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Home My WebLink About02-11-2008 Regular MeetingI I o STATE OF ALABAMA X COUNTY OF BALDWIN X The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 11 February 2008. Present were Council President Robert C. Gentle, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Geniece W. Johnson. No one was absent. There being a quorum present, Council President Gentle called the meeting to order. The invocation was given by Rev. Mike Megginson with Church on the Eastern Shore, and Pledge of Allegiance was recited. Councilmember Quinn moved to approve minutes of the 28 January 2008, regular meeting. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. Mayor's Comments and Staff Reports: • Mayor Kant announced that the City received an A+ rating from Standard & Poor's. This rating is not just because on one person. This rating is due to the dedicated managers and employees of the City of Fairhope. • Mayor Kant announced that housing in Fairhope is picking up. The following proclamation was presented Proclaiming February 23, 2008 as Arbor Day. �nirl7u{.r, ALD6rznTu -proctamatiort ARBOR DAY `DRBPITe,w ID ADD 111111-1—TO PRO—ITY UA .ueseAewe. D nzcae or rwmHo.D I..? RAVE eneev A.T. ' A'YOR 4465 11 February 2008 Jennifer Fidler, Director of Public Works recognized Paul Merchant as a certified Arborist. Mr. Merchant had to take an in-depth exam to achieve this accomplishment. Mr. Merchant has worked with the City of Fairhope for 16 1/2 years. Arthur Bosarge presented the following PowerPoint presentation "Trees and Their Importance". Slide 1 Slide 2 Slide 3 Slide 4 Correct selection and location of trees is important to achieve the best results. Two proven methods maximize benefits: Slide 5 Slide 6 Thera ere fewer trees, shrubs, and other plants to shade buildings, intercept solar radiation, and cool the air. » Slide 7 Slide 8 4466 11 February 2008 Slide 9 Slide 10 Slide 11 Slide 12 Slide 13 Slide 14 Slide 15 Slide 16 4467 11 February 2008 Slide 17 Trees Make Good Memorials. F.• :. ti.S11T. IW F—hop! tenniul TF�sn. 2008 Councilmember Quinn moved for final adoption of Ordinance No. 1352 an ordinance setting the Salaries of the Mayor, Council President and Councilmembers. Seconded by Councilmember Christenberry. The motion for final adoption passed unanimously by the following voice votes: AYE -Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY -None. Councilmember Ford moved to leave everything the way it is with regards to the salaries of the Mayor, Council President, and Councilmembers. This motion died for a lack of a seconded. Councilmember Christenberry stated that we are not increasing the current Council's salary but felt that the future Council need a little more. However serving as Council you do not do this for the money. Councilmember Christenberry suggested that the Councilmembers receive $7,200.00 per year. Mayor should receive about $50,000.00 to $60,000.00 per year. Councilmember Ford stated that we will increase Mayor's salary, hire a City Manager, and hire a City Utility Superintendent paying each position approximately $100,000.00, in order to fund these increases we would have to put in a sales tax. Councilmember Christenberry stated that the $50,000.00, $60,000.00 or $65,000.00 salary of the Mayor would include having the Mayor serve as Mayor, lobbyist, and utility manager. Council President Gentle stated that in 2000 the first policy that was changed was the Recreation funds, and how the Recreation Department received their revenues, over the years we have changed a lot of things. Let us call the Mayor's job what it is a continued method that we have stated systematically. We need to clearly let people know just what the Mayor's job entail. Councilmember Stankoski stated that the issue is clarity who's funding what. We have a Mayor and let's fund the Mayor as a Mayor. We have to at some point stop having an elected official running the utilities. We want a professional running the utilities, and as Standard & Poor's printed the city's substantial dependence on utility system transfers to support the general fund. 4468 11 February 2008 Councilmember Quinn stated that we are public servants first. The salary is second. We do not want to spend money to be up here; however, it takes a lot of time to do this job and your heart must be in it. Councilmember Quinn further stated that she liked Councilmember Christenberry idea on the salaries, but would like to tie continued education to the salaries. Councilmember Ford felt that this has all come about after the committee was appointed, the Governmental Committee. Councilmember Christenberry stated that we have professionals to run the cities. We are not run by a committee we are run by elected officials. Council President Gentle stated that we accepted the report from the Governmental Committee. Councilmember Ford moved to here from the Mayor. The motion died for a lack of a seconded. Councilmember Christenberry introduced an ordinance to amend the salaries of the Mayor, Council President, and Councilmembers, and offered the following motion for immediate consideration: Mayor's salary $60,000.00 per year Councilmembers salaries $ 7,200.00 per year Council President salary $ 8,000.00 per year Councilmember Christenberry stated that this motion has nothing to do with the Utility Superintendent. Councilmember Quinn asked if Councilmember Christenberry would amend his motion to consider continued education. Councilmember Christenberry did not amend his motion. The motion died for a lack of a seconded. Councilmember Quinn offered the following motion for immediate consideration: Mayor's salary $ 50,000.00 per year, plus $5,000 for CMO, plus $5,000 for ACMO Councilmember salaries $ 7,200.00 per year, plus $500.00 for CMC, plus $500.00 for ACMO Council President salary $ 9,000.00 per year, plus $500.00 for CMC, plus $500.00 for ACMO Councilmember Stankoski seconded the motion for immediate consideration, passed unanimously by the following voice votes: AYE -Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY -None. Councilmember Christenberry moved for final adoption of Ordinance No. 1353 an ordinance to amend the salaries of the Mayor, Council President, and Councilmembers. Seconded by Councilmember Quinn, motion for final adoption passed by the following voice votes: AYE -Quinn, Stankoski, Christenberry, and Gentle. NAY -Ford. 4469 11 February 2008 Nancy Milford, City Planner, addressed the City Council to explain the Site Plan Review of property owned by Suncoast Center, LLC. Located on the south side of Estella Street, just west of Greeno Road, Fairhope, Alabama for a proposed retail/office plaza (Eastbay Plaza Office Center). Councilmember Quinn inquired about pervious parking. Ms. Milford did not know if there would be any pervious parking. Councilmember Christenberry moved to approve the Site Plan property owned by listed above according to the recommendation (s) of the Planning Department. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. STAFF INTERPRETATION: John Peterson is representing Tom Alonzo in this request. The property is zoned B-2 (General Business), and is located on the south side of Estella, just west of Greeno Road. The proposed development is a retail/office plaza consisting of two buildings (phase 1 and phase 11). The building in phase I will consist of eight (8) units and 11,100 square feet of gross floor area, for phase 11, the applicant is proposing a 7,000 square foot building with seven (7) units. The issues associated with this request are as follows: Comprehensive Plan: This request is not contrary to the Comprehensive Plan. Lighting Plan: A lighting plan has been submitted. Pole height shall not exceed 20' for sites with 50 parking spaces or more. Landscaping Plan: All landscaping shall meet the requirements of the City of Fairhope Landscaping Ordinance. There are some minor issues that still need to be resolved with the City Horticulturalist. Parking: Parking areas shall be removed from the required 20-foot landscape buffer. Location and Size of Signage: All signage for the property shall be in compliance with the City of Fairhope's sign ordinance. A sign permit shall be required. Fencing: The applicant has elected to install a 6-foot evergreen hedge along the western property line to satisfy mandatory commercial/residential screening requirements. Drainage: Drainage calculations and plans have been submitted. BES provided a review letter regarding drainage calculations on November 26, 2007. Erosion Control: Prior to the issuance of a building permit, a BMP plan shall be submitted and administratively approved by staff. Water and Sewer/ Flow Model: All Water and Sewer issues, including possible additional fire hydrant installation, shall be approved through Mr. Dan McCrory, Water and Sewer Superintendent, prior to the issuance of any building permits. The required flow test is scheduled for Thursday November 29, 2007. Adequate fire flow meeting the City of Fairhope requirements is pending and subject to the approval of Dan McCrory. PLANNING COMMISSION RECOMMENDATION: On December 3, 2007 the Planning Commission unanimously voted to recommend approval of the Eastbay Plaza Site Plan, contingent upon the following conditions: 1. The submittal of a satisfactory flow test with the approval from the Water and Sewer Superintendent (Dan McCrory). 4470 11 February 2008 2. Parking areas shall be removed from the required 20-foot landscape buffer, separating the commercial development from the residential property just west of the subject site. 3. Final approval of minor changes to the Landscape Plan by the City Horticulturalist. 4. Compliance with the drainage review letter, dated November 26, 2007, provided by BES. Respectfully Submitted for Consideration, Jonathan I. Smith Planner City of Fairhope B. Gregg Mims Planning Director City of Fairhope City Council reviewed an application for a Restaurant Liquor License by Lydia Newman Myers, dba Lofty Endeavors Inc., located at 10 '/2 North Section Street, Fairhope, Alabama. Councilmember Christenberry moved to approve the issuance of the license. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. Casi Callaway, Executive Director of Mobile Baykeeper, and Terry Hartley, Grandman Race Director addressed the City Council requesting permission to serve beer at the beach pavilion for the 8 h Grandman Triathlon which will be held Saturday, May 31, 2008. Councilmember Quinn moved to grant to request. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. Casi Callaway, Executive Director of Mobile Baykeeper, and Terry Hartley, Grandman Race Director addressed the City Council requesting permission for the City of Fairhope to subsidize the cost of 14 police officers needed to monitor traffic on the racecourse the 8t' Grandman Triathlon which will be held Saturday, May 31, 2008. Councilmember Christenberry moved to grant the request. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. CITY OF FAIRHOPE BID TABULATION AND RECCOMMENDATION BID NO. 003-08 GOLF COURSE MOWERS AND SAND RAKE FOR: QUAIL CREEK GOLF COURSE 1/31/2008 PER PER MONTH MONTH BID BID 36 48 MANUFACTURE MODE MONTH MONTH VENDOR ITEM R L LEASE LEASE TOTAL BID KILPATRICK TURF & $5,082. COMMERCIAL EQUIP. 00 $182,952.00 $4,214.0 0 $202,272.00 Fairway Mower Jacobsen 67947 Greens Mower Jacobsen 1 62288 Rotary 94671 Mower Jacobsen 3 4471 11 February 2008 Trim Mower Jacobsen 67043 Sand Trap Rake Smithco 42-000 BEARD EQUIPMENT $5,905. COMPANY 90 $212,612.40 $5,258.2 5 $252,396.00 Fairway Mower John Deere 7700 Greens Mower John Deere 2500B Rotary Mower John Deere 1435 Trim Mower John Deere 2653E Sand Trap Rake John Deere 1200H BALDWIN EQUIPMENT, LLC no response DUTCHMAN'S LAWN AND GARDEN, LLC no response M & I EQUIPMENT & ENGINE, CO no response SOUTHERN PRIDE LAWN CARE no response TIECO TURF & INDUSTRIAL EQUIPMENT no response TOMBIGBEE EQUIPMENT, LLC no response TOOMEY EQUIPMENT CO. no res onse TRI-COUNTY IMPLEMENT, INC. no response It is recommended to accept the bid of Kilpatrick Turf & Commercial Equipment, Inc. — 36 Month Lease. Bobby Hall Daniel P. Ames Purchasing Manager Councilmember Christenberry moved to accept the low bid of Kilpatrick Turf & Commercial Equipment, Inc., provided all specifications are met, for Lease for 4 Mowers and Sand Rake for Quail Creek Golf Course. Seconded by Councilmember Ford, motion passed unanimously by voice vote. This purchase will be funded by Golf Department. 4472 l l February 2008 TABULATION & RECOMMENDATION Bid No. 006-07 North Section St Guardrail Replacement Bids opened on: January 16, 2008 at: 10:00 a.m. VENDOR: ALABAMA LICENSE # TOTAL PRICE. H & L Construction, Inc. 14629 $26,010.00 Asphalt Services, Inc. 22479 $29,499.00 C & H Construction, Inc. 40662 $32,000.00 East Coast Contracting, Inc. 41849 $33,721.00 Recommendation: To accept the low bid of H & L Construction Inc., Mobile, Alabama, for the total price of $26,010.00. All specifications have been met. Ken Eslava, Public Works/ Ack Moore, Engineer of Record /Daniel P. Ames, Purchasing Councilmember Ford moved to accept the low bid of H & L Construction, Inc., Mobile, Alabama, provided all specifications are met, for Guardrail Replacement Project — West side of N. Section Street between Bancroft and Oak Street. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. This purchase will be funded by General Fund. CITY OF FAIRHOPE BID TABULATION & RECCOMMENDATION 01-31-08 BID NO. 004-08 FAIRHOPE SKATE PARK CONSTRUCTION VENDOR LICENSE # BID LESS TREE WORK TREE WORK TOTAL BID EAST COAST CONTRACTING 41849 49,798.00 $4,000.00 $53,798.00 ASPHALT SERVICES 22479 $52,562.09 $3,450.00 $56,012.09 JOE RALEY BUILDERS 19761 $62,300.00 $8,500.00 $70,800.00 BAY SOUTH 21694 $81,500.00 $2,500.00 $84,000.00 TAYLOR SERVICES 22010 $89,575.00 $2,280.00 $91,855.00 PEAVY CONSTRUCTION 19187 $111,110.00 $5,700.00 $116,810.00 DON GORDON CONSTRUCTION 28326 1 $124,000.00 $15,100.00 $139,100.00 M.D. THOMAS CONSTRUCTION CO. I I NO RESPONSE It is recommended to accept the bid from East Coast Contracting, Inc. Eddie Boyett James H. Clarke Daniel P. Ames Director of Parks and Recreation Project Manager Purchasing Manager 4473 11 February 2008 Councilmember Ford moved to accept the low bid of East Coast Contracting, Inc., provided all specifications are met, for construction of Fairhope Skate Plaza. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. This purchase will be funded by General Fund. Councilmember Christenberry moved to pay bills as presented. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Councilmember Ford withdrew his motion to hear the Mayor. There being no further business to come before the City Council, the meeting was duly adjourned at 6:50 p.m. n C. Gentle, Council President Geniece W. Johnso ity Clerk 4474 11 February 2008 NOTICE AND CALL OF SPECIAL MEETING Notice is hereby given of a special meeting of the City Council of the City of Fairhope, Alabama, to be held at the Fairhope Municipal Complex on Monday, 11 February 2008, at 4:00 p.m., for the purpose to: 1. Discuss Pending litigation CONSENT TO HOLDING OF MEETIN( The undersigned members of the City Council of the City of Fairhope, Alabama, do hereby acknowledge service of the Notice and Call of Special Meeting hereinabout set forth and do hereby consent to the holding of such meeting as such time in such place for the purpose set forth therein. Attest: & * d r 4 4 - Geniece W. Johnson, City erk