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Home My WebLink About04-26-2007 Regular Meeting4141 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Thursday, 26 April 2007. Present were Council President Robert C. Gentle, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Geniece W. Johnson. No one was absent. There being a quorum present, Council President Gentle called the meeting to order. The Pledge of Allegiance was recited, and Rev. Jack Koehler, Pastor of Fairhope Christian Church, gave the invocation. Councilmember Stankoski moved to approve minutes of the 9 April 2007, Regular City Council meeting, and Minutes of 10 April 2007, Special City Council meeting. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. Councilmember Ford a seasoned grandfather welcomed Councilmember Christenberry to the ranks of grandparent. Little Sawyer is two weeks old. Congratulation! Councilmember Quinn introduced the rotary exchange student, Mickey Suise from Austria. Council President Gentled announced that item # 6, a public hearing to amend Zoning Ordinance No. 1253 by rezoning the property William C. Carrigan from B-2 General Business to PUD Planned Unit Development. This property is located at 198 Autumn Drive Fairhope, Alabama, has been pulled for 30 days. Mayor's Comments and Staff Reports: • James Gillespie presented the following PowerPoint Presentation on the Fuel Related Energy Cost Overview: 4142 26 April 2007 Overview Fuel Mix and Cost City of Fairhope April 26 2007 •Generation Fuel Mix -Calendar Year 2006 p r . Fuel Cost By Resource Type - Calendar Year 2006 . Commodity Fuel Prices . Coal . Natural Gas Fuel Related Energy Cost . Actual Fuel Related Energy Costs Overview . January'06 - February '07 . Projected Fuel Related Energy Costs . rprll'07-Sep[ember'07 Slide 1 Slide 2 Energy Mix Fuel Cost Slide 3 Slide 4 State of the Coal Markets State of Natural Gas Markets Delivered Coal Prices, 1997-2006 Wellhead Natural Gas Prices, 1990-2007 (Nominal Dollars per Ton) xa...._..._....._........._..........__.................... _.... .�.r.: rear . a+eem� ,_.-._... - 'sue ..,.._ •. ✓ tom'" - .. Slide 5 Slide 6 Actual Fuel Related Energy Cost Projected Fuel Related Energy Cost - - di Slide 7 Slide 8 i 4143 26 April 2007 • City Attorney, Marion E. Wynne reported on the Alabama Open Meeting Act In A Nutshell ALABAMA OPEN MEETINGS ACT IN A NUTSHELL It is the policy of the state that the deliberative process of government and all government bodies shall be open to the public and no meetings shall be held without giving notice as required by the Open Meetings Act (OMA). Electronic communications shall not be utilized to circumvent this goal. "Deliberation" is defined as "an exchange of information or ideas among a quorum of members of a governmental body intended to arrive at or influence a decision as to how the members of the governmental body should vote on a specific matter that at the time of the exchange is expected to come before the body. The OMA applies to a "meeting" of a governmental body. A meeting is "a prearranged gathering of a quorum of a governmental body at a time and place which is set by law. A "meeting is also a prearranged gathering of a quorum of a governmental body during which time the body is authorized by law to exercise its powers or to expend public funds. A "meeting" is also a gathering whether prearranged or not of a quorum of a governmental body during which the members deliberate specific matters that they expect to come before the body at a later date. A "meeting" is not a gathering of a governmental body which is a social gathering, convention or other gathering so long as the body does not deliberate specific matters that are expected to come before the body. A "quorum" is a majority of the voting members of the governmental body. For the Fairhope City Council a quorum is three members. Three members could be together to attend a social function or an athletic event, but they while together should not discuss matters that are expected to come before the council for a decision. All governmental bodies subject to the OMA shall post notice of all meetings at least seven calendar days before the meeting. A city council shall post notice of each meeting on a bulletin board at a place convenient to the public in the city hall. The council shall also notify any member of the public or the news media who has registered with the city to receive notification of meetings. The notice shall include the date, time and place of the meeting with an agenda of the subjects to be covered at the meeting. A meeting of a governmental body may be openly recorded by any person in attendance by means of a tape recorder or by other means. An executive session is a portion of a meeting of a governmental body from which the public is excluded for one of more of the reasons prescribed in the OMA. The allowed reasons for an "executive session" are: (1) To discuss the general reputation and character, physical condition, professional competence, or mental health of individuals or to discuss the job performance of certain persons. This reason is subject to certain limitations. (2) To discuss and consider discipline or dismissal of a public employee when expressly allowed by federal or state law. (3) To discuss pending or threatened litigation. (4) To discuss security plans and procedures. (5) To discuss information that would disclose the identity of an undercover law enforcement agent or to discuss whether or not to file a criminal complaint, (6) To discuss how much the body is willing to pay to purchase or lease property or how much the body will pay to buy property. (7) To discuss matters of trade or commerce when the governmental body will be competing in the market place with other companies or governmental bodies. (8) To discuss strategy in preparing for negotiations between the governmental body and a group of public employees, (9) To discuss evidence or testimony presented when the governmental body is acting in a quasi-judicial capacity. 4144 26 April 2007 Recently the Alabama Attorney General decided not to prosecute the Auburn City Council for violating the OMA because a quorum of council members never gathered outside of a formal meeting to discuss the matter. The newspaper argues in an April, 2007 editorial that the attorney general missed the point. It newspaper says one council member circumvented the law through individual contacts with other council members so that a decision was made outside of the public view before the formal meeting occurred. One council member circulated a letter among several council members saying that they did not want an opinion regarding the mayor's actions and would not seek such an opinion. The letter was read as a "joint statement" at the council meeting. The Opelika -Auburn News reported on how the decision was made and lodged a formal complaint with the Lee County District Attorney. The newspaper's position is that the decision should not be based on whether or not a quorum was present at any one meeting, but on whether the open deliberative process was thwarted by the individual contact outside of public view. The paper pointed out that the OMA prohibits secret balloting and the use of electronic media and communications to circumvent the open meeting. Even though the council members did not get together in person in a room, they violated the spirit and intent of the law. That is the newspaper's position. As of yet no court has decided this issue. However, since the goal is to promote transparency in government operations and avoid the appearance of inappropriate decision making out of public view, it is reasonable to avoid activity like that practiced by the Auburn City Council. Tut Wynne City Attorney April 24, 2007 • Mr. Joel Hansel with U. S. EPA Region 4 presented the following PowerPoint Presentation to explain a research study that EPA will conduct at the City of Fairhope beach. The interviews for the study will start May 19, 2007 through Labor Day weekend, at 10:00 a.m. The study will be conducted on weekends only except for the 4`h of July. 4145 26 April 2007 Water Epidemiology e 1940's-50'e: swimming In polluted water linked to dlarrheal Illness • 1972: Cabelli and Dufour: new studies to Improve water quality testing -72-79: marine beaches -7"2: freshwater beaches • 1986: New and Improved EPA guidelines Historical Background • Problems with testing -Improved teat speed but it Is still at least 24 hours -wa can tell you tomorrow what you swam In today.' - Human vs. aetmal sources 0 NEEAR Water Study As bpU*9MAWfljW W;1lEtrs4tld Y • Office of Research and Development • Our Intent (data collection) hmpuhvwle.eps%crWnhaargnaewl nsear-water-sludy0spa.gov/ t-SH 422.3072 Historical Background • BEACHES Act of 2000 from Congress - Oatemlln microbial Indtooton for beach wear quaafy - Do -lop etllclem protocols for monitoring - Aaaea human health risks - Pmvlde guldence to beach managers • Final Goal: New generation of recreational water Indicators (under 2 hours for results) Water Quality Indicators • Idanllfy new Indication of feral aord.mInatlon ol than wear • brvelap and evaluate nuithods for—,Ing new indiselons • mold evalustion of new Indicalor method • Salem beach Itas and —Ify maroblel quality • cavakep nmpnng protocol he measuring Indicators • E. ruples: seas rcA - Flewcyte acy - Flew ovaa STUDYAPPROACH ..+wa � ..r.r.w.w.e... New, re velldMed water quality lndlutors (under 2 fours for results) 2 4146 26 April 2007 Water Sampling Strategy • Taken 30mea daily 9:00 AN 1:00 AM 100 PM • Two depth. .3 meter. 1.0 mabr • UlliUad at UMMY lenenarke.. kleatbn gukMa • Moddad sampling acMme —ending m Ee..h — Health Effects �.;• CrJ. awrarvxmd uw... �''��: • ea P � n...k.wy uwau ..s�"-� t: Er Mler n 9aF 11 0 Water Sampling Diagram Beach Selection • Fresh water and marine water (this Is 2ne marine water site • Multiple sites • Water quality within guidelines - point source must be present Designated recreational or" • Possibility to recruit 30G-400 swimmers per throughout day Benefits? • Improve water quality monitoring • New rapid water quality methods • Develop guidelines and standards for future water quality testing • Better swimming water for everyone Numington Beach, Ohio leers - e0 Mimi, 33 '— 'S'• e.odrwm. n Wircaola 34 Old. 29M M 63 C 4147 26 April 2007 Participant Arrival Time wwr�� yet i �w •,{,fit •.:di:" r;f t`.r'RS'}h' ,.x Mlles Traveled MUXlpan Mali Benefits? r- .r • Global Impact on water quality awareness • A Congressional Report and new federal water quality rules will be created based on this data 4148 26 April 2007 Mayor Kant presented the following Proclamation, proclaiming April 26, 2007 as Trina Hankins Day. PROCLAMATION TRINA HANKINS DAY WHEREAS, TRINA HANKINS, BORN IN DAPHNE, ALABAMA IN AUGUST 1960, LEFT THE AREA AND RETURNED WHEN SHE WAS SIXTEEN, GRADUATED FROM FAIRHOPE HIGH SCHOOL AND OBTAINED LOCAL EMPLOYMENT, PART OF WHICH WAS WORKING IN THE BUSINESS OFFICE OF THOMAS HOSPITAL FOR SEVEN AND ONE-HALF YEARS; AND WHEREAS, TRINA STARTED VOLUNTEERING AT THE BOYS & GIRLS CLUB IN AUGUST 1996 AND WAS HIRED IN 1997 AS AN ARTS & CRAFTS DIRECTOR AND MOVED UP IN DIFFERENT POSITIONS UNTIL JANUARY 2000 WHEN SHE BECAME DIRECTOR OF THE FAIRHOPE BOYS & GIRLS CLUB; AND WHEREAS, WHILE WORKING AT THE CLUB TRINA PURSUED FURTHERING HER EDUCATION AND GRADUATED IN MAY 2004 FROM FAULKNER COMMUNITY COLLEGE WITH AN ASSOCIATES DEGREE IN SOCIAL SCIENCES AND GENERAL STUDIES AND IS A LIVING EXAMPLE THAT YOU CAN SUCCEED AT ANYTHING YOU SET YOUR MIND TO - HAVING HELD A FULL TIME JOB, RAISED HER FAMILY AND ATTENDED COLLEGE AT THE SAME TIME; SHE TEACHES THIS SAME PRINCIPLE TO THE CHILDREN SHE ENCOUNTERS DAILY. NOW THEREFORE, I, TIMOTHY M. KANT, AS MAYOR, HEREBY PROCLAIM APRIL 26, 2007 AS TRINA HANKINS DAY IN FAIRHOPE IN RECOGNITION OF OVER TEN YEARS OF SERVICE TO THE COMMUNITY THROUGH THE BOYS & GIRLS CLUB AND HER HARD WORK AND DEDICATION TO THE CHILDREN WHO ATTEND THE PROGRAMS. 4149 26 April 2007 Mayor Kant presented the following Proclamation proclaiming Municipal Clerk's Week April 29 through May 5, 2007: PROCLAMATION MUNICIPAL CLERKS WEEK WHEREAS, THE OFFICE OF THE MUNICIPAL CLERK, A TIME HONORED AND VITAL PART OF LOCAL GOVERNMENT EXISTS THROUGHOUT THE WORLD; AND WHEREAS, THE OFFICE OF THE MUNICIPAL CLERK IS THE OLDEST AMONG PUBLIC SERVANTS; AND WHEREAS, THE OFFICE OF THE MUNICIPAL CLERK PROVIDES THE PROFESSIONAL LINK BETWEEN THE CITIZENS, THE LOCAL GOVERNING BODIES AND AGENCIES OF GOVERNMENT AT OTHER LEVELS; AND WHEREAS, MUNICIPAL CLERKS HAVE PLEDGED TO BE EVER MINDFUL OF THEIR NEUTRALITY AND IMPARTIALITY, RENDERING EQUAL SERVICE TO ALL; AND WHEREAS, THE MUNICIPAL CLERK SERVES AS THE INFORMATION CENTER ON FUNCTIONS OF LOCAL GOVERNMENT AND COMMUNITY; AND WHEREAS, MUNICIPAL CLERKS CONTINUALLY STRIVE TO IMPROVE THE ADMINISTRATION OF THE AFFAIRS OF THE OFFICE OF THE MUNICIPAL CLERK THROUGH PARTICIPATION IN EDUCATION PROGRAMS, SEMINARS, WORKSHOPS AND THE ANNUAL MEETINGS OF THEIR STATE, PROVINCE, COUNTY AND INTERNATIONAL PROFESSIONAL ORGANIZATIONS; AND WHEREAS, IT IS MOST APPROPRIATE THAT WE RECOGNIZE THE ACCOMPLISHMENTS OF THE OFFICE OF THE MUNICIPAL CLERK. NOW THEREFORE, I, TIMOTHY M. KANT, MAYOR OF FAIRHOPE DO HEREBY PROCLAIM THE WEEK OF APRIL 29 THRU MAY 5, 2007, AS MUNICIPAL CLERKS WEEK, AND FURTHER EXTEND APPRECIATION TO OUR MUNICIPAL CLERK, GENIECE W. JOHNSON FOR THE VITAL SERVICE SHE PERFORMS AND HER EXEMPLARY DEDICATION TO THE COMMUNITY. 4150 26 April 2007 Arthur Bosarge with the Public Works Department presented the following Proclamation, proclaiming May 20-26, 2007 as Public Works Week. PROCLAMATION Public Works Week WHEREAS, public works services provided in Fairhope, Alabama are an integral part of our citizens' everyday lives; and WHEREAS, the support of an understanding and informed community is vital to the efficient operation of public works systems and programs such as streets and highways, horticulture, public buildings, and solid waste collection; and WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, the quality and effectiveness of these facilities and services are fundamentally dependent upon the efforts and skill of public works officials; and WHEREAS, the American Public Works Association recognizes the week of May 20, 2007, as Public Works Week, in effort to energize and educate the public on the importance of the contribution of public works to their daily lives. NOW THEREFORE, I, Timothy M. Kant, as Mayor of the City of Fairhope by virtue of the authority vested in me do hereby proclaim the week of May 20, 2007 as Public Works Week in Fairhope, with the celebration including an Equipment Rodeo (May 9, 2007) and Tours of the Greenhouse on Nichols Avenue (May 23, 2007). Councilmember Christenberry introduced in writing, and moved for the adoption of the following resolution, a resolution amending Mileage and Per Diem reimbursements. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. 4151 26 April 2007 RESOLUTION NO. 1369-07 WHEREAS, in light of the significant increase in fuel costs, food and other travel expenses, it is necessary and appropriate to increase the mileage and per diem rate for reimbursement to employees and representatives of the City. WHEREAS, currently the rates are as follows: Mileage rate $.31 Trips over six (6) hours, but less than twelve (12) hours $10.00/day Trips over twelve (12) hours, but not overnight $20.00/day Trips overnight $35.00/day Per Diem is to cover meals, tips, and snacks, with no receipt required. Any other travel expenses require receipts for reimbursement by the City. Where effective immediately the rate will be as follows: Mileage rate $.45 Trips over six (6) hours, but less than twelve (12) hours $15.00/day Trips over twelve (12) hours, but not overnight $25.00/day Trips overnight $40.00/day Per Diem is to cover meals, tips, and snacks, with no receipt required. Any other travel expenses require receipts for reimbursement by the City. ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 261h DAY OF APRIL, 2007. Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Kant to execute the forms to amend the current beach grant application and add the additional money which has become available for landscaping and further development of the beach trail. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. 4152 26 April 2007 RESOLUTION NO. 1370-07 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy M. Kant is hereby authorized to execute the forms to amend the current beach grant application and add the additional money which has become available for landscaping and further development of the beach trail. Adopted this 261h day of April 2007. 1n ' CAAA ;T"o t h yJJP4. Ka , Mayor Attest: Gemece W. Johnson, City k Construction Estimate Fairhope South Beach Park Proposed Recreational Trail Extension City of Fairhope, Alabama Revised Budget April 20, 2007 Item No. Description Quantity Unit Price Amount 10' wide treated wood 1) decorative bridge 1 ea. L.S. $20,000.00 2) Concrete walkway 350 Sq. yrds. $45.00 $15,750.00 3) Concrete reading pod 1 ea. L.S. $4,000.00 4) Site work 1 ea. L.S. $15,000.00 5) Landscaping 1 ea. L.S. $5,000.00 Total: $59,750.00 Grant Amount: $48,000.00 Match: $12,000.00 Total Project: $60,000.00 4153 26 April 2007 I I HUTCHINSON, MOORE & RAUCH, LLC Post Office Box 1127 'Rlephone: (251) 626-2626 Daphne, Alabama 36526 Pax: (251) 626-6934 April 19, 2007 Honorable Tim Kant, Mayor The City of Fairhope Post Office 429 Fairhope, Alabama 36533 RE: Fairhope South Beach Park Sidewalk Project Dear Mayor Kant: Enclosed is the Tabulation of Bids received April 10, 2007 for the subject project. We recommend that you award the Contract to Bay South, Ltd. at their submitted lowest bid of $80,800. Also enclosed are the original bid packages received, these are for your files. Sincerely, SHUT HjtON, 114_RAUCH, LLC St a Gibson _ Project Manager SGG\blg F28BOUB47101.213 Engineers 0 Surveyors • Land Planners CITY OF FAIRHOPE FAIRHOPE SOUITH BEACH PARK SIDEWALK PROJECT RECREATIONAL TRAILS PROGRAM GRANT Hutchinson, Moore & Rauch, LLC BIDDER #1 BIDDER #2 iiiiiia Engineers • Surveyors Land Planners BAY SOUTH, LTD I I C. THORNTON, INC. FM# DESCRIPTION UNIT I QTY UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 ;SIDEWALK (618-A) SY i 1,660 $ 40.00 ! 66,400.00: 38.00; 63,080.00 2 'STRIPING (703-H) LS 1 1 _ _ 1,200.00 1,300.00 3 TIMBER STAIR ACCESS LS 1 9,000.00 12,000.00 {INCLUDING BENCHES) (509-D) 4 .SIGN AND WHEEL STOPS LS 1 8W.00 850.00 (710-D) 5 EROSION CONTROL AND LS 1 2,400.00 5,000.00 'TREE PROTECTION (665-B-J) 6 SEEDING AND MULCHING ACRE 1 $ 1.000.00 1,000.00! 2,000.00 2,000.00 (652-0) TOTAL AMOUNT c Rn Rnn nn LABOR & EQUIPMENT ONLY INCIDENTALS (i.e. Forms) (61 A-L) TOTAL AMOUNT WITH ALTE 23,00 BIDDER #3 ASPHALT SERVICES UNIT PRICE I AMOUNT 42.50 70,55C 10C 16,861 1.750.00' 1 71.181.20 Page 1 of 3 F286012847 (!1 CITY OF FAIRHOPE FAIRHOPE SOUITH BEACH PARK SIDEWALK PROJECT RECREATIONAL TRAILS PROGRAM GRANT Hutchinson, Moore & Rauch, LLC BIDDER #4 BIDDER #5 BIDDER #6 liiiiiiiiiQ Engineers 4 Sur�tyors • Land Planners WATERFRONT CONST., INC DOUBLE D CONSTRUCION CO., INC. PEAVY CONSTRUCTION ITEM# DESCRIPTION UNIT QTY UNIT PRICE AMOUNT UNIT PRICE I AMOUNT UNIT PRICE I AMOUNT 1 :SIDEWALK(618-A) 1 SY 1,660 $ 37.05 61,503.00 48.50. 80,510.00 47.00. 78,020.00 2 STRIPING (703-H) LS 1 1,750.00. 2,000.00 SOp O0 3 TIMBER STAIR ACCESS LS 1 14,500.00 18,000.00 _ 22,417.50 (INCLUDING BENCHES) (509-D) 4 SIGN AND WHEEL STOPS LS 1 8,125.00 2,300.00 550.00 (710-D) 5 EROSION CONTROL AND LS 1 7,400.00 5,000.00 3,500.00 TREE PROTECTION (665-B-J) 6 'SEEDING AND MULCHING ACRE 1 $ 1,000.00 1,000.00 2,000.00 2,000.00. 5,000.00 5,000.00 ,(652-D) TOTAL AMOUNT S 94.278.00 $ 109,810.00 , $ 109.987.50 & EQUIPMENT ONLY & dTALS (i.e. Forms) (618 BID Page 2 of 3 .50 F286012847 CITY OF FAIRHOPE FAIRHOPE SOUITH BEACH PARK SIDEWALK PROJECT RECREATIONAL TRAILS PROGRAM GRANT i J.UT ( Hutchinson, Moorc & Rauch, LLC BIDDER #7 iiiiiiiiW Engineers • Suncyors ♦ Land Planners GULF STATE SERVICES, INC. I ITEM# DESCRIPTION UNIT CITY UNIT PRICE AMOUNT i SIDEWALK (6'8-A) SY 1.660 : S 59,65 99,019A0 2 STRIPING (703-H) LS 1 650.00 3 TIMBER STAIR ACCESS LS 1 18,655,00 (INCLUDING BENCHES) (509-D) 4 SIGN AND VHEEL STOPS LS 1 1,97500 (710-D) 5 EROSION CONTROL. AND LS 1 2,975.00 TREE PROTECTION (665-B-J) 6 SEEDING AND MULCHING ACRE 1 $ 2,500.00 2,500.00 1(652-D) TOTAL AMOUNT $ 125.774.00 Al CONCRETE SIDEWALK, SY ' 1.660 S 59.65 ' 99,1 LABOR & EQUIPMENT ONLY & INCIDENTALS (i.e. Forms) (6 i 8 A-L) TOTAL AMOUNT WITH ALTERNATE BID $ 125,7 r\ We hereby cp ift this to be a tr and correct tabulation on the above named project. Ste`ph e!ahunty, P.E. Project Manager Hutchinson, Moore & Rauch, LLC Page 3 of 3 BIDDER #8 HE NEWELL, INC. BIDDER #9 TAYLOR SERVICES, INC. PRICE AMOUNT UNIT PRICE AMOUNT 62.00 102,920.00 78.04- 129,546.4( 1,850.00 ' ,658 0( 23.000.00 10,592.0( 1,425.00 1,552.0( 3,200.00 ' 0.381.0( 1:650.00 1,650.00 2,552.00 2,552.0( $ 134,045.00 S 156.281.40 $ 11 F286012847 (-h CT 4157 26 April 2007 Councilmember Quinn moved to accept the low bid of Bay South, Ltd., provided all specifications are met, for the South Beach Park Sidewalk Project. Seconded by Councilmember Ford, motion passed unanimously by voice vote. TABULATION / RECOMMENDATION Identification: "ELECTRIC METERS WITH ERT's" Bids open on: April 10, 2006 at: 11:00 a.m. Bid is for three (3) types of Electric Meters with ERT's Class 200 Form Class 200 Form 15/16s Class 200 Form 2s Single 15/16s 3-Phase 3-Phase Polyphase Phase Meter with ERT's Polyphase Meters with ERT's and Programmable Meters with without Demand Display VENDOR: ERT's and Function DELIVERY Demand PRICE EACH: TIME: Function PRICE EACH: PRICE EACH: H.D. SUPPLY, INC. Pensacola, FL $239.00 $202.25 'SPECIFICATIONS 15-25 Days NOT MET $49.50 BRASFIELD SALES Birmingham, AL NO BID NO BID $50.50 6-Weeks STEWART C. IRBY CO. NO RESPONSE NO RESPONSE NO RESPONSE Pensacola, FL The following recommendations are made: • Purchase Class 200 Form 15/16s 3-Phase Polyphase meters with ERT's with Demand Functionality from H.D. SUPPLY, INC., Pensacola, FL at $239.00 each • Purchase Class 200 Form 15/16s 3-Phase Polyphase meters with ERT's without Demand Functionality from H.D. SUPPLY, INC., Pensacola, FL at $202.25 each • Purchase Class 200 Form 2s Single Phase Meter with ERT's and Programmable Displays from BRASFIELD SALES, Birmingham, AL at $50.50 each Aaron Norris, Fairhope Electric Utilities Supt. SPECIFICATIONS NOT MET H.D. SUPPLY CO., Pensacola, FL Wayne Smith, Purchasing Agent 'Specifications for Class 200 Form 2s Single Phase Meter with ERT's was not programmable. Specifications called for a programmable meter. I 26 April 2007 Councilmember Ford moved to accept the bids according the following recommendations, provided all specifications are met: • Purchase Class 200 Form 15/16s 3-Phase Polyphase meters with ERT's with Demand Functionality from H.D. SUPPLY, INC., Pensacola, FL at $239.00 each • Purchase Class 200 Form 15/16s 3-Phase Polyphase meters with ERT's without Demand Functionality from H.D. SUPPLY, INC., Pensacola, FL at $202.25 each • Purchase Class 200 Form 2s Single Phase Meter with ERT's and Programmable Displays from BRASFIELD SALES, Birmingham, AL at $50.50 each Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. This project will be funded by the Electric Operating Fund. TABULATION / RECOMMENDATION Identification: "SOD — BARNWELL COMPLEX" Bids open on: April 4, 2007 at: 11:00 a.m. Installation of Sod at Barnwell Ball Fields Complex TOTAL BID OTHER DELIVERY TIME TIME TO VENDOR: PRICE: INFORMATION: IN DAYS: COMPLETE WORK: TAYLOR WOERNER Certificate of Elberta, AL $32,238.00 Insurance 10-Days 10-Days Received. TROJAN LANDSCAP, INC. $40,500.00 5-Days 10-Working Summerdale, AL Days RIBOLLA GOLF GROUP $43,740.00 6-Days 6-Days Fairho e, AL SALZMANNS FARMS Elberta, AL NO RESPONSE CRAFT FARMS Foley, AL NO RESPONSE SOUTHERN EXCAVATING NO BID Fairho e, AL JUBILEE LANDSCAPE Fairhope, AL NO RESPONSE It is recommended to accept the low bid from TAYLOR WOERNER, Elberta, AL. All specifications have been met. Eddie Boyett Wayne Smith, Recreation Dept. Purchasing Agent 4159 26 April 2007 Councilmember Quinn moved to accept the low bid of Taylor Woerner, Elberta, Alabama, provided all specifications are met, for Installation of Sod at Barnwell Ball Fields Complex. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. This project will be funded by the 2007 GOW. There being no further business to come efore the City Council the meeting was duly adjourned at 6:49 p.m. Ro ert C. Gentle, Council President iece W. Johnson, City)l'erk