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Home My WebLink About05-26-2011 Regular MeetingSTATE OF ALABAMA COUNTY OF BALDWIN )( )( The Budget Committee met at 1:00 p.m., City Hall , Delchamps Room , 161 North Section Street, Fairhope, Alabama 36532, on Wednesday, 26 May 2011. Present were: Stan Grubin, Chairman Members: Lonnie Mixon , Charles Zunk and Gail Gardner. Gregg Mims , James Gillespie , ancy Wilson , Rose Fogarty, and Lisa Hanks were al so present. Mayor Timothy M. Kant was absent. Stan Grubin called the meeting to order at I :00 p .m . and distributed the new calendar. 1) Scott Sligh, Electric Department Superintendent, mentioned his 5-year vehicle plan . He explained the supply lines and transmission lines were recommended by the consultant and these were added to his plan. Underground electric lines project was discussed and Mr. Sligh explained there is no cost benefit to put all line underground. Lonnie Mixon questioned the amount needed to be left in the department after transfers. Mr. Sligh replied he was able to buy everything that was asked for in the last budget. Mr. Zunk commented we need to put transfers as a dollar amount for capital purchases plus an additional amount; and underground electric lines is a huge waste of money. James Gillespie also commented that underground is too much money for benefit ; we need to upgrade system and do not do underground. 2) Steve Seay, Gas Department Superintendent, stated his department 's 5-year plan and said cast iron replacement is number one. Looping the lines will help the system. Lonnie Mixon questioned reserve and transfers ; and then asked Steve to figure out and bring back to Committee . 3) Jennifer Fidler, Public Works Director, discussed the Sanitation Department 's budget and went through her capital purchase list. Ms . Fidler highlighted the most significant changes in the budget and went ov er the capital purchase list. The garbage trucks were mentioned and Option B would be on the June 13 , 2011 City Council agenda. The Street Department's budget was discussed next. Pavement reju v enation to extend the life of streets was explained. Budget Committee Wednesday, 26 May 2011 Page -2- Gregg Mims stated that the Fairhope Rotary Youth Club would be turning in their request like other entities by June 1, 2011. He also mentioned adding an item for grant matching in order to see possible grants. 4) Tom Kuhl, Director of Parks and Recreation, discussed the need to replace the track and possibly using crushed brick instead of asphalt. New drainage and re-crown the field was also mentioned; crnshed brick would help with the drainage issue. A master plan to develop Manley Road was discussed and need for an engineering firm to constrnct. 5) Bill Press, Chief of Police, presented his budget and gave out handouts. First, he discussed the Fire Department's need for either repairing or replacing stations ; he will update the information and present pictures of what has been done. All vehicles are owned by the City of Fairhope except two. The Police Capital Additions were discussed next. Six new officers and equipment were his first priority. Twenty body cameras for all officers were also discussed. Mr. Zunk stated that officer pay is first and then equipment would follow suit. The building is major money and we need options and what is driving this issue. Chief Press was asked to bring back more information on the building and its issues. The Police Jurisdiction was brought up for discussion . Assistant Chief Sanders stated we are the lowest level department in Baldwin County and existing conditions warrant this new building. 6) Bobby Hall , Director of Golf, discussed his capital improvement needs. We need to reduce golf carts from 70 to 65; irrigation system is needed to keep up the golf course; and an expert to come forward to help with the plan. Mr. Mims suggested preparing an RFQ to he lp with the plan ; and he asked Bobby to prioritize his items for 2012. 7) Sherry Sullivan , Director of Senior Services , discussed her budget which consisted of the Nix Center, Museum, Welcome Center, and Civic Center. The fire alarm and sensor upgrades are the number one priority for the Civic Center. Two vehicles, a car and a van, are the priorities for the Nix Center. The Museum needs the fountain pump moved to another location . The Welcome Center's priority is the fire alarm system and roof. 8) Jason Colee , IT Director, briefly discussed the priorities for 2012 : replacement of the Central Computer System ; SCADA systems for Water & Sewer; technology upgrades for City Council Chambers; and increase capacity of central backup. Budget Committee Wednesday, 26 May 2011 Page -3- 9) Gregg Mims discussed the Water & Sewer Department's budget. He went over the priorities for 2012 : repaint 1 million gallon water tank and the upgrades to the sewer treatment p lant. The June 1, 2011 meeting was cancelled ; it was too soon to finali z e the Capital Requirements at this time. There being no further business to come before the Budget Committee, the meeting was duly adjourned at 1 :30 p.m. /Stan Grubin, Chairman Lisa Hanks From: Gregg Mims Sent: Monday, May 23, 2011 9:08 AM To: Dan McCrory; Sherry Sullivan; Scott Sligh ; Steve Seay; Jennifer Fidler; Bill Press ; Tom Kuhl ; Jonathan I Smith ; Rose Fogarty; Nancy Wilson ; Dan Ames ; Jason Colee ; James Gillespie ; Lisa Hanks ; Robert Hall Cc: Subject: Pandora Heathcoe ; Candace Antinarella Budget Work session scheduled for 5/26 /2011 Importance: High Department Heads, Good morning . The Budget Committee will meet this Wednesday, May 26, 2011, from 10 :00 until 3:00 pm in the Delchamps Room to listen to updates from each department concerning their five year capital plans . We will utilize the following order: Electric Department I Gas Department ✓ / Water & Sewer Department Public Works Department ✓ Police Department ✓ Golf Department / Recreation Department ✓ IT Department / Nix Center/Civic Center / General Administration (this includes purchasing, planning & building, city hall) The Planning Director, Purchasing Manager, City Treasurer, City Clerk, Finance Manager will forward all request to James Gillespie who will present the overall "City Hall" needs. Each Department Head will present their capital needs for a five year period with the list prioritized (last year's format). Please keep your overview of your five year plan to fifteen minutes or less . When you have finished your presentation and answered questions please return to your regular duties . If you have any questions, please contact Rose Fogarty . Thanks and have a great day . Brently Gregg Mims City Administrator City of Fairhope P.O. Drawer 429 Fairhope, Alabama 36533 Phone : 251 -990-0171 Heroes may not be braver than anyone else. They 're just braver five minutes longer". Ronald Regan 1 ELECTRIC DEPARTMENT CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 PRIORITY TOTAL-5 YRS DESCRIPTION OF ITEM RANK 2012 2013 2014 2015 2016 2012 TO 2016 Vehicles 1 215 ,000 215,000 Electronic Regulator Controls (all subs) 1 37,500 37,500 New Transformer at Twin Beech Sub 115/46kv 1 750,000 750,000 New transformer at Nichols St Substation 1 400,000 400,000 Build three phase tie line down Gayfer Avenue 1 45,000 45,000 46kv Switch Replacement 2 85 ,000 85,000 Vehicles 2 198,000 213 ,000 185,000 596,000 Install 10 sets of swtiched capacitor banks 2 85000 85,000 Reconductor transm ission line for loading 3 250,000 250,000 Weather Station to interact w ith SCADA 3 15,000 15,000 Volanta Ave regulators 3 100,000 100,000 Replace 3 miles of copper lines 3 220,000 220,000 Veh icles 3 227000 227,000 Reconductor Church Street Lines for loading 4 25 ,000 25,000 New regulators for Church Street Substation 4 100,000 100,000 Conduct Study of new transmission route to Volanta 4 35 ,000 35,000 Underground burial of existing overhead lines 4 1,250,000 1000000 2,250,000 Copper Power line replacement 5 260,000 260,000 Expand Fairhope Avenue Sub and UG down F'hope Ave 5 272 ,000 272,000 Underground burial of existing overhead lines 6 750,000 750,000 New Pole Yard Next to Tw i n Beach Substation 6 15,000 15,000 Misc SCADA Components (RTACs , Metering) 6 48,000 48,000 Land purchase for future substation site 6 35,000 35,000 Engineering and burial of existing overhead lines 7 750,000 1,000,000 1,750,000 TOTAL ELECTRIC DEPARTMENT 1,660,000 1,645,500 1,848,000 1,700,000 1,712,000 8,565,500 GAS DEPARTMENT CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 CARRYOV 2012 PRIORI ER FROM PROJECT TY 2011 TO §!_.@_ DESCRIPTION OF ITEM RANK 2011 2012 2011 2012 2013 2014 Cast Iron Replacement (Fruit and Nut Section of Fairhope) 1 18,§QQ 21 ,000 21 ,000 21 ,000 22 ,000 Gas Main Extens ion's 2" steel pipe from hwy 44 to hwy 34 on hwy 98 (Greeno Road) 2 53 ,000 53 ,000 53 ,000 Gas Main Extension 's 2" steel pipe from hwy 34 to hwy 32 on hwy 98 (Greeno Road) 2 40 ,000 Gas Main Extension's 2" steel pipe from hwy 13 to hwy 98 on hwy 32 2 35 ,000 Gas Main Extension's 4" P.E. pipe from hwy 104 to approximately 1 mile on hwy 13 2 Small Boring Mach ine 4 8§,QQQ Large Boring Machine (cost to be shared "G/E/S/W") 4 255 ,000 Vacuum for boring machine (cost to be shared "G/E/S/W) 4 Boring Machine Truck (cost to be shared "G/E/S/W") 4 60 ,000 Weld ing Truck 3 60 ,000 Trencher Combo Tractor 3 110 ,000 110 ,000 Service Truck 3 45 ,000 Pick-up Truck 5 2Q ,QQQ Pick-up Truck 5 15 ,000 15 ,000 15 ,000 15 ,000 20 ,000 Department head vehicle 5 25 ,000 SCADA 1 25 ,000 Fault Finder: to locate fault on cathodic protection 1 10 ,000 Lower 2 -6" High Pressure Gas Lines on R.O.W. 1 25 ,000 Rectifier Station 5 20 ,000 20 ,000 20 ,000 TOTAL GAS DEPARTMENT 211,500 88,000 131,000 279,000 416,000 182,000 PUBLIC WORKS CAPITAL ADDITIONS REQUIREMENTS 2011 TO 2016 DESCRIPTION OF ITEMS SANITATION OPERATIONS RANK 2012 2013 2014 2015 Because final decisions have not been made as to the future of sanitation operations in the City, these requirements are subject to drastic change when those decisi , Three International 7400 -Garbage (541) 1 137,277 Three International 7400 -Garbage (541) 1 250,000 International 7400 -Garbage (542) 1 250,000 International 7400 (548) 1 CAT Skid Steer International 7400 -Garbage (542) International 7400 (547) International -garbage (543) Transfer Station repairs -Sanitation International 4900 (532) International 7400 (547) International 7400 (548) 416 B CAT backhoe International 4900 (534) White Used Tractor Autocar GMCVan Recycling Automated Cans (4,500 @ $60) Refuse Trailer Recycling Automated Cans (4,500 @ $60) Garbage cans Jeep Cherokee (503) Transfer Station repairs -Sanitation International Trash (537) Jeep Cherokee (509) GMC Van Ford F800 (536) International 4900 (531) International 4900 (544) International 4700 1 2 2 2 2 2 3 3 3 3 4 4 4 5 5 6 6 7 7 8 8 137,277 137,277 60,000 82,000 10,500 32,000 10,000 9 60,000 10 20,000 11 15,000 250,000 137,277 23,000 270,000 10,000 60,000 30,000 95,000 51,000 270,000 35,000 60,000 30,000 12 25,000 -------'-----------------------Total Public Works -Sanitation 726,331 1,030,277 666,000 125,000 • , PUBLIC WORKS CAPITAL ADDITIONS REQUIREMENTS 2011 TO 2016 DESCRIPTION OF ITEMS RANK 2012 2013 2014 2015 STREET OPERATIONS Alamo Rotary Boom 1 40,000 International Flat Bed 517 1 20,000 Dump Truck 506 1 155,000 CAT 924 G Loader 1 20,000 420 D Caterpillar Backhoe 1 Truck D150 2 18,000 International Flat Bed 2 420D Caterpillar Back Hoe 2 20,000 GMC 2500 Carp Work Truck 511 2 90,000 Dodge 2500 Landscape Truck 2 10,000 International 4900 Dump Truck 2 Ford F-Super Duty F-450 3 15,000 Ford F450 Sign Truck 3 16,000 Ford F-150 Landscape Truck (594) 3 18,000 Truck F150 Landscape (516) 3 8,500 Ford F150 (526) 4 GMC Sierra Custodial Truck (595) 4 19,000 Mosquito truck S-10 4 10,000 416-B Caterpillar Backhoe 4 15,000 Hyundai740 4 12,000 Dodge 1500, landscape truck (591) 5 10,000 Dodge 2500 Landscape Truck (521) 5 45,000 Truck F150 5 155,000 Elgin Whirlwind Sweeper (504) 5 17,300 International Flatbed (519) 6 20,000 Street Roller 1 ton 6 12,000 Convert recycling truck chassis to flatbed 7 4,000 Total Public Works -Streets -Equipment 83,800 93,000 226,000 347,000 • ,,. PUBLIC WORKS CAPITAL ADDITIONS REQUIREMENTS 2011 TO 2016 DESCRIPTION OF ITEMS RANK 2012 2013 2014 2015 20 : STREET PROJECTS Community Park Repairs 1 55,000 Plan Development for Formosan Termite Problem 2 5,000 Rebuild white boxes, recycling containers 3 18,000 Traffic Lanes implemented -Fairhope Ave. & Greeno Rd . 4 597,400 Marina Parking Area Project 5 35,000 Fencing & landscape buffers Project -warehouse facility 6 50,000 Paving Project 7 500,000 Community Park Fencing Project-MAY BE RECREATION EXP 8 18,000 Boys & Girls Club Project 9 5,000 North Bayview Park Extension 10 20,000 Heavy Duty Vehicle Lift Project 11 45,530 Greenbelt Plan Project 12 35,000 Bio-Diesel Factory Project 13 15,000 Crosswalks, brick four intersections in downtown project 14 30,000 Ped Street Signage -Costs & Upgrades to Signs 1 ld/fXJO 15,000 Fels Ave. Corridor & Drainage Project 2 525,300 North Bayview Park Extension 3 20,000 Sidewalk Projects 4 60,000 Pole Barn Project 5 27,000 Street Signage Project (costs & upgrades to signs) 6 15,000 Rebuild white boxes, recycling containers 1 20,000 Ped Street Signage -Costs & Upgrades to Signs 1 15,000 Marina Parking Area Project 1 Total Public Works -Streets -Projects 1,428,930 662,300 15,000 20,000 Total Public Works -Street Department 1,512,730 755,300 241,000 367,000 2· Theatre 98 Project CAP PROJ FUND -10;008 j/d1 bDo NRCS Projects (Echo Lane erosion problem) GRANT-DEPT 10 25,000 Drainage & Pipe Structures Project (EPA grant match) GRANT-DEPT 10 45,000 NEP Grant Volanta GRANT-DEPT 10 35,000 Pedestrian Safe Routes to School Grant GRANT-DEPT 10 32,000 Coastal Seap Grant-Pier St. Water Break GRANT -DEPT 10 25,000 232,000 Budget work session indicated that add itional money would be set aside for future grant money on other worthy projects, as they come up. PUBLIC WORKS CAPITAL ADDITIONS REQUIR EM ENTS 2011 TO 20 1 6 DESCRIPTION OF ITEMS RANK 2012 2013 2014 2015 STREET OPERATIONS Alamo Rotary Boom 1 40,000 International Flat Bed 517 1 20,000 Dump Truck 506 1 18,000 Dump Truck 507 2 18,000 Truck F150-501 1 15,000 420D Caterpillar Back Hoe 2 90,000 GMC 2500 Carp Work Truck 511 2 16,000 Int 4900 dump truck 508 2 18,000 International 4900 Dump Truck 2 Ford F-Super Duty F-450 3 20,000 Ford F450 Sign Truck 3 Ford F-150 landscape Truck (594) 3 10,000 Truck F150 landscape (516) 3 10,000 GMC Sierra Custodial Truck (595) 4 8,500 Mosquito truck 5-10 4 10,000 416-8 Caterpillar Backhoe 4 45,000 Hyundai 740 4 155,000 Dodge 1500, landscape truck (591) 5 12,000 Dodge 2500 landscape Truck (521) 5 Truck F150 5 17,300 Elgin Whirlwind Sweeper (504) 5 International Flatbed (519) 6 20,000 Street Roller 1 ton 6 12,000 Convert recycling truck chassis to flatbed 7 4,000 Total Public Works -Streets -Equipment 101,800 68,000 369,000 20,000 POLICE /FI RE CAPIT A L ADDI TON S REQUIR EMENTS 20 11 TO 2016 CARRYOVER 2012 PRIORITY FROM 2011 TO PROJECTED@ DESCRIPTION OF ITEM RANK 2011 2012 2011 2012 2013 2014 20 15 Communications Radio Sy stem 352 ,07 4 K-9 Unit Trained Se rvice Dog Construct Add it ional Adm inis tration Bu i lding 1,500,000 1,500,000 Firea r ms Tra i n i ng System 69 Attorney to address legal issues 30,000 Ammunition for Duty, Training, & Less Lethal 50,000 50,000 50,000 60 Rifles for all Officers & Ballistic Rifle Shields 37 ,500 Corrections Video Surveillance System 25,000 25,000 25 ,000 6 vehicles for new Police Officers 219,000 6 vehicle computer systems 27 ,600 3 Vehicles for new Police Officers 109,500 109 3 vehicle computer systems 13,800 13,800 13 5 Camera Systems 25 ,000 20 Body Cameras for Patrol Officers 18,000 20 ' X 25' Metal Carport 30,000 New Com munication s Di spat ch Cen t er 55,000 55 ,000 Adm i nis t rat io n Mid size Vehi cl e 15,000 Commercial Washer 9,000 Commercial Dryer 7,600 Recreation Yard for Inmates 14,000 Patrol Ford F-150 25,000 Animal Co ntro l Storag e Build i ng 10,000 10,000 Three SUV 's for new Police Officers 109,500 Van for Corrections 30,000 Vehicle for new Investigator 36,500 Vehicle for new Investigator 36,500 SUV for new Investigator 36 ,500 Vehicle -replacement vehicle in Investigations Three Patrol Vehicl es -Replac ements 10~ Investigations SUV 26 ,000 Animal Control Kitchen Remodel 10,000 10,000 Speed Control Trailer 7,500 French Barricades 15,000 Patrol Sed an 23 ,500 Corr ec tion s Jai l Con t rol Bo ar d 22,500 22,500 22,500 Correc tion s Nort h Grill Gat e on Sally Po rt 7,820 7,8 20 7,820 Total Police Department 481,894 55,320 1,575,000 2,187,020 209,800 224,800 3 6: FAIRHOPE POLICE DEPARTMENT -CAPITAL PURCHASES -5-YEAR PLAN YEAR PRIORITY DEPARTMENT REQUESTS JUSTIFICATION 2012 2011-2012 Administration Construct Additional Building Growth of Department : Dispatch; Polygraph room; Interview Room; Dry Room (evidence); $1,000, Patrol offices; Investigations; Training room; Conference room; equipment room ; etc. Furnish and equip additional building $500, Administration Attorney Retain an attorney to address legal issues. $30, Animal Control Storage Building Build 250 Sq. Ft . storage building for storage including pluming for washer/dryer. $10, Current 2 small kitchen closets are overflowing and is using the bathroom for storage . Animal Control Kitchen Remodel New cabinets, current ones are falling apart; replace tile floor that's has started to $10, come up Communications New Dispatch Center Dispatch center poorly located; inefficient design; direct access to the public causes $55 , (If Building not Approved) disruption when handling emergency calls for service; furniture Corrections/City Video Surveillance System To maintain safe , secure jail this must be replaced . Current system outdated , unreliable, $25 , and in constant need of repair. System is in need of service at this time . Corrections Jail Control Board Controls Locking/unlocking of cell doors; under constant repair -spent $9K in 2010 $22 Corrections North Grill Gate on Sally Port Replace grill gate which is currently damaged and is no longer working (will not roll $7 up or down). This prevents the jail from being totally secure. Corrections Commercial Dryer Dryer is used constantly for inmate uniforms as well as for other City Departments (Quail $7 Creek Golf, Recreation Center, and the Civic Center) Corrections Commercial Washer Washer is used constantly for inmate uniforms as well as for other City Departments (Quail $9 Creek Golf, Recreation Center, and the Civic Center) Corrections Recreation Yard Current recreation yard does not provide safety and security and does not meet state $14 standards . Corrections Van Transport Inmates to doctors' appointments and other Correctional facilities $30 Investigations Vehicle Vehicle for new Investigator $3E Patrol 6 Vehicles Vehicles for 6 new officers (1 Sergeant, 5 Officers) -fully equipped $215 Patrol 6 Vehicle Computer System Computers and hardware for 6 new Patrol vehicles sn Patrol 5 Camera Systems 3 Patrol vehicles have broken systems in need of replacement; 1 Patrol vehicle does not $25 have a camera, therefore vehicle can't be used; 1 camera system for back up vehicle Patrol 20 Body Cameras 20 Body Cameras for Patrol Officers to use when officers are away from vehicles (inside $H houses, businesses, etc.). Recordings can help in justifying arrests and as protection of " officers against )plaints and lawsuits . } )--' - .• FAIRHOPE POLICE DEPARTMENT -CAPITAL PURCHASES -5-YEAR PLAN YEAR PRIORITY DEPARTMENT REQUESTS JUSTIFICATION 2012 Patrol Metal Carport 20' X 25' Metal Carport with concreate slab to house equipment $30,( Special Operations Ammunition Duty ammo, training twice a year and less lethal $50,( Special Operations SWAT Replacement Rifles Replace old SWAT Rifles $30,( Special Operations SWAT Ball istic Rifle Shields Protection for Officers against rifle fire (cr iminals now using rifles) $7 ,~ Special Operations French Ba r ricades Barricad es for publ ic safety during special events . Cable should no longer be used as $15,( it poses a safety issue and it limits access to emergency response vehicles. Special Operations Speed Control Tra iler Ass ist w ith traffi c control; existing trailer is broken $7,! TOTAL FOR 2011-2012 $2,187,( Administration: Due to the growth of t he Department an additiona l buil d in g needs to be constructed. The new build ing would incl ude the follow ing: New Dispatch with an inefficient des ign; Polygraph roo m -Currently, polygraphs are be i ng done in Detective Hollinghead 's office which does not provide enough space o r pri vacy ; I roo m and if w e hav e m o re tha n one person to interview, the other one has to wai t i n the lobby; Dry Room fo r evidence -We do not have a place to process ev ide ncE the m to se cure files o r to w ri t e reports; Training Room -Do not have a place t o cond uct in -hou se tra ining; Confere nce Room -Do not have a big enough spac e to ho li t he w all. Animal Control : Need 250 square foot b uil d ing t o hou se sup pl ie s. Cu r re nt closets are extremely small and overflowing. The bathroom is being used for storage. The stacked to the celing . The kitche n area is in n eed of u pgrade an d re pai r . High traffic and dampness has caused the floor tiles to come up. The ki t chen cabinets ar e fa below) Communications: The current dispatch center is poorly located and inefficiently design. Direct access to the public causes interuptions when handling emergency ca Security standards. There are also several electrical fire hazards in the current location as indicated in the below pictures . .. FAIRHOPE POLICE DEPARTMENT-CAPITAL PURCHASES-5-YEAR PLAN Corrections: The camera system needs to be replaced in order to maintain a safe and secure jail. The current video surveillance system is not working and is in cons1 unreilable, and the record time is limited. The control board is also constantly being repaired with $9,000 spent in repairs in 2010. The board controls the locking anc gate of the sally port, which is currently damaged and no longer working, has to be replaced. The sally port acts as a secure, closed in area for loading and unloading i new washer and dryer is necessary. They are used on a daily basis to wash inmate clothing and linens. They 're also used to wash and dry linens from the Civic Center the Recreation Center. The Recreation Yard needs to be revamped. It does not provide the safety and security and it does not meet State standards . A Van is neede doctors' appointments and other Correctional facilities . The cost includes equipping the vehicle with additions needed to provide secure transport of inmates (transp Patrol: Six vehicles are needed for the six additional police officers (1 Patrol Sergeant and 5 Patrol Officers). According to the Federal Bureau of Investigation's 2009 municipal agencies that serve a city population of our size should have 2.4 sworn officers per 1,000 residents . Through this ratio, we should have 41 sworn officers to cover the police jurisdiction; we have 34 sworn officers . Additionally, when comparing the Fairhope Police to five local police department's 2010 total calls for servicE 2010 US Census Bureau count for city limits' population, it is clearly demonstrative that our department has the lowest amount of police officers per 1000 citizens . Ee other departments (Daphne, Foley, Bay Minette, and Gulf Shores), with the exception to Orange Beach, police only their City limits and not the police jurisdictio; ther over the next 5 years . Six vehicle computer systems are needed for the six vehicles . All patrol vehicles are now equipped with laptop computers, which has brought 1 requirements . We need five camera systems: 3 cameras to replace broken cameras in 3 vehicles, 1 for an additonal patrol vehicle that can't be placed into service camera to be used as a backup vehicle . We would like to purchase 20 body cameras for the Patrol Division. These cameras would be used when the officers are aw business, etc.). These recordings can help in justifying arrests and as protection for the police officers when complaints are made against them and for lawsuits purpc needed to house equipment. The Department has no storage space or closets where equipment , such as cameras, radios, police uniform accessories, etc., can be stc equipment such as boats, ca r s, etc. Special Operations: Ammunition for duty weapon, training, and gun requal ification twice a year . Training and requalification helps the officers to be more proficient turn creates safety for the citizens of Fairhope. SWAT Replacement Rifles and Ballistic Rifle Shields are needed for the continuation of protecting life and property. Tl to protect the citizens of Fairhope. The Department do not have the capability to engage criminal offenders who are now using rifles when committing crimes . Fren< is currently be i ng used during special events . The cable is a safety issue for everyone and it limits access for emergency response vehicles. These barricades are espe 1 Street, Fels Avenue, and Section Street . The Speed Control Trailer that we currently have is broken and can't be repaired due to it being outdated and parts are unav FAIRHOPE POLICE DEPARTMENT -CAPITAL PURCHASES -5-YEAR PLAN YEM PRIORITY DEPARTMENT REQUESTS JUSTIFICATION 2012 2012 -2013 Patrol 3 Vehicles Vehicles for 3 new Police Officers Patrol 3 Vehicle Computer System Computers and hardware for 3 new Patrol vehicles Investigations 1 Vehicle Vehicle for new Investigator to assist with workload due to the increase in crim i nal activity Special Operations Ammunition Duty ammo, training twice a year and less lethal TOTAL FOR 2012 -2013 Patrol: 3 vehicles are needed for the three additional police officers). Accord i ng to the Federal Bureau of Invest igatio n's 2009 year-end repo rt , it was recommnd E that serve a city population of our size should have 2.4 sworn officers per 1,000 residents . Through this ratio, we should have 41 sworn officers to cover the City lirr the pol ice jurisdiction; we have 34 sworn officers . Additionally, when comparing the Fairhope Police to five local police department's 2010 total calls for service , thE officers , and the 2010 US Census Bureau count for city limits' population, it is clearly demonstrative that our department has the lowest amount of police officers pE important is the fact that all of these other departments (Daphne, Foley, Bay M i nette, and Gulf Shores), with the exception to Orange Bea ch, police only the i r City Ii jurisdictio; therefore , I am requesting 14 additional officers over the next 5 years . Three vehicle computer systems are needed for the three vehicles . All patrol vet laptop computers, which has brought the Department in compliance with State requ i rements . Investigations: Vehicle for an additional investigator, which is needed due to the increas in criminal activity . Special Opertions: Ammunition for duty weapon, training, and gun requalification twice a year . Training and requalification helps the officers to be more profic ie turn creates safety for the citizens of Fairhope . C C ' ' FAIRHOPE POLICE DEPARTMENT-CAPITAL PURCHASES - 5 -YEAR PLAN VEA i PRIORITY DEPARTMENT REQUESTS JUSTIFICATION 201 : 2013 -2014 Special Operations Ammunition Duty ammo, training twice a year and less lethal Administration Vehicle Replace Assistant Chief Sanders ' vehicle Investigations Veh icle Vehicle for new Investigator to assist with workload due to the increase in criminal activity Patrol 3 Vehicles Vehicles for 3 new patrol officers Patrol 3 Veh icle Compu t er Syst em Computers and hardware for 3 new Patrol vehicles TOTAL FOR 2013 -2014 FAIRHOPE POLICE DEPARTMENT -CAPITAL PURCHASES -5-YEAR PLAN YEA PRIORITY DEPARTMENT REQUESTS JUSTIFICATION 201 2014 -2015 Patrol 3 Vehicles Vehicles for 3 new officers Patrol 3 Vehicle Computer System Computers and hardware for 3 new Patrol vehicles Training Firearms Training System (FATS) -Simulated tactical training system Special Operations Ammunition Duty ammo, training twice a year and less lethal Patrol 3 Replacement Vehicles Replace high mileage units over 250,000 miles TOTAL FOR 2014 -2015 FAIRHOPE POLICE DEPARTMENT -CAPITAL PURCHASES -5-YEAR PLAN YEAR PRIORITY DEPARTMENT REQUESTS JUSTIFICATION 2012 2015 -2016 Patrol 3 Veh icles Vehicles for 3 new officers $( Patrol 3 Vehicle Computer System Computers and hardware for 3 new Patrol vehicles $( Special Operations Ammunition Duty ammo, train i ng twice a year and less lethal $( Investigations Vehicle Vehicle for new investigato r $( TOTAL FOR 2015 -2016 • CARRYOVER 2012 PRIORITY FROM 2011 TO PROJECTED@ DESCRIPTION OF ITEM RANK 2011 2012 2011 2012 2013 2014 2015 Air Bottle Replacements (Replace half) 1 19,000 Back Bay Doors -Station 2 1 21,000 Replace Service Truck 1 25, Replace Turnout Gear 1 Fire Station Repairs & Upgrades 2 50,000 50,000 Air Bottle Replacements (Replace remaining half) 2 19,000 Replace Turnout Gear 2 10,000 Replace Turnout Gear 2 10,000 Replace Turnout Gear 2 10, Back Bay Doors -Station 1 3 7,500 7,500 Front Bay Doors -Station 2 3 21,000 Repave Apron -Station 2 4 7,500 Replace Turnout Gear 4 10,000 Ser vi ce Truck 5 25 ,000 Total Fire Department 57,500 119,000 50,000 31,000 35, ,. FAIRHOPE POLICE DEPARTMENT-CAPITAL PURCHASES -5-YEAR PLAN . Fairhope Fire Department YEAR VEAR DEPARTMENT REQUESTS JUSTIFICATION 2012 2013 2012 Fire Station Repair & Upgrades The stations are in need of many repairs. See attached pictures. $50,000 Fire Air Bottle Replacements We need to replace bottles that are out of date half in 2012 and half in 2013 $19,000 Fire Back Bay Door Station 1 Original front doors were replaced in 09 the original back door was never done $7,500 see attached pictures Fire Replace Old Gear Annually gear must be replaced to keep up $10,000 Fire Repave Apron Station 2 The Back apron of station 2 is in desperate need of repair. See pictures $7,500 Fire New Full Size Work Truck We have 4 workers and only two work trucks . they are assigned separate stations $25,000 with the addition of a new station it is going to make it even more difficult. $119 ,000 2013 Fire Air Bottle Replacement Replace additional air bottles out of date $0 $19,00( Fire Replace Front Bay Doors These doors are 1993 models and are in need of replacin g, $0 $21,00( Station 2 with new doors that meet IBC wind load standards Fire Turnout Gear Annually gear must be replaced to keep up $10,00( $50,00( 2014 Fire Replace Back Bay Doors These doors are 1993 models and are in need of replacing, $0 $( Station 2 with new doors that meet IBC wind load standards Fire Turnout Gear Annually gear must be replaced to keep up $0 $1 2015 Fire Turnout Gear Annually gear must be replaced to keep up $0 $1 Fire Replace Service Truck This Truck will have in excess of 200,000 miles and will need replaced $0 $1 2016 Fire Turnout Gear Annually gear must be replaced to keep up $0 $1 Fire $0 $1 Item Federal Q Sirens Training 915 Fabrication Burn Facility Fabrication Rescue Struts AED's Thermal Imaging Cameras Leather Boots Skid Unit/Lights (New Brush Truck) Fairhope Volunteer Fire Department Capital Requests for FY 2012 Justification Cost Priority Rank Retrofit Trucks for Public Safety 15 ,000 2 Annual Contribution to Training Fabrication work on Rescue 915 to Utilize Wasted Space on Truck Fabrication of our live fire burn facility Needed for stabilizing during rescue scenes 2 ,000 7 ,500 40,000 4 ,000 To place on Rescue Trucks 5 ,000 Needs to be compatible with Med Star's To Place on new Engine 25 ,000 and one for Command Vehicle Firefighter Safety 16 ,500 To put on New Brush Truck 17 ,000 to be purchased by Fire Department TOTAL 132000 4 1 7 6 5 3 8 GOLF ADDITONS REQUIREMENTS 2011 TO 2016 CARRYOVER 2012 PRIORITY FROM 2011 TO PROJECTED (@ DESCRIPTION OF ITEM RANK 2011 2012 2011 2012 2013 2014 Renew Golf Course Equipment Lease (4 Years) 1 66,473 66,473 62,400 62,400 62,400 Renew Golf Cart Fleet Lease (4 Years) Feb 2012 1 67 ,600 63,400 63,400 63,400 Irrigation Upgrades , new variable speed pump , relocate pump 1 1,000,000 Implement Tree Removal Program 1 6,800 5,000 200 Gallon Self Contained Spray 1 28,000 25,000 Walking Greens Aerator 2 14,500 Tow Type Greens Top Dresser Unit 3 19,200 12,000 Trailor Turbine Debris Blower 4 5,000 Ford F-150 Truck 5 25 ,000 25,000 Re -work and Level Tees at hole #3, #4, #6, #7, #8, #11, #13 1 6,000 7,000 Re-work bunkers at hole's #1, #8, #9 and #14 1 3,500 3,500 Irrigation work to Driving Range 2 6,000 35-40 HP Two Wheel Drive Tractor 1 40,000 40,000 HVAC System 2 25,000 Re-work Tees at hole 's #14, #15 and #17 3 5,000 Clubhouse Improvements 4 -5,000 New Parking Area north of Clubhouse 5 -12,500 Re-Work Tees at hole 's #1, #2 , #5, #9 1 5,000 Maintenance Barn and Cart Barn (renovations) 1 -225,000 Dredging the "Upper Pond" for water supply 2 12,000 Repairs for Restroom facilities on the course 3 7,500 Re -Work Tees at hole's #10, #12, #16, #18 1 Clubhouse improvements to grill 2 Fairway drainage improvements 3 - Reseal and Repairs to Cart Path 4 - Re.construct and repair the pond at Hole #18 1 Pro Shop Improvements 2 - Study for Par 3 Course on acreage North of present Clubhouse 3 -- I ) 188,173,, J -134,073 1,230,600 218,300 ( P S,300 RECREATION CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 CARRYOVER PRIORITY FROM 2011 DESCRIPTION OF ITEM RANK 2011 TO 2012 2012 2013 2014 Two Reel Mowers and One Infield Drag 1 25,000 10,800 10,800 Construct new restroom facilities at Volanta 1 60,000 Fitness Center Mat Flooring 1 20,000 Additional HVAC at Recreation Center 1 75,000 Pull behind Mower 1 Three Zero Turn Mowers 2 36,000 24,000 24,000 Resurface new track at Volanta 2 80,000 Fitness Center Equipment 2 50,000 Aerobic Room Flooring & Mirrors 2 35,000 F-250 Truck 2 21,000 Replace old gym floor in Recreation Center 3 48,000 New Drainage/irrigation system & re-crown field 3 100,000 Spinning Room Mat Flooring 3 10,000 Small attachable play ground and rubber mulch 3 20,000 Tractor 3 30,000 Upgrade Basketball Goals in Recreation Center 4 12,ooe--.1.5,000-15,000 Fenced in play area at Stimpson Field 4 30,000 Additional Spin Bikes 4 5,000 HVAC & Duct, thermostat upgrades in old gym at Rec Center 4 40,000 Paint entire Pool facility Interior 5 17,000 Upgrade Insulation, add drywall & paint in Recreation Center 5 ~000 10,000 Plaster/paint baby pool 6 25,000 45;e8fr 45,000 Large Indoor Ceiling Fan at Pool 6 6,000 Remodel Concession Area at Volanta Park 7 40,000 Tile Both Locker Rooms at Pool 7 15,000 Walking track lighting at Stimpson Field 8 10,000 10,000 10,000 Install Splash Pad at Pool 8 30,000 Four Shuffle Board Courts at Stimpson Field 9 21,000 21,000 21,000 Bleachers Barnwell 10 24,000 Develop Manley Road Park 10 998,000 60,000 60,000 Total Parks & Recreation Department 1,232,000 185,800 536,800 140,000 170,000 5-Year Capital Project Timeline and Estimated Budgets -2011 Revision The focus of this document is to layout the prior ity projects as identified by the IT Director, and identify the purpose and priority i n which the issues should be addressed : 2012 : 2013 : 2014 : 2015 : 20 16: Need-Implementation of the replacement Central Computer System --$2 ,000,000 Need -Upgrade and/or replace SCADA systems for Water/Sewer --$350,000 Need -Technology upgrades for the City Council Chambers (replace projector w ith monitors, better recording capability) -$20,000 Need -Increase capacity of central backup solution -$5,000 Need-Replace phone system with VoIP solution for significant cost savings -$200,000 Need-We need to purchase a software "site -license " agreement that will allow us to run the same version of MS -Office and MS -Windows throughout the City --$30,000 Want -Consolidate Servers into a Virtual Server Cluster, including in-city co -location of r esources (this will include a rebuild of the e-mail server) --$100,000 Need -Implement Comprehensive off-site Co -location -$20,000 Want -Wireless mesh for both Public Safety and i nternet access for the public -$25,000 Want -Digitally archive all City paperwork. This includes professional services to scan all records, plans, permits, etc into a digital filing system in order to reduce paperwork and increase the ability to locate all pertinent city information upon request --$30 ,000 for storage server and professional services to scan all items in. Want -Replace one of the IT Vehicles -$20 ,000 j IT IT IT IT IT IT IT IT IT IT IT qEPART~ENT CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 DESCRIPTION OF ITEM qeplace AS/400 'scADA System Co-Location Wireless Mesh Network Digital Archives Project Video/DVR Equipment VoIP Phone System Council Chamber Upgrades City-wide Backup Solution Vehicle Server Consolidation Software "Site " Licensing PRIORITY RANK 1 1 1 1 1 2 2 2 2 3 3 3 2012 2013 2,000,000 350,000 - - - - 200,000 20,000 5,000 - 100,000 -30,000 2014 2015 2016 20,000 25,000 30,000 20,000 YRS 2012 TO 2016 2,000,000 350,000 20,000 25,000 30,000 - 200,000 20,000 20,000 100,000 30,000 Total IT Department 2,375,000 330,000 45,000 30,000 20,000 2,800,000 COMPUTER REQUIREMENTS -BY DEPARTMENT GENERAL ADMIN ADMINISTRATION PLANNING AND ZONING MECHANICS REVENUE REASURY !NANCE CITY CLERK/HUMAN RESOURCES POLICE FIRE RECREATION SENIOR AND SPECIAL SERVICES STREET SANITATION ........ SENIOR AND SPECIAL SERVICES CAPITAL REQUIREMENTS TOTAL-Sy DESCRIPTION OF ITEM PRIORITY RANK 2012 2013 2014 2015 2016 2012 TO 2C CIVIC CENTER Fire Alarm & Sensor Upgrades 1 20,000 20, Roof Repair 2 50,000 so, HVAC Upgrades 3 50,000 so, Scissor lift 4 25,000 25,( Carpet Replacement 5 10,000 15,000 25,( Appliance Upgrade 6 40,000 10,000 10,000 60,( Floor Machine Upgrades 1 20,000 20,( Chair/Table Replacement Program 2 10,000 10,000 10,000 10,000 40,( Stage Curtain Replacement 3 15,000 15,C Tile Replacement 4 60,000 60,( lighting & Sound 5 10,000 10,000 10,000 30,( Council Chamber Upgrades 6 40,000 40,000 80,( Total Civic Center 195,000 155,000 75,000 20,000 30,000 475,( NIX CENTER Vehicles 1 40,000 40,C Window Replacements, Shutters 2 20,000 10,000 10,000 40,C Chair and Table Replacements 3 20,000 20,000 40,C Ceiling Tile Replacement 4 20,000 10,000 10,000 40,C New Pool Tables 5 5,000 5,000 5,000 5,000 20,( Appliance Upgrades 6 5,000 5,000 10,000 5,000 5,000 30,C Tile & Carpet Replacement 1 50,000 50,000 100,C Total Nix Center 110,000 50,000 85,000 60,000 5,000 310,C .... , ~ SENIOR AND SPECIAL SERVICES CAPITAL REQUIREMENTS TOTAL-5 YR DESCRIPTION OF ITEM PRIORITY RANK 2012 2013 2014 2015 2016 2012 TO 201 CITY MUSEUM Move Fountain Pump 1 15,000 15,0( Portico 1 75,000 75,0( Smart Boards 2 8,000 8,000 16,0( Total Museum 15,000 83,000 8,000 106,0( WELCOME CENTER Fire Alarm System 1 15,000 15,01 Roof 2 50,000 so,o , Upgrade Facilities/Awning 3 25,000 25,000 25,000 75,0, Smart Board 1 8,000 8,0 Total Welcome Center 90,000 33,000 25,000 148,0 TOTAL CAPITAL BUDGET 410,000 321,000 193,000 80,000 35,000 1,039,0 Dept 10 Capital Add itions Requirements for 2012 To 2016 Description Of Items Meter Dept Trucks Planning and Zoning Trucks Carpet for C ity Hall Vau lt and Storages Totals 2013 2014 2015 2016 Totals $20 ,000.00 $20,000.00 $20 ,000 .00 $20 ,000 .00 $100 ,000 .00 $20 ,000.00 $20 ,000 .00 $20 ,000 .00 $20 ,000 .00 $100 ,000 .00 $30 ,000 .00 $20 ,000 .00 $0 .00 $70 ,000 .00 $60 ,000.00 $40 ,000 .00 $40 ,000.00 $40 ,000 .00 $250 ,000 .00 2012 $20 ,000 .00 $20 ,000 .00 $30 ,000 .00 $20 ,000 .00 WATER/WASTEWATER DEPARTMENT CAPITAL ADDITONS REQUIREMENTS 2011 TO 2016 -SUBJECT TO CHANGE, PENDING WATER AND SEWER STUDY PRIORITY DESCRIPTION OF ITEM RANK 2012 2013 2014 2015 ~ WATER Repaint 1 million gallon water tank 1 500,000 Water line Hwy 13 & 104 to back of Rock Creek 1 2,267,800 Water Tank Rock Creek 1/5 million gallons 1 3,450,000 International 4300 Heavy Construction Truck 1 85,000 12 inch water main Hwy 104 south to Hwy 98 1 l,~ Repaint 2 million gallon water tank 2 552,643 Ford F-650 Heavy Construction Truck 2 85,000 Ford F-250 Heavy Water System Truck 2 35,000 Electronic reading Water meters 3 350,000 Water line from Hwys 104 & 13 going west to US 98 3 325,000 Ford F-150 Service Truck-MOVED FROM 2014 TO 2013 3 25,000 Chevy Colorado Truck 3 25,000 Chevy Kodiak C-60 Heavy Construction Truck 4 85,000 Ford F-250 Heavy Water System Truck 4 35,000 Electronic reading Water meters 4 350,000 Back hoe trailer 5 21,000 TOTAL WATER DEPARTMENT 1,508,643 6,092,800 445,000 145,000 1,2( WASTEWATER Upgrades to sewage treatment plant 1 3,000,000 Sewer line rehab 1 200,000 200,000 Sewer line rehab 2 200,000 200,000 Manhole rehab 2 100,000 100,000 Manhole rehab 3 100,000 100,000 Generators for lift stations 3 350,000 Generators for lift stations 4 350,000 350,000 System Truck 4 35,000 , Generators for lift stations 4 350,000 SCADA System 5 50,000 TOTAL WASTE WATER DEPARTMENT 3,700,000 685,000 650,000 650,000