The URL can be used to link to this page

Home My WebLink About07-25-2011 Regular MeetingST A TE OF ALABAMA COUNTY OF BALDWIN )( )( The Budget Committee met at l 0:00 a.m., City Hall, Delchamps Room, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 25 July 2011. Present were: Stan Grubin, Chairman Members : Mayor Timothy M. Kant, Lonnie Mixon, Charles Zunk and Gail Gardner. Gregg Mims , James Gillespie, Nancy Wilson , Rose Fogarty, and Lisa Hanks were also present. Stan Grubin called the meeting to order at l 0:00 a.m . Mayor Kant stated he would bring up issues when presented; the revenues are flat and growth is flat. City Administrator Gregg Mims commented that when he along with James Gillespie, Nancy Wilson , and Rose Fogarty began their budget process we were 7 million in the hole. We met with Department Heads and had to cut, but this is the Council's budget to adopt. He mentioned Mayor Kant had some good suggestions this morning when we met. 1) Jennifer Fidler, Public Works Director, discussed the Street Department's budget and went through her capital purchase list. Salaries, flowers, sidewalks , and grants were questioned and then discussed. The Sanitation Department's budget was discussed regarding an increase of $400,000. Mayor Kant stated he wanted to look at Community Park repairs . 2) Bill Press, Chief of Police , presented his budget and gave out handouts. He asked the Budget Committee to look over his justification sheets for dispatchers and a crime scene investigator; and his memorandums regarding employees. Chief Press mentioned the need for an attorney for the Police Department. He mentioned general supplies were cut and ammunition expense is $39,000 per year. Nancy Wilson replied that there was a 30% increase from last for supplies. French barricades were question and Gregg Mims mentioned the possibility of donations for same . The firing range and van for corrections was also discussed . 3) Sherry Sullivan, Director of Senior Services , discussed her budget which consi sted of the Nix Center, Museum, Welcome Center, and Civic Center. Ms. Sullivan stated she could live with the draft budget. A full-time person was requested at the Museum and a part-time person at the Nix Center. Capital purchases were questioned and briefly discussed . Budget Committee Monday, 25 Jul y 20 11 Page -2- 4) Tom Kuhl , Directo r of P a rk s and R ecreat ion , stated hi s d epartment's bud g et was flat. There is a 24 % increase in this bud get and he is pleased with the draft , except for the tractor being cut. The dev e lopm ent of the Manley Road prop erty was discussed . Mayor Kant questioned the stadium and pool costs . 5) Bobby Hall , Direc tor of Golf, di sc ussed the Golf Budget and said he co uld li ve w ith th e draft bud get. Capital purchases were dis cu ssed a lon g with a possibility of leas in g the equipment. Mayor K ant mention ed ad ve rti se m ent and promotion of the Go lf Course , increase in play, the Pro s se ll the co urse . T he budget is flat for next year. 6) James Gill espie , General Superintendent, di sc ussed the Administra ti ve Budget and mentioned there is $5 0 ,000 in merit raises. Mayor Kant sa id we needed to look at legal fees, telephone expenses ; and dues and maintenance fees need to be in one place. Mayor Kant also stated that the BP money n eed s to be mo ved to Capital Projects as an ex p ense . 7) Ja son Colee, IT Direc tor , discu ssed the IT Bud get and mentio n ed Cap it a l purchases: Technology overhatil with Council Cha mb er s a nd backup for the City. 8) Steve Seay, Gas Department Superintendent, s tat ed his d epartment 's revenue and expenses are flat. He mentioned du es and m embers hip s s hould h ave been appro ximate ly $36,000 last year. Capital requirements were di sc u ssed ne xt. 9) Scott Sligh, E lectric Department Superintendent, also stated his department's revenue and expenses were flat. Engineering an d burial of ex istin g overhead lin es were discussed in detail. Mayor Kant mention ed the tree pruning cost and questioned the administrative costs for the Utilities. 10) Dan McCrory , Water & Sewer Dep artment Superintendent, said that the Water and Sewer budget wi ll be flat. The water to wer on Auburn 's property and wat er line for Rock Creek were quest ioned. We have a 20 14 deadline to construct the water tower. Generators for 65 lift sta tions were also discu ssed. There being n o further bu s in ess to come before the Budget Committee, the meeting was dul y adjourned at 2:00 p .m . /Stan Grubin , Chairman Lisa Hanks From: Gregg Mims Sent: Thursday, July 21, 2011 8:55 AM To: Dan McCrory ; Scott Sligh ; Steve Seay ; 'Robe rt Hall'; Sherry Sullivan ; Jennifer Fidler ; Bill Press ; Tom Kuhl ; Jason Colee Cc: Tim Kant ; Rose Fogarty ; Nancy Wilson ; James Gillespie ; Lisa Hanks ; Stan Grubin ; Pandora Heathcoe The budget committee will meet in the Delchamps Room Monday, July 25 th & Tuesday, July 26 th beginning at 10 :00 am each day . Friday each of you will receive a copy of the draft budget after it has been reviewed by the Administration . Here is the schedule and order of presentation for each Department Head. After you have finished your presentation you may leave and go back to your regular duties. Please arrive 10 :00 m inutes before your designated time. If we run late or early we will let you know by phone . Monday July 25 th , 10 :00 am (1) Jennifer Fidler -!0:15 am (2) Bill Press-10:45 (3) Sherry Sullivan -11 :15 (4) Tom Kuhl-12:00 (5) Bobby Hall -12:30 (6) Jason Colee -1:00 (7) Steve Seay - 1:30 (8) Scott Slight-2:00 (9) Dan McCrory-2 :30 (l0)Wrap up for the day ..... Thank you , Brently Gregg Mims, ICMA-CM City Adm inistrator City of Fairhope P.O . Drawer 429 Fairhope , Alabama 36533 Phone : 251-990-0171 Tuesday July 26 th , 10:00 am ~[IL;, &-a~ (1) James Gillespie -10 :l!i (Administrative) (2) Tamara Dean-10 :45 (Library) (3) Rose Fogarty-Revenues/Projections -11 :15 (4) Continued work/discussions -12 :00 -3:00 I don't know the key to success , but the key to failure is trying to please everyone . Bill Cosby 1 .. BUDGET-FISCAL YEAR 2012 CITY OF FAIRHO PE G/L# p ,GP-OS . UAL BOrJC511i1[6 DEPT. BU GETS t IS AL 2011 1JUL 1 22 2011 REVENUE & TRANSFERS IJUL 25 2011 Finance Director PROPERTY TAXES '8 :tY A,M,. 40030 Real Estate Taxes 4,260, 4,225,000 40040 Automobile Taxes 480,000 488,837 TOT AL REAL ESTATE TAXES 4,740,000 4,713,837 LOCAL TAXES 40160 Sales Tax 2,255,000 2,230,200 40161 Sales Tax -Restricted 2,255,000 2,230,200 40170 Beer Tax 270,000 271,959 40180 Wine Tax 32,000 31,728 40190 Liquor Tax 70,000 62,862 40210 Dog Tax 90 90 40220 Cigarette Tax 130,000 134,211 40230 Lodging Tax 500,000 500,000 TOTAL LOCAL TAXES 5,512,090 5,461,250 IC ENSES AND PERMITS <10310/20 Business and Liquor Licenses 1,600,000 1,400,000 40330 Parade Permit Fees 7,500 7,500 40350 Building Permits 230,000 234,526 40360 Inspection Fees 120,000 125,228 40370 Building Fines 6,000 10,000 40380 Re-zoning Applicat ions 2,000 5,000 40390 In sura nce Co. Franchises 163,000 151,234 40400 Cable TV Franchise 171,200 168,000 40410 Franchise fees -Ci ty property 11,440 TOTAL LICENSES AND PERMITS 2,311,140 2,101,488 FINES AND FORFEITURES 40540 Fines and Forfeitures 275,000 300,000 40550 Alarm Fees TOTAL FINES/FORFEITURES 275,000 300,000 ADULT RECLSPECIAL SERV DEPARTMENTS 41310 Memberships 23,400 33,600 ·1320 Dance Revenue 9,000 9,500 1325 Instruction 1,200 2,025 41335 Miscellaneous Revenue 4,800 4,800 TOTAL ADULT RECREATION 38,400 49,925 BUDGET -FISCAL YEAR 2012 G/L# GOLF DEPARTMENT 44510 Memberships 44520 44530 44540 44545 44550 44580 49020 Green Fees Cart Rentals Pro Shop Sales Pro Shop Sales-Custom Driving Range Golf Franchise Fee Handicap Fees TOTAL GOLF ST A TE OF ALABAMA 40590 State Liquor Tax 40600 State Sales Tax -ABC Store 40610 40620 40630 0640 40650 Fin. Inst. Excise Tax Motor Vehicle Licenses Oil Prod. Privilege Tax Alabama Trust Fund Receipts Grants -Miscellaneous TOTAL STATE OF ALABAMA U.S. GOVERNMENT 40760 40830 DEA GRANTS -NO BUDGET Grants-Federal Trail TOTAL U.S. GOVERNMENT INTERESTS AND RENTS 40950 Interest-Bank Deposits Municipal Pier Lease Rent -Airport Fishing Dock Stall Rent Rent -Faulkner Rent -Eastern Shore Marine PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 244,090 179,286 394,992 124,860 10,249 36,997 6,000 13,500 1,009,973 800 45,000 20,000 5,000 1,700 80,000 150,000 302,500 485,000 485,000 61,750 12,000 12,000 36,000 20,000 237,700 188,905 459,580 68,310 22,770 32,664 4,500 1,014,429 817 34,589 50,000 4,861 1,217 85,000 176,484 360,000 360,000 30,000 12,312 1,280 10,000 36,000 28,000 40970 40980 40990 41020 41030 41040 Rent -University of So . Ala. 1,000 730 41060 1070 41080 PREPARED BY MANAGER ADULT RECREATION/SPECIAL SERVICES Rent -Civic Center Rent -James P. Nix Center Rent -Park/ Sidewalk Areas TOTAL INTEREST AND RENTS 56,500 24,500 11,500 235,250 57,400 24,300 11,000 211,022 ' ' BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 CHARGES FOR SERVICE 41220 Sanitation Collection 1,390,000 1,380,000 41230 Dog Pound 2,250 2,250 41240 Subdivision Fees 2,000 2,225 41250 Utility Collections Fees 830,000 660,000 41260 Utility Admin . Services 2,400,000 2,100,000 41270 Impact Fees 250,000 250,000 TOTAL CHARGES FOR SERVICE 4,874,250 4,394,475 Recreation Dept. Income 41745 Recreation Dept . Memberships/ 344,704 344,704 41910 Recreation Dept. Pool Members 30,000 40,900 41920 Recreation Dept . Summer Cami: 13,000 13,000 41930 Recreation Dept. Child Care 41940 Recreation Dept. Miscellaneous 4,000 5,000 TOTAL RECREATON DEPT. INCOME 391,704 403,604 OTHER REVENUE '1610 Beach Revenue 20,000 15,500 41640 Sale -Recycle Paper 60,000 55,000 41645 Sale-Recycle Containers 900 1,360 41650 Sale -Recycle Cans 2,750 17,338 41660 Sale -Trash Cans 1,500 1,270 41665 Sale-Recycle Misc. and Plastics 17,000 12,500 41685 FEMA/STATE Disaster Pymnt 41695 Severance Tax -Gas & Oil 45,000 50,000 41705 Sale of Fixed Assets 10,000 41755 COF Bk & Sdwlk Brck Rev 500 435 41800 Donations 6,000 41820 Qualifying Fees 750 41830 Historical District Revenue 7,500 8,250 41850 Tree Fund Donations 100 100 49040 Miscellaneous Income 1 49710 Loan Proceeds 500,000 1,350,000 49720 Lib Board Pymt on Loan 50,000 70,000 740 Community Grants 1 TOTAL OTHER REVENUE 722,000 1,581,755 TOTAL REVENUE 20,897,307 20,768,269 BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 TRANSFERS 49820 Natural Gas Fund 958,309 1,492,126 49830 Electric Fund 1,875,054 2,100,879 49840 Water & Sewer Fund 1,300,329 1,508 ,779 49870 Capital Projects Fund 49880 Debt Service Fund 49890 Gas Tax Fund TOTAL UTILITY TRANSFERS 4,133,692 5,101,784 TOTAL REVENUES AND TRANSFERS 25,030,999 25,870,053 BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -ADMINISTRATIVE SALARIES -ACCOUNT NUMBERS 50060 -50180 50060 Mayor 60,000 60,000 50070 Council 40,900 40,300 50080 Administrative 1,291,789 1,194,769 50120 Judge & Court Clerk 96,882 106,086 50130 Mechanics 197,945 193,294 50140 Bldg . & Zoning 559,727 577,003 50150 Janitor 70,375 55,900 50160 Beach Labor 6,504 8,000 50180 Revenue 552,971 593,949 50190 Employee Payroll Taxes 217,691 218,448 50200 Employee Retirement Expense 259,703 258,810 50210 Employee Medical Insurance 571,248 606,246 50215 Required Contrib-OPEB 471,127 471,127 a:;0110 Attorney 24,000 24,000 0220 Casualty Insurance 210,873 269,127 50230 Training/School 82,000 71,000 50250 Trustee Fees 3,500 3,548 50270 Audit 40,000 37,712 50280 Legal 420,000 265,840 50290 Services (Exel. Acct . & Legal) 45,000 30,000 50300 City Computer Expense 192,136 205,700 50320 Office Supplies 25,000 19,009 50330 Postage 5,100 2,908 50340 General Supplies 45,000 54,827 50360 General Maintenance 30,000 34,326 50380 Telephone 65,000 40,000 50390 Dues & Membership 4,460 25,000 50400 Miscellaneous-BP EXPENDITURES : 436 ,000/BOYS & GIRLS CLUB : 5,000 441,000 50410 Cash Over or Short -1420 Bad Debt 50440 Equipment & Vehicle Repairs BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 50460 Uniforms 1,000 1,000 50470 Capital Purch-Veh . & Equip 110,000 15,000 50560 Credit Card Processing Fees 18,000 18,000 50580 Bank Fees 1,500 16,000 50585 Printing 2,400 13,500 50590 Lease CC terminals 1,200 350 51000 Recording Fees Paid 100 275 51025 Colony Rent 9,800 10,000 51030 Publications/Newspapers 6,700 6,700 51035 Natural Disaster Expense 51045 Election Expense 34,000 2,000 51050 COF Book & Sidewalk Brick 500 51060 Historical District Expense 3,350 3,000 51085 County Prisoner Expense 12,000 12,000 51150 Fishermen's Wharf Maint. 40,500 2,000 51165 City Hall Maint. 5,000 5,000 Beach Repairs & Maint. 45,500 10,946 Greeno Road Project 18,000 52040 Grant Expenditures 225,851 52045 ALDOT Spring Run Sidewalk 450,000 450,000 52055 NRCS Project 100,000 52060 Dog Park Project 2,000 52080 Sales Tax Collection Charges 61,200 34,000 TOTAL BUDGET GENERAL FUND -ADMIN. 7,178,533 6,066,700 BUDGET -FISCAL YEAR 2012 G/L # PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -POLICE DEPARTMENT 50040 Salaries 3,203,262 3 ,106,765 50190 Empoyee Payroll Taxes 248,418 240,183 50200 Employee Retirement Expense 305,081 294,812 50210 Employees Group Insurance 583,732 595,164 50220 Casualty Insurance 140,252 184,870 50230 Training/School 46,000 46,000 50290 Services 5,000 4,000 50300 City Computer Expense 45,552 184,432 50320 Office Expense 10,512 5,000 50340 General Supplies 75,000 42,000 50360 General Maintenance 9,996 6,000 50390 Dues & Membership 3,000 1,170 50430 Gasoline & Oil 110,000 85,000 50440 Equip . & Veh. Repair 46,000 46,000 50460 Uniforms 23,770 23,770 0470 Cap Pur-Veh . & Equip 167,420 150,000 51215 NCIC Data System 15,000 12,000 51220 Prisoner Meals & Expense 100,000 100,000 51225 Narcotic Purchases 51230 Court Supplies & Expense 9,000 9,000 51235 DEA Funds Purchases TOTAL POLICE DEPARTMENT BUDGET 5,146,996 5,136,166 BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -FIRE DEPARTMENT 50040 Salaries 113,953 111,051 50090 Fire Call Payments 80,000 70,000 50190 Employee Payroll Taxes 8,892 8,631 50200 Employee Retirement Expense 11,395 11,105 50210 Employees Group Insurance 39,771 47,320 50220 Casualty Insurance 27,704 27,875 50230 Training/School 2,000 2,000 50235 Firemen Physicals 2,600 2,600 50340 General Supplies 24,864 16,000 50360 General Maintenance 29,000 25,000 50430 Gasoline & Oil 18,756 15,000 50440 Equip. & Veh. Repair 59,000 47,200 50460 Uniforms 1,000 NEW VOLUNTEER ADDITN'L 50470 Capital Purch -Veh . & Equip. 99,000 87,000 TOTAL FIRE DEPARTMENT BUDGET 517,935 470,782 BUDGET-FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENREAL FUND -RECREATION DEPARTMENT 50040 Salaries 746,146 655,060 50190 Employee Payroll Taxes 60,493 52,322 50200 Employee Retirement Expense 39,747 34,800 50210 Employees Group Insurance 105,389 106,554 50220 Casualty Insurance 40,779 37,096 50340 General Supplies 112,000 98,000 50360 General Maintenance 55,000 35,000 50430 Gasoline & Oil 14,000 14,000 50440 Equip. & Veh . Repair 15,000 15,000 50460 Uniforms 4,000 3,000 NEW YOUTH BASEBALL MATCH 30,000 50470 Capital Purch-Veh. & Equip. 44,500 24,500 50475 Capital Improvements 186,000 90,000 TOTAL RECREATION DEPARTMENT BUDGET 1,453,053 1,165,332 BUDGET-FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -SENIOR AND SPECIAL SERVICES 50040 Salaries 413,748 373,109 50190 Employee Payroll Taxes 32,352 29,095 50200 Employee Retirement Expense 32,099 29,027 50210 Employees Group Insurance 75,006 66 ,971 50220 Casualty Insurance 5,407 4,182 50360 General Maintenance 66,000 57,100 50470 Capital Purch -Veh. & Equip. 290,000 270,000 51155 Welcome Center Maintenance 15,000 12,000 51245 Museum Exp -Single Tax Funding 51355 Kitchen Supplies 11,200 10,100 51360 Special Programs 6,100 6,300 51365 Dance Expense 10,900 10,650 51370 Golf Expense 1,020 940 51375 Office Expense 15,150 8,950 51380 Food & Drink 1,150 1,200 1385 Shuttle Bus Expense 4,400 1,000 51390 Other Expense 15,000 5,850 TOTAL SPECIAL SERVICES BUDGET 994,532 886,474 BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -STR~ET DEPARTMENT 50040 Salaries 1,129,503 1,272,316 50190 Employee Payroll Taxes 87,851 98,556 50200 Employee Retirement Expense 112,950 118,739 50210 Employees Group Insurance 312,430 370,473 50220 Casualty Insurance 115,047 86,123 50340 General Supplies 88,000 110,000 50360 General Maintenance 34,000 44,000 50390 Dues & Membership 825 815 50430 Gasoline & Oil 185,000 126,000 50440 Equip. & Veh. Repair 108,000 140,500 50460 Uniforms 5,000 5,500 50470 Capital Purch-Veh. & Equip 611,500 1,100,000 50520 Equipment Rental 4,500 4,500 51410 St. Material & Landscaping 238,000 200,000 51420 Sidewalks 22,000 25,000 TOTAL STREET DEPARTMENT BUDGET 3,054,606 3,702,522 BUDGET-FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -SANITATION DEPARTMENT 50040 Salaries 780,646 367,276 50190 Employee Payroll Taxes 60,329 28,097 50200 Employee Retirement Expense 77,604 37,986 50210 Employee Group Insurance 223,783 118,440 50220 Casualty Insurance 59,828 23,702 50340 General Supplies 74,500 15,000 50430 Gasoline & Oil 68,000 45,000 50440 Equip . & Veh. Repair 156,000 50,000 50460 Uniforms 3,000 1,600 50470 Capital Purch-Veh. & Equip 254,500 145,000 51460 Landfill Fees 313,000 360,000 51465 Landfill Maint. 61,500 55,000 51470 Purchases-Recycle Bins 15,000 51480 Bio-Diesel Program Exp TOTAL SANITATION BUDGET 2,147,690 1,247,101 Outsource Garbage collection 900,000 2,147,101 ' BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -GOLF DEPARTMENT 50220 Salaries -Grounds 225,458 295,743 50050 Salaries -Club House 224,030 200,000 50190 Payroll Tax 35,305 38,842 50200 Retirement 33,164 43,558 50210 Insurance, Employee Group 109,550 144,993 50220 Insurance, Casualty 22,966 18,735 50290 PROFESSIONAL SERV -AGROMX 35,000 50340 Operating Supplies -Grounds 115,000 117,000 50350 Supplies-Club House 4,000 4,000 50360 Maint-Club House/Carts 7,000 7,000 50390 Dues & Subscriptions 1,000 1,000 50430 Gas & Oil 15,000 15,000 50440 Maint-Grounds/Equipment 31,056 31,048 50460 Uniforms 1,000 1,000 50470 Capital Purch-Veh . & Equip 101,500 19,000 0570 Adv . & Promotion 17,000 12,000 54540 Cost -Pro Shop Sales 65,500 49,500 54545 Cost-Pro Shop Sales-Custom Ord 25,000 16,500 TOTAL GOLF BUDGET 1,068,528 1,014,919 t' BUDGET-FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -STAFF AGENCIES & APPROPRIATIONS 51820 Public Library 51870 51880 51890 51900 DEBT SERVICE 50465 50955 50980 The Haven Airport Appropriation Airport Appropriation-Debt Servi Baldwin Co . Transit HUB TOTAL APPROPRIATION BUDGET Lease/Purchase Trans to Debt Service Fund Loan for Library TOTAL DEBT SERVICE BUDGET TOTAL EXPENSES TOTAL REVENUES AND TRANSFERS 633,000 65,000 60,000 221,124 24,000 1,003,124 180,000 1,800,000 185,000 2,165,000 22,582,307 25,030,999 ----------EXCESS REVENUES OVER EXPENSES TRANSFER TO RESERVES-SALES TAX EXESS REVENUES OVER EXPENSES AFTER OTHER EXPENDITURES AND TRANSFER TO SALES TAX RESERVE POSSIBLE BC/BS TRUE -UP 2,448,692 2,255,000 193,692 (272,822) (79,130) 565,000 65,002 60,000 221,124 911,126 174,925 1,506,134 159,129 1,840,188 23,341,310 25,870,053 2,528,743 2,230,200 298,543 • ., BUDGET -FISCAL YEAR 2012 G/L# GENERAL FUND -STREET DEPARTMENT 50040 Salaries 50190 Employee Payroll Taxes 50200 Employee Retirement Expense 50210 Employees Group Insurance 50220 Casualty Insurance 50340 General Supplies 50360 General Maintenance 50390 Dues & Membership 50430 Gasoline & Oil 50440 Equip . & Veh . Repair 50460 Uniforms 50470 Capital Purch-Veh. & Equip 50520 Equipment Rental 51410 St . Material & Landscaping 51420 Sidewalks TOTAL STREET DEPARTMENT BUDGET PROPOSED ANNUAL BUDGETS FISCAL 2012 1,129,503 87,851 112,950 312,430 115,047 88,000 34,000 825 185,000 108,000 5,000 611,500 4,500 238,000 22,000 3,054,606 CITY OF FAIRHOPE FINANCE DEPT. 1JUt 22 2011 Finance Director <t :oo A. M.- ANNUAL BUDGETS FISCAL 2011 1,272,316 98,556 118,739 370,473 86,123 110,000 44,000 815 126,000 140,500 5,500 1,100,000 4,500 200,000 25,000 3,702,522 • l' BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -SANITATION DEPARTMENT 50040 Salaries 780,646 367,276 50190 Employee Payroll Taxes 60,329 28,097 50200 Employee Retirement Expense 77,604 37,986 50210 Employee Group Insurance 223,783 118,440 50220 Casualty Insurance 59,828 23,702 50340 General Supplies 74,500 15,000 50430 Gasoline & Oil 68,000 45,000 50440 Equip . & Veh. Repair 156,000 50,000 50460 Uniforms 3,000 1,600 50470 Capital Purch -Veh . & Equip 254,500 145,000 51460 Landfill Fees 313,000 360,000 51465 Landfill Maint. 61,500 55,000 51470 Purchases-Recycle Bins 15,000 51480 Bio-Diesel Program Exp TOTAL SANITATION BUDGET 2,147,690 1,247,101 Outsource Garbage collection 900,000 2,147,101 ,. · PUBLIC WORKS CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 NOT APPROVED PRIORITY DESCRIPTION OF ITEM RANK 2012 1 -35-50470 STREET DEPARTMENT ,T REQUESTED Alamo Rotary Boom 1 International Flat Bed 517 1 Dump Truck 506 1 18,000 Dump Truck 507 2 Truck F150-501 1 420D Caterpillar Back Hoe 2 GMC 2500 Carp Work Truck 511 2 Int 4900 dump truck 508 2 International 4900 Dump Truck 2 Ford F-Super Duty F-450 2 20,000 Ford F450 Sign Truck 3 Ford F-150 Landscape Truck (594) 3 Truck F150 Landscape (516) 3 10,000 GMC Sierra Custodial Truck (595) 4 8,500 Mosquito truck S-10 4 416-B Caterpillar Backhoe 4 Hyundai740 4 Dodge 1500, landscape truck (591) 5 12,000 Dodge 2500 Landscape Truck (521) 5 17.,300 · TruokflS0 6 Elgin Whirlwind Sweeper (504) 5 Intern ational Flatbed (519) 6 Street Roller 1 ton 7 12,000 Convert recycling truck chassis to flatbed 8 4,000 1-35-50470 Total Street Department Equipment 84,500 1-35-50470 STREET CAPITAL PROJECTS 55,000 Community Park Re airs 5,000 Plan Development for Formosan Termite Problem 2 18,000 Rebuild white boxes, recycling containers ' 597;400 Traffic Lanes-Fairho e Ave. & Greeno Rd. 35,000 Marina Parking Area Project 5 50,000 Fencin g/landscape buffers -ware house 6 Paving Project 500,000 Community Park Fencing-MAY BE REC DEPT EXP n Boys ·~ Girls Club Project North Bayview Park Extension 45,530 Heavy Dutt. Vehicle Lift Pro·ect 35,000 Greenbelt Plan Project 15,000 Bio-Diesel Factory Project 30,000 Crosswalks/brick 4 intersections~downtown Ped Street Signage -Costs & Upgrades to Signs 1 15,000 Fels Ave. Corridor & Dra inage Project 2 North Bayview Park Extension 3 ✓PUBLIC WORKS CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 Sidewalk Projects Pole Barn Project DESCRIPTION OF ITEM Street Signage Project (costs & upgrades to signs) Rebuild white boxes, recycling containers Ped Street Signage -Costs & Upgrades to Signs Drainage issue -Johnson & Young 15 ,000 Rebuild boat ramp @ Pier 1-35-50470 Total Street Projects 1-35-50470 Total Street Department 1-40 -50470 SANITATION DEPARTMENT NOT APPROVED PRIORITY RANK 4 5 6 1 1 2012 12,000 527,000 611,500 Final decisions have not been made as to the future of sanitation operations in the City, these requirt those decisions are made. Three International 7400 -Garbage (541) Three International 7400 -Garbage (541) International 7400 -Garbage (542) International 7400 (548) CAT Skid Steer International 7400 -Garbage (542) International 7400 (547) International -garbage (543) Transfer Station repairs -Sanitation International 4900 (532) International 7400 (547) International 7400 (548) 416 B CAT backhoe International 4900 (534) White Used Tractor Autocar GMC Van Recycling Automated Cans (4 ,500 @ $60) Refuse Trailer Recycling Automated Cans (4,500 @ $60) Garbage cans Jeep Cherokee (503) Transfer Station repairs -Sanitation International Trash (537) Jeep Cherokee (509) GMC Van AMNT REQUESTED Ford F800 (536) 20,000 International 4900 (531) 15,000 International 4900 (544) 25,000 International 4700 1-40-50470 Total Sanitation Department 1 1 1 1 1 2 2 2 2 2 3 3 3 3 4 4 4 5 5 6 6 7 7 8 8 9 10 11 12 complete 2011 complete 2011 complete 2011 60,000 82,000 10,500 32,000 10,000 60,000 M OVED TO 1-40-50440 MOVED TO 1-40 -5044 0 MOVED TO 1-40-5 04 40 254,500 ✓ BUDGET -FISCAL YEAR 2012 G/L# GENERAL FUND -POLICE DEPARTMENT 50040 Salaries 50190 Empoyee Payroll Taxes 50200 Employee Retirement Expense 50210 Employees Group Insurance 50220 Casualty Insurance 50230 Training/School 50290 Services 50300 City Computer Expense 50320 Office Expense 50340 General Supplies 50360 General Maintenance 50390 Dues & Membership 50430 Gasoline & Oil 50440 Equip. & Veh. Repair 50460 Uniforms 470 Cap Pur-Veh. & Equip 51215 NCIC Data System 51220 Prisoner Meals & Expense 51225 Narcotic Purchases 51230 Court Supplies & Expense 51235 DEA Funds Purchases TOTAL POLICE DEPARTMENT BUDGET PROPOSED ANNUAL BUDGETS FISCAL 2012 3,203,262 248,418 305,081 583,732 140,252 46,000 5,000 45,552 10,512 75,000 9,996 3,000 110,000 46,000 23,770 167,420 15,000 100,000 9,000 5,146,996 CITY OF FAIR HOPE FINANCE DEPT. IJUL\22 2011 Finance Director Zac1 A. ,l{. ANNUAL BUDGETS FISCAL 2011 3,106,765 240,183 294,812 595,164 184,870 46,000 4,000 184,432 5,000 42,000 6,000 1,170 85,000 46,000 23,770 150,000 12,000 100,000 9,000 5,136,166 y BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 GENERAL FUND -FIRE DEPARTMENT 50040 Salaries 113,953 111,051 50090 Fire Call Payments 80,000 70,000 50190 Employee Payroll Taxes 8,892 8,631 50200 Employee Retirement Expense 11,395 11,105 50210 Employees Group Insurance LJ.,4s4 ,g'f;/XJb 47,320 50220 Casualty Insurance 27,704 27 ,875 50230 Training/School 2,000 2,000 50235 Firemen Physicals 2,600 2,600 50340 General Supplies 24,864 16,000 50360 General Maintenance 29,000 25,000 50430 Gasoline & Oil 18,756 15,000 50440 Equip. & Veh . Repair 59,000 47,200 50460 Uniforms 1,000 NEW VOLUNTEER ADDITN'L 50470 Capital Purch-Veh. & Equip. 99,000 87,000 TOTAL FIRE DEPARTMENT BUDGET 489,598 470,782 POLICE/FIRE CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 DESCRIPTION OF ITEM 129,100 2 New vehicles for new officers 4 New vehicles for new officers 3 New vehicles for new officers 3 New vehicles-replacements Ammunition for Duty, Training, & Less Lethal 1,500,000 Construct Additional Administration Building . . 55 000 New Co~;;,unication~ Dis atch Center-if bid Administration Midsize Vehicle Corrections Video Surveillance System Recreation Yard for Inmates/Noth Grill Gate French. Ba ricades. · · ,, SWAT rifles/shields 30 000 Van for Corrections • Corrections Commercial Washer/DryerWASHER ONLY Animal ci:rntrol Kitchen Remodel Animal Control Storage Building 30,000 • 20 x 25 Metal Carport: 56-b • Speed Control Trarler " ~ · , rO •'Firin Ra~ge -•added ,a'fter originaFsubmision .to.~ommittee • ,681,000 Firearms Training System 1,848,420 Total Police Department TOTAL ORIGINAL REQUEST FIRE DEPARTMENT Air Bottle Replacements (Replace half) Back Bay Doors -Station 2 Replace Service Truck Replace Turnout Gear 50,000 Fire Station Repairs & Upgrades Air Bottle Replacements (Replace remaining half) Replace Turnout Gear Replace Turnout Gear Replace Turnout Gear Back Bay Doors -Station 1 Front Bay Doors -Station 2 Repave Apron -Station 2 Replace Turnout Gear Service Truck Total Fire Department VOLUNTEET FIRE DEPT Training 915 Fabrication not approved PRIORITY RANK 1 1 1 2 3 2012 80,000 CODED TO SUPPLIES 47,500 21,820 7,500 167,420 19,000 30,000 7,500 7,500 10,000 25,000 99,000 15,000 . 2,000 7,500 ' POLICE/FIRE CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 ested 130,000 Burn Facility Rescue Struts AED's Thermal imaging Cameras Leather Boots Skid Unity/Lights TOTAL FIRE DEPARTMENT not approved PRIORITY RANK 2012 --40,000 4,000 5,000 25,000 16,500 17,000 99,000 ,. ;I' BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL BUDGETS FISCAL 2012 GENERAL FUND -SENIOR AND SPECIAL SERVICES 50040 50190 50200 50210 50220 50360 50470 51155 51245 51355 51360 51365 51370 51375 51380 1385 51390 Salaries Employee Payroll Taxes Employee Retirement Expense Employees Group Insurance Casualty Insurance General Maintenance Capital Purch-Veh. & Equip. Welcome Center Maintenance Museum Exp-Single Tax Funding Kitchen Supplies Special Programs Dance Expense Golf Expense Office Expense Food & Drink Shuttle Bus Expense Other Expense TOTAL SPECIAL SERVICES BUDGET CITY OF FAIRHOPE FINANCE DEPT. UUL 22 2011 F!n ?:.c e Director g:t<J A.J{. __ _ 413,748 32,352 32,099 75,006 5,407 66,000 290,000 15,000 11,200 6,100 10,900 1,020 15,150 1,150 4,400 15,000 994,532 ANNUAL BUDGETS FISCAL 2011 373,109 29,095 29,027 66,971 4,182 57,100 270,000 12,000 10,100 6,300 10,650 940 8,950 1,200 1,000 5,850 886,474 SENIOR AND SPECIAL SERVICES CAPITAL REQUIREMENTS DESCRIPTION OF ITEM PRIORITY RANK AM NT REQST CIVIC CENTER Fire Alarm & Sensor Upgrades 1 50,000 Roof Repair 2 15,000 Scissor Lift 4 Car et Re lacement 5 NOT APPROVED 2012 20,000 70,000 li1QQ8 /4"000 10,000 -40,000 rade 6 ___________ ._._ __ ...._ __________ _ Floor Machine Upgrades 1 Chair/Table Replacment Program 2 Stage Curtain Replacement 3 Tile Replacement 4 Lighting & Sound 5 Council Chamber Upgrades Total Civic Center NIX CENTER 40,000 Vehicles Window Replacements, Shutters Chair and Table Replacements Ceiling Tile Replacement Tile & Carpet Replacement Total Nix Center J,rv 1s,ooo Move Foun~ain Pump Portico Smart Boards Total Museum WELCOME CENTER Fire Alarm Sysytem so ,ooo Roof Upgrade Facilities/ Awning Smart Board Total Welcome Center TOTAL CAPITAL BUDGET Welcome Center Smart Board Welcome Center HVAC Welcome Center Fire Alarm System Total Welcome Center 6 1 2 3 1 1 2 1 2 3 1 1 2 3 125,000 25,000 20,000 20,000 95,666 15,000 30,000 25,000 70,000 290,000 290,000 2012 dget 2011 PROPOSED OCT BUDGET 3,1 06,765 3 ,383 ,564 260 ,274 2,934,537 3,108,711 127,228 214,853 45 ,000 60 ,000 240,183 257 ,578 19,814 294,812 317 ,112 24,393 595 ,164 618 ,033 51 ,503 184,870 180,604 15 ,050 46,000 50,300 4,192 4,000 18 ,613 1,551 184,432 45 ,550 3 ,796 5,000 10,509 876 42 ,000 177,193 14 ,766 6,000 10 ,000 833 1,170 2 ,997 250 85,000 129,382 10 ,782 46 ,000 73 ,900 6 ,158 23,770 25 ,250 2,104 150,000 1,897 ,520 158,127 12 ,000 15 ,000 1,250 100 ,000 130,270 10 ,856 0 0 0 9,000 9,000 750 0 0 0 5,136,166 7,352,375 587,324 FAIRHOPE POLICE DEPARTMENT PROPOSED BUDGET FYE 2012 NOV DEC JAN FEB MAR 260 ,274 390,411 260 ,274 260,274 260,274 19,814 29 ,721 19,814 19,814 19 ,814 24 ,393 36,590 24 ,393 24,393 24 ,393 51 ,503 51,503 51 ,503 51,503 51,503 15 ,050 15 ,050 15,050 15,050 15,050 4,192 4,192 4 ,192 4,192 4,192 1,551 1,551 1,551 1,551 1,551 3 ,796 3 ,796 3 ,796 3 ,796 3 ,796 876 876 876 876 876 14,766 14,766 14,766 14 ,766 14,766 833 833 833 833 833 250 250 250 250 250 10,782 10 ,782 10 ,782 10,782 10 ,782 6 ,158 6 ,1 58 6,158 6 ,158 6 ,158 2 ,104 2 ,104 2 ,104 2 ,1 04 2 ,104 158 ,127 158 ,1 27 158,127 158 ,127 158 ,127 1,250 1,250 1,250 1,250 1,250 10 ,856 10,856 10 ,856 10 ,856 10 ,856 0 0 0 0 0 750 750 750 750 750 0 0 0 0 0 587,324 739,565 587,324 587,324 587,324 Budget APR MAY JUN JUL AUG SEP Compared to 2011 260,274 260 ,274 260 ,274 390,411 260 ,274 260,274 276 ,799 19,814 19,814 19,814 29 ,721 19,814 19,814 17,395 24 ,393 24 ,393 24,393 36 ,590 24 ,393 24,393 22 ,300 51,503 51 ,503 51 ,503 51 ,503 51 ,503 51 ,503 22 ,869 15,050 15,050 15 ,050 15 ,050 15,050 15,050 -4 ,266 4 ,192 4 ,192 4 ,192 4 ,192 4 ,192 4 ,192 4 ,300 1,551 1,551 1,551 1,551 1,551 1,551 14,613 3 ,796 3 ,796 3,796 3 ,796 3 ,796 3 ,796 -138,882 876 876 876 876 876 876 5 ,509 14 ,766 14,766 14 ,766 14 ,766 14,766 14 ,766 135,193 833 833 833 833 833 833 4 ,000 250 250 250 250 250 250 1,827 10,782 10,782 10,782 10 ,782 10,782 10,782 44,382 6 ,158 6,158 6 ,158 6,158 6 ,158 6 ,158 27 ,900 2 ,104 2,104 2 ,1 04 2 ,104 2,104 2,104 1,480 158 ,127 158 ,127 158 ,127 158 ,127 158 ,127 158,127 1,747,520 1,250 1,250 1,250 1,250 1,250 1,250 3,000 10,856 10 ,856 10 ,856 10 ,856 10,856 10,856 30,270 0 0 0 0 0 0 0 750 750 750 750 750 750 0 0 0 0 0 0 0 0 587,324 587,324 587,324 739,565 587,324 587,324 2,216,209 T . Hosk ins -Revised on July 13, 2011 Justification Sheet FAIRHOPE POLICE DEPARTMENT BUDGET -FYE 2012 Description Approximate Cost i..-30 -Training i,,,.,estigations Dispatch & Adm in istration Patrol SWAT Specia l Operations Corrections Internal Affairs Chief Conferences 50290 -Professional Services Attorney Psychological Exams Physicals Baldwin County Coroner Animal Control K-9 Vet Fees 50300 -Computer Expense $5 ,000 .00 Investigator training and polygraph recertification $5 ,000 .00 Training for all D ispatchers in order for them to rema i n proficient & updated $25 ,000.00 Training for 22 Patrol Officer; required to maintain 20 hours of CEU's $3 ,000 .00 Monthly firearms tra in i ng and to attend SWAT courses $2 ,000 .00 Leadership and Eth ics training & Interview and Interrogation $5 ,000 .00 Training for 14 Corrections Officers $300 .00 Annual training in order to stay current on internal affairs issues $5 ,000 .00 Required to maintain 20 hours of CEU's ; this includes travel e x penses $50 ,300 .00 $12 ,000 .00 Attorney to address any legal issues for the Pol ice Department $1 ,760 .00 Exams for any new h ires $1 ,325 .00 Physicals for any new h ires $2 ,375 .00 Dead body transport -$125/month plus fee for any transports during the mth $730 .00 Euthanize and quarintine animals $423 .00 Fees for Mojo , Gus , & Segean $18 ,613 .00 Dispatch & Patrol $10 ,000 .00 Any unforeseen computer repairs or replacements I? '-01 $13 ,800 .00 Veh icle Computers (2 for new officers , 1 for Crim e Scene Tech , $4,600 ea c h ) L;ial Opera ti ons $6 ,800 .00 E-C itation Scanners/Printers (4 at $1 ,700 each ) Special Operations $4 ,500.00 Traffic Homicide Software Internal Affairs $450 .00 Printer for confidential & sensitive information ; current printer 9 years old Corrections $5 ,000 .00 Replace computers & printers ; over 5 years old & run 24/7 Printer cartridges for entire Departmenl $5 ,000 .00 50320 -Office Supplies Dispatch/Patrol /lnvestigations/Admin Employees # Current Full T ime Current Part T ime Additional Requi red Overtime planned % $45 ,550.00 $10 ,509 .00 Office supplies such as file folders , paper clips , storage bo x es , DVD 's , CD's , labels , sex offender postcards , corrections tape , end-tab folders , envelopes , message pads , hi -lighters , tape , binders , binder cl ips , pens , post-its , pads , file cabinets , photo paper, ink , etc. Requested $8 ,000 in 2011 budget, only received $5 ,000 ; overspent by $5 ,509 .J ~$tific~tjon . ' Justification Dep t: De pt Head Initials _______ Superi ntendents Approval _____ _ Justification Sheet Description ~ 10 -General Supplies ~atch Equipment Equipment K-9 Un it Ammo Police Gear Investiga tion s Investigations Investigations Investigations Special Ope rations SWAT SWAT SWAT Graffix Material Animal Control Animal Contro l Internal Affa ir s Employee Testing Vehicle Tags Targets Veterinarian Supplies Evidence Storage c rds r Postage Fire System Maintenance Special Events General 50360 -General Maintenance Building Maintenance 50390 -Dues & Memberships Chief Associat ion Dues Misc . Case Law/Subscriptions School Resource Officer dues K-9 Dues & Memberships ROCIC Dues Newspaper Subscriptions Notary Renewa ls Traffic Homicide Membership Polygraph Membership FBI Nationa l Academy V A Membership Dept: $1 ,500 .00 $16,480 .00 $5,445 .00 $4,775 .00 $39,977.00 $23,800 .00 $1,325 .00 $3,278 .00 $4 ,776 .00 $2 ,148 .00 $100.00 $7 ,500 .00 $1 0 ,000 .00 $2,000 .00 $1 ,500 .00 $2 ,500 .00 $301 .00 $500 .00 $3,616 .00 $728 .00 $718 .00 $1,712 .00 $280 .00 $17,629 .00 $6,575 .00 $515 .00 $850 .00 $1 ,000 .00 $15,665.00 $177,193 .00 t-AIKHUl-"t: t-"ULlt;t: Ut:t-'At< I MENT BUDGET -FYE 2012 ergonomic chairs that are designed for 24 hour use ; will reduce fatigue and prevent injuries Tasers & cartridges , flash lights , bulbs & batteries , alcosensors & tubes , badges & pepper spray lntoximeters , First Aid Kits , Loc ks , etc . K-9 supplies such as bite sleeves , harnesses , training collars , remote collar , leashes , etc . Duty ammo , Swat ammo , an d gun qua lification ammo ; spent $36 ,343 in 2011 (10 % inc . in cluded) 34 Ballistic Vests -they only have a 5 year warranty ($700 each) Polygraph -Fingerprint & Signature Scanner ($825); polygraph supplies ($500) Investigation supplies i.e . impress ion kit, chalk ; vacuum , tape , fingerp rint hin ge kits , tool k its Crime Reports Mapping System Leads on Line software -aids in tracking and solving crimes from burglary to theft Traffic Enforcement equipment -Measuring wheel (2 at $50 each) Trunk Lock Bo xe s to secure weapons (5 at $1 ,500 each ) Gas Masks , filters , and pou ch ( 12) Streamlights (14) Graphics for patrol vehicles Pod for truck ; animals are currently put in a wire cage Tranquilizer Darts Heavy duty lo cki ng file cabinet to kee p files safe ; d igital camera -curre nt camera broken Random drug test ing $2 ,910 ; New employee written exams $706 Vehicle tags and registration on new vehicles Gun qualification targets -qual ify twice a year Supp li es for canines (heart worm meds , flea drops , etc .) Storage Container for evidence while evidence vault is being purged Air Ca rds for in -car computers -enables reports to be made in the field (AT&T Mobility and Verizon Wire less ) Lease and usage charges for copier Mail , UPS , Federa l Express Annual contract for fire system maintenance Arts & Crafts, Mardi Gras , etc . Warehouse Stock : bleach , paper towels , cleaning supplies , batteries , copy paper , etc . $10 ,000 .00 Repa irs to building i .e . ale units , doors , locks, roof lea kage , ceiling tiles , pest controls , exhaust fans , replace door framing, camera repairs, lights , etc . $390 .00 $450 .00 $40 .00 $280 .00 $300 .00 $37.00 $150 .00 $500 .00 $400 .00 $150 .00 $300 .00 $2 ,997 .00 Dept Head In itials Superintendents Approval Justification Sheet FAIRHOPE POLICE DEPARTMENT BUDGET -FYE 2012 Description I Approximate Cost IU o -Gasoline Gasoline 50440 -Vehicle & Equipment Repair Gun Repair Taser Repa ir Rad io Repa ir Radar Repair & Recertification In-Car Came ra Repair Replacement light bars Aluminum T-top for Boat & other repairs Generator Repa ir General Vehicle Repair 50460 -Uniforms Investigations Patrol Division -24 Patrol Office rs SWAT -17 SWAT Officers Administration & D ispatch Corrections Internal Affairs $129,382.00 As of May 2011 , spent $117,620 in fu el. Th is is cos t plus 10 %. $500 .00 $2 ,000 .00 $2,000 .00 $2 ,150 .00 $2,500 .00 $3,600 .00 $6,000 .00 $2,600 .00 $52 ,550 .00 $73,9 00 .00 $3 ,000 .00 $15,000.00 $1,000 .00 $2,500.00 Uniforms fo r Chief & Assistant , Administration , Dispatch $3,500 .00 Uniforms for 14 Corrections Officers at $250 each $250.00 $25 ,250 .00 5-..,,0 -Capital Purchases -Vehicles & Equipment Vehicles for 2 New Officers $84,300.00 Two full y equipped ve hi cles $73 ,000 for 2 ne w officers ; Outfit 2 new Camera Systems Body Cameras Administration Administration French Barricades Firing Range Ballistic Shields Animal Control An imal Control Metal Carport Jail Control Board V ideo Surveillance System North Grill Gate Recreation Yard Van Commercial Washer & Dryer Speed Control Trailer 51215 -NCIC Data ~ Dept: Officers $11 ,300 $25,000.00 Rep lace 3 broken came ra ; 1 came ra for vehicle ; 1 backup camera ($5K each ) $19 ,800 .00 Body cameras for 22 Patrol Officers $1,500,000 .00 Construct Additional bui lding due to growth of Department $55,000 .00 Relocate Dispa tch -If Additional Building not Approved $15 ,000 .00 Barricades for public safety during special events $17 ,500 .00 Construct firing range $7,500.00 Shields for SWAT to use for protection against rifle fire $10,000 .00 Remodel Kitchen -Cabinets are falling apart & t il e on floor is coming up $10,000 .00 Constru ct 250 sq . ft . storage building for storage including plumbing for washer and dryer. Current ly use bathroom & kitchen for storage $30 ,000 .00 Carport to house equipment and vehicles $22,500 .00 In constant need of repair -spent $9 ,000 in 2009 on repairs $25,000 .00 System is outdated and is not functioning properly $7,820 .00 Gate does not work at all and needs to be replaced $14,000 .00 Need to be upgraded to meet State standards $30,000 .00 Vehicle for transporting inmates $16,600 .00 Outdated and constan t repairs $7,500 .00 Assist with traffi c control ; existing trailer is broken $1 ,897,520 .00 $1 ,2 00 .00 Pa id quarterly at $300 a quarter $13,800 .00 Pa id quarterly at $3,450 a quarter $15,000.00 Dept Head Initia ls ____ _ Superintendents Approval _______ _ Justification Sheet 1 _,.;cription 51220 -Prisoner Meals & Expenses FAIRHOPE POLICE DEPARTMENT BUDGET -FYE 2012 Hand held Video Recorder $600 .00 Recorders is necessary for documenting inmate behavior problems Inmate Suppl ies $8 ,000.00 Inmate uniforms , shoes , hygiene/grooming tools, etc. Fire Alarm Service Contract $650.00 Service Fire alarms -contract needed to limit liab ility Lock Service Contract $5 ,500 .00 Service Cell & Door Locks -contract needed to lim it liability Intercom Service Contract $1 ,000 .00 System not functioning properly; constant repairs Office Supplies $6 ,000 .00 Pens , paper, cartridges , file folders , batteries , paper clips , ect. Bu ild ing & Equ i pment Maintenance $20 ,000 .00 Maintain building (pa inting , cleaning supplies , outside area of building , etc . Refrigerator , Freezer, & Microwave (2 $3 ,800 .00 Appliances are out of warranty, old , & need replacing Inmate Meals $62,400 .00 Meals at $1 ,200 a week ($1,200 X 52 -$62,400) Inmate Medical $22 ,320 .00 Nurse reports to Jail twice a week ($8,320); $Medication $6 ,000; Doctor's visits $8K 10 Current Full Time Current Part Time Additional Required Overtime planned 10 Dept: $130 ,270 .00 Justification Justification Dept Head Initials _____ _ Superintendents Approval _________ _ -- - FAIRHOPE POLICE DEPARTMENT CAPITAL PURCHASES 5 YEAR PLAN L1_) \. ,' YEAR YEAR YEAR YEAR YEAR ESTS JUSTIFICATION 2012 2013 2014 2015 2016 Jipment 2 new vehicles and equipment for 2 new officers: 2 Vehicles full equipped -$73,000; 5 Camera $129,100 Systems -$25 ,000; 22 Body Cameras for Patrol -$19,800; Outfit 2 new officers -$11,300 itional Growth of Department: Dispatch; Polygraph room; Interview Room; Dry Room (evidence); Patrol $1,000 ,000 offices; Investigations; Training room; Conference room; equipment room; etc . Furnish and equip additional building $500,000 Dispatch center poorly located; inefficient design; direct access to the public causes interuption $55,000 t Approved) when handling emergency calls for service; furniture rnce System To maintain a safe, secure jail the camera system must be replaced . Current system outdated , $47,500 )I Board unreliable, and in constant need of repair. System is in need of service at the present time. ($25,000); Jail Control Board is constantly being repair. $9,000 was spent in 2010 on repairs to the board. ($22,500) te and Replace grill gate ($7,820) which is cu rrently damaged and is no longer working (will not roll up or $21,820 ?ation Yard down). This prevents the jail from being totally secure . Current recreation yard does not provide ards safety and security. It also does not meet State standards. ($14,000) ides Barricades for public safety during special events. Cable should no longer be used as it poses a $15,000 safety issue and it limits access to emergency response vehicles . Construct Firing Range for gun qualifications $17,500 Shields Purchase Ballistic Rifle Shields ($7,500) for protection of the officers aga in st rifle fire (criminals $7,500 are now using rifles when committing crim inal acts) Transport Inmates to doctors ' appointments and other Correctional facilities $30 ,000 /asher and Washer ($9,000) and dryer ($7,600) is used constantly for inmate uniforms as well as for other $16,600 City Departments (Quail Creek Golf, Recreation Center, and the Civic Center) del New cabinets, current ones are falling apart; replace tile floor that's has started to come up. $10,000 ng Build 250 Sq. Ft. storage building for storage including pluming for washer/dryer . Current 2 small $10,000 kitchen closets are overflowing and is using the bathroom for storage. 20' X 25' Metal Carport with concreate slab to house equipment $30,000 Trailer Assist with traffic control; existing trailer is broken $7,500 TOTAL FOR 2011-2012 $1,897,520 Page 1 FAIRHOPE POLICE DEPARTMENT -CAPITAL PURCHASES -5-YEAR PLAN additional building needs to be constructed . The new building would include the following: New Dispatch area -current dispatch is poorly located with an inefficient ~raphs are being done in Detective Holl in ghead's office which does not provide enough space or privacy; Interview Room -We have one interview room and if we have ,th er one has to wait in the lobby; Dry Room for evidence -We do not have a place to process evidence; Patrol Offices -There's no secure place for them to secure files ot have a place to conduct in-house training. SEE PICTURES BELOW hold staff meetings There aren't enough cubicles for all Patrol Officers; therefore, they have no secure place to store their case files or work space for completing reports. ,ent; therefore, no place to store supplies, equipment, etc. The Station as well as the Jail are both overflowing. Page 2 th limited en working 1lary budget. FAIRHOPE POLICE DEPARTMENT -CAPITAL PURCHASES -5-YEAR PLAN ue to limited storage, items are being stored in offices, which has res ted in them having limited work space. There's a shortage of offices, so Sergeant's are having to double up. oorly located and inefficiently design. Direct access to the public causes interuptions when handling emergency calls for service and does not meet also several electrical fire hazards in the current location as indicated in the below pictures. pplies . Current closets ar e extremely small and overflowing . The bathroom is being used for storage . The gara ge is also overflowing with items stacked to the celing. repair. High traffic and dampness has caused the floor tiles to come up. The kitchen cabinets are falling apart and need to be replaced . • Page 3 FAIRHOPE POLICE DEPARTMENT -CAPITAL PURCHASES -5-YEAR PLAN in order to maintain a safe and secure jail. The current video surveillance system is not working and is in constant need of repa ir. The system is outdated, unreilable , 11 board is also constantly being repaired with $9,000 spent in repairs in 2010. The board controls the locking and unlocking of all cell doors The north grill gate of the I no longer working, has to be replaced . The sally port acts as a secure, closed in area for loading and unloading inmates. This is a huge security issue . A new washer 3 daily basis to wash inmate clothing and linens. They're also used to wash and dry linens from the Civic Center, towels from Quail Creek Golf Course and the Recreation revamped . It does not provide the safety and security and it does not meet State standards. A Van is needed in order to transport inmates to and from doctors' ities . The cost includes equipping the vehicle with additions needed to provide secure transport of inmates (transport cage, radio, dash strobes, etc.). Pictures below. efore, sally port is ding inmates. Recreation Yard needs to be upgraded because it is not up to State standards or security standards. Inmates are not allowed to go out to the Rec Yard. dditional police officers (1 Investigator, 1 Patrol Sergeant and 5 Patrol Officers). According to the Federal Bureau of Investigation's 2009 year -end report, it was serve a city population of our size should have 2 .4 sworn officers per 1,000 residents . Through this ratio, we should have 41 sworn officers to cover the City limits and we have 34 sworn officers. Additionally, when comparing the Fairhope Police to five local police department's 2010 total calls for service, the number of sworn )Unt for city limits' population, it is clearly demonstrative that our department has the lowest amount of police officers per 1000 citizens . Equally important is the fact 1e, Foley, Bay Minette, and Gulf Shores), with the exception to Orange Beach, police only their City limits and not the police jurisdictio; therefore, I am requesting 14 even vehicle computer systems are needed for the seven vehicles. All patrol vehicles are now equipped with laptop computers, which has brought the Department in need five camera systems: 3 cameras to replace broken cameras in 3 vehicles, 1 for an additonal patrol vehicle that can't be placed into service because it does not s a backup vehicle. We would like to purchase 26 body cameras for the Patrol Division . These cameras would be used when the officers are away from their vehicles ·ecordings can help in justifying arrests and as protection for the police officers when complaints are made against them and for lawsuits purposes. A metal carport uipment. The Department has no storage space or closets where equipment, such as cameras , radios, police uniform accessories, etc., can be stored . The building boats, cars, etc. Page 4 FAIRHOPE POLICE DEPARTMENT -CAPITAL PURCHASES -5-YEAR PLAN Jipment, such as vehicles and boats, sits behind the Department unsecure. d gun requalification twice a yea r. Tra i ni ng and requal ificat ion helps the officers to be more proficient in the hand lin g ofth ier weapon wh ich in turn creates safety for int Rifles and Ball istic Rifle Shields are needed for the continuation of protecting life and property. The Police Department ha s l i m ited resources to protect the citizens the capability to engage criminal offenders who are now using rifles when committing crimes . French Barricades need to replace the cable that is currently being used , issue for everyone and it limits access for emergency response vehicles. These barricades are especially needed in the areas of Church Street, Fels Avenue , and hat we currently have is broken and can't be repaired due to it being outdated and parts are unavailable . Page 5 ... Date: June 21 , 2011 To: City Council Members and Mayor VIA: --Mr.,...._Gregg Mims , City Administrator ( From: Dr. Bill D. Press , Chief Fairhope Police Department Subject: Fairhope Police Department Manpower I have recently discussed, in brief, the need to increase the manpower within the Fairhope Police Department. This need is based on a number of factors , including those outlined below. We appreciate your past efforts to support this department, as we all realize that public safety is one of the primary responsibilities of local , state , and federal governments. The Fairhope Police Department: "The mission of the Fairhope Police Department is to work in partnership with the residents and businesses of the community to provide a safe and secure environment through the delivery of fair and impartial police services , proactive problem solving , and increased community partnerships . As such , the Fairhope Police Department will commit its resources in partnership with the community to promote a safe and secure environment, free from crime and the fear of crime, maintain order, and practice our core values of integrity , respect , service , and fairness .(1 )" Currently the Fairhope Police Department (FPO) delivers patrol and investigative service to both the incorporated area of Fairhope, which is approximately eight (8) square miles, as well as the police jurisdiction , which is approximately 88 square miles. According to the latest 2010 Census (attached), the populations in these areas are estimated to be 15 ,326 in the Fairhope City Limits , and 18 ,474 in the unincorporated police jurisdiction (911 information provided to Ms. Suzie Bozeman). , There are currently 21 uniform officers assigned to patrol. This includes the patrol captain, four sergeants , two corporals, and 14 officers . The patrol captain oversees all issues concerning uniform activities. The officers and corporals are divided into four squads , each led by a sergeant. Their role , which is not all inclusive, is to handle calls for service, respond to all emergency calls and initiate or assist in performing first aid, patrol assigned areas , make citizen and business contacts , respond to watch requests, stabilize activity hot spots , attend a minimum of 40 hours of training annually, attend court , respond to and investigate accidents and traffic complaints , and enforce our traffic laws (our number one complaint). City Council Members and Mayor June 21 , 2011 Page 2 of 6 In 2009 , Fairhope Police wrote 5450 reports, and from January 1, 2010 through December 31, 2010, we responded to a total of 9 ,075 calls for service, resulting in 8,876 police reports. In addition, police personnel wrote 1,163 traffic citations, 689 written traffic warnings, and 1,620 verbal traffic warnings . There were a total of 900 arrests, of which 84 were for traffic, 63 warrants, 693 misdemeanors, and 60 felonies (including one arrest for the homicide in July). Officers working their respective areas also made 13,839 business , citizen, and residential contacts, and worked 25 (annual) special events. For every case that requires a follow-up investigation (unsolved case), we have only five investigators assigned to this unit and it is currently in need of a sergeant, which was approved by the council. In 2009, detectives investigated 643 cases and from January 1, 2010 through December 31 , 2010 , 945 cases required follow- up investigations . This is in addition to doing background checks on potential part- time and full time , police, corrections, dispatchers , and animal control applicants , polygraph invest igations, registration of all sex offenders, Military 1033 Program (which brought in over $1,000,000 in equipment to the City last year), school resource program, and working with groups such as the Lighthouse and the Federal Bureau of Investigation's (FBI) Internet Crimes Against Children. One officer is assigned full time to the FBI Violent Crime Task Force. This un it works throughout Baldwin and Mobile Counties , and because of our involvement , all overtime is paid by them. They work narcotic and related crimes in our area and provide us with unlimited resources . All forfeitures that are related to their efforts, we get a share of ($120,026.12 to date). These forfeitures have provided this department with necessary equipment and training at no cost to the City. Two sergeants are assigned to Internal Affairs and Special Events, respectively . In addition to his Internal Affairs' responsibilities , in which all complaints are thoroughly investigated , he oversees all confiscated property and evidence, and the dispatchers as well, acts as the alternate SWAT Commander, and handles all media concerns . The Special Events Coordinator meets with everyone requiring off-duty requests and special events . Last year we had 17 4 such events. This often requires going on site and calling officers to fill these jobs through a rotation process, as well as coordinating events with other city entities (public works, electric department, etc .). He is the lead investigator in regard to all traffic homicides , and complaints, which includes setting speed recorders , and the evaluation of these devices . In addition, any special programs are handled by the individual , along with acting as the SWAT Commander . .. City Council Members and Mayor June 21, 2011 Page 3 of 6 One of our sergeants was recently promoted to the Jail Administrator position . His role is to oversee jail operations, which includes supervising eight full time and two part time corrections officers . Inmate populations vary but we are staffed to handle 48 inmates . Further , he fills in during police shortages when no one else is available (sick , training , etc) and oversees the Yellow Dot and Bicycle Registration Programs . We have two officers , who are assigned to work, for the most part , within the station . Their responsibilities include , but are not limited to , developing Standard operating Procedures that will meet GALEA standards , all training scheduling and travel paperwork associated with it, training records maintenance , firearm proficiency testing , records , and repairing weapons, SWAT , all vehicle maintenance records , stenciling , stripping and installing new equipment , downloading and preparing in-car video for court , maintenance on all equipment, and handling all walk -in complaints (police reports). Manpower Ratios and Staffing Decisions : According to the Federal Bureau of Investigation 's 2009 year-end report , it was recommended that municipal agencies that serve a city population of our size should have 2.4 sworn officers per 1,000 residents . Through this ratio , we should have 36 sworn officers to cover the City Limits and another 44 to cover the police jurisdiction ; we have a total of 34 sworn personnel. Additionally , when comparing the FPO to five local police departments ' 2010 total calls for service , the number of sworn officers , and the 2010 US Census Bureau count for city limits ' population , it is clearly demonstrative that our department has the lowest amount of police officers per 1000 citizens . Equally important is the fact that all of these other departments , (Daphne , Foley, Bay Minette , and Gulf Shores), with the exception to Orange Beach , police only their city limits and not a police jurisdiction as well. Recently , there has been discussion as to the recommended number of officers to population ratio we should use . According to the International Association of Chiefs of Police, "Ready-made, universally applicable patrol staffing standards do not exist. Ratios , such as officers-per-thousand population , are totally inappropriate as a basis for staffing decisions . In defining patrol staffing requirements , we consider the following factors , the mix of which is absolutely unique to each locality and agency: Policing philosophy , Policing priorities , Police policies and practices , Number of calls for service , Population size and density, Composition of population (particularly age structure), Stability and transiency of population , Cultural conditions , Climate (especially seasonality), Policies of prosecutorial , judicial , correctional , and probation agencies , Citizen demands for City Council Members and Mayor June 21 , 2011 Page 4 of 6 crime control and non -crime control services , Crime reporting practices of citizenry , Municipal resources , and Trends in the foregoing areas(1 )." • Policing philosophy : Since my appo intment here , we have adopted both Community Oriented Policing and Problem Solving Policing philosophy 's that allow officers to handle and be responsible for specific areas when not hand l ing or assisting calls in other areas . This includes patrol , and citizen , res idential , and bus iness contacts . • Pol icing priorities : When not handling calls for serv ice , officers are to patrol the ir respective areas on foot , in vehicles , or by vessel. Hot spots are a pri ori ty. • Polic e policies and practices : We are in constant review of policies and pro cedu res , w ith the intent of following GALEA standards and legal req uirements . • Numb e r of ca ll s for service: In add ition to the number of calls for service , certain types of calls may generate the need for more than one unit to respond . Sin ce my appointment here , all calls that place an officer at a disa dvantage and unnecessary danger , such as alarm calls , domestics , s uspicious vehicles etc , require a two-officer response. • Population size and density : Our population has and continues to grow both in the C ity Limits as well as the police jurisdiction . This trend is expected to continue in lieu of the current economic conditions , and is anticipated to grow with a strengthening economy. • Composition of population , particularly age structure: Our population 's greatest range is 45-69 years old , and is basically made up of 13 ,961 White, 955 Black , 28 American Indian , and 110 Asian 's . • Stability and transiency of population : We have a stable population through mostly single home purchases . Major events such as Mardi Gras and Arts and Crafts that draws large numbers of people, requires almost every officer and civilian employee to participate . • Cultural conditions : Our officers must be culturally sensitive to all groups. • Climate , especially seasonality : Hot temperature ranges tend to irritate more than in cooler climates . As a result , our summers tend to have more calls for service regarding fights and disputes , alcoholic intake , etc. • Policies of prosecutorial , judicial, correctional , and probation agencies : Our policies and procedures are developed and reviewed by all affected. These procedures tend to be all encompassing and as comprehensive as possible . They must also be fluid enough to change as laws and procedures are constantly being changed . City Council Members and Mayor June 21 , 2011 Page 5 of 6 • Citizen demands for crime control and non-crime control services: We have seen an increase in calls for service , as well as self-initiated activity by our officers as a result of new mandates and this leadership 's d irection . Our non-crime services have increased as well , i.e . Yellow Dot, Bicycle Registration , Project Lifesaver, etc . • Crime reporting practices of citizenry: We believe that most crime is relayed to us , but not in its entirety. For example, the elderly who get taken advantage of often do not report . Abuse cases , including sexual battery , often go unreported . The same is true for "minor cases" involving thefts of little or no value . • Municipal resources : Due to the number of events that the City itself partakes in o r approves , demands for police and support pe rsonnel are taxed though out the year. • Trends in the foregoing areas : We will continue to enhance existing programs that meet community policing needs , as well as adopt new applications that assist with problem solv ing solutions ; the result of which will be an increase demand of services , provided by existing and future personnel positions . I n order to continue to address the direction of services described above , my recommendations are as follows : Provide a minimum of two additional officers to patrol to augment the existing squads . This will provide four officers and one sergeant on each squad , in addition to the two canine officers who rotate from 2 p .m . -2 a .m . Provide one additional investigator to handle crimes requiring further investigation . Provide a full time secretary to handle all investigative reports , entries , etc . (currently filled in by one of the full time dispatchers, which takes her away from dispatching). Provide a non-sworn crime scene investigator to respond to all major crime scenes (deaths , robbery , sexual batteries , residential and vehicle burglaries). Provide two full time dispatchers to replace five part time employees (provides two dispatchers 24/7/365). Continuous response to the police jurisdiction requires additional resources over the next four years, in order to properly serve this community . I believe we can ease into this arena with the hiring of seven officers in the next five years , with the understanding that steady growth in population and/or increases in calls for service will require these demands . Spiraling increases will demand additional resources , if we choose to stay on top of the situation . City Council Members and Mayor June 21 , 2011 Page 6 of 6 Projected Costs : • The following is representative of the costs associated with each officer and position: Annual Salary with Fringe benefits : Vehicle with Equipment (1 st Year) Equipment for an Officer (1 st Year) 2012 : Sergeant (Salary Increase) Two Officers Crime Scene Investigator Secretary Two Dispatchers 2013 : Two Officers 2014 : Two Officers 2015 : Two Officers 2016 : One Officer One Detective Total Total Total Salaries include all benefits . BDP/bp Attachments 1. Fairhope Pol ice Department M ission Statement, Instituted July 1, 2009 $62,064 .83 $41 ,100.00 $6,550 .00 $109 ,714 .83 $2 ,870.40 $124 ,129.66 $60 ,826 .30 $53,484.94 $119,276.92 $439 ,452 .06 $219,429 .66 $219,429 .66 $219,429 .66 $109 ,714 .83 $124,527.03 $892 ,530 .84 2. International Association of Chiefs of Police . Patrol Staffing and Deployment Study. Retrieved June 17 , 2011 from the World Wide Web: http ://www.theiacp .org/LinkClick .asp x?filetick et=AKL78d4MBw8 %3d&tabid=252 "There is no right way to do something wrong." Date: To: From: June 21 , 2011 ,·/4~strator Dr. Bill D. Press , Chief Fairhope Police Department Subject: The Need for Additional Dispatchers at this Time We are currently staffed with seven (7) full-time dispatchers and five (5) part-time dispatchers all of whom are trained professionals dedicated to providing the highest level of public safety communications to the community. We are staffed with two dispatchers on duty from 7 a.m. till 11 p.m., Monday thru Friday . There are 88 hours per week when a single dispatcher is on duty . In the past and present we attempt to fill these gaps with part t ime employees whenever they are available . Most of the time , posit ions cannot be filled on short notice, on weekends , holidays, and the evening shift (6 p.m . - 6 a.m.). This leaves the civ i lian , while working in a police setting, by themselves in a venerable environment. Hiring and training part time employees is time con suming and costly . Beg inn ing in 2006 until today's date we have hired 20 part time dispatchers to assist in filling the open shifts . There are various reasons why each left ; some could not complete training or were unable to handle the stress of the dispatch environment or found other full time employment. Currently , of our five (5) part time employees remaining on payroll , three have full time jobs with other Police Departments . As a result , most of our gaps are currently filled by full time dispatchers at time and a half because our part time personnel have other commitments . This causes additional fatigue problems as well. By hiring two additional full time dispatchers we will be staffed with nine full time dispatchers giving us two dispatchers on duty 24 hours per day , 7 days per week . The two part time employees, who currently make $15 an hour, will move to $16 an hour plus benefits . This would be an additional $13 ,131 .86 for the remainder of the Fiscal Year. We can absorb this increase in our current budget , as these positions are essential. Upon successfully completing a one year probationary period , with a performance rating of above satisfactory or higher, the rate will move to $18 .35 an hour. "There is no right way to do something wrong." New Building First floor : offices for patrol supervisors , roll call room, computer area for reports , rest rooms , secure holding area for doing paperwork with prisoners, storage areas Second floor: investigations offices, polygraph room, evidence area, dry room , rest rooms, storage areas , interrogation rooms (2) Third floor; training area (classroom facility) conference room (separated by dividers so they can be merged); FATS machine, storage areas , locker rooms and showers in rest rooms Elevator and stairwell to all three floors , light sensors , video in elevators, audio/video i n interrogation rooms . Old building : communications, reco r ds, administration , prope rty and evidence storage 2012 3udget 2011 PROPOSED OCT BUDGET 111,051 112,653 8,666 70,000 80,000 6,667 8,631 8,793 676 11,105 11,265 867 47,320 40,125 3,344 27,875 27,875 2,323 2,000 2,000 167 2,600 2,600 217 16,000 24,859 2,072 25,000 29,000 2,417 15,000 18,750 1,563 47,200 59,000 4,917 0 1,000 83 87,000 119,000 9,917 470,782 536,920 43,893 FAIRHOPE FIRE DEPARTMENT PROPOSED BUDGET FYE 2012 NOV DEC JAN FEB 8,666 12,998 8,666 8,666 6,667 6,667 6,667 6,667 676 1,015 676 676 867 1,300 867 867 3,344 3,344 3,344 3,344 2,323 2,323 2,323 2,323 167 167 167 167 217 217 217 217 2,072 2,072 2,072 2,072 2,417 2,417 2,417 2,417 1,563 1,563 1,563 1,563 4,917 4,917 4,917 4,917 83 83 83 83 9,917 9,917 9,917 9,917 43,893 48,997 43,893 43,893 MAR 8,666 6,667 676 867 3,344 2,323 167 217 2,072 2,417 1,563 4,917 83 9,917 43,893 Budget APR MAY JUN JUL AUG SEP Compared to 2011 8,666 8,666 8,666 12,998 8,666 8,666 1,602 6,667 6,667 6,667 6,667 6,667 6,667 10,000 676 676 676 1,015 676 676 162 867 867 867 1,300 867 867 160 3,344 3,344 3,344 3,344 3,344 3,344 -7,195 2,323 2,323 2,323 2,323 2,323 2,323 0 167 167 167 167 167 167 0 217 217 217 217 217 217 0 2,072 2,072 2,072 2,072 2,072 2,072 8,859 2,417 2,417 2,417 2,417 2,417 2,417 4,000 1,563 1,563 1,563 1,563 1,563 1,563 3,750 4,917 4,917 4,917 4,917 4,917 4,917 11,800 83 83 83 83 83 83 1,000 9,917 9,917 9,917 9,917 9,917 9,917 32,000 43,893 43,893 43,893 48,997 43,893 43,893 66,138 T. Hoskins -Prepared on June 23, 2011 Justification Sheet FAIRHOPE FIRE DEPARTMENT BUDGET -FYE 2012 Description Approximate Cost 10090 -Fire Call Payments 50230 -Training 50235 -Firemen Physicals 50340 -General Supplies Blowers Rescue Saws MS460 Batteries Office Supp li es Office Cha irs Printer/Fax Combo Protective Glove s AED Pads (10) Oxygen Bottle Re fil ls Turnout Gear Supplies Drug Testing Phones 50360 -General Mainte nance Exterminator Paint of repai rs oor Ma intena nce Miscellaneous Repa i rs 50430 -Gasoline & Oil Gasoline 50440 -Equipment & Vehicle Repair Indian Packs Hand Tools & Rescue Tools Tires Hose Replacemen t Seat Replacement Mon itor Base Truck Serv ice on small truck Truck Batteries Ladder Testi ng Fire Extingu isher Service Service & Pump Test Flow Testing -SCBA & Air Compressor Cha ins Miscellaneous Repairs .-1460 -Uniforms Employee Unifo rms TOTAL: $80,000 .00 $2 ,000 .00 $2 ,600.00 $998 .00 Used to clean Bay area (2 at $499 each ) $3,087 .00 For Truck #911 , 918 , & 933 (3 at $1 ,029 each) $500 .00 Batteries for AED ($250) & Thermal lmager ($250) $400 .00 Pens , paper, file folders , staples , paper cl ips , etc. $300 .00 Chairs need replacing (pictures attached ) $499 .00 $1 ,052 .00 Three cases at $384 each $500 .00 $173 .00 Fifteen at $11 .50 each $12 ,800 .00 Coats , pants , boots , gloves , helmets, e tc . $4 ,000 .00 Truck clean ing supplies and other m iscel lan eous s uppl ies $100 .00 Random Employee drug testing $450 .00 New phones for stations $2 4 ,859 .00 $7 84 .00 $600 .00 Pa i nt interio r stations $2 ,000 .00 $2 ,000 .00 $23,616 .00 Repairs to al e unit, locks , etc. $29 ,000.00 $18 ,750 .00 Budget for 201 1 $15 ,000 plus 25% increase $1 ,507 .00 Eleven at $137 each $1 ,650.00 Six sets of tools at $75 each & Rescue Tools $1 ,200 $5,668 .00 Tires for Crash Truck, vehicle #995 , & 90 1 $3,000 .00 $500.00 Front seat of vehicle 915 $1 ,800 .00 Replace monitor base in vehicle 931 $800.00 $1 ,500 .00 $1 ,600.00 $1 ,000 .00 Annual serv ice contract $15 ,000 .00 Annual service contract $3 ,100.00 Annual serv ic e contract $660.00 Chains for 3 Rescue Saws ($220 each ) $21 ,215.00 Any unforeseen repairs $59 ,000 .00 $1 ,000 .00 Uniforms for 4 employees $217,209.00 Dep t: De pt He ad In itials _______ Supe rinte ndents Approval _____ _ C Justification Sheet Description 50470 -Capital Purchases Station Repair & Upgrades Air Bottle Replacements Back Bay Doo r -Station 1 Gear Apron -Station 2 Truck FAIRHOPE POLICE DEPARTMENT BUDGET -FYE 20121 Approximate Cost $50 ,000.00 Stations are in need of many repairs (Pictures Attached) $19 ,000 .00 Replace bottles that are outdated -half in 2012 & half in 2013 $7 ,500 .00 Back door needs replacing (Pictures Attached ) $10 ,000 .00 Gear must be replaced annually $7 ,500 .00 Repave back apron at Station 2 (Pictures Attached) $25 ,000 .00 Need another truck; have 4 workers , but only 2 trucks $119 ,000.00 Dept: Dept. Head In itials _______ Superintendents Approva l ______ _ ~ ~ BUDGET -FISCAL YEAR 2012 G/L# GENREAL FUND -RECREATION DEPARTMENT 50040 Salaries 50190 Employee Payroll Taxes 50200 Employee Retirement Expense 50210 Employees Group Insurance 50220 Casualty Insurance 50340 General Supplies 50360 General Maintenance 50430 Gasoline & Oil 50440 Equip. & Veh. Repair 50460 Uniforms NEW YOUTH BASEBALL MATCH 50470 Capital Purch-Veh . & Equip. 50475 Capital Improvements TOTAL RECREATION DEPARTMENT BUDGET PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 1001 rxm 746,146 655,060 60,493 52,322 39,747 34,800 105,389 106,554 40,779 37,096 112,000 98,000 55,000 35,000 14,000 14,000 15,000 15,000 4,000 3,000 30,000 (~) 44,500 186,000 1,453,053 CllY OF FAIRHOPE FINANCE DEPT. 1JU L' 2 2 2011 Finance Director <t:a, A.M. 24,500 90,000 1,165,332 • RECREATION CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 , , PRIORITY requested DESCRIPTION OF ITEM RANK 2012 Two Reel Mowers and One Infield Drag 1 10,800 60,000 Construct new restroom facilities at Volanta 1 50,000 Fitness Center Mat Flooring 1 Additional HVAC at Recreation Center 1 Pull behind Mower 1 24,000 Three Zero Turn Mowers 2 12,700 80,000 Resurface new track at Volanta 2 20,000 Fitness Center Equipment 2 Aerobic Room Flooring & Mirrors 2 F-250 Truck 2 21,000 Replace old gym floor in Recreation Center 100,000 New Drainage irrigation s stem & r:e-crown field Spinning Room Mat Flooring 3 Small attachable play ground and rubber mulch 30,000 Tractor 15,000 Upgrade Basketball Goals in Recreation Center 4 5,000 30,000 Fenced in lay area at Stirn son Field 4 Additional Spin Bikes 4 HVAC & Duct, thermostat upgrades in old gym at Rec Center 4 Paint entire Pool facility Interior 5 Upgrade Insulation, add drywall & paint in Recreat ion Center 5 Plaster/paint baby pool 6 45,000 Large Indoor Ceiling Fan at Pool 6 6,000 Remodel Concession Area at Volanta Park 7 Tile Both Locker Rooms at Pool 7 10000 Walking track lighting at Stirn son Field 8 Install Splash Pad at Pool 8 21,000 Four Shuffle Board Courts at Stimpson Field 9 24000 Bleachers Ba'rnweft 10 2011 ex~ens Develop Manley Road Park 10 60 ,000 Total Parks & Recreation Department 230,500 EQUIPMENT 44,500 CAP IMPROV 186,000 230,500 BUDGET -FISCAL YEAR 2012 G/L# PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 50460 Uniforms 1,000 1,000 50470 Capital Purch-Veh. & Equip 110,000 15,000 50560 Credit Card Processing Fees 18,000 18,000 50580 Bank Fees 1,500 16,000 50585 Printing 2,400 13,500 50590 Lease CC terminals 1,200 350 51000 Recording Fees Paid 100 275 51025 Colony Rent 9,800 10,000 51030 Publications/Newspapers 6,700 6,700 51035 Natural Disaster Expense 51045 Election Expense 34,000 2,000 51050 COF Book & Sidewalk Brick 500 51060 Historical District Expense 3,350 3,000 51085 County Prisoner Expense 12,000 12,000 51150 Fishermen's Wharf Maint. 40,500 2,000 51165 City Hall Maint. 5,000 5,000 1170 Beach Repairs & Maint. 45,500 10,946 51980 Greeno Road Project 18,000 52040 Grant Expenditures 225,851 52045 ALDOT Spring Run Sidewalk 450,000 450,000 52055 NRCS Project 100,000 52060 Dog Park Project 2,000 52080 Sales Tax Collection Charges 61,200 34,000 TOTAL BUDGET GENERAL FUND -ADMIN. 7,178,533 6,066,700 ~ BUDGET -FISCAL YEAR 2012 CITY OF FAIRHOPE PROPOSED ANNUAL ANNU FINANCE DEPT G/L# L BUDGETS . BUDGETS FISCAL 2012 Fl ~L 20 11 UL 2 5 2011 : GENERAL FUND -ADMINISTRATIVE SALARIES -ACCOUNT NUMBERS 50060 -50180 50060 Mayor 60,000 60,000 50070 Council 40,900 40,300 50080 Administrative 1,291,789 1,194,769 50120 Judge & Court Clerk 96,882 106,086 50130 Mechanics 197,945 193,294 50140 Bldg. & Zoning 559,727 577,003 50150 Janitor 70,375 55,900 50160 Beach Labor 6,504 8,000 50180 Revenue 552,971 593,949 50190 Employee Payroll Taxes 217,691 218,448 50200 Employee Retirement Expense 259,703 258,810 50210 Employee Medical Insurance 571,248 606,246 50215 Required Contrib-OPEB 471,127 471,127 Attorney 24,000 24,000 Casualty Insurance 210,873 269,127 50230 Training/School 82,000 71,000 50250 Trustee Fees 3,500 3,548 50270 Audit 40,000 37,712 50280 Legal 420,000 265,840 50290 Services (Exel. Acct . & Legal) 45,000 30,000 50300 City Computer Expense 192,136 205,700 50320 Office Supplies 25,000 19,009 50330 Postage 5,100 2,908 50340 General Supplies 45,000 54,827 50360 General Maintenance 30,000 34,326 50380 Telephone 65,000 40,000 50390 Dues & Membership 4,460 25,000 50400 Miscellaneous-BP EXPENDITURES : 436 ,000/BOYS & GIRLS CLUB : 5,000 441,000 50410 Cash Over or Short 420 Bad Debt 50440 Equipment & Vehicle Repairs • ,, BUDGET -FISCAL YEAR 2012 G/L# GENERAL FUND -GOLF DEPARTMENT 50220 Salaries -Grounds 50050 Salaries-Club House 50190 Payroll Tax 50200 Retirement 50210 Insurance, Employee Group 50220 Insurance, Casualty 50290 PROFESSIONAL SERV-AGROMX 50340 Operating Supplies -Grounds 50350 Supplies-Club House 50360 Maint-Club House/Carts 50390 Dues & Subscriptions 50430 Gas & Oil 50440 Maint-Grounds/Equipment 50460 Uniforms 50470 Capital Purch-Veh. & Equip )570 Adv. & Promotion 54540 Cost-Pro Shop Sales 54545 Cost-Pro Shop Sales-Custom Ord TOTAL GOLF BUDGET PROPOSED ANNUAL ANNUAL BUDGETS BUDGETS FISCAL 2012 FISCAL 2011 ~'S.Lf!('(/. 22§.,458 295,743 lli;t>36 .)_ I Lf, Oc.3 n 200,000 35,305 33,164 109,550 22,966 35,000 115,000 4,000 7,000 1,000 15,000 31,056 1,000 101,500 17,000 65,500 25,000 1,068,528 CITY OF FAIRHOPE FINANCE DEPT. 1JU L122 2011 Fin a nce Director Y ;11 A.,l{. 38,842 43,558 144,993 18,735 117,000 4 ,000 7,000 1,000 15,000 31,048 1,000 19,000 12,000 49,500 16,500 1,014,919 • GOLF ADDITONS REQUIREMENTS 2011 TO 2016 not apQroved PRIORITY requested DESCRIPTION OF ITEM RANK 2012 62 ,400 Renew Equipment Lease 1 42,000 Renew Golf Cart Fleet Lease 1 63,400 1-85 -50465 1-50-50470 1,000,000 Irrigation Upgrades, new variable speed pump 1 50,000 6,800 Implement Tree Removal Program 1 200 Gallon Self Contained Spray 1 25 ,000 Walking Greens Aerator 2 14,500 Tow Type Greens Top Dresser Unit 12 ,000 5,000 Trailer Turbine ,Debris Blower, · 25,000 Ford F-150 Truck 7 000 Re-work and Level Tees at h 1 I . 3,500 . Re.,.work bunkers at hole's # 1 I • . 1 6,000 Irrigation work to driving ra 2 35 -40 HP Two Wheel Dr ive Tractor 1 HVAC System 2 Re -work Tees at hole's #14, #15 and #17 3 Clubhouse Improvements 4 New Parking Area north of Clubhouse 5 Re -Work Tees at hole 's #1 , #2, #5, #9 1 Maintenance Barn and Cart Barn (renovations) 1 Dredging the "Upper Pond" for water supply 2 Repairs for Restroom facilities on the course 3 Re -Work Tees at hole's #10, #12, #16, #18 1 Clubhouse improvements to grill 2 Fairway drainage improvements 3 Reseal and Repairs to Cart Path 4 Reconstruct and repair the pond at Hole #18 1 Pro Shop Improvements 2 Study for Par 3 Course -North of Clubhouse 3 Total Golf Department 101,500 GASFUND BUDGET WORKSHEET FISCAL YEAR 2012 G/L# OPERATING REVENUES 42010 Sale of Natural Gas 42030 Sale of N.G. -Joint Line 49010 Interest Earned 49040 Miscellaneous Revenue 49080 Community Dev Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES 50020 Pur Power-Natural Gas 50025 Collection Costs/Rev Dept 50026 Administrative Costs Salaries-Oper & Maint-includes 50040 adj for capitalized labor 0 Payroll Taxes Retirement Expense 50210 Insurance Employees Grp 50215 Required Contrib. -OPEB 50220 Casualty/Workers Comp Ins 50230 Training/School/Travel 50250 Trustee Fees 50270 Audit & Accounting 50280 Legal Fees 50290 Services-Exel Acct&Legal 50300 City Computer Expense 50320 Office Supplies 50330 Postage 50340 Operating Supplies 50360 Maint -Buildings 50365 Maint -Plant 50380 Telephone 50390 Dues-Memberships-Subscr 50430 Gasoline and Oil 50440 Maint -Vehicles & Equip i O Uniforms 5 90 Community Dev Projects ANNUAL BUDGETS FISCAL 2012 5,825,000 1,844,000 13,800 8,900 7,691,700 2,925,000 191,000 800,000 562,719 55,267 71,272 180,013 36,711 71,687 18,000 1,850 16,000 12,000 48,000 28,800 3,600 36,000 54,000 10,800 102,000 16,800 36,000 42,000 42,000 4,200 278,000 CITY OF FAIRHOPE FINANCE DEPT. 'UL122 2011 Finance Director ANNuAr--et1 FISCAL 2011 &:8& ?~M- 6,230,000 1,966,000 9,000 900 8,205,900 2,845,000 162,492 699,996 627,940 57,523 74,394 213,266 36,711 74,421 14,400 1,833 12,200 2,924 49,200 24,000 3,600 34,800 54,000 9,000 101,000 16,240 11,200 42,000 39,600 3,000 74,000 GASFUND BUDGET WORKSHEET FISCAL YEAR 2012 G/L# 50500 Depreciation 50510 Interest 50520 Rental -Other 50530 Bond Issue Expense 50540 Electricity 52010 Dist of Joint Revenue 52020 Daphne 3% Rev Tax Exp 52025 Spanish Fort Franchise TX 52030 APSC Inspection Fee TOTAL EXPENSES EARNINGS FROM OPERATIONS 50920 Transfers to General Fund Net Earnings ANNUAL BUDGETS FISCAL 2012 300,000 39,600 6,000 1,600 1,800 54,000 6,000 36,000 5,800 6,094,519 1,597,181 958,309 638,873 60 .00% ANNUAL BUDGETS FISCAL 2011 282,951 44,985 6,000 1,566 1,800 50,000 6,480 34,800 5,700 5,719,022 2,486,878 1,492,126 994,752 60.00% ,. CITY OF FAIRHOPE -CAPITAL REQUIREMENTS REQUESTS 2012 FUND-DEPT .- GL# DESCRIPTION OF ITEM RANK 2012 THE FOLLOWING GL CODES ARE USED TO CAPITALIZE ASSETS IN THE UTILITIES 16030 PURCHASES-VEHICLES AND EQUIPMENT 16050 SYSTEM IMPROVEMENTS-CONSTRUCTION GAS DEPARTMENT Cast Iron Replacement (Fru it and Nut Section) 1 21,000 Gas Main Extension's 2 " steel pipe from hwy 44 to hwy 34 on Greeno Rd 2 53,000 Gas Main Extension's 2" steel pipe from hwy 34 to hwy 32 on Greeno Rd 2 Gas Main Extension's 2 " steel pipe from hwy 13 to hwy 98 on hwy 32 2 Gas Main Extension's 4 " P.E. pipe from hwy 104 to app 1 mile on hwy 13 2 Small Boring Machine 4 Large Boring Machine (cost shared "G/E/S/W") 4 Vacuum for boring machine (cost shared "G/E/S/W) 4 Bor i ng Machine Truck (cost shared "G/E/S/W") 4 Welding Truck 3 Trencher Combo Tractor 3 110,000 Service Truck 3 Pick-up Truck 5 Pick -up Truck 5 15,000 Department head vehicle 5 SCADA 1 25 ,000 Fault Fi nder: to locate fault on cathodic protection 1 10,000 Lower 2 -6" High Pressure Gas Lines on R.O.W . 1 25,000 Rectifier Station 5 20,000 Total Gas Department 279,000 REPLACE AS400 -1/3 COST PER UTILITY 250,000 529,000 ,. /ELECTRIC FUND BUDGET WORKSHEET FISCAL YEAR 2012 # OPERATING REVENUES 42510 Sale of Electric Energy 42520 Revenue Late Charges 42530 Pole Rental-Telephone Co 42540 Pole Rental -Cable T.V . 42550 Pole Rental -Riviera 42560 Temp Service Charges 49010 Interest Earned 49040 Miscellaneous Revenue 49060 Connection Fees 49080 Community Dev Revenue TOTAL OPERATING REVENUES OPERATING EXPENSES 50020 Purchased Power for Resale 50025 Collection Costs/Revenue Dept. 50026 Administrative Costs Salaries -Oper & Maint-includes adj for capitalized labor Payroll Taxes 50200 Retirement Expense 50210 Insurance Employees Grp 50215 Required Contrib. -OPEB 50220 Casualty/Workers Comp Ins 50230 Training/School/Travel 50250 Trustee Fees 50270 Audit & Accounting 50280 Legal Fees 50290 Services -Exel Acct&Legal 50300 City Computer Expense 50320 Office Supplies 50330 Postage 50340 Operating Supplies 50345 X-ltem Supplies 50350 Mech Shop Non WO Supplies 50360 Maint -Buildings 50365 Maint -Plant 50380 Telephone 5 Dues -Memberships-Subscr Miscellaneous 50410 Cash Short Over ANNUAL BUDGETS FISCAL 2012 19 ,351,841 202,580 20,757 27,486 426 1,200 18,000 54,996 21,996 1,100 19,700,382 11,422,101 133,000 800,000 739,826 71 ,541 92,488 203,716 24,000 142 ,909 15,200 1,488 15,532 10,000 30,000 30,000 4,200 38 ,400 150,000 4,800 48,000 5,400 300,000 18,000 1,500 3,000 CITY Of FAIRHOPE FINANCE DEPT. '22 2011 ANNl!JAL BJJ~fi~ Director FISCAL 2011 ~;3' P. M- 19,277,827 202,578 20,757 14,122 426 1,200 13,819 36,000 28,800 19,595,529 11,248,317 117,000 700,000 761,000 72,515 93,991 220,126 43 ,655 127,649 6,400 1,487 15,532 18,000 53,000 33,600 4,800 39,000 187,500 60,000 5,400 300,000 18,000 1,500 3,000 •'ELECTRIC FUND BUDGET WORKSHEET FISCAL YEAR 2012 ANNUAL BUDGETS ANNUAL BUDGETS # FISCAL 2012 FISCAL 2011 50420 Bad Debts 90,000 90,000 50430 Gasoline and Oil 36,000 36,000 50440 Maint -Vehicles & Equip 12,000 12,000 50460 Uniforms 17,140 15,600 50490 Community Dev Projects 278,000 74,000 50500 Depreciation 579,996 553,248 50510 Interest 90,632 91,632 50520 Rental -Other 6,000 6,000 50230 Bond Issue Expense 3,804 3,819 50560 Credit Card Process Fees 15,600 14,209 50580 Bank Fees 171 50590 Lease on cc terminals 1,020 915 52510 Utilities for city use 1,075,000 1,065,000 EECB Grant 2010 Expense offset by grant income coded Misc. Income 3- 52550 49040 65,000 TOTAL EXPENSES BUDGETED FOR 2011 16,575,293 16,094,066 E ~INGS FROM OPERATIONS 3,125,089 3,501,463 50920 Transfers to General Fund 1,875,054 2,100,879 Net Earnings 1,250,036 1,400,584 60.00% 60.00% ELECTRIC DEPARTMENT CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 PRIORITY DESCRIPTION OF ITEM RANK 2012 Vehicles 1 215,000 Electronic Regulator Controls (all subs) 1 New Transformer at Twin Beech Sub 115/46kv 1 New transformer at Nichols St Substation 1 Build three phase tie line down Gayfer Avenue 1 46kv Switch Replacement 2 85,000 Vehicles 2 Install 10 sets of swtiched capacitor banks 2 Reconductor transmission line for loading 3 250,000 Weather Station to interact with SCADA 3 Volanta Ave regulators 3 Replace 3 miles of copper lines 3 Vehicles 3 Reconductor Church Street Lines for loading 4 25,000 New regulators for Church Street Substation 4 Conduct Study of new transmission route to Volanta 4 Underground burial of existing overhead lines 4 Copper Power line replacement 5 Expand Fairhope Avenue Sub and UG down F'hope Ave 5 272,000 Underground burial of existing overhead lines 6 New Pole Yard Next to Twin Beach Substation 6 15,000 Misc SCADA Components (RTACs, Metering) 6 48,000 Land purchase for future substation site 6 Engineering and burial of existing overhead lines 7 750,000 TOTAL ELECTRIC DEPARTMENT 1,660,000 REPLACE AS400 -1/3 COST PER UTILITY 250,000 1,910,000 I' WATER AND WASTE WATER FUND CITY OF FAIRHOPE ~ BUDGET WORKSHEET FISCAL YEAR 2012 FINANCE DEPT. 122 2011 G/L# ANNUAL BUDGETS ANN ALBUD . FISCAL 2012 FIS AL 20 rf nce Director I ~;?xJ /: },(, WATER DEPARTMENT· DEPT. 10 OPERATING REVENUES 43010 Water Sales 5,494,839 5,494,741 43030 Tel Comp Antenna Ren 144,000 144,000 49010 Interest Earned 7,000 3,314 49040 Miscellaneous Revenue 800 4 ,021 49060 Connect i on Fees 298,000 275,000 49080 Community Dev Revenue 41,244 41,244 TOTA L OPERATI N G REVEN U ES 5,985,883 5,962,320 O PERATING EXPENSES 50020 Pur Power-Elec 299,000 277,894 50025 Collection Costs/Rev Dept 323,000 240,828 50026 Administrative Costs 530,000 455 ,004 Salaries-Oper & Maint-i ncludes 50040 adj for capitalized labor 590,834 630,984 50190 Payroll Taxes 49,636 50,582 50200 Retirement Expense 61 ,446 65,498 50210 Insurance Employees Grp 149,599 170,183 50215 Required Contrib. -OPEB 40,000 40,000 50220 Casualty/Workers Comp Ins 81,143 67,117 50230 Training/School/Travel 5,500 5,500 50250 Trustee Fees 5,000 4,869 50270 Audit & Accounting 7,800 7,800 50280 Legal Fees 3,600 3,600 50290 Services -Exel Acct&Legal 15,700 15,697 50300 City Computer Expense 15,000 15,000 50320 Office Supp l ies 2,050 2,050 50330 Postage 22,800 22,679 50340 Operating Supplies 28,000 35,000 50360 Maint -Bld gs 8,500 8,421 50365 Maint -Water System/P l ant 255,036 254,781 50380 Telephone 26,024 26 ,023 50390 Dues/Memberships 3,000 3,225 50400 Miscellaneous 50430 Gasoline and Oil 38,000 38,000 50440 Maint -Vehicles & Equip 40,000, 42,000 50460 Uniforms 4,000 3,100 50490 Community Developemnt 278,000 74 ,000 50500 Depreciation 450,000 416 ,196 50510 Interest 215,000 222,144 WATER AND WASTE WATER FUND BUDGET WORKSHEET FISCAL YEAR 2012 G/L# 50520 Rental -Other 50530 Bond Issue 50580 Bank Fees 53010 Chemicals and Testing TOTAL OPERATING EXPENSES EARNINGS FROM OPERATIONS 50920 Transfer to General Fund NET EARNINGS ANNUAL BUDGETS FISCAL 2012 40,800 18,000 200 212,000 3,818,667 2,167,215 1,300,329 866,886 60% ANNUAL BUDGETS FISCAL 2011 22,622 18,163 200 208,528 3,447,688 2,514,632 1,508,779 1,005,853 60% / WATER AND WASTE WATER FUND BUDGET WORKSHEET FISCAL YEAR 2012 G/L# WASTE WATER DEPARTMENT-DEPT. 20 OPERATING REVENUES 43020 Revenue Sewer Charges 49010 Interest Earned 49040 Miscellaneous Revenue 49060 Connection Fees TOTAL OPERATING REVENUES OPERATING EXPENSES 50020 Pur Power-Elec 50025 Collection Costs/Rev Dept 50026 Administrative Costs Salaries-Oper & Maint-includes 50040 adj for capitalized labor 50190 Payroll Taxes 50200 Retirement Expense 50210 Insurance Employees Grp 50215 Required Contrib. -OPEB 50220 Casualty/Workers Comp Ins 50230 Training/School/Travel 50250 Trustee Fees 50270 Audit & Accounting 50280 Legal Fees 50290 Services -Exel Acct&Legal 50300 City Computer Expense 50320 Office Supplies 50330 Postage 50340 Operating Supplies 50360 Maint -Buildings 50365 Maint -Plant 50390 Dues-Memberships-Subscr 50430 Gasoline and Oil 50440 Maint -Vehicles & Equip 50460 Uniforms 50500 Depreciation 50210 Interest 50520 Rental -Other 50530 Bond Issue Expense 53010 Chemicals & Testing TOTAL OPERATING EXPENSES NET EARNINGS ANNUAL BUDGETS FISCAL 2012 3,216,283 4,600 203,400 3,424,283 414,000 183,000 280,000 463,583 37,049 45,039 102,838 21,416 41,531 4,000 4,400 5,600 34,000 12,040 9,912 1,664 16,464 16,105 6,000 450,000 1,250 28,000 25,080 3,500 500,000 425,000 5,000 16,000 332,000 3,484,470 {60,187) ANNUAL BUDGETS FISCAL 2011 3,200,000 1,887 203,452 3,405,339 400,000 129,672 245 ,004 450,462 35,451 45 ,896 111 ,256 21,416 40,641 4,000 4,445 4,230 23,326 12,041 9,913 1,664 16,465 32 ,693 7,957 329 ,298 1,221 32 ,072 20,947 3,200 508,687 412,558 5,050 21 ,178 386 ,949 3,317,692 87,647 ,. WATER/WASTEWATER DEPARTMENT CAPITAL ADDITONS REQUIREMENTS 2012-SUBJECT TO CHANGE, PENDING WATER AND SEWER STUDY DESCRIPTION OF ITEM WATER Repaint 1 million gallon water tank Water line Hwy 13 & 104 to back of Rock Creek Water Tank Rock Creek 1/5 million gallons International 4300 Heavy Construction Truck 12 inch water main Hwy 104 south to Hwy 98 Repaint 2 million gallon water tank Ford F-650 Heavy Construction Truck Ford F-250 Heavy Water System Truck Electronic reading Water meters Water line from Hwys 104 & 13 going west to US 98 Ford F-150 Service Truck-MOVED FROM 2014 TO 2013 Chevy Colorado Truck Chevy Kodiak C-60 Heavy Construction Truck Ford F-250 Heavy Water System Truck Electronic r eading Water meters Back hoe tra i ler TOTAL WATER DEPARTMENT REPLACE AS400 -1/3 COST PER UTILITY WASTEWATER Upgrades to sewage treatment plant LIFT STATIONS POWER BACKUP -GRANT MATCH Sewer line rehab Sewer line rehab Manhole rehab Manhole rehab Generators for lift stations Generators for lift stations System Truck Generators for lift stations SCADA System TOTAL WASTE WATER DEPARTMENT PRIORITY RANK 1 1 1 1 1 2 2 2 3 3 3 3 4 4 4 5 1 1 1 2 2 3 3 4 4 4 5 2012 500,000 552,643 350,000 85,000 21,000 1,508,643 250,000 4,350,000 3,000,000 650,000 200,000 100,000 350,000 50,000 4,350,000