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Home My WebLink About09-29-2014 Special Called City Council Meeting Minutes29 September 2014 NO'IlCE ANU CALL OF SPECIAL MF.E'ffiiG Notice is he~by gi vc:n of a special meeting of the City Council of the City of Fairhope. Alabama, to be held at the Fairhope; Municipal Complex on Monday. 29 Septembet 2014, at 5:30p.m., for the ~e to : + Approve the 2014-201.5 Bud(!~ and ~ Amend Sales Tax Ordinance(s} for All ocation of Fum.ls collected from the Sales. and II !lie T~ CONSENT TO HOLDING m· MEE TiNG The undel:'i;igned membc:111 of the City Council of the City of Fairhope , Alabam.a., do hereby aclmowlqe semce of the Nolicc:: and Call of Special Meding hcrc:inabout set forth and do hereby consent to the holding of Aucb mocting liS such time in such pl.acc for the pwpose set forth th.erein . 6585 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in Special Session at 6:00 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope , Alabama 36532, on Monday, 29 September 2014. 6586 Present were Council President Jack Burrell, Councilmembers: Diana Brewer, Michael A. Ford, and Kevin Boone, Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks. Councilmember Rich Mueller was absent. There being a quorum present, Council President Burrell called the meeting to order. The invocation was given by Councilmember Ford and the Pledge of Allegiance was recited. Council President Burrell addressed the City Council and explained the proposed ordinances relating to the budget and accounts for the Sales and Use Tax funds. He explained that there are no General Obligation Warrants mature enough to prepay, so we are going to prepay principal debt for the Utilities. Councilmember Brewer introduced in writing Ordinance No. 1520, an ordinance to repeal and replace Ordinance No. 1384 and Ordinance No. 1459, an ordinance allocating the funds collected from the City of Fairhope's Sales and Use Tax. In order to take immediate action, Councilmember Boone moved for immediate consideration. Seconded by Councilmember Brewer, motion for immediate consideration passed unanimously by the following voice votes: AYE -Burrell, Brewer, Ford, and Boone. NAY -None. Councilmember Brewer then moved for fmal adoption of Ordinance No. 1520. Seconded by Councilmember Boone, motion for final adoption passed by the following voice votes: AYE-Burrell, Brewer, Ford, and Boone. NAY -None. Councilmember Boone introduced in writing Ordinance No. 1521, an ordinance to amend Ordinance No. 1385 known as the City of Fairhope's Sales and Use Tax Ordinance; and to repeal Ordinance No. 1460, Section 6. Use of Proceeds. In order to take immediate action, Councilmember Brewer moved for immediate consideration. Seconded by Councilmember Boone, motion for immediate consideration passed unanimously by the following voice votes: AYE -Burrell, Brewer, Ford, and Boone. NAY -None. Councilmember Boone then moved for fmal adoption of Ordinance No. 1521. Seconded by Councilmember Brewer, motion for final adoption passed by the following voice votes: AYE-Burrell, Brewer, Ford, and Boone. NAY -None. 6587 29 September 2014 Councilmember Ford introduced in writing , and moved for the adoption of the following resolution, a resolution stating pursuant to Ordinance No . 1426 the City Treasurer is the custodian of all funds of the City of Fairhope. It is hereby established that all placement, use , and investment of City funds will be at the sole discretion of the City Treasurer in accordance with all laws and governmental standards pertaining to public funds. Seconded by Councilmember Boone, motion passed unanimously by voice vote. RESOLUTION NO. 2268-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, pursuant to Ordinance No. 1426 the City Treasurer is the custodian of all funds of the City of Fairhope . It is hereby established that all placement, use , and investment of City funds will be at the sole discretion of the City Treasurer in accordance with all laws and governmental standards pertaining to public funds . The City Treasurer will keep the Chairman of the Finance Committee apprised of all banking activities and report to the City Council as required. Adopted on this 29th day of September, 2014 Attest: ~Jic~ City Clerk Finance Director Jill Cabaniss addressed the City Council and gave a Power Point Presentation titled "City of Fairhope: Proposed Budget for Fiscal Year October 1, 2014 through September 30 , 2015." The following are the Budget Highlights as presented: 29 September 2014 BUDGET HIGHLIGHTS • 2% cost of living pay increase for employees • $1.3 million of the sales tax revenue wiJI be used for capital projects • Capital expenditures in the general fund are $1,795,260 • Capital Fund expenditures are $5.6 million-projects include $2 million soccer complex and $1 mi Ilion for soccer lights. Other expenditures include road projects, tennis courts and an 1rrigation system for the golf course. • City Public Utilities w111 have capital upgrades of $4,501,550- includcs $2.2 million to finish the sewer plant upgrades with $1.2 million to purchase vehicles and equipment. • Payment for debt reduction for the City will be $4,854,000- includes additional payment of $2 million for utility debt BUDGET HIGHLIGHTS All projects and expenditures this year will be done without any new debt Increase Library appropriation 6'Yo IT- -new phone ,;ystcm and payroll system Planning Dept.- -Comprehensive plan Police Dept. - -4 Police Vehicles, communications upgrade Public Works St•·cct Dept. -2 trucks and 2 mowers Public Works Sanitation Dept. -1 ga•·bage t.n>ck and 1 trash truck 6588 Council President Burrell stated this budget was discussed at length; not only with individual conferences with Mayor Kant , but in a City Council Budget meeting. He thanked Mayor Kant, the City Councilmember, Ms. Cabaniss and her staff, and Ms. Wilson for their work on the budget. Councilmember Brewer introduced in writing, and moved for the adoption of the following resolution, a resolution that the proposed Budget presented and reviewed the 29th day of September 2014, be hereby approved and adopted for the FY 2014-2015. Seconded by Councilmember Boone, motion passed unanimously by voice vote. 6589 29 September 2014 RESOLUTION NO. 2269-14 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that the proposed Budget presented and reviewed the 29th day of September 2014, be hereby approved and adopted for the FY 2014-2015; and BE IT FURTHER RESOLVED that the Annual Salaries of City Personnel shall be as shown on a list entitled Annual Salaries of All City Personnel and said list filed in the Office of the City Treasurer; and BE IT FURTHER RESOLVED that any cost of living or merit raises adopted in the Budget will become effective on October 1, 2014; and BE IT FURTHER RESOLVED that Mayor Timothy M. Kant is hereby authorized to fill all positions that have been approved and budgeted as needed; and BE IT FURTHER RESOLVED that the City Council hereby authorizes additional debt principal payments for the Utilities in the amount totaling $2,000,000.00 for the FY 2014-2015 by reducing transfers from the Utilities to the General Fund; and to offset the reduction of transfers from the Utilities, the portion of the Sales and Use Tax revenue that is restricted in the General Fund Debt Pre-payment Account can be used for General Fund operations up to the $2,000,000.00 reduction; and BE IT FURTHER RESOLVED that each Full Time employee shall receive a One Time Pay Increase for the period 1 December 2013 through 30 November 2014; each qualifying employee shall receive $20.00 per month of employment. To qualify, an employee must be a Full-Time Employee during this period. An employee hired on or before the fifteenth (15th) day of a month will be given credit for the full month; an employee hired on or after the sixteenth (16th) day of a month will not be given credit for that month. In order to receive this One Time Pay Increase, an employee must be employed on the 30th ofNovember. For the same time period, and hiring rule each qualifying Part-time employee shall receive the following: First year - $ 25.00; Second year - $ 50.00; Third year - $ 75.00; and Fourth year - $100.00 The maximum amount for Part-time employees is $100.00. This One-Time Pay Increase will be awarded on Friday, 5 December 2014. ADOPTED THIS 29TH DAY OF SEPTEMBER, 2014 ATTEST: ~IlL City Clerk 6590 29 September 2014 Councilmember Brewer moved to adjourn the meeting. Seconded by Councilmember Ford, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 6:06 p.m. ~BUITcll~cil President ~tL City Cler