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HomeMy WebLinkAbout01-10-2022 Work Session Meeting MinutesSTATE OF ALABAMA COUNTY OF BALDWIN ) ( ) ( The City Council met in a Work Session at 4:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 10 January 2022 . Present were Council President Jimmy Conyers, Councilmembers : Jack Burrell, Corey Martin (arrived at 5:30 p.m.), Jay Robinson, and Kevin Boone, Mayor Sherry Sullivan, City Attorney Marcus E. McDowell, and City Clerk Lisa A . Hanks . Council President Jimmy Conyers called the meeting to order at 4:30 p .m. The following topics were discussed: • The first item on the Agenda was the Discussion about Grants and Potential Drainage Project at Fairfield Subdivision by Building Official Erik Cortinas. He stated this is a critical area for flooding and is now considered a floodway. Mr. Cortipas sa id this affects 22 house s; and reshaping Cowpen Creek could help mitigate this area. He said a flood study would need to be done with an estimated cost of $25,000.00. Councilmember Burrell stated if you have repairs done , the City would be responsible for downstream and upstream . The City Council questioned flood insurance ; safety issues and City property; and if we remedy on private property , will the City be obligated. Public Works Director Richard Johnson stated this would be a comprehensive study of our waterway . Councilmember Boone suggested getting the homeowners pay for the study . Mr. Cortinas addressed the resolution to be added onto the agenda for a hold harmless agreement with Adcock Home Builders for a bio-retention swale. • Public Works Director Richard Johnson addressed the City Council on the Discussion regarding Gully behind 50 Fairhope Avenue. He said the property is located along Stacks Gulley ; and the previou s NRCS Project stopped at this property. Mr. Johnson started the homeowner would like the City to go in halve s to continue on the NRCS Project. The estimated costs are $17,200.00 for engineering and $180,000.00 for the rest of the project. Council President Conyers asked if the City owns the property. Mr. Johnson replied this will stabilize and fix City property and help protect the resident's property. Mayor Sullivan stated that this project is over $50,000 .00 which is the bid limit and on City property , so the City must manage the project and bid out. City Attorney McDowell stated that he need s to review the Spanish Fort bluff law suit before we move forward. The consensus of the City Council was this is a good idea but need to see the legality for this project. Monday, 10 January 2022 Page -2- • The next item on the Agenda was the Discussion for Hazard Mitigation Grant Opportunities for DR-4503 HMGP (COVID-19) Funding . Special Projects and Grant Manager Jessica Walker addressed the City Council and said the funds would replace the warning system which is a World War II siren. She said the HMGP grant amount would be $43,260.00. IT Director Jeff Montgomery commented this warning system would be for the entire Central Business District; and we could expand from there . Mayor Sullivan explained the need and the expansion of the system. Ms. Walker explained Agenda Item No. 6; and answered any questions if needed. Mayor Sullivan said the safe room will hold 75 people and can be utilized for training. • Assistant Public Works Director Georg Ladd addressed the City Council on the Discussion of Janitorial Service s (Bid Number 037-21). He explained the need for the services and said we have part-time employees who work after hours . Mr. Ladd said there is a turnover yearly with these employees and they are hard to retain. He explained the cost ana lysis for the five employees and supplies. • Councilmember Boone announced a Harbor Board meeting to be Wedne sday . Councilmember Burrell exited the dais at 5:42 p.m. • Councilmember Martin mentioned the Fairh ope Public Schools Commission meeting that Mayor Sullivan attended. He said the John Wilson p resented school funding. • City Treasurer Kim Creech addressed the City Council regarding Agenda Item No. 5; and answered any questions if needed . . • Public Works Director Richard Johnson addressed the City Council regarding Agenda Items No. 7, No. 8, No. 9 and No. 12; and answered any questions if needed . He told the City Council we received approval for the turn lanes at Gayfer A venue and Greeno Road . • Electric Superintendent Jade Fleming addressed the City Council regarding Agenda Item No. 13 ; and answered any questions if needed. He said the Electric Department was working on Morphy; and the Licensed Electrician has been hired . Councilmember Burrell returned to the dais at 5:53 p.m. • Councilmember Martin explained the COVID testing resolution to be he ld at the Fairhope Point Clear Rotary Youth Club on January 15 , 2022. • Fire Chief Chris Ellis announced the new Board of Directors and Officers for the Fairhope Volunteer Fire Department. Monday , 10 January 2022 Page -2- The Agenda Meeting was held during the Work Session under Department Head Updates. There being no further business to come before the City Council , the meeting was duly adjourned at 5:55 p.m .