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Home My WebLink About08-27-2007 Regular Meeting4270 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 27 August, 2007. Present were Council President Robert C. Gentle, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and Assistant City Clerk Lisa A. Hanks. City Clerk Geniece W. Johnson was absent. There being a quorum present, Council President Gentle called the meeting to order. The Pledge of Allegiance was recited, and Rev. Jack Koehler, Pastor of Fairhope Christian Church, gave the invocation. Councilmember Stankoski moved to approve minutes of the 13 August 2007, regular meeting. Seconded by Councilmember Christenberry, motion passed by the following votes: AYE — Stankoski, Christenberry, Ford, and Gentle. Councilmember Quinn recused herself. Mayor's Comments and Staff Reports: • Rose Fogarty, Finance Director, and Nancy Wilson, City Treasurer, presented the following PowerPoint presentation no action was taken by City Council. CITY OF FAIRHOPE CITY COUNCIL MEETING AUGUST 27, 2007 SUM IARY FINANQPL REPORTS TEN WONTHS ENDED 7/31/2007 Slide 1 GENERAL FUND 15 h%wur 10MWM wzxu ,e ENUM. SNOW IfR%:'g'AiE' 71s1,c7 7r.�Xn IEVEMES i'r,g}yid:4: Ka iW i'!(;'Y•;': i na�n+� unary nvrsreea EXPENMS 17,2E1421 t5,247,X1 EXCHIS.1 WWNUE (NM(UNW1j FXPM5E 327,507 Slide 2 4271 27 August 2007 amw 10MONTHS 10 NONi1CS ENDED ENDED 7131,D7 MIMS REV M&% 8,6w w, t:4'17,174 I8,T4 COST OP ENERGY 3.257,348 .: 791 Of (Si7.120) EXPENSES - iKLAN3TRM3SFD6 'L455.4C4i 7,38aL" 12.5i1 WFALCDSTAWFIBE .5,712,PA5 5177.454 EAR NGS(LOSS) 972,700 Slide 3 WATER/SEINER FUND 106ownm 10MOHTHD Xi".R[ASE EKED ENDED Iow4wAw 71MM7 731109 PEVENUES 7;212.9R2 TC2'..GM 19193D COST OF ENEF40Y 5m6a 423312 1OOXA EXPENSES- AJ0.IAMOTRM8FEP1 59E13i5 4D^QD 1f(Ti,'i75 TOTALCOSDEXPENK RAO5.O31 4.4159E2 EMMNCS(LOWR 727,SM Slide 5 ALL FUNDS 10 MONTS 10 MONTHS 1HFFAeE 4CFEMW ENDED ENDED 7131W 7131Otl REVENUES 45,E13.T75 41YY.UM 4A!3.EE9 EXPENSES A2R&.2D7 :GAODTN 3,ZTiAO2 EXCESS FOMMA OVER(MCEFS EXPENSE 2.WSO ELECTRIC FUND 10 AUN m 10 mmTHS ENDED ENDED fEX4%F4:ASp REVEMfiS 12.,Tf,,117 iI fkWm, 1.299500 COST OF ENERGY 7,:M754 7.215,70) 123,CIA EXPFNSES- OCLl.O1N31RW9ER6 4AOSW .:907843 7,'A? 1 70fALaXWEXPENSE 11974,7M 11.MM3 FAFMNM(LOSS) ✓%S,359 Slide 4 GOLF FUND 10 MON" 10 MDNTHO 1NaFAtE ENDED ENDED 'arf'EAW 713W 7ALSC FEVEMES I z4F1'i 1,2V273 (17O'i EXPENSES 1.2M 131 1,2Mx,838 12W FAFMNOO AMC) O,m Slide 6 CASH R4fiW-E COWARISON AT JULY 31,2W7 CUMENT POOR 6UNTH PF"YEM 7n1.4R VOW 713 M GEMML FUND 2O3I.M 2,001.1SE 1,717M2 GAS FUND S09"m S49090 E--912 ND ELECTFOO FU 1,943415 1,53/,744 z311,132 YNTERFUM3 4.12119R2 36(t4T/5 4,724,3d2 GOO FUND 171053 11CM 123,bM GAS TAX FUND 3',_TO MUM 2WIVE CARTAL PRMCM ONCLUDES UNLIRYPRDJECTAOCOIMT) 429.CR7 4,779,402 3n115 TOTAL-AI.L FiMDS 134/O243 17,[A7,22O 10,113,i71 SIMONG FUNDS 1067,6)5 1.744.01E 1,V41M6 YAMWNT FUNDS C73. 4 ;2 033 FM,124 TOTNtttM.W?WM(MiYMAMMA ............................ 7,(O6,SOE ._.___. _.__... tl,00O,AAfi ................_. 7,tl2JAM Slide 7 Slide 8 4272 27 August 2007 • Steve Seay presented the following PowerPoint presentation on the Fairhope Public Utilities Gas Department. Slide 1 rd t w R"ic Utilities Gas Depu"O t Fairhope Rblic Utilities Gas Deportment • We have a gas employee on stand-by for after hour calls basically on call 24/7 • Our employees are dedicated to the duties and responsibility of the gas department • Robert Rohm is the assistant gas superintendent Fairhope Public Utilities Gas De aKntetrt 6 I es &yAj J� H "A Slide 2 Faiftpe R"Ic Utilities CM bVW tW& • Gas department is in the Pipeline and Gas Jounal Nbgaane and has a rarrldng in the top 100 for size of gas system Slide 3 Slide 4 4273 27 August 2007 Fairhope Nblic Utilities Gans Dvwftcnt • Gas linewas installed in 1950 • An additional gas line was installed in the sixties • The gas, sewer and water were all one department at that time • Whorl the departments began to be regulated it was decided to make the gas departrrent its own departrrsrrt • Daphne awns 10% gas line from Daphne to Bay ninette and 125%or Mny 181 line Slide 5 Foirhope Public Utilities Gas Depa hnent Services installed from 1950 to 2006 1950 —1959 1834 _ 1960 —1969 1498 1970 —1979 818 r 1980 —1989 864 1990 —1999 2875 i 2000 —2006 1924 Total gas services Installed for 2006: 518 approximately 50,000 feet of %" plastic pipe (10 miles) Total gas services at the end of 2006: 9370 Total gas meter at the end of 2006: 8600 Slide 7 Fairhope Public Utilities 60s Deportment • Gas leaks responded to for 2DO6: Contractor/Outside Force: 142 • Leaks called in by Customer: 58 false alarm or no leak found that were called in by customer: 81 Foidvpe PJAc Utilities 6cs Deportnrmt Niles of gas mains installed from 1950 to 2006 1950-1959 45MIes 1960-1969 147MIes m 1970-1979 25MIes • j 1980 —1989 49 MI- n 1990-1999 1211 roles M-2006 73Niles Total gas mains installed for 2006:15 Mies of 2" plastic Pipe Projected gas nun extension for the remainder or decade 2007, 2008 and 2009 is 45 Mies Slide 6 Fairhope Prblie Utilities Gas Deparfrrrent • Curtailment of new gas services in the seventies • Installation of Gas: ERrs (Encoder Receiver Transmitters) for the Automatic Meter Reading System • Other projects that the gas department performs Slide 8 Fairhope Public Utilities Gas DepwftwAt • Natural gas has no odor • We put odorant in the gas three times the amount required D.O.T. Slide 9 Slide 10 4274 27 August 2007 Fairhope Public Utilities Gas bepwhwAt • Gas inspections completed by the Department for 2006: 871 • New Construction: 517 Re -inspection and Remodeling: 354 Slide 11 Fairhope Public Utilities Gas beparhnaa • Work Orders completed for 2006:1737 • New Gas Services • Gas Mains • Maintenance • Work perfomred for other departments • Gas meter sets • call outs Slide 13 Fa Hqx Public Utilities Gas bepwbnent • Safety Procedures • Cathodic Protection • Operating Pressures • Natural Disasters • Operator qualification • Welders ' Emergency Assistance • Alcohol and Drug Program Fairhope Public Utilities Gas bepw"rmt • Line locates received from Alabama Line • Locates for 2006: Approximately "11,000" • Public Awareness Program (1162) Slide 12 Fairhope Public Utilities Gas Departrtent • Gas Leak Survey for critical area (downtown and cast iron) is performed once a year and entire system is perfor every five years • Line Markers • High Pressure Regulators Slide 14 Fairhope Public Utilities Gas bepwbrient • Upcoming Regulation: DIMP • Cast iron pipe replacement Program Slide 15 Slide 16 4275 27 August 2007 Fairhope Public Utilities Gas beparhnent • The gas department is members of several organization Alabama Natural Gas Association, American Public Gas Association and United Municipal Distributors Group • UMDG is made up of local municipalities Atmore, Brewton, Riveria, Bay Minette, Pensacola, Okaloosa, Milton, South Alabama Utilities, and South Alabama Gas District • We are represented in Washington D.C. by Miller Balis and Oneil Slide 17 Fairhope Public Utilities Gas Deporhnent • The gas department has never had a gas rate increase to fund day to day operation and maintenance Slide 19 Fairhope Public Utilities 6as Department • Gas rate: Comparison • 20 CCF of gas at residential rate • Fairhope: $41.32 • Bay Minette: $42.79 • Daphne Utilities:$44.41 • Mobile Gas: $46.00 Slide 18 Jim Byrd, Chairman of the Eastern Shore Chamber of Commerce's Business Survey Task Force addressed the City Council and presented the following report: Business Survey Task Force Report to Eastern Shore City Councils Jim Byrd, Task Force Chairman Beginning last summer, our task force accepted the goal of interviewing 30 businesses using the Synchronist Survey. Synchronist is a software program specially designed to organize, analyze and report company information giving decision -makers invaluable insight into the dynamics of the local economy. Synchronist identifies companies with the best growth potential and is also able to predict companies at risk. 4276 27 August 2007 We provide these surveys, which are submitted anonymously, to the Baldwin County Economic Development Alliance, which they then input into the software program. Our data is then aggregated with the data collected by other chambers in Baldwin County, and indeed across the state, to give elected officials and economic development officials the information they need to assess and understand the local business economy. Each of the surveys takes, on average, about 1 hour to complete and therefore our task force volunteered a combined 30 hours of time specifically to talking with business owners about their project. I'll share with you some key facts garnered from the survey: • 74% of businesses surveyed on the Eastern Shore have existing plans to expand operations in the next 36 months. • On a scale of 1 to 7, with one being low and 7 being high, employers rank the availability of workers on the Eastern Shore a 3.35, the quality of workers a 4.39, and the stability of workers a 4.57. • The most common responses when asked to list the STRENGTHS of the Eastern Shore as a place to do business was: ➢ Quality of Life ➢ Location ➢ Demographics • The most common duplicated responses when asked to list the WEAKNESSES of the Eastern Shore as a place to do business was: ➢ Affordable Housing ➢ Available workers ➢ Coordinated inter -governmental planning/cooperation ➢ Land, Building, Construction costs ➢ Transportation/Transit We have committed to once again in this fiscal year to interview an additional 30 local businesses. Dr. John Meyer, President of Fairhope Garden Club, addressed the City Council and presented the following report: As the community of Fairhope enters into its centennial celebrations and the beginning of another century of growth, continuous planning, and the values it has placed on horticultural beauty, the Fairhope Garden Club wishes to share with you its goals for this centennial celebration. The bay area, Mobile and Baldwin counties, will have an anticipated growth rate of 37%, with 50% of the population being under the age of 34, 28% of that under the age of 18. (Navigator, Press Register, August 26, 2007) This is a wonderful opportunity to focus on youth and their contributions to the community. Thus, the Fairhope Garden Club, as our goal, in honor of the new century would like to encourage young people to become involved in horticulture and instill in them an appreciation for the lovely green environment in their Fairhope Community. 4277 27 August 2007 First, we plan on offering contests for elementary, middle school and high school age boys and girls, several times during the year. These contests, with cash prizes awarded, will be to design and plant, with explanations for their choices, flower containers which will be located on the east side of the new historical museum. I have met with Jennifer, Donnie Barrett, and Dean Moser who have all been extremely supportive and helpful in our plan for encouraging youth to become involved in the beautification of our community. The flower containers will be created and watered by the city. The garden club will support maintenance and cost for the plantings. Although there are still some logistics to work through, the first contest will be in the spring of 2008. Next, the garden club has enhanced its scholarship policy. Beginning with our centennial year we will now offer two horticultural or botany scholarships; one for attending a community college; another for attending a 4 year college or university of the recipients choice. Previously we had only offered 1 scholarship for Auburn. Hence, as we enter into a new centennial epoch, the Fairhope Garden Club has as one of its goals the encouragement of young people into botanical engagement and community involvement. The garden club has appreciated the opportunities the last 5 years through its successful garden walks to contribute to the planting of trees, replacing damaged rose bushes by the pier, and most recently the donation of $3500 to the development of a sensory garden behind the new Fairhope Library. We hope our new projects will continue to enhance what makes Fairhope so special —the abundance of plantings for the esthetics of our community. Councilmember Quinn introduced in writing Ordinance No. 1342. A $1,458,578 General Obligation Refunding Warrant Series 2007 (FBO Library Board). In order to take immediate action, Councilmember Quinn moved for immediate consideration. Seconded by Councilmember Christenberry, motion for immediate consideration passed unanimously by the following votes: AYE — Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY - None. Councilmember Christenberry then moved for final adoption of Ordinance No. 1342. Seconded by Councilmember Stankoski, motion for final adoption passed unanimously by the following votes: AYE — Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY —None. Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Timothy M. Kant to execute an agreement between the City of Fairhope and Hutchinson, Moore & Rauch, LLC to conduct environmental consulting services to maintain compliance with the conditions of the MS4 Permit. Seconded by Councilmember Ford, motion passed unanimously by voice vote. 4278 27 August 2007 RESOLUTION NO. 1400-07 WHEREAS, the City of Fairhope shall enter into agreement with Hutchinson, Moore & Rauch, LLC (HMR), to provide environmental consulting services in an effort to maintain compliance with the conditions of the Municipal Separate Storm Sewer System (MS4) Permit; and, WHEREAS, to provide environmental consulting services, the following plan of action will be implemented by Hutchinson, Moore & Rauch: 1. Represent the City at meetings of the Stormwater Consortium. 2. Address related correspondence on behalf of the City. 3. Complete the annual stormwater sampling and analysis (one time each year). 4. Complete and submit the City's required annual report. WHEREAS, the cost to provide environmental consulting services shall not exceed $2,000.00; and, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute an agreement between the City of Fairhope and Hutchinson, Moore & Rauch, LLC, to conduct environmental consulting services to maintain compliance with the conditions of the MS4 Permit. Adopted this 27th Day of August , 2007. Attest: Geniece W. Johnson, lit Jerk Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Kant to execute Amendment # 2 to the Natural Gas Purchase and Sales Agreement dated April 1, 2002 between the City of Fairhope and BP Energy Company fonnerly Prior Energy Corporation. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. E 27 August 2007 RESOLUTION NO: 1401-07 WHEREAS, this Amendment, dated August 27, 2007, is entered into by the City of Fairhope, Alabama, an Alabama Municipal Corporation and BP Energy Company, a private corporation; and, WHEREAS, the City of Fairhope purchases natural gas from Seller pursuant to the terms of that certain Natural Gas Purchase and Sale Agreement dated April 1, 2002, by and between City of Fairhope and Prior Energy Corporation, with BP becoming the assignee of such agreement effective as of February 1, 2004, as the same was amended by that certain Amendment dated November 1, 2003 (collectively the "Agreement"); and, WHEREAS, the City of Fairhope and BP Energy Company desire to further amend the Agreement in order to clarify the Gas delivery obligations and related issues under the Agreement. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant, is hereby authorized to execute an Amendment # 2 to the Natural Gas Purchase and Sales Agreement dated April 1, 2002, between the City of Fairhope and BP Energy Company formerly Prior Energy Corporation. Adopted this 271h Day of August 52007 I, the undersigned qualified and acting City Clerk of the City of Fairhope, Alabama, do hereby certify that the above and forgoing is a true copy of a resolution passed and adopted by the City Council of the City named therein, at a regular meeting of such Council held on the 27th day of August, 2007 and that such resolution is on file in the City Clerk's Office. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City on this 27th day of August, 2007. Seal City Clerk Date 4280 27 August 2007 Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Kant to accept the subgrant from the Alabama Department of Economic and Community Affairs from the FY 2006 Land and Water Conservation Fund program in the amount of $38,000, for the construction of Fairhope Skate Plaza. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. RESOLUTION NO. 1402-07 WHEREAS, the City of Fairhope proposed to construct recreational resources at Volanta park to provide for the health and well being of the general public; and WHEREAS, the City of Fairhope presented an application to the Alabama Department of Economic and Community Affairs for grant assistance to develop a multipurpose trail for walkers, joggers, skaters, bicycles at Volanta Street Municipal facility from the Land and Water Conservation Fund; and WHEREAS, the Alabama Department of Economic and Community Affairs awarded the City of Fairhope the subgrant from the FY 2006 Land and Water Conservation Fund (LWCF) program in the amount of $38,000. The project number is LWCF Project 07-LW-904 and the name of the project is the Fairhope Skate Plaza. The City of Fairhope holds in reserve fifty percent (50%) of the proposed projected cost for the purpose of matching the Land and Water Conservation Fund assistance, and WHEREAS, the City of Fairhope will construct a skatepark with support facilities at the Fairhope Municipal Park (30°32'20"N--87°53'24"W) as set forth in the standard subgrant Conditions and Assurances attached hereto, the Subgrantee's Application, the Recreation Programs Administrative Manual, or as mandated by the Alabama Department of Economic and Community Affairs. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy M. Kant is hereby authorized to accept the subgrant from the Alabama Department of Economic and Community Affairs from the FY 2006 Land and Water Conservation Fund program in the amount of $38,000, for the construction of Fairhope Skate Plaza. Adopted This 27th Day of August, 2007. M. Klant. M vor Attest: Veniecelhnson, Ci Vlerk 4281 27 August 2007 I, the undersigned qualified and acting City Clerk of the City of Fairhope, Alabama, do hereby certify that the above and forgoing is a true copy of a resolution passed and adopted by the City Council of the City named therein, at a regular meeting of such Council held on the 27th day of August, 2007 and that such resolution is on file in the City Clerk's Office. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City on this 27th day of August, 2007. Seal City Clerk Date Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Kant to execute an agreement between the City of Fairhope and Gillis Construction, Inc. for the improvements to Gayfer Avenue in the amount of $38,080.00. Seconded by Councilmember Ford, motion passed unanimously by voice vote. RESOLUTION NO. 1403-07 WHEREAS, the City of Fairhope adopted Resolution No. 1371-07 for the NRCS Master Project on May 14, 2007 where additional NRCS funds would pay for the construction of certain projects which are part of Agreement No. 69-4101-7-4. Included in this agreement is DSR Site FAI0905-0015, which is located at Gayfer Avenue. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute an agreement between the City of Fairhope and Gillis Construction, Inc. for the improvements to Gayfer Avenue in the amount of $38;080.00. Adopted This 27th _Day of August, 2007. Attest: Geniece W. Johnson ity Clerk 4282 27 August 2007 Councilmember Stankoski introduced in writing, a resolution establishing the City Governmental Structure Committee. At last council meeting we had a lively discussion about "Fairhope City Governmental Structure Committee" and whether it was a citizens committee or an official Council committee. I voiced my support for it either way but had an uneasy feeling about its status and want to be on firm ground. Council members and the Mayor may disagree on the creation of this committee, but friendly disagreement is good: good for the Council, good for the citizens, and good for Fairhope. While researching committees in the League of Municipalities handbook for Mayors and Council, I ran across a statement about disagreement on page 21 which I think goes to the heart of this issue. If two people think alike all the time, one of them is unnecessary. After the discussion and friendly disagreement, we should all do what is best for the city. This COMMITTEE should not be about individuals. Harry Truman said as he was leaving the White House, "the pens, pencils, stamps, desks, and all the powers of the presidency do not belong to the man, but to the office of president", and this is what I believe this committee should be about. Not individuals or any one person or one job. It should be about the future of Fairhope. This is what the council and committee should be doing, looking forward. Mayor Kant - does a good job with utilities because he grew up in this system and I am not in favor of "firing him" as superintendent. And, I do strongly oppose creating a utility board. Fairhope is growing and we need to plan 5, 10, 15 years ahead. The utilities today are big businesses and will get bigger. We may need to change the way we approach management, expansion, profit, rates, and marketing. Maybe we will need a professional business manager as superintendent. Make a strategic plan for at least 5 years and have the Mayor's office run the expanding governmental side. Do we want professionals running these multimillion - dollar enterprises or some elected official? When we get the committee's report, we don't have to take action or we may take action but it will not hurt to have this committee conduct its survey, free of charge, and give us some recommendations. After further discussion Councilmember Stankoski moved for the adoption of the following resolution, a resolution establishing the City Governmental Structure Committee. Councilmember Ford stated that we maybe setting a dangerous precedent here. What changed your minds about the committee since the last meeting? Council President Gentle said we had a resolution ready last meeting, but Mr. Zunk thought that the Open Meetings Act might be too strict. Councilmember Ford said it seems to me some people should be on the committee who have been here for a while. It looks like its payback. Councilmember Christenberry commented I think we should vote. Councilmember Ford said you can vote when I am finished. Seconded by Councilmember Christenberry, motion passed by the following vote: AYE — Quinn, Stankoski, Christenberry, and Gentle. NAY — Ford. 4283 27 August 2007 RESOLUTION NO. 1404-07 WHEREAS, the Council President Gentle appointed Charles Zunk to appoint a separate committee to look into the duties of the Mayor, look into the duties of a Utility Superintendent, and to come up with a fair and reasonable pay for a Utility Superintendent. Mr. Zunk is to report back to the City Council. No further action was taken by the City Council (Regular City Council meeting July 23, 2007). WHEREAS, the City Council is desirous of officially establishing a city committee entitled the Governmental Structure Committee; and, WHEREAS, the objectives of the committee are as follows: • Structure between the Utility Company and City government operations • Oversight of Utility Company • Management structure of City government operations • Lines of authority • Reporting and information flow between City government operations and City Council • Strategic (long-term) planning process WHEREAS, the membership of the Governmental Structure Committee is made up of the following persons: Name Home Phone Cell Phone E-mail Address Dennis Frodsham 928-8778 209-6622 dfrodsham@bellsouth.net Harvey Joannin 929-0136 753-5194 joanning@iastate.edu Ed Lawrence 928-4646 716-3333 edfairho a bellsouth.net Ron Muschel 929-3977 709-4258 muschr@bellsQuth.net Rod Platt 928-5281 WK 599-0488 rod big-red-drum.com Chuck Zunk - Chairperson 929-3966 404-0628 z4bicycle@aol.com WHEREAS, the Chairperson, City Council President, and Mayor Kant shall work together with regards to meeting with employees of the City of Fairhope; and, WHEREAS, the Committee will report to the City Council, on October 8, 2007; and, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that the City Governmental Structure Committee is hereby officially established. Adopted This 2 7th Day of August 2007. Attest: Owl- eniece W. Johnson, Ci Clerk 4284 27 August 2007 Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution, a resolution accepting the public streets, public right-of-way, and all of Fairhope's public utilities within Fairfield Unit VI Subdivision for maintenance. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Resolution No. 1405-07 WHEREAS, the Owners of Fairfield Unit VI desire to have all public streets and public right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin County, Alabama, on Slide 2358D, and all Fairhope public utilities located in public right- of-ways accepted for maintenance by the City of Fairhope, Alabama, and; WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the project that the design and capacity of the public improvements have been designed in conformance with City requirements as indicated on the recorded plat, and; WHEREAS, the Public Works Director has indicated that the improvements meet City requirements, and; WHEREAS, the City of Fairhope, Alabama, is not and in no manner will be responsible for the maintenance of common areas in the subdivision as indicated on the recorded plat, and; WHEREAS, the City of Fairhope, Alabama, has received from the owners of Fairfield Unit VI maintenance bonds for the public improvements constructed for a period of 2 years, and; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA that the public improvements indicated herein for Fairfield Unit VI are hereby accepted for public maintenance subject to the bond posted. Adopted, this 27`h day of August, 2007. Attest: eniece W. Johnson, Ci lerk City Council reviewed an application for a Special Retail License by William Boyd Little, dba Oak Hollow Farm located at located at 14210 Greeno Road, Fairhope, Alabama. Councilmember Ford moved to approve the issuance of the license. Seconded by Councilmember Quinn, who mentioned that this is for The Rileigh & Raylee Angel Ride, motion passed unanimously by voice vote. 4285 27 August 2007 Councilmember Christenberry introduced Larry Thomas, President of FSTC. He said there is a spirit of cooperation with the Old Jail/City Museum project. Construction is on time and on budget. Private citizens have come together to beautify the park. Compass donated a piece of land for the project. Mr. Thomas addressed the City Council by mentioning that the FSTC centennial was in 1994. The following is a list of people and entities he gave special thanks to: FSTC and Executive Council: Larry Thomas, President Ed Lawrence, Director Marsha R. Foster, Secretary Leslie Stesjkal, Director Dean Mosher, Vice -President Cliff Pittman, Director Mike Arnold, Treasurer Andy Mitcalf, Trustee Mac McCawley, Director Ralph Jennings, Trustee Carol Saltz, Director Leigh Rogers, Trustee Fairhope Garden Club Donnie Barrett The Fairhope Historic Museum Barry Fulford - structural and commercial inspections Aaron Norris - electrical issues Jennifer Fiddler - whenever needed, already selecting plants Dan McCrory — moved water meters City Council and Mayor for financial and moral support Gary Cowles and his firm Ben Cummings Historic Homes Tour Folks Harriett Gutineck THE PARK Fairhope Parking Authority FSTC again stepping up to the plate to lead this project Tim Rossen Rick Wanniker Compass Bank Kay Friedlander and the COPA group The group of Citizens raising money for locally produced pavers Bobby Green Master Gardeners Marratti Johnson Museum Gary Cowles and his firm Dan Hale for the great renditions and GPS mapping Councilmember Ford said that Henry Dunlap should also be thanked. He stated that Donnie Barrett is a natural for the museum. Councilmember Quinn again thanked Compass Bank for donating the piece of property. She was concerned about the City holding up progress. Mr. Thomas stated that Planning & Zoning has them on the September 4, 2007 agenda. Everything is moving along. Councilmember Christenberry stated that the FSTC has donated $150,000 to the Museum. 4286 27 August 2007 Ann Mero, Will Koberg, and Panini Pete addressed the City Council requesting permission to provide "Segway Tours" from the French Quarters area. Mr. Koberg stated that the Segway PT Cruisers were legal inside buildings. Veterans are using them. Council President Gentle asked what exactly are you requesting? Mr. Koberg answered permission to provide guided tours on Segways; to show the history of Fairhope. They will be one to two hour tours. Ms. Mero commented the places have not been picked out yet. "What do you want to show?" Mr. Koberg said that his company donated a couple of Segways to the Police Department and now the Police Department is looking into grant money to purchase more Segways. Councilmember Ford asked how many people would be on a tour? Mr. Koberg answered from four to six for safety reasons. Panini Pete suggested tours around Faulkner State and The Bluff. He said routes would have to be determined. Councilmember Ford suggested this idea being turned over to the Street Committee. Councilmember Quinn said it is a great idea and young kids love it. Councilmember Stankoski asked how fast do they go? Mr. Koberg answered 11 miles per hour. Each one does have a governor on it for 5 miles per hour. This can be regulated depending on the rider's ability. Councilmember Stankoski asked if it had a noise device on it? Panini Pete answered yes, your voice. Council President Gentle said to turn it over to Sherry Sullivan and the Downtown Committee. After further discussion, Councilmember Quinn moved to grant the request. Seconded by Councilmember Christenberry, motion passed by the following votes: AYE — Quinn, Christenberry, Ford, and Gentle. NAY — Stankoski. Joe Birendelli addressed the City Council to request that the City of Fairhope once again sponsor this year's Veterans Day Parade. The Parade is scheduled to begin at 2:00 pm on Saturday, November 10, 2007. The parade route will follow the same route as in the previous two years. Councilmember Stankoski moved to grant the request. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. Joe Overstreet addressed the City Council to request that the City of Fairhope set up a review panel of two citizens and one official (i.e. police, lawyer, etc.) for citizen's complaints. He stated that there is a problem with Police and citizen's being harassed. He said several times he called the Police Department, the Mayor, and Councilmembers, but did not get a response. He called the Mobile Police Department and the City of Mobile Mayor's office and was able to speak with the Police Chief and Mayor Sam Jones. Council President Gentle asked City Attorney, Marion E. Wynne, to look into what Mobile does and report back to the Council. Mr. Wynne asked Mr. Overstreet what is the committee called in Mobile? Mr. Overstreet said Internal Review. Assistant Chief Police, Steve Griffis, stated that is what we call our committee too! 4287 27 August 2007 STATE BID TABULATION Description T-NBR Begin End Buyer Name Contract Change Vendor Web Sites? Aggregate T119 10/1/06 9/30/07 BECKY WEBB .** NO Alternative Fuels T104A 5/21/07 9/30/08 ROGER *** NO MCKEAN Ammunition T208 6/23/06 6/22/08 JENNIFER ,*► NO SIGLER Analyzation of Pap Smears T151 1/18/05 1/17/08 BERNIE ARANT *** NO Automated Weather Observation T027 3/2/07 3/1/08 BERNIE *** NO ARANT Automotive Filters T192 10/7/05 10/6/07 ROGER *«* NO MCKEAN Bread T038 7/19/05 7/18/08 WADS No Bridge Joint Sealant Materials T055 8/3/07 8/2/08 BECKY WEBB *** NO Bus, Cutaway Chassis 32 Pass T904 4/9/04 4/8/08 ROGER MCKEAN *«* NO Cabinet Hardware & Accessories T253 9/1/05 8/31/07 KATHY *** NO MOORE Cafeteria Equip. & Related Items T281 5/21/07 5/20/08 CRIST WATTS *** NO Cellular Telephones T301 11/3/04 11/2/08 APAT 2/1/06 NO Classroom Chairs and Desks T180 6/1/05 5/31/08 Janna Wickham 6/9/05 NO Comm Interoperability Device T032 2/16/05 2/15/08 PAT ANTLE 1/6/06 NO Commercial Lawn Mowers T225 5/25/05 5/24/08 BECKY *** NO WEBB Concrete T025 8/1/07 7/31/08 BECKY WEBB *** NO Copiers, Digital & Multi -Function Network Devices T190 4/15/04 4/14/08 JENNIFER 7/18/07 NO SIGL-ER Cutaway Chassis Bus 25 Passenger T903 3/2/06 3/1/08 ROGER 4 11 07 NO MCKEAN Cut Paper and Continuous Forms T103 7/20/07 7/19/08 SUSAN .** NO JANA Difco and BBL Diagnostics T152 3/14/06 I 3/13/08 I BERNIE ARANT *** NO Digital Video System T914 8/5/05 8/4/08 SUSAN JANA 3/28/07 NO 4288 27 August 2007 Dry B t er les/Flashlights T213 1/30/06 2/28/08 KATH MOO E 3/10/06 NO E-Ticket Perforated Roll Paper T018 4/2/07 4/1/08 SUSAN *** NO JANA Fax Machines T132 9/1/04 8/31/07 Janna Wickham 5/25/07 NO File Cabinets T199 10/15/03 9/30/07 Janna Wickham 7/16/07 NO Fire Fighting Equipment & Clothing T235 10/1/06 9/30/07 CRIST WATTS NO Furniture T390 2/7/05 2/6/08 Janna Wickham 2/1/06 NO Gasoline Credit Card T045 4/2/03 4/1/08 ROGER MCKEAN ,,,, NO GPS Units - DPS T002 10/1/05 9/30/07 BERNIE ARANT 11/14/05 NO Heavy Equipment T158 1/21/04 10/20/08 BECKY *** NO WEBB Help Desk & Service Mgt System T009 6/22/06 6/21/09 JAERI ELLIS *** NO Herbicides T154 6/22/07 6/21/08 BECKY WEBB *** NO Herbicide Sprayers T228 5/29/05 5/28/08 BECKY *** NO WEBB Herbicides in Reuseable Containers T154A 8/3/04 8/2/08 BECKY *** NO WEBB High Build Traffic Paint T155A 12/14/06 7/19/08 BECKY *** NO WEBB High -Performance Asphalt T015 6/6/07 6/5/08 BECKY WEBB *** NO Infrared Assessment Equipment T979 10/14/04 10/13/07 JENNIFER SIGLER NO Interwoven Doc & Web Mgt SW T017 2/1/07 1/31/08 JAERI ELLIS *** NO Laboratory Supplies T233 11/04/04 11/03/07 BERNIE *** NO ARANT LED Components T134 1/24/05 1/23/08 BECKY WEBB *** NO Light Bulbs - Incandescent, Fluorescent Lamps, ETC. T102 6/23/03 6/22/08 ROGER MCKEAN 8/27/03 NO Liquid Asphalt T118 10/1/06 9/30/07 BECKY WEBB *** NO 4289 27 August 2007 Locks - Correctional Facilities T026 12/16/06 12/14/07 KATHY MOORE *** NO LP Gas T115 10/1/06 9/30/07 ROGER MCKEAN *** NO Micrographic Film & Supplies T165 10/1/05 9/30/07 PAT ANTLE NO Microsoft Select/Enterprise Agreement T040 10/24/05 10/31/07 JAERI ELLIS *** YES Monitors, Personal Computer T500 5/15/06 5/14/08 JAERI ELLIS 7/16/07 NO Mosquito Control T100 10/18/05 10/17/07 BECKY WEBB ••• NO Neoprene for Bridge Maint T010 6/22/06 6/21/08 BECKY WEBB *** NO Networking Equipment T498 5/11/07 5/10/08 JAERI ELLIS *** NO Night Vision Goggles T916 1/23/06 1/22/08 JENNIFER *** NO SIGLER Non -Traffic Citation/Complaint T396 10/1/06 9/30/07 SUSAN *** NO JANA OEM Printer Cartridges T004 10/6/06 10/5/07 SUSAN JANA 7/16/07 NO Office Supplies T108 3/1/07 2/29/08 SUSAN *** NO JANA Personal Computers, Dell T504 12/15/04 12/14/07 JAERI ELLIS 9/30/05 YES Personal Computers, Gateway T503 12/15/04 12/14/07 JAERI ELLIS 6/21/07 NO Personal Computers, HP T502 12/15/04 12/14/07 JAERI ELLIS 7/10/07 NO Personal Computers, IBM T501 12/15/04 12/14/07 JAERI ELLIS *** NO Personal Computers, Open Market T505 4/1/05 3/31/08 JAERI ELLIS 11/21/06 NO Petroleum Products T104 6/8/07 9/30/08 ROGER *** YES MCKEAN Plant Mix T120A 10/1/06 9/30/07 BECKY WEBB *** NO Portable Oxygen Inhalators T123 1/1/06 12/31/07 BERNIE ARANT *** NO Premise Distribution System T520 8/27/03 8/25/08 PAT ANTLE "`** NO Printers T020 4/12/07 4/11/08 JENNIFER 5 11 07 YES SIGLER Printing and Binding T400 10/1/06 9/30/08 SUSAN JANA *** YES 4290 27 August 2007 Protective Hardshell Cases T005 12/28/05 12/27/07 JENNIFER SIGLER ... NO Radio Equipment 800 MHZ Authorization Letter T129 11/1/06 10/31/08 PAT ANTLE *** NO Records Vault Storage T169 10/1/04 9/30/08 PAT ANTLE *«` NO Reflective Sheeting T114 2/13/06 2/12/08 Y*,,,, BECKWEBS NO Ribbon Reinking Recondition T124 10/9/04 10/8/07 SUSAN ,,,,, NO JANA Right -of -Way Mowers T226 7/1/05 6/30/08 BECKY **► NO WEBB Rugged Laptop, Homeland Defense T506 4/26/05 4/21/08 JAERI ELLIS 3/6/07 NO Sand Spreaders T599 2/22/07 2/21/08 BECKY *** NO WEBB Service Pins T200 10/1/05 9/30/07 SUSAN JANA ... NO Shredders T006 6/15/06 6/14/08 SUSAN **• NO JANA Sign Blanks/Sheets T153 4/11/07 4/10/08 BECKY WEBB *** NO Soft Body Armor T037 1/25/06 1/24/08 JENNIFER .** NO SIGLER Steel Sign Supports T138 6/19/07 6/18/08 BECKY *** NO WEBB Table Contract T181 1/1/05 12/31/07 lannaWickham NO Telephone Equipment - New T305 9/1/05 8/31/08 PAT ANTLE ,,,,,, YES Telephone Keystem Parts & Maintenance T304 2/17/05 2/16/08 PAT ANTLE *** NO Temporary GIS Specialists T016 1/9/07 1/8/08 JENNIFER *** NO SIGLER Temporary IT Project Mgrs T013 10/1/06 9/30/07 JENNIFER *** NO SIGLER Temporary Personnel (Requires approval letter from State Personnel) T238 10/1/05 9/30/07 JENNIFER 7/26/07 NO SIGLER Thermal Imaging Cameras T028 1/10/06 1/9/08 PAT ANTLE •** NO Thermal Labels T029 5/13/07 5/12/08 SUSAN JANA *«* NO Tires T106 1/4/06 1/3/08 ROGER MCKEAN 9/28/06 NO 4291 27 August 2007 Toilet Paper & Paper Towels T270 10/1/06 9/30/07 CRIST WATTS *•• NO Toner Cartridges, After Market T490 6/1/05 5/31/08 SUSAN JANA 2/21/06 NO Tractors T222 6/20/05 6/19/08 BECKY *** NO WEBB Traffic Citation & Complaint T395 6/1/06 5/31/08 SUSAN JANA *.. NO Traffic Control Equipment T133 4/15/05 4/14/08 BECKY 4/26/06 NO WEBB Traffic Marking Materials T155 7/20/05 7/19/08 BECKY WEBB *** NO Truck - 19000# & Above D/P GVWR T193 7/8/05 2/12/08 ROGER MCKEAN *** NO Trucks 8600 - 19000 GVWR T193A 10/13/06 2/12/08 ROGER MCKEAN 9/27/06 NO Truck Body 8600- 19000 GVWR T195A 6/30/05 *** ROGER MCKEAN .** NO Truck Body 19000# & Up D/P GVWR T195 6/30/05 *** ROGER MCKEAN ►►* NO Truck Rental Tri- Counties T116 4/20/07 4/19/08 ROGER MCKEAN *** NO Two -Way Radios and Parts T300 9/15/03 9/14/07 PAT ANTLE 11/15/05 NO Uniform Shoes and Boots T291 10/1/06 9/30/07 CRIST WATTS *** NO Van, Commuter 15 Passenger T897 4/9/04 4/8/08 ROGER MCKEAN «** NO Van, FTA Standard 15 Passenger T898 4/9/04 4/8/08 ROGER MCKEAN .* NO Van, Modified 15 Passenger T899 4/9/04 4/8/08 ROGER MCKEAN «.. NO Vehicle Attenuators T243 7/11/07 7/10/08 BECKY WEBB *** NO Vehicles T191 8/14/06 *** ROGER MCKEAN 2/12/07 YES Vehicles - Alternate Fuel T191A 2/7/07 2/6/08 ROGER *** NO MCKEAN Vehicles - Law Enforcement T191L - — 8/14/06 *** ROGER 11/18/05 NO MCKEAN Vehicles - Rental T191R 8/15/07 8/14/08 ROGER MCKEAN *„* NO Vending Machines T280 4/9/07 4/8/08 WADS NO Worker Protection Materials I T171 4/1/05 I 3/31/08 BECKY «** NO WEBB 4292 27 August 2007 Councilmember Ford moved to accept the State of Alabama Bid Contracts be used when in the best interest of the City of Fairhope provided all specifications are met. Materials and supplies would be purchased as needed such as fuel, tissue, and limestone. Large equipment purchases will be made with counsel approval (trucks, tractors, etc.). See Alabama State Contract lists of vendors and materials attached. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. There being no further business to come before the City Council, the meeting was duly adjourned at 7:20 p.m. Robert C. Gentle, Council President i4Anks,"AS-sistdnt City Clerk