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Home My WebLink About10-27-2008 Regular Meeting4733 STATE OF ALABAMA COUNTY OF BALDWIN The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 27 October 2008. Present were Council President Robert C. Gentle, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford, Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Lisa A. Hanks. There being a quorum present, Council President Gentle called the meeting to order. The invocation was given by Dr. Paul Fowler, Pastor of Eastern Shore Presbyterian Church, and the Pledge of Allegiance was recited. Councilmember Ford moved to approve minutes of the October 13, 2008, Regular City Council meeting and the minutes of the October 14, 2008, Special City Council meeting. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote to approve the minutes of the October 13, 2008, regular meeting. Motion approving the minutes of the October 14, 2008, special meeting passed by the following voice votes: AYE — Quinn, Christenberry, Ford and Gentle. NAY — None. ABSTAIN - Stankoski. Sherry Sullivan made the following announcements: • Veteran Day Parade will be held Saturday, November 8, 2008 and will begin at the Fairhope Civic Center at 10:00 a.m. • Flu Shots will be given on Thursday, November 13, 2008 from 10:00 a.m. to 6:00 p.m. at the James P. Nix Center - Open to the Public. The cost is $15 per shot or bring your Medicare Card. • City of Fairhope Annual Tree Lighting Celebration will be on Thursday, November 20, 2008 at 5:30 p.m., The Lights on at 6:00 p.m. - Downtown Fairhope. • November 15, 2008 will be Round -up Day in Fairhope at the Fairhope Museum from 6:00 p.m. to 9:00 p.m. This is also National Amnesty Day for recycling. Mayor's Comments and Staff Reports: • Mayor Kant presented Council President Robert C. Gentle and Councilmember Cecil Christenberry proclamations for their service on the City Council for the past eight years. The City Council has accomplished a great deal in these eight years. On behalf of everyone, we would like to thank both of you. My hat is off to the two of you! 4734 27 October 2008 • Nancy Wilson, City Treasurer, presented a power point presentation on the Cash Funds. Ms. Wilson stated that the City did receive $1,267,000 in September for the property taxes from the County. The revenue is up which is partly from the rate increase in the utilities and the hot months that were billed previously. Council President Gentle explained to the media that the City took out two lines of credit a few years ago. A two million line for the General Obligation Warrants (GOW) and a two million line for the Utility Revenue Warrants (URW). Mayor Kant mentioned he would be in the office all day Friday if the Councilmembers and the newly elected Councilmembers wanted to go over any budget items. Joe Birindelli addressed the City Council and gave a brief history on Bob Fass who was recommended as the Veteran of the Year. Mayor Kant presented Bob Fass as City of Fairhope Veteran of the Year for 2008. The following is the press release on the Bob Fass story: Mr. Fass, a Fairhope resident, served in the Army from 1963 to 1975. He served 3 1/2 tours in Vietnam plus tours in the Dominican Republic and Nigeria. While in Vietnam, he served as a Green Beret with the Special Forces Division. He retired as a Major due to medical injuries he suffered in Vietnam. While in service, Mr. Fass received the Distinguished Service Cross (the second highest award given, only second to the Medal of Honor), the Silver Star, the Bronze Star of Valor and Four Purple Hearts. Bob's service did no end after retirement. He has spent the past 20 years in volunteer service to other veterans and is currently handling over 700 cases for veterans who have filed disability claims from the VA. His selfless service is helping veterans of World War II, Korea, Vietnam, Iraq, and Afghanistan fight the VA bureaucracy to obtain the services these men and women have earned serving our country. Councilmember Christenberry addressed the City Council and recognized the Carroll Place Centenarian residents who were inducted into the Alabama Senior Citizens Hall of Fame. These four residents will also be recognized at our annual Tree Lighting Celebration. They will flip the switch at the celebration which will be held on November 20, 2008. The following are the inductees in to the Alabama Senior Citizens Hall of Fame: Christine Bergen — 102, 011ie Staggs — 102, Bernice O'Callahan — 101, and Ema Davis — 100. Councilmember Stankoski introduced in writing, and moved for the adoption of the following resolution, a resolution lifting the moratorium on annexations due to the 2008 Municipal Election and Run -Off Election, and to allow annexations concurrent with rezones to begin during the month of November 2008, and resume regular quarterly scheduled annexations in January 2009. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. 4735 27 October 2008 RESOLUTION NO. 1468-08 MORATORIUM ON ANNEXATION WHEREAS, The City of Fairhope currently conducts annexations on a quarterly basis: The Second City Council meeting of January, April, July and October; and, WHEREAS, It is required by law to have a clearance letter from the U. S. Department of Justice, Civil Rights Division, Voting Section, Washington, DC on all annexations; and, WHEREAS, A Municipal Election was held August 26, 2008, and a Run-off Election was scheduled for October 7, 2008, if necessary. WHEREAS, the City's regular scheduled annexation is July 28, 2008. There would not have been ample time to receive the required clearance letter from the U.S. Department of Justice; and, THEREFORE, The City Clerk is requesting of the Governing Body of the City of Fairhope, Alabama, to place a moratorium on annexations effective May 1, 2008 - January 1, 2009. The City will conduct regular annexations on January 26, 2009. BE IT FURTHER RESOLVED, That the City of Fairhope scheduled Run-off Election was held on October 7, 2008 and the votes canvassed on October 14, 2008. Therefore I Lisa A. Hanks, City Clerk of the City of Fairhope hereby requests that the moratorium placed on annexations be lifted immediately, and allow annexations concurrent with rezones to begin during the month of November 2008, and resume regular quarterly scheduled annexations in January 2009. This duly adopted Resolution shall be published once in the local Gulf Coast Newspaper. Adopted and Approved this the 27th Day of October, 2008. Attest: 111t,"L isa A. anks, City Clerk 4736 27 October 2008 City Council reviewed an application for a Restaurant Liquor License by Stephen Hamburg, President of Hamburg Enterprises, Inc. d/b/a Mateers on Church Street located at 14 N. Church Street, Fairhope, Alabama. Councilmember Christenberry moved to approve the issuance of the license. Seconded by Councilmember Ford, motion passed unanimously by voice vote. Karin Wilson from Page & Palette addressed the City Council requesting to hold their annual Dancin' in the Streets, their first annual Runnin' in the Streets, to serve alcohol at the Dancin in the Streets, and to waive the fees associated with the closing of the streets. Sherry Sullivan, Director of Senior Services, stated that this is a great fit for us. This will tie into the New Year's Eve celebration. Ms. Wilson stated that they had made over $140,000 for Fairhope education and Outward Bound. This event brings over 1,000 people to Fairhope. Ms. Wilson said she met with Lt. Joe Petties and he suggested looking into the Sheriff's Department to help or a security company for the event. She said they always pay for their security and obtain an insurance rider for the event. Assistant Police Chief Steve Griffis stated he was okay with her request, but the Police Department has had numerous street closing events with free police on an overtime rate. He said the department was over budget $76,000 and special events totaled $64,000 of it. The run is the issue not the dance and celebration. The Chief of Police is ultimately responsible for streets and intersections. Ms. Wilson stated the run would be held mainly in the Fruit & Nut section and starts at 3:00 p.m. Council President Gentle stated that New Year's Eve has so much going on that a run will interfere with all the activities. Councilmember Quinn said almost all is residential and I don't have a problem with it. All the funds go with schools and outward bound. After further discussion, Councilmember Quinn moved to grant the request of Karin Wilson, Page & Palette Foundation requesting permission to close streets for Dancin' in the Streets prior to 5:00 p.m., hold their first annual Runnin' in the Streets, serve alcohol at the Dancin' in the Streets, and waive the closing of the streets fee. The Fairhope Police Department will oversee these events held in the streets of the City of Fairhope. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Councilmember Stankoski addressed the City Council and stated that in 2 weeks the New Council will change hands. Citizens are tired of the negativity and want the Mayor and City Council to work together. We will have a new Council President. The citizens of Fairhope want transparency. I am asking the Mayor and Council to work for the good of the City of Fairhope. The next four years there will be ups and downs. Change is coming and we need to adjust to it. Once a vote has been taken and passed, accept it, and keep going for the good of Fairhope. 4737 27 October 2008 CRY OF FAIRHOPE BID TABULATION AND RECOMMENDATION BID NO.: 074-OS BID NAME: Thm Phaaa PaAmount Tmna/onnam 300kv 277480 YOI BMO OPENED: 10.17-08 3 PHASE PAD MOUNT 3 PHASE PAD MOUNT 3 PHASE PAD MOUNT DISTRIBUTION DISTRIBUTION DISTRIBUTION DELIVERY BID BOND/ ADDENWMNI TRANSFORMER 225 TRANSFORMER 300KVA TRANSFORMER 750KVA IN WEEKS CHECK RE7URNED/SIGNED VENDOR KVA / LEAD TIME /LEAD TIME /LEAD TIME MISS.TENN TRANSFORMERS, INC. NO BID NO 810 NO BID NO BID NO 010 NO BID SOLOMON CORP NO BID NO BID NO BID NO BID NO BID NO BID MAYER ELECTRIC DID NOT COMPLY WITH BID DURATION DID NOT COMPLY WITH BID DURATION STUART C. 0U3Y UTILITY POWER DID NOT COMPLY WITH BID DURATION DID NOT COMPLY WITH BID DURATION GRFSCO/CAPSTONF. UTILITY SUPPLY GRAYBAR ELECTRIC DID NOT COMPLY WITH BIO DURATION DID NOT COMPLY WITH BID DURATION HD SUPPLY UITLMES $9045.00 $11355.00 821035.00 18 BOND YES DELTA Y ELECTRIC COMPANY, INC. $9,652.00 $10748.00 $18,932.00 8 CHECK YES RECOMMENDATION, JECT ALL BIDS L/�/� /��/��.�+✓ /o /zZ/08 Scroll Slpn, PE.DaMMI P. A— Ela ft nl Pun:naaln Mana s Councilmember Christenberry moved to reject all bids for the Electric Department on Bid No. 024-08 for three phase padmount transformers 300 KVA, 277/480 volt. Dan Ames, Purchasing Manager, explained that the specifications for the bid were not met by the vendors. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. EMU., 27 October 2008 OTY OF PNRHOPL NOTABUTATHNI NO NO. NS-0N YANW S PAD AND FOIE MWMTMNPORMAS IS WA- ION WA DIENED 1011-0N NII ADDENWM BI RFiV11NW SIGNED ND BOND/ CHECK DEIIVFIIY IN WEAS TYPS POOL EACH MISiIENN TMNSIOIIMA;COG 35 WA NO BID 1NIASEI AW PAD MOUM NO ND MiSiTANTRANSfORMERS INC TRAHSIOBANAS WC. so "A 75 WA NO ND NO ND IPNASf I]D IRAMWNT 1PHASEI PADMWM JPNA$EJWZRIYPAOMOklNT NO ND NO NO MISSTiMN m t,. NN TRANSHMMERS. WG 1C0 WA NO ND NO ND MIWTENNTMMidIMF Y1G 2B WA NOW IPHASEI NV PAD MOUNT WW MISLTNWTRNI NG ICO WA NOW I MA"l2wmv PADMOUM NOW MHSiT[NN TRANSFNPA! YAG iSO WA NO ND 5 PHASE IN V PAD MOUNT NO W MISLTfNN TRANSFOMIFRS. KAG LOGO WA MONO 3PHASE I VPAD MWlR NOW MISS.TFNN IMNYORMin ING IDOOKVA NOW 3 PIWE2T NOV PIIDMWNT NO ND MISLTENN TRANgORMEfU, IMC 10NKVA NOW lPNASF 2]1/AMN SAD MOUNT RAND MSS TENNTMNPOIHMERf, VHC 25NWA MO ND I PHASE 111AlW PAD MOUNT NON. SOIOMON COIF ri WA NOW 1 PHAS! ADV PADMWM NO NO SpIOMONCON' WOVA NOW 1PNAN 11y0f_2 VPAD MWM NO ND SOLOMON COKP ri WA WED S NIASE l V PAp MW NT NO W SMOMON COMP 1O0 KVA NON. 3 PNAfE lip Pm MOUNT NO NO SOIOMON CON' I PHASE 1 NV PAD MOUNT NOWOMNA fAN' OND )PHASES 2NVPAO NO BIO OLOMON CON' O NDIWINVPAD MOUNTNO ND SOLOMON CORP NOW 3-11301NV PAD MOUNT NOWSOLOMONTARPNO MUSKVAMOMOM ND S PHASE 277 OW PAD MOUNT NO BID SOIOMON COMP NOPHASE7]] ANOV PAO MOUNT NO BID SOLDMONCOM NOM IPHASl 11]IBOVPADMOUNY NON. HERNC Oi COMPLY WRH ND DUMTON (PHASE 170/2AOV IApMWM lin R�nv MAYA ELECWD SO WA D. NOT COMPLY VATH NO DUMTIOIi 1 PHASE AW PAD MOUNT MNYA ELECTRIC 75 KVA D. NOT COMPLY WITH W WMTION I PHASE I10 w PAD MOUNT MAYAELECTNC SOD KVA D. NOT COMPLY WOX ND WIMTION INHA.m m/IAOV PAD MOUNT MAYEA EIECTNC lri KVA NO NOT COMPLY WIIIIWOUMTON (PHASE I_W_7i5FVPADM0kW MAYA ft(CI.0 300 WA W NOT COMPLY WIT H ND DURATION I PHAS1130/1 PAD MOUNT MAYOR RECTNC 7S0 KVA D. NOT COMPLY V/If11 W WMTON I PHASE 1 SAD MOUNT MAMA WCMC I=KVA D.NOTCOMPLY W WDURAYOE I PHASE ANION PAD MOLI.T PAYERFIECTNC Ippp WA WNOTRIPPLY WRH NOWRATo. I PHASE 117410V I" MOUNT PAYER FIERIIIC INEVA WNOTOD.M WNHNDOUAkT.N I MASS IIIAmw PAD MOUNT MAYA FIECTRM: ZWO WA DOHW COBPLY WOHNDDUMTON 3MASEII74WVPADMWM SMART C. IRB1 BOA D. NOT COMPLY WITH ND DUMTKN ] PNASf 11 m SAD MOUNT Hnv STUNLTGIANY 50 KVA D.NWOOMPLY WITHNDWMTKITi WfM NDWMTION WRH M W MTON 1INASEI 1ADV PAD MOUNT 1PULSE 110/lAM IAO MOUNT 1 PHAS( ilORAOV PAD MOUNT IAno nw bnv STLMRTG MRriWA STUNK C MNY 1W KVA WNOT COMPLY DID MOT COMFIT M—C.IN'Y 225 WA DIDNOTCOMPLY WITH MD WMION T lPXAS[110/iNV PADMWM 4nv STUMTC. NINY SOD KVA ND NOT COMPLY WNII NoWMYHTIH 3PHAK VPAD MWNT Hnv SNMTC BHNY 750WA DID NOT COMPLY WffH ND DURATION 3MAR, u0tamiv PAD MOUNT m IPnv STUMTGINBY LOGO KVA DIONOTCOMPLY WITXNDOUMTHW IM.. OtMVPAD MOUNT m Innu STUMTGMN' IOW WA DID..TO)MPLY WOH W DURIIT.N lPHAM I7IH PAD MOUN, STUAAY C. 100DIVA DIp NOT COMPLY WOH M WMTON I PHASE i7] AEOV PAD MOUNT STUMTC WY BOD WA DID NOT COMFIT W1M NID DURATION I PHASE 371 AEOV PAD MOUNT UTM" POIVA IS WA DID NOT COMPLY WON ND OURATIDH I IXAS[ 1 ADV PAD MOUNT NPME UTKIIT RAWER WWA D. NOT COMPLY WTI NO DUIMl10N 1PNATE AOVPADMOUNT UfpTY ALL 75"A WNOT COMPLY WOHWWIMTNIN j1PHAU=nAPIPADMWNT UrAM PCMPEB LOU -A WNOT COMPLY WITH W DUIMTION I T ligiiov PAD MOIIM Ui1LITY POWEA UYIUTY POWA lri KVA !m WA DID NOT COMPLY D. NOT COMPLY WYYH ND WIIILTKIN WIM W NIRATIDN ]PHASE lip/lUNV PAD MOUNT MCI — !PHASES VPAD MCI— .— YnrKN UTILITY POWER UTIUf1'POWFR 130 KVA 1000— DO NOT COMPLY D.NOTCDPAPLY WHTH ND WMTION WTHW WMTION lPIMfl1 PAD MOINR IPXASEI VPAD MOUNT nYe Mrna LLTUL.1p p S000 WAD. NOT COMPLY WHfNWWIIATKON 1PHASEInA PAD MOUNT U11lRY P0V7F11 iN01:VA DO NOT COMPLY WIMP WIMTION IIIIN[i77 ANW PAD MOUNT UTIUYYPOWEp BOO KVA DO HOT COMPLY WSTXWNAAMN 3.ASEI77ANDVPADMOUNT GRESOVTKM SUPPLY GRfSCO UTIlT1Y SlPPIY GRESCO UTRffY SLIMLY GRESCO UTILITY SUPPLY ISWA WKVA riWA IN WA NOND NOND NO NO NO B. I PHASE l3N14OV PADMWNT 1PHA51 t10 IADMWM 1 PM 120 l�W PAD MOUNT 1 PHASE 130 3AOV PAD NH L NOM NOM NOND NON. ? UTILITY SUPPLY WIEXO VTIIRY lUPPLY WFXD UTILITY SUPPLY GRESCOIITIITY WPPIY 725 WA 100 WA 730 WA SON WA NO ND NO NO NO ND NO ND I PHASE 13 IDBV PAD MOUNT 3PHASE I VPAD MOUNT lPHASEI20 NVPADMOUNT S PHASE IN V PAD MOUNT NO NO NO NID NOB. M EID 4739 27 October 2008 GM[S[O UTIYTY SUMIY 300011rw ONO 3——]/AlOV—MWIR Nww l77 .m MWNT MO rO NoW ODe3[o YTNrTY3URlr aum vamfu..lr xO ND No sle .xAt{m Awvrm MWNT No .{All nenMc n vw ofn 3afn.ov rwoMWNr YDM ttERr[ fOMVw NOW IPNAa[l rN ME No Iwo DMAYrN [ItRMIE [l[RNN Tf NVA 1OD NA No No NO NO IPXAf[y30 /m MW .NAS[li .ovrm MIXMrr wYO No DID DMYDM fWYWI[l[RNN In— NOW lMwf[>2 MOUNT MOW fiNw.Nw l[RIIK MOW InMSFi mMOUMT No NO eNAVDU LLlCTNE --A Nom l.NAu1 wrD l[RIu[ Sf00 NYA NOm NO rD NRYC wND f.NAu il)frM rm MWNT xO ND YIAYW ELD[TDIC Ma[mOMYA O m NOm l.Hwi! []T Af W Pm MOAMT 2])/YlOv.m MIXMT O m NO YO vo YNlD irN•xa Mouwr tlr n Ne wrnrunmis lO Nw Yt) Y]ND 3.HAf[lm MOuxr i]tSm w fuMlY UraNI[f TS MVw YU DoND y.NANa MOUNT m w fUPrIY UTNnIf iro MVA rnsoftoU°'f0 w wr.lr uTunn w w.nr UTWn[3 [b WA YES raw L rrlwEEi MWNr fN5.00 w surnY UTYn[3 f00 M>A rn r>w I{ S NA r.ADMWNT if Ssm fwnr unurNf ]m Mvw r[a u SrMAN avrm MWNr L ) xam w NDfwn. YrNres res Dow u anv Pm MWNT DOND frlNfa l77 f{w MWNT f313.{O wrD No DIo ND w/nr UNLmfS ND fU.rLYUnlln[f PrLY UTN.RN3 oa�nD l0[Dltr• m[OItVA SoO MYA Y!3 Ytt Y[f DONO DOND ].Nwn !]r .m MOUNT lrNwfl f]]ADDV TAD MOUNT is ltvA wNo 3 rNA)Fim/lfOVPm MWMT m lov Pm MWM •SFi M!OV rm MWNT Non. MO YO YUYNIO DAAYnn so MVA nItVA NOW one No No NO rD wrD wYD MO ND Mom xom ie•Mvw .Niom XAs[i lovrm MauNr IElO aaf INA No W ) PHASE t M rm ED= rUL1N[In fm ltVA Nom snr•Yl 10{VPm MWNt rIAYILLD 110 MNA NO rD l.NASCI m•vrm ASarMr DAualin a{[D w W ! rNwv m Mawr. DMAfINlO 1000IN• MO re YD .RASET>T aY1V.m MW]rt rNAfFT)/s{w rm YOLIxT ffdA.ANT.NK meDMVA a3oe My MO Y[S .x•Stm .avrm MWxT Y ELFRrE lS-A oNa SIXAf•im lw.m MWNT i w AD NT 3PNA3[I WM in41[I 3>•sm t ifm tt[DrA.ANY. NN: res TES oNIX OI[IX { f WG DELTA Y II[GrMNFRMN mAr/•N..YG 1S NA aDO MVw YU ONIX )♦m aaf fYw YFS pYIX • f.NAsll mMWNT f M.DO El[RMECIXAPAMY.rG El[RMN [OM.•N..rG LLTAYn[TrE rDM.•xr. Yc ArILDRYEcoMrANr.lNc SD NA 1•oa My YFS Y[s w OL[IX ora ora { • .XwYf WNT rx•f[y MWNr arNASFi MaYNr 30 fS.•e s3>-- [ EOMPAM. rG Ef a[a { aW!>?7M--rwD MOUNT Y EIfRMK !RIDE ODMrAM. NG D[iTAY[llRnt COMrAMY.INt. YFS M{EM M[CM lIXA!(3)]fDOV PADMWNT fPNAsf !]]LOON MDMWNT DatDo f.f>•m W<D xJAIN•: TO w GT ALL NOD xeY 61grL P.6 M•I r. Mr rwaANxa M ENCbICDI Councilmember Stankoski moved to reject all bids for the Electric Department on Bid No. 025-08 for various single phase padmount transformers and three phase padmount transformers. Dan Ames, Purchasing Manager, explained that the specifications for the bid were not met by the vendors. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. 4740 27 October 2008 Size Secondary Voltage Quantity Budget Price Subtotal Proposed Location 300 kva 277/480 volt 2 $10,500 $21,000 New Intermediate School and Allied Health (Faulkner College) 750 kva 277/480 volt 1 $19,000 $19,000 New Intermediate School 1000 kva 277/480 volt 1 $22,000 $22,000 New Elementary School 225 kva 277/480 volt 1 $9,600 $9,600 New Intermediate School 2500 kva 277/480 volt 1 $32,000 $32,000 Spare for Hospital and Wal- Mart 300 kva 120/208 volt 2 $10,500 $21,000 Wintzell's and East Bay Plaza Total $124,600 Councilmember Ford moved to authorize Dan Ames, Purchasing Manager, to Purchase Transformers for the Electric Department. Mr. Ames said the cost is over the $7,500.00 threshold requiring City Council approval. These items are used normally and needed by the Utilities. We will get three quotes and the lowest responsible bidder will get the purchase order. Seconded by Christenberry, motion passed unanimously by voice vote. Councilmember Quinn addressed the City Council and mentioned the NLC was working with pharmaceutical companies for uninsured or under insured citizens. They are offering a prescription card to be used at all major stores (pharmacies) throughout the United States. She said you must be a citizen of a NLC city. Fairhope is a member of the NLC. There being no further business to come before the City Council, the meeting was duly adjourned at 6:25 p.m. Debbie W. Quinn, Council President , � � , � �' /'t " /��" isa A.-Ihnks, City Clerk