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Home My WebLink About01-28-2008 Regular Meeting4454 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 28 January 2008. Present were Council President Robert C. Gentle, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Geniece W. Johnson. No one was absent. There being a quorum present, Council President Gentle called the meeting to order. The invocation was given by Councilmember Quinn, and the Pledge of Allegiance was recited. Councilmember Quinn moved to approve minutes of the 14 January 2008 and approve the following action that took place on Friday, 18 January 2008, Work Session approving to go into Executive Session. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Mayor's Comments and Staff Reports: Mayor Kant announced that Lieutenant Joe Petties received Officer of the Year. Sherry Sullivan announced that on Tuesday, February 19`h, the City will host "Meet the City" night at the James P. Nix Center. The event will begin at 6 p.m. and end at 7:30 p.m. Each city department will be represented with an informational table and displays. Residents are invited to attend, ask questions and visit with the folks who work for them. For questions, call 990-0218 or 990- 0171. • Geniece W. Johnson, City Clerk — PowerPoint Presentation — Elected Official Salaries Report 28 January 2008 CITY OF FAIRHOPE CITY COUNCIL MEETING JANUARY 28, 2008 FLFCTTFD OFRCIAAP, SA[A€ IF.S Slide 1 City of Bay Minette • Population 7,820- Based on 2000Census • Mayor $30,000.00 plus $ 500.00 vehicle aiiowance • Mayor Pro-tem • Councilmembers $ 6,000.00 • These rates will take effect November 2008. If the Mayor has an unexcused absent $500.00 will be deducted from the Mayors pay. The Councllmember will have $200.00 deducted from their pay for unexcused absentees . Slide 3 Town of Elberta • Population 552 - Based on 2000 Census • Mayor $4,800.00 • Mayor Pro -tern • Councilmembers $2,400.00 • They are not considering an increase. 4455 PLEASE BE ADVISED THAT FEBRUARY 26, 2008 IS THE LAST DAY FOR THE COUNCIL TO CHANGE THE SALARIES FOR OFFICIALS WHO WILL BE ELECTED IN AUGUST. SECTION 11-43-2 AND 11-43-80 Geniece W. Johnson, City Clerk August 9,2007 Slide 2 City of Daphne • Population 16,581 Based on 2000 Census • Mayor $60,000.00 Plus $6,000 vehicle allowance • Council President $9,600.00 • Vice President $7,800.00 Councilmembers $7,200.00 • Not considering an increase at this time Slide 4 City of Fairhope • Population 12,480 Based on 2000 Census • Mayor $16,800.00 • Council President $ 6,600.00 • Councilmembers $ 6,000.00 • An increase is being considered. Slide 5 Slide 6 28 January 2008 City of Foley • Population 7,590 - Based on 2000 Census • Mayor $21,000.00 • Mayor Pro-tem $ 8,200.00 • Councilmembers $ 7,200.00 • An increase is not being discussed at this time Slide 7 Town of Loxley • Population 1,348 - Based on 2000 Census • Mayor $10,200 • Mayor Pro-Tem • Councilmembers $4,800.00 • Currently working on an increase for the above salaries Slide 9 City of Robertsdale • Population 3,782 - Based on 2000 Census • Mayor $23,520.00 • Mayor Pro -Tern 11,520.00 • Councilmembers $6,300.00 • Their salaries have already been voted on. These rates will take effect November 2008. City of Gulf Shores • Population 5,044 - Based on 2000 Census • Mayor $ 42,000.00 • Mayor Pro-tem $ 15,000.00 • Councilmembers $ 12,500.00 • Their salaries have already been voted on. These rates will take effect November 2008. Slide 8 City of Orange Beach • Population 3,784 - Based on 2000 Census • Mayor $25,000.00 plus 5% COLA Council President $15,000.00 plus 5% COLA • Councilmembers $10,000.00 plus 5% COLA • An increase currently being discussed Slide 10 Town of Silverhill • Population 616 - Based on 2000 Census • Mayor $6,000.00 • Mayor Pro-tem Councilmembers $2,400.00 • Silverhill has not decided on an Increase in salaries. Slide 11 Slide 12 28 January 2008 City of Spanish Fort • Population 5,423 - Based on 2000 Census • Mayor $18,000.00 • Mayor Pro-tem • Councilmembers $6,000.00 • The City of Spanish Fort is looking into an increase. Slide 13 Point of Reference City of Oxford • Population 14,592 - Based on 2000 Census • Mayor $60,000.00 • Mayor Pro -tern • Councilmembers $7,200.00 • Not considering an increase at this time. Slide 15 Point of Reference City of Saraland • Population 12, 288 - Based on 2000 Census • Mayor $30,000.00 • Mayor Pro-tem • Councilmembers $7,200.00 • Not considering an increase at this time. 4457 Town of Summerdale • Population 655 - Based on 2000 Census • Mayor $15,000.00 • Mayor Pro -tern • Councilmembers $2,400.00 • Currently looking at increasing the Councilmembers to $6,000.00. Slide 14 Point of Reference City of Jasper Population 14,052 - Based on 2000 Census Mayor $56,000.00 Plus $10,000 expense allowance • Mayor Pro -tern Councilmembers $7,200.00 Looking into changing their salaries. Slide 16 Slide 17 Slide 18 Ordinance No. 1195 28 January 2008 Slide 19 Ordinance No. 1226 Being that the salaries of the Elected Officials must be approved, adopted, signed, and published, before February 26, 2008, Mrs. Johnson suggested that the Council add the proposed ordinance for the Elected Officials Salaries to the end of this meeting. The proposed ordinance shall be introduced using the same amounts already approved in Ordinance No. 1195. At the next regular City Council meeting, the proposed ordinance will come before the City Council for final adopting. At which time, the City Council will proceed to final adopt the proposed ordinance and vote. Council President Gentle will entertain a motion to amend the Elected Official Salary Ordinance and proceed with final adoption of the amendments. Mrs. Johnson also reported that she was asked to locate an ordinance that combined the Mayor and Utility Superintendent's position. Mrs. Johnson reported that she was unable to locate such ordinance. The Mayor and Utility Superintendent positions have always been separated. Mrs. Johnson further explained that she located Ordinance No. 1226 an ordinance requesting that Timothy M. Kant act as the Full-time Superintendent of the City of Fairhope, and there is a separate salary amount for this position. The City Council could terminate the Utility Superintendant position at anytime they deem necessary. Rose Fogarty, Finance Director, presented the following power point presentation no action was taken: 28 January 2008 CrrY OF FAIRHOPE crrY COUNCIL MIEEFING 7ANUARY 28, 2008 SUMMARY FINANCIAL REPORTS THREE MONTHS ENDED 12/31/2007 Slide 1 GAS FUND 1 NO " 1 NOMTHI ENDED ENDED (ofcRuu) 11/11/07 11/111" R Ufs 4301,f)s Id6,a1 (1Q,q]) COST OE ENERGY fI1,1S1 I,IIS,02 (110,115) IXKNR6 - 496GgNf TRYYtp 611,A1 E45.710 4E.s01 TOT,LLCOET/EwENK 1.I41,140 I,ssl,f53 ESR111N0s(1OW) (1».36E) Slide 3 wA"rEF</sEwE<< FUND 1 MONTHS 1 1N[fCNm ENDED CHOW [HOED fOE) 12/31/07 11/11/a REVENUES 2,V4,XJ I,sA,t)f 403,9sS COST OF ENERGY IH,ME I11,11f 19,5M IXKNfES pOLO1Nf TR41ENlRf I,EOI.Gf7 ow.1ST fs,NR TOTLLCOS'AmNfE 1,9S9,731 1,194,969 GRNINGs(IORR) 114,51f Slide 5 4459 GENERAL FUND 1 NONTNt 1 NONTW tNEREw ENDED ENDED (��n I211,10, 11/11/OS REvrNUEs I,Tw,oss f,ltE,ou (ssl,sss> EsfENW 4,100,07 1,".6so f90,.S7 "a" RE— OVIX(U91DER)IXKNSE ()1SA13) Slide 2 ELECTRIC FUND ]-T" 1.w . 11REu1 ENDED ENDED (EfE-G) 1:p1/oT 11n1/a REKNDEf .,1If,Hs f,0)1,995 90,iS1 coo OF ENERGY IM,M 1,11;ss1 III,w E scs 1NOY01M TRMNERs t.]9s,ISJ I,IfS,U9 1,I.MI TOTNLCOET/E—NSE I,M3,OfS 1,1fs./f0 Eu1Ni99Gs(1DSS) 61),55] Slide 4 GOLF FUND 1 NONTNS ENDED 1 MONTHS ENDED ISfauuTl 11/11/w 11/11/06 REVENUES 324,122 1M,651 !1.S19) EwU s WI,IN 31f.0n 12,047 E mmos(loss) (S),m) Slide 6 28 January 2008 ALL FUNDS 2MOWW 2_� 9NU9U I.MD 1DK99Yq np1/o2 uP3/a 92Vf21U9f ':.9NA)2 12,229,I42 (215,220) 9%KNi9f ::.NS,210 tO,SOS,Y29 1,190,252 9%Uff MfvFNUf MM(UNMA) ffffNSf 2M,992 Slide 7 Councilmember Christenberry introduced in writing Ordinance No. 1351 an ordinance amending Tree Ordinance No. 1193. In order to take immediate action, Councilmember Stankoski moved for immediate consideration. Seconded by Councilmember Quinn, motion for immediate consideration passed unanimously by the following voice votes: AYE -Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY - None. Councilmember Christenberry then moved for final adoption of Ordinance No. 1351. Seconded by Councilmember Quinn, motion for final adoption passed unanimously by the following voice votes: AYE -Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY -None. The amendments to the Tree Ordinance do not include anything on private property or single family homes. However, the cutting of trees on private property or single family homes is still under consideration, and will come before the City Council as a public hearing. A Public Hearing was held as advertised on the request for a Package Store License by Ernest William Freeman, dba In and Out Express, located at 13530 Greeno Road, Unit 2, Fairhope, Alabama. The public hearing was opened and closed at 6:10 p.m. No one present was opposed to the Package Store License. Councilmember Ford moved to approve the issuance of the license. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. City Council reviewed an application for a Beer/Wine Off Premises License by Ernest William Freeman, dba In and Out Express, located at 13530 Greeno Road, Unit 1, Fairhope, Alabama. Councilmember Christenberry moved to approve the issuance of the license. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. 4461 28 January 2008 City Council reviewed an application for a Beer/Wine Off Premises License by Daniel T. Spybey, dba Jackson's Fresh Market, located at 333 S. Greeno Road, Suite A, Fairhope, Alabama. Councilmember Quinn moved to approve the issuance of the license. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. Martin Lanaux addressed the City Council, passed out the Library Committee's 5- year plan, and handed out a check in the amount of $65,000.00 for debt reduction of the library. Jay Hasting, Director of Tourism of the Eastern Shore Chamber of Commerce, addressed the City Council thanking the City for their contribution to the Blueprint for Tomorrow initiative. Heiko Einfield, a member of the Tourism Council, also addressed the City Council expressing thanks for the City's support. Mr. Einfield outlined the Tourism Council's 4 objectives: 1. The formation of the Council 2. Scenic overlook is now open 7-days a week 3. Eastern Shore Chamber joined the Alabama Association of Convention and Visitors Bureaus 4. Form a Tourism Marketing Plan David Clark, General Manager of the Grand Hotel, addressed the City thanking the City for keeping downtown Fairhope so beautiful, this benefits the Grand Hotel, and causes more lodging taxes to be paid to the City. Mr. Clark also addressed the City Council on behalf as being Chairman of the Chamber of Commerce, thanking the City of all their support. Councilmember Quinn reported on the K-1 Center Parking. Councilmember Quinn was asked to inquire the cost of using pervious material, instead of asphalt, to resurface the tennis courts in front of University of South Alabama on St. James Avenue. Councilmember Quinn reported that using pervious material will cost approximately $100,000., and the cost to use asphalt will cost approximately $15,000. to $20,000. The cost to resurface the tennis court will be split among USA, Baldwin County School Board, and the City of Fairhope. Councilmember Quinn also reported that Mike Keating, the BCSB representative, is currently releasing a bid to obtain hard numbers for asphalt material, and by the next City Council she should have bid tabulations so the City could make a final decision. Council President Gentle stated that people have asked why not use gravel. Councilmember Quinn reported that the BCSB is not in favor at all of using gravel due to the upkeep gravel. 4462 28 January 2008 Council President Gentle and Councilmember Christenberry understood that this project of resurfacing the tennis courts would cause a net gain on parking spaces. Councilmember Quinn explained that there would not be a net gain on parking spaces, but having lines that could be seen would help with parking. Councilmember Quinn addressed the request of Fairhope High School Band, requesting donation for travel expenses for the High School Band to perform in the 2008 St. Patrick's Day Parade in Chicago, Illinois. (Came before City Council on October 22, 2007 and on November 8, 2007 — Hold until First of 2008). Councilmember Quinn explained that at this time the City cannot afford to give any money because of the shortage of property tax monies being received by the City. There are so many people in Fairhope asking that their tax to be reviewed, this has caused a $500,000 to a 1.6 million short fall in the City's revenues. After discussion, Councilmember Quinn moved to deny the Fairhope High School Band's request. Seconded by Councilmember Christenberry, motion to deny passed unanimously by voice vote. Council President Gentle addressed the request of Baldwin County Trailblazers, requesting an annual $2,000 line item budgeted amount in either the Sidewalk Budget or the Recreation Department. (Came before City Council on October 22, 2007 and on November 8, 2007 — Hold until First of 2008). Council President Gentle explained that at this time the City cannot afford to give any money due to the 1.6 million shortages for not receiving property tax monies, as mention by Councilmember Quinn. After discussion, Councilmember Ford moved to deny the Baldwin County Trailblazers' request. Seconded by Councilmember Stankoski, motion to deny passed unanimously by voice vote. Councilmember Quinn moved to approve the expenditure of $44,160.00 to UPI for Federal Pacific, for the purchase of Electric PME Padmounted Switchgear for Thomas Hospital Addition, provided all specifications are met. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. This purchase will be funded by Electric Department. Dan Ames, Purchasing Agent explained that the Switchgear did not have to be formally bid pursuant to the Code of Alabama of 1975, 41-16-51(b)(7): The purchase of equipment, supplies, or materials needed, used, and consumed in the normal and routine operation of any waterworks system, sanitary sewer system, gas system, or electric system, or any two or more thereof, that are owned by municipalities, counties, or public corporations, boards, or authorities that are agencies, departments, or instrumentalities of municipalities or counties and no part of the operating expenses of which system or systems have, during the then current fiscal year, been paid from 4463 28 January 2008 revenues derived from taxes or from appropriations of the state, a county, or a municipality. Councilmember Ford moved to address the following item not on the printed agenda. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Councilmember Christenberry introduced in writing a proposed ordinance to amend the salaries of the Mayor, Council President, and Councilmember's. The proposed amounts are the same amounts set by Ordinance No. 1195: Mayor $16,800.00, Council President $6,600.00 and Councilmember's $6,000.00. This proposed ordinance will layover for final adoption at the next regular City Council meeting. There being no further business to come before t C)ty Council, the meeting was duly adjourned at 6:37 p.m. A 11� Robert C. Gentle, uncil President Geniece W. Johnson,X.ity Clerk