HomeMy WebLinkAbout02-14-2011 Regular Meeting5604
STATE OF ALABAMA X
COUNTY OF BALDWIN X
The City Council, City of Fairhope, met in regular session at
6:00 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 14 February 2011.
Present were Council President Lonnie L. Mixon, Councilmembers: Debbie
W. Quinn, Daniel Stankoski, Michael A. Ford, and Rick Kingrea, Mayor Timothy M.
Kant, City Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks.
There being a quorum present, Council President Mixon called the meeting to
order. The invocation was given by Deacon George Yeend of St. Lawrence Catholic
Church and the Pledge of Allegiance was recited. Council President Mixon asked if
there were any corrections to the minutes from the 24 January 2011, regular meeting.
He then stated if there are no corrections, the minutes stand approved as written.
Council President Mixon asked if there were any corrections to the minutes from the
24 January 2011, work session. Councilmember Quinn stated there was a typo and
had already discussed with the City Clerk. Council President Mixon then stated if
there are no other corrections, the minutes stand approved as corrected.
issues:
Councilmember Kingrea addressed the City Council regarding the following
1) Utility Rates — James Gillespie explained that gas rates were lower and
will check meter rates.
2) Parking Situation — Parking garage is not being used.
Mayor Kant addressed the City Council regarding the following issues:
1) Earl Blackmon from Hartmann, Blackmon and Kilgore presented the
CAFR for the fiscal year ending September 30, 2010. He discussed briefly
the main points of the audit and read several excerpts from the letter of
transmittal. He stated that the City of Fairhope has a "Clean Opinion" for the
audit. Rose Fogarty, Nancy Wilson, and Jill Cabaniss were all thanked for
their help.
2) Revenues are up: 138 new homes, lodging tax up 2%, permits/licenses up
8%, and sales tax up 7%.
3) Debt reduction plan needs to be worked up.
4) Tree issue on Magnolia — need to look at changing our zoning ordinance.
5) Parking downtown — met with school regarding the parking.
6) Preservation of Downtown Fairhope.
7) Natural Gas for Vehicles
8) Sidewalks — Jennifer Fidler has been asked to come up with a list and
prioritize; then bring back to Council.
5605
14 February 2011
Mayor Kant presented Charlene Lee and Wendy Allen with the Alabama
AARP Award for Volunteerism with SmartCoast. Ms. Allen said that this would not
have happened without the City's influence and allowing us the opportunity and
approving the Complete Streets Policy.
Council President Mixon asked about the short-term and long-term projects
from Mayor Kant. He also stated that the City's finances are where these are at due
to the help of the Financial Advisory Committee and the Budget Committee.
issues:
Councilmember Quinn addressed the City Council regarding the following
1) Skate Plaza — Billy Michalopoulos requested that the City move forward
to bid out pre-engineered forms and we did not need an engineering firm for
a new plan. Councilmember Quinn stated these are prefab stressed concrete
items for the park. They are pre-engineered, but we have an engineer of
record ready to sign off on the new updated plans which only add those items
to the existing park.
Councilmember Quinn moved to approve the $5,000 previously allocated for
an Engineering Firm to prepare a plan for the Skateboard Park to be now used for
improvements to the Park; and a letter from ADECA approving the grant funds can
be used for these improvements. Seconded by Councilmember Ford, motion passed
unanimously by voice vote.
items:
2) BP Oil Spill Committee — will take comments to committee.
Councilmember Stankoski addressed the City Council regarding the following
1) Thanks to the Council for the wonderful financial position; citizens
involvement also thanked. In order to be in this position, we cut costs and
made some people not very happy; and we still have long-term projects to
look at.
2) Propose to the Police Department to look at a texting while driving
ordinance.
3) Gas Lines in downtown Fairhope were mentioned and we need to start
replacing the 83 year old lines.
4) Mike Ford's 24 grandchildren were mentioned and then said he has two
new grandchildren (twins — a boy and a girl).
14 February 2011
items:
Councilmember Ford addressed the City Council regarding the following
1) Garbage issue is still being discussed; interviewed the private sector; and
we want as much public input as possible. We are still working on the
recommendation to the Council.
2) Park and the City — We need to look at SUVs in the City and small car
parking only.
City Administrator Gregg Mims addressed the City Council and mentioned
the following items:
1) Saving Money — recognized the Department Heads and the 300 plus
employees who helped in the reductions; i.e. turn off lights, bucket truck is
part electric, shared printers, volunteer time for parades and other events,
1033 Program, and purchasing process streamlined. Dan Ames, Purchasing
Manager, was recognized and Mr. Mims stated we need someone to keep us
out of trouble.
2) Needs for the City — turn lane at Greeno Road, sidewalks, drainage issues,
and parking. One of the biggest problems is where people are parking.
Jennifer Fidler, Public Works Director, addressed the City Council regarding
the BP funds. She mentioned there is approximately $420,000 left over and the City
wants to send a Grant Application to BP. Four projects were mentioned and
explained. Ms. Fidler also mentioned the need to extend the custodial bid evaluation
for 30 days.
Councilmember Stankoski moved to address the following items not on the
printed agenda: motion to approve to extend the bid evaluation period for thirty (30)
days for Janitorial Services, motion to go into executive session to discuss pending
litigation, resolution expressing support for Senate Bill 2 to create the Department of
Insurance Property Insurance Clarity Act, and resolution authorizing Mayor Kant to
execute a Contract for Professional Engineering Services for the City of Fairhope
with CH2MHILL; and with a cap of thirty (30) hours. Seconded by Councilmember
Kingrea, motion passed unanimously by voice vote.
Chief Bill Press addressed the City Council and stated that Mike Comalander
had resigned and the Jail Administrator position was previously approved. He
requested the approval to change the name of the position of Captain over Corrections
to Corrections Administrator.
Councilmember Quinn moved to add the following item not on the printed
agenda: motion to approve the name change of the position of Captain over
Corrections to Corrections Administrator. Seconded by Councilmember Stankoski,
motion passed unanimously by voice vote.
5607
14 February 2011
Councilmember Quinn moved to approve the name change of the position of
Captain over Corrections to Corrections Administrator. Seconded by Councilmember
Stankoski, motion passed unanimously by voice vote.
Councilmember Stankoski moved to extend the bid evaluation period for
thirty (30) days for Janitorial Services. Seconded by Councilmember Ford, motion
passed unanimously by voice vote.
Councilmember Quinn introduced in writing, and moved for the adoption of
the following resolution, a resolution expressing support for Senate Bill 2 ("SB2") to
create the Department of Insurance Property Insurance Clarity Act. Seconded by
Councilmember Ford, motion passed unanimously by voice vote.
RESOLUTION NO. 1741-11
WHEREAS, that the City of Fairhope does hereby express support for Senate Bill SB2 to
create the Department of Insurance Property Insurance Clarity Act; and
WHEREAS, the bill would require insurance companies transacting business in the state to
provide policy and premium information to the Department of Insurance; and
WHEREAS, the bill would require the department to provide on the department website
aggregate data, separately for homeowners and commercial property insurance policies, of
the number of policies written, the direct earned premiums, and the direct incurred losses
representing the total of every insurance company doing business in Alabama; and
WHEREAS, the bill would also require the department to post on the department website a
comprehensive description of the actuarial model used by the department for homeowner's
and commercial properties risk and other related data; and
WHEREAS, the bill would provide penalties for insurance company noncompliance; and
NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE
CITY OF FAIRHOPE, ALABAMA, that the City of Fairhope supports Senate Bill SB2 to
create the Property Insurance Clarity Act.
Adopted and Approved this 14th day of February, 2011
k�
Ti(!V M. Kant, ayor
Attest:
4' - A, I. i, -
LisaA.nks, City Clerk
M
14 February 2011
Councilmember Quinn introduced in writing, and moved for the adoption of
the following resolution, a resolution authorizing Mayor Kant to execute a Contract
for Professional Engineering Services for the City of Fairhope with CH2MHILL; and
with a cap of thirty (30) days. Councilmember Stankoski seconded the motion.
Councilmember Kingrea questioned the need to hire this firm and sounds like we
would be paying more money. Gregg Mims and Dan Ames explained the reasoning
for the resolution and the need to hire CH2MHILL. After further discussion, the
motion for the following resolution passed unanimously by voice vote.
RESOLUTION NO. 1742-11
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to
execute a Contract for Professional Engineering Services for the City of Fairhope
with CH2MHILL with a projected hourly per diem rate schedule attached as Exhibit
A; and with a cap of thirty (30) hours.
DULY ADOPTED THIS 14TH DAY OF FEBRUARY, 2011
Attest:
isa A. a s, d ity Clerk
Council President Mixon mentioned that no one signed up for public
participation.
Councilmember Stankoski introduced in writing, and moved for the adoption
of the following resolution, a resolution to purchase a Ford Expedition for the Police
Department from the Alabama State Department of Purchasing bid list. Seconded by
Councilmember Kingrea, motion passed unanimously by voice vote.
5609
14 February 2011
RESOLUTION NO.1743-11
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1] That the City of Fairhope has voted to purchase a Vehicle for Investigations for
the Police Department and the type of vehicle needed is on the Alabama State
Department of Purchasing bid list and therefore does not have to be let out for bid;
and
[2] The following is the Alabama State Department of Purchasing contract
information:
Bid Number: T 191
Ford Expedition SSV Vehicle
Contract Number: 4010935
Total Cost is $24,217.00 each
Adopted on this 14th day of February, 2011
",-.3 � �\ ck—,I�
tot y M. Kanj Mayo
Attest:
i4Aanis', City Clerk
Councilmember Quinn moved to amend a resolution authorizing the City of
Fairhope to enter into a partnership with the Fairhope Single Tax Corporation for the
Volanta sidewalk construction project by adding "oversee" to the third paragraph.
Seconded by Councilmember Ford, motion passed unanimously by voice vote.
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution authorizing the City of Fairhope to enter into a
partnership with the Fairhope Single Tax Corporation for the Volanta sidewalk
construction project as amended. Seconded by Councilmember Quinn, motion passed
unanimously by voice vote.
5610
14 February 2011
RESOLUTION NO. 1744-11
WHEREAS, the City Council supports the construction of a sidewalk on Volanta
Avenue; from Greeno Road a/k/a U.S. Highway 98 to Section Street; and
WHEREAS, the City of Fairhope desires to partner with the Fairhope Single Tax
Corporation for the sidewalk construction project. The partnership will allow the
Fairhope Single Tax Corporation to construct the sidewalk and will bear all expenses
including the engineering design and construction of the sidewalk; and
WHEREAS, the City of Fairhope will designate a staff person to review and oversee
the project to insure that it meets all of City of Fairhope standards; and
NOW THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF
THE CITY OF FAIRHOPE, that the City of Fairhope is authorized to enter into a
partnership with the Fairhope Single Tax Corporation for the Volanta sidewalk
construction project.
Adopted on this 14th day of February, 2011
7�"� V11-
Tim' y M. Ka , Mayor
Attest:
i
4Aainks, C' y Clerk
Councilmember Kingrea introduced in writing, and moved for the adoption of
the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute
a Contract for Professional Testing Services for mandatory EPA and ADEM Water
Testing with TestAmerica Laboratories, Inc. Seconded by Councilmember Ford,
motion passed unanimously by voice vote.
5611
14 February 2011
RESOLUTION NO. 1745-11
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute a Contract for
Professional Testing Services for Mandatory EPA and ADEM Water Testing with
TestAmerica Laboratories, Inc. (PS003-11) with a projected yearly cost at approximately
$25,000.00.
DULY ADOPTED THIS 14TH DAY OF FEBRUARY, 2011
Nk - kt7-777-
Cimoby M. Kant Mayor
Attest:
ri�i;'s-a A. nks, City -Clerk
Councilmember Quinn introduced in writing, and moved for the adoption of
the following resolution, a resolution to reject Bid No. 008-11 Lift Station Odor
Control Chemicals for the Sewer Department and authorize rebid. Seconded by
Councilmember Stankoski, motion passed unanimously by voice vote.
RESOLUTION NO. 1746-11
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1] That the City of Fairhope did request, receive, and open bids for Lift Station Odor Control
Chemicals for the Sewer Department (Bid Number 008-11) at 555 South Section Street in the City of
Fairhope offices, Fairhope, Alabama.
[2] At the appointed time and place, only one bid response was received.
[3] After evaluating the bid proposal with the required bid specifications, it was found unacceptable
and we request that all bids be rejected for Bid No. 008-11 and authorize rebid.
Adopted on this 14`n day of Februa y„ 2011
Kant,
Attest:
41
Lisa A. H , City C rk
5612
14 February 2011
Councilmember Stankoski introduced in writing, and moved for the adoption
of the following resolution, a resolution to award Bid for Phosphate Chemical Supply
and Corrosion Testing for the Water Department (Bid No. 007-11). Seconded by
Councilmember Kingrea, motion passed unanimously by voice vote.
RESOLUTION NO. 1747-11
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
ALABAMA, as follows:
[1] That the City of Fairhope did request, receive, and open bids for Phosphate
Chemical Supply and Corrosion Testing for the Water Department (Bid Number 007-
11) at 555 South Section Street in the City of Fairhope offices, Fairhope, Alabama.
[2] At the appointed time and place, the following bids were opened and tabulated as
follows:
Please see attached Bid Tabulation for
Phosphate Chemical Supply and Corrosion Testing for the Water Department
[3] After evaluating the bid proposals with the required bid specifications, Thornton,
Musso & Bellemin, with the total bid proposal of $.0358 per 1000 gallons of water
treated with phosphate and $22.35 price per gallon of TKPP, is now awarded the bid
for Phosphate Chemical Supply and Corrosion Testing for the Water Department.
Adopted on this 14th day of February, 2011
Tim thy M. It
t, Mayor
Attest:
l
isa A. ks, Ci y Clerk
5613
14 February 2011
CITY OF FAIRHOPE
BID TAB and Reeormdwawn
BID NO 007-11
BID NAME: PHOSPHATE CHEMICAL SUPPLY AND CORROSION TESTING
BID OPENED: February 1, 2011
MeM Hid HMd ru .4-d
VENDORVENDORNola
Bid Bond Subr dw
Bd mow
Executed I Sgned I
nud
Dehiry lead
lime ARO
Pt"hatePrice
per 1000 gallons
of avatar treated
TKPP pricIp
llon
ITHORNTON, MUSSO, BELLEMIN
yes
yes
0,0358
$ 22.35
CHEMTECH
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
!US FILTER. SIEMENS
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
WATER AND WASTE SPECIALTIES, LLC
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
CHEM STATION GULF COAST
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
INDUSTRIAL CHEMICAL
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
GE BETZ
yes
yes
0.035
S 23.00
see Note 1
F2INDUSTRIES
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
DPC ENTERPRISES
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
LYNX CHEMICAL GROUP, LLC
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
'TALCO INDUSTRIAL CHEMICALS
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
NO RESPONSE
CEDAR CHEMICAL
NO BID
NO BID
NO BID
NO BID
NO BID
SHANNON CHEMICAL
NO BID INO
BID
NO BID
NO BIO INOBID
Note 1 Bid did not meet speaf cabons
Reconsrwndation to Award to: Thornton, Muuo,i B/e/Oamin for tfielr bid as 0sted above
X;�—'�=— I I1L
Dan McCrory, Superift L Water and Sewer Dept
To OW best of my Iknnopa owled/06 is an accurate Bid Tabulation
4l/A/ • A-- — 21Z l//
Danis) P, Ames, Pur hWnp Manager ---
Councilmember Kingrea introduced in writing, and moved for the adoption of
the following resolution, a resolution that the City Council of the City of Fairhope
endorses the goals, objectives and Business Action Plan of Blueprint for a Better
Tomorrow (2011 through 2015) and the City of Fairhope will recognize the work of
Eastern Shore Business Leaders who support Blueprint for a Better Tomorrow.
Seconded by Councilmember Stankoski, motion passed unanimously by voice vote.
5614
14 February 2011
RESOLUTION NO. 1748-11
WHEREAS, the City Council of the City of Fairhope, Alabama endorses the goals and
objectives of Blueprint for a Better Tomorrow (2011 through 2015) in general and the related
Business Action Plan for the Eastern Shore Chamber of Commerce in particular; and
WHEREAS, the City Council of the City of Fairhope endorses the Business Action Plan of
the Blueprint for a Better Tomorrow under the three strategic components of Economic
Development/Workforce Development, Tourism and Public and Community Affairs; and
WHEREAS, the City Council of the City of Fairhope recognizes the work of over 125
Eastern Shore Business Leaders who support this five year plan with a core purpose of
increasing visitation to Fairhope and the Eastern Shore Community; and
WHEREAS, visitors to the Eastern Shore provided a documented impact of over 3 Million
travel related visitors; $1.5 Billion spent by these visitors; $596 Million in travel related
parole and $4 Million in local tax revenue during the 2005 thru 2010 period according to the
Alabama Tourism Department Montgomery, AL.
NOW BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
that the City Council of the City of Fairhope will endorse the goals, objectives and Business
Action Plan of Blueprint for a Better Tomorrow. The City of Fairhope will recognize the
work of Eastern Shore Business Leaders who support Blueprint for a Better Tomorrow (2011
thru 2015).
DULY ADOPTED THIS 14TH DAY OF FEBRUARY, 2011
Attest
is4Aanks',`C'i'ty&Z6
Tim by M. Kant, 7
ayor
Councilmember Quinn introduced in writing, and moved for the adoption of
the following resolution, a resolution authorizing City Administration to execute
documents so that the City of Fairhope can apply for and receive the Deepwater
Horizon Incident Grant. Seconded by Councilmember Kingrea, motion passed
unanimously by voice vote.
5615
14 February 2011
RESOLUTION NO.1749-11
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF
FAIRHOPE, ALABAMA, authorizes the City Administration to execute any
necessary and appropriate documents so that the City of Fairhope can apply for and
receive the Deepwater Horizon Incident Grant. These funds are to be used by the
impacted governments in Baldwin and Mobile Counties to prevent, minimize or
mitigate the damage from the Deepwater Horizon Incident including any project
management costs and equipment costs associated therewith. The City's project
application is for City of Fairhope Shoreline Enhancement & Water Quality
Improvement with an estimated project cost of $419,000.00.
DULY ADOPTED THIS 14TH DAY OF FEBRUARY, 2011
ATTEST:
i4A.as, City Clerk
Council President Mixon stated that Agenda Item #14 had been pulled at the
request of our Attorney.
Councilmember Quinn introduced in writing an ordinance amending
Ordinance No. 1371 and Ordinance No. 1437 known as the City Council Rules of
Procedure; amending Section VIII regarding Public Participation. Councilmember
Quinn moved for immediate consideration. The motion for immediate consideration
failed for lack of a second, this will lay over until the February 28, 2011 City Council
meeting.
City Council reviewed an application for a Restaurant Liquor License by
Marilyn Ann Dominick, Debra Ann's, Inc. d/b/a Church Street Cafe, located at 7
South Church Street, Fairhope, Alabama. Councilmember Quinn moved to approve
the issuance of the license. Seconded by Councilmember Kingrea, motion passed
unanimously by voice vote.
5616
14 February 2011
City Council reviewed an application for a Special Events Retail License by
Ronan McSharry, Louelda, L.L.C., d/b/a McSharry's Irish Pub, located at 101 North
Bancroft Street, Fairhope, Alabama. Councilmember Kingrea moved to approve the
issuance of the license. Seconded by Councilmember Quinn, motion passed
unanimously by voice vote.
At the request of the City Attorney, Marion E. Wynne, the City Council will
rise from the meeting to go into Executive Session to discuss pending litigation. The
approximate time to be in Executive Session is 20 minutes. Councilmember Kingrea
moved to go into Executive Session. Seconded by Councilmember Quinn, motion
passed unanimously by voice vote.
Exited the dais at 7:16 p.m. Returned at 7:38 p.m.
Councilmember Quinn moved to authorize City Attorney Marion E. Wynne to
hire who he needs attorney -wise for the Green Case and ask the firm to submit a letter
of engagement which will be brought back to the City Council on February 28, 2011.
The motion was seconded by Councilmember Kingrea. City Attorney Wynne said
the trial was scheduled in March. After further discussion, the motion passed
unanimously by voice vote.
There being no further business to come before the City Council, the meeting
was duly adjourned at 7:40 p.m.
Lonnie L. Mixon, Co ncil President
Lisa Hanks, CMC
City Clerk