hes, Currents, Employee newsletter, misc press relea ses Veterans Day $1000 Car magnets, decorations, plaques Tree Lighting $40,000 Stage rental , entertainment, snow machines, sound, tree lights Employee Christmas Party $7,500 Emp loy ee luncheon Holiday Decorations $3000 Misc . decorations as needed for float, etc . Santa Saturday $1000 Advertising, candy canes for santa, entertainment Christmas Parade $5000 Candy, santa throws Mayor Prayer Breakfast Table flowers Mardi Gras Port-o-lets $500 $5 000 Arbor Day $ 1000 Tent, heater rental, beautification plaques Earth Day $5 00 Port-o-lets Volunteer Week $1000 Cards, reception Baldwin Pops Sound $3000 Sou nd and Port-o-lets for su nse t concerts, July 4 th concert S ummer Farm Market $4000 Advert ising, banners, posters , music, purchase additional tents June Walking Tours $1000 Posters, banners , adve rtisin g , bus if needed fo r art tour July 4 th $12,000 Fireworks , banners , tent for Baldwin pops , port-o-lets FEEF/Booster Golf Contribution $50 00 Cart and Green Fee s for tournament s NYF: .'25,00 1.J DTM Contribution $15,000 Contribution to touri s m brochure , par tn e r o n o utd oo r mo v ie Welcome Center $15,000 Supplies, mi sc upgrades as neces s ary S ports To u ris m 5 20,00 0 Textin g Ed ucat io n Prog ra m 500 0 Thumb bands Website Maintenance $12,000 More interactive programming, upgrades , page turner program City Sketches .,g x s $12,000 (print 1000 eflG'ff ~rand place on webpage) Total $211,000 ($70,333 per utility) *N EW ITE MS A R E DE N OT E D IN RE D Name/Organization Contact Phone Event Date Waiver Amount Requested/Donation Amount Labor Cost S01c3? American Cancer Society Martha Allegri 251-751-7159 Baron's Bali/Nix Center 1-0ct-11 $485 YES Eastern Shore Art Center Kate Fisher 251-928-2228 Grand Fest ival of Art October 8 & 9, 2011 $5,000 $2,900 YES Eastern Shore Art Center Kate Fisher 251-928-2228 Outdoor Art Show March 16-18, 2011 YES Fa i rhope/Sunset Rotary Mike Warrington Runnin in Streets 22-0ct-11 $150.00 $1 ,000 YES Fa i rhope/Sunset Rotary Mike Warrington Dancin in the Streets 22-0ct-11 $150 .00 YES Fairhope Pirate Booster Club Bob Keyser Booster Club Drawdown 15-0ct-11 $485 $250 YES Fairhope Pirate Booster Club Bob Keyer Booster Golf Mar-12 $3 ,000 YES Fa i rhope Pi rate Booster Club Bob Keyser Booster Donation $50,000/Five year commitment YES Ji tterbug Theatr e Eri n Lan gl ey 251 -92 8-0047 Child ren The at re/Civic Ct r Oct . 31 -Nov. 5 ~\ 0 A•.~~ ~ 1(1\11 J -- Jitterbug Theatre Erin Langley 251 -928-0047 Children Theatre/Civic Ctr Aug .13, 14,16,2012 $5 ,000 YES Baldwin County Humane Soc Sonja Presley 251 -928-4585 Fundra iser/Civic Ctr Nov. 18, 2011 $485 YES Bay Shore Ballet Janet Carole 251-990-9744 Dance Theatre/Civic Center Various $5,000 Children's Dance Theatre Pagan Mosher Dance Theatre/Civic Center Nov. 19 & 20, 2011 $5 ,000 YES Rotary Youth Club Caro lyn Marston 251-455-2982 Donation $7467, play ground equipment YES Rotary Youth Club Carolyn Marston 251-455-2982 Donation $278,314 for building upgrade ---' YES Rotary Youth Club Carolyn Marston 251-455-2982 Salary Donation fs51,146 ) YES Children of the World Pat Lee 251-990-3550 Various Dec . 3, Jan 21, June ~ $500 YES FPL Foundation Mona Lester 251 -928-7483 Hoot Scoot 27-Apr-12 $150 $1 ,800 YES Point Clear Rotary Rod Platt Taste of Rotary Apr-12 $485 YES Fairhope Kiwanis Club Randall Gautney 251-510-7994 Bookin 4 Books Out of CBD $1 ,000 Fairhope Kiwanis Club Randy Fidler 251 -990-2936 Gumbo Cook Off Octboer 2011 $350 $200 YES Fairways Fore Fairhope Golf Tournamnet Nov . 2011 $2 ,500 $1 ,000 YES BayArt Project America Jones 251-709-0188 Mullet Run Oct . 2012 $200 $1,500 The Good Life Foundation Kar i n Wilson 251-928-5295 Kids Triathlon 3-Jun-12 $1,200 YES The Good Life Foundation Karin Wilson 251-928-5295 Book Festival Oct . 8 & 9, 2011 YES The Good Life Foundation Karin Wilson 251-928-5295 Street Closing Nov. 10,2011 $450 YES Fa irhope Rotary Club Necie Borroni 251-621 -4438 Rotary Steak Cook-off ll-May-12 $550 $400 YES MARC Julie Pittman 251 -479 -7409 Field Trips/Beach Pavilion Various $150 YES Ecumen ical M i n istri es Sally Dean 251-928-3430 Donation $10,000 YES Mobile NEP Donation $5 ,000 YES Easern Shore Chamber Darrelyn Bender 251 -621-8222 Donation/Blue Print $35 ,000 Eastern Shore Chamber Darrelyn Bender 251-621-8222 Annual Membership $6 ,000 Eastern Shore Chamber Darrelyn Bender 251-621-8222 Arts and Crafts Festival March 16 -18, 2012 $4,000 $28,000 Eastern Shore Chamber Darrelyn Bender 251 -621-8222 Facilities Use Various $2 ,000 Mobile Bay Keeper Casi Callaway 251-433-4229 Grandman Jun-12 $2,000 $2,500 YES Eastern Shore Opti mist Cl ub Gene Broadus 251-990-8899 Dogwood/Christmas Tree Dec . 2011/Jan . 2012 $835 FEEF Helen Chape lle 251-990-3333 Golf, F acilites U se/C iv Ctr Various $3,100 YES Fa i rhope High School Band Will Duncan 251-928-9710 Donat ion $5,300 Fa i rhope High Schoo l Beverly Thomas 251-928-8309 Facilities Use Various $3 ,000 Fairhope Middle School Ang le Hall 251-928-2573 Facilities Use Various $2,000 Downtown Merchants Pete Blohme Movie in the Streets $500 $1 ,000 Thomas Hospital Gayle Fogarty 251-928-2375 SFC 17-Mar-12 $450 $1 ,500 Chrone's Foundation Just i n Shugart 251-941-9900 Chrone's Walk Oct . 23 , 2011 $700 Other Event Labor Costs $70,000 Mardi gras, NYE, Chri stmas Parade, TOTAL $114,750 / GR/\ND TOTA L