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Home My WebLink About07-10-2006 Regular Meeting3870 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street; Fairhope, Alabama 36532, on Monday, 10 July 2006. Present were Council President Robert C. Gentle, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk Geniece W. Johnson. No one was absent. There being a quorum present, Council President Gentle called the meeting to order. The Pledge of Allegiance was recited, and Geniece W. Johnson, City Clerk, gave the invocation. Councilmember Stankoski moved to approve minutes of the June 26, 2006, regular meeting. Seconded by Councilmember Christenberry, motion passed by the following votes: AYE -Quinn, Stankoski, Christenberry, and Ford. NAY -none. ABSTAIN -Gentle Mayor's Comments and Staff Reports: • Mayor Kant thanked everyone for coming out to attend the award presentation ceremony for the 1156 Military Police Company. The 1156 Military Police received a Presidential Unit Citation and A Valorous Unit Award for their service in Iraq as part of Operation Iraqi Freedom. This event was held on Saturday, July 8, 2006, at the Fairhope High School Gymnasium. • Mayor Kant stated that a proposed Smoking Ordinance has been given to the City Council to review and offer feedback. This ordinance may be on the next regular City Council agenda. • Mayor Kant stated that re -appointment of Ed Brinson will be pulled from the agenda until the moratorium is over. Mr. Brinson and all other appointees will remain on the Planning and Zoning Commission until the moratorium is lifted. • Gregg Mims Planning Director addressed the City Council to explain the Moratorium Projects: 1. Traffic: Hire a consultant to complete a transportation plan for the City of Fairhope and the Planning Jurisdiction. The consultant will provide assistance with county and state traffic engineering issues. The consultant will review the city's current development standards. A representative of the City Council should be appointed to work with the staff and the consultant to provide communication back to the full City Council. 2. Drainage: Hire a consultant to review the drainage areas within the City of Fairhope and the Planning Jurisdiction. The study should include a review of drainage areas, wetlands and a review of the subdivision regulations. A representative of the City Council should be appointed to work with the staff and the consultant to provide communication back to the full City Council. 3. Baldwin County Issues: The Mayor, the planning staff and other city representatives will be tasked with resolving ongoing conflicts with Baldwin County relative to regulatory and jurisdictional issues. A representative of the City Council should be appointed to work with staff to provide communication back to the full City Council. 3871 10 July 2006 4. Comprehensive Plan: The Planning Commission will meet July 17, 2006 to consider amendments to the Comp. Plan. If approved by the Planning Commission the City Council will hold a public hearing on the plan amendments in September. A representative of the City Council should be appointed to work with staff to provide communication back to the full City Council. 5. Impact Fee Ordinance: The Planning Staff and Mr. Chris Gill of Hand/Arendall and other city officials will develop a draft Impact Fee Ordinance. A representative of the City Council should be appointed to work with staff to provide communication back to the full City Council. Council President Gentle appointed the following Councilmember to work with each moratorium projects, each Councilmember is to work with Mr. Mims and report back to the City Council: Traffic — Councilmember Stankoski Drainage — Councilmember Christenberry Baldwin County Issues — Council President Gentle Comprehensive Plan — Councilmember Quinn Impact Fee Ordinance — Councilmember Ford • James Gillespie presented the following Power Point Presentation on Electronic Metering. POWER POINT PRESENTATION ON NEXT PAGE 3872 10 July 2006 Electronic Metering Slide 1 Meter Costs • Electric Meters $300,000.00 • Water Meters $1,000,000.00 • Gas Meters $400,000.00 • Total $1,700,000.00 Slide 3 Phase One • 1200 water meter registers • 1200 gas meter registers • 2000 electric meters (already in system) • Cost for first phase $166,000.00. (includes 2 handheld computers and software) Slide 5 Benefits • Improves data reliability and accuracy • Improves billing accuracy • Eliminates estimated meter reads • Reduces labor costs • Improves employee safety • Reduces customer complaints • Improves management of delinquent accounts • GPS location on all meters Slide 2 Cost Benefits 2 Meter readers $100,000.00 Gasoline savings $7,000.00 4 Meter readers (60%) $120,000.00 Truck Expense $60,000.00 * Less losses (.2%) Slide 4 3873 10 July 2006 A Public Hearing was held as advertised on a proposed ordinance to amend the Zoning Ordinance No. 1253. Councilmember Quinn introduced in writing Ordinance No. 1305. The Planning & Zoning Commission recommended approval of this ordinance. Council President Gentle called on Gregg Mims to explain the ordinance and opened the Public Hearing at 5:55 p.m. Jack Rousso a resident at 134 Club Drive Quail Creek addressed the City Council requesting that the traffic situation for the proposed property be looked into. The public hearing was closed at 5:56 p.m. An ordinance to zone the property of Montrose Properties Inc to R-2 Medium Density Single Family Residential District concurrent with annexation into the City of Fairhope. This property is generally located South of Windmill Road and West of Thompson Hall Road, Fairhope, Alabama. Parcel A contains 12.0 acres more or less 05-46-05-22-0-000- 001.674. Parcel B contains 12.62 acres more or less 05-46-05-22-0-000-001.687. In order to take immediate action Councilmember Christenberry moved for immediate consideration. Seconded by Councilmember Quinn, motion passed for immediate consideration passed unanimously by the following votes: AYE -Quinn, Stankoski, Christenberry, Ford and Gentle. Councilmember Christenberry moved for final adoption of Ordinance No. 1305. Seconded by Councilmember Quinn, motion for final adoption passed unanimously by the following votes: AYE -Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY -none A Public Hearing was held as advertised on a proposed ordinance to amend the Zoning Ordinance No. 1253. Councilmember Stankoski introduced in writing Ordinance No. 1306. The Planning & Zoning Commission recommended approval of this ordinance. No one present was opposed to the amendment. An ordinance to re -zone the property of Fairhope Single Tax Corporation, and Montrose Properties, Inc from R-6 Manufactured Home District to R-2 Medium Density Single Family Residential District. Subject to ISO being worked out and drainage for eight (8) lots be included in overall land plan. This property is located South of Morphy Avenue and West of Thompson Hall Road, Fairhope, Alabama. Parcel numbers 05-46-05-22-0-000-001.602 and 05-46-05-15-0-000-003.554. In order to take immediate action Councilmember Christenberry moved for immediate consideration. Seconded by Councilmember Stankoski, motion passed for immediate consideration passed unanimously by the following votes: AYE -Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY -none. Councilmember Quinn moved for final adoption of Ordinance No. 1306. Seconded by Councilmember Christenberry, motion for final adoption passed unanimously by the following votes: AYE -Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY -none M 10 July 2006 A Public Hearing was held as advertised on a proposed ordinance to amend the Zoning Ordinance No. 1253. Councilmember Quinn introduced in writing Ordinance No. 1307. The Planning & Zoning Commission recommended approval of this ordinance. No one present was opposed to the amendment. An ordinance to Request to re -zone the property of Cecil P. Bush, Donna M. Bush, and Robert E. Bush, III (Parcel behind the Eastern Shore American Legion), from B-3a Tourist Resort Lodging District to R-5 High Density Dwelling Residential District. This property is located at 700 Mobile Street, Fairhope, Alabama. Parcel # 46-03-37-0-012-002.000. In order to take immediate action Councilmember Quinn moved for immediate consideration. Seconded by Councilmember Christenberry, motion passed for immediate consideration passed unanimously by the following votes: AYE -Quinn, Stankoski, Christenberry, and Gentle. NAY -none. ABSTAIN -Ford. Councilmember Quinn moved for final adoption of Ordinance No. 1307. Seconded by Councilmember Christenberry, motion for final adoption passed unanimously by the following votes: AYE -Quinn, Stankoski, Christenberry, and Gentle. NAY -none. ABSTAIN -Ford. A Public Hearing was held as advertised on a proposed ordinance to amend the Zoning Ordinance No. 1253. Councilmember Christenberry introduced in writing Ordinance No. 1308. The Planning & Zoning Commission recommended approval of this ordinance. No one present was opposed to the amendment. An ordinance to re -zone the property of Fairfield Financial LLC, amending the current Planned Unit Development (PUD). This property is located at the Northeast corner of Twin Beech Road and Boothe Road, Fairhope, Alabama, Fairfield Subdivision Phase VI, Fairhope, Alabama. In order to take immediate action Councilmember Stankoski moved for immediate consideration. Seconded by Councilmember Christenberry, motion passed for immediate consideration passed unanimously by the following votes: AYE -Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY -none. Councilmember Christenberry moved for final adoption of Ordinance No. 1308. Seconded by Councilmember Quinn, motion for final adoption passed unanimously by the following votes: AYE -Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY -none. Councilmember Ford introduced in writing a proposed ordinance to amend Ordinance No. 1047 the Towing and Recovery Rotation Ordinance. Geniece W. Johnson City Clerk addressed the City Council requesting that staff have more time to go over this ordinance, and make some rate comparison for towing services. This ordinance will layover until the next regular City Council meeting. Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution, a resolution accepting the public streets, public right-of-way, and all of Fairhope's public utilities within Woodlawn Phase I Subdivision for maintenance. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. 3875 10 July 2006 RESOULTION NO. 1297-06 WHEREAS, the Owners of Woodlawn Subdivision desire to have all public streets and public right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin County, Alabama, on Slide 2263D, 2263E, 2263F, and all Fairhope public utilities located in public right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and; WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the project that the design and capacity of the public improvements have been designed in conformance with City requirements as indicated on the recorded plat, and; WHEREAS, the Public Works Director has indicated that the improvements meet City requirements, and; WHEREAS, the City of Fairhope, Alabama, is not and in no manner will be responsible for the maintenance of common areas in the subdivision as indicated on the recorded plat, and; WHEREAS, the City of Fairhope, Alabama, has received from the owners of Woodlawn Subdivision maintenance bonds for the public improvements constructed for a period of 2 years, and; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA that the public improvements indicated herein for Woodlawn Subdivision are hereby accepted for public maintenance subject to the bond posted. Adopted, this 1 OTH Day of July , 2006. Attest: Gam/ eniece W. Johnso ity Clerk Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution, a resolution accepting the public streets, public right-of-way, and all of Fairhope's public utilities within Hawthorne Glenn, Phase II Subdivision for maintenance. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote 10 July 2006 RESOLUTION NO. 1298-06 WHEREAS, the Owners of Hawthorne Glenn, Phase II desire to have all public streets and public right-of-ways dedicated on the plat filed for record in the Probate Records of Baldwin County, Alabama, on Slide 2274A, and all Fairhope public utilities located in public right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and; WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the project that the design and capacity of the public improvements have been designed in conformance with City requirements as indicated on the recorded plat, and; WHEREAS, the Public Works Director has indicated that the improvements meet City requirements, and; WHEREAS, the City of Fairhope, Alabama, is not and in no manner will be responsible for the maintenance of common areas in the subdivision as indicated on the recorded plat, and; WHEREAS, the City of Fairhope, Alabama, has received from the owners of Hawthorne Glenn, Phase II maintenance bonds for the public improvements constructed for a period of 2 years, and; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA that the public improvements indicated herein for Hawthorne Glenn, Phase II are hereby accepted for public maintenance subject to the bond posted. Attest: Adopted, this 1 OTH Day of July , 2006. W. Johnson, Margaret Dumas a resident of 352 Patlynn Drive addressed the City Council requesting the construction of permeable surface sidewalk on south Patlynn Drive, Weston Fairwood Boulevard to Fairhope Middle School. Mayor Kant stated that several streets in this area are being looked at. Mrs. Dumas thanked the City Council for their consideration in this matter. 3877 10 July 2006 Councilmember Ford moved to approve the Public Works Project to construct restrooms for new stadium at Volanta Ball Park. The total cost of the restroom will be $31,200.00. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Identification: "FENCING -QUAIL CREEK GOLF COURSE" Bids to be opened on: June 22, 2006 at: 10:00 a.m. Item olo: Approximaimy VOU-Teel OT main unK renting TO De erectea on the noun Sloe oT uuall VreeK UOIT course. VENDOR: TOTAL PRICE: CONSTRUCTION TIME. BALDWIN COUNTY FENCE CO., Daphne, AL $8,400.00 5-Working Days HAGAN FENCE, Robertsdale, AL $9,652.00 15-20 Days CONSOLIDATED FENCE CO., Daphne, AL $11,900.00 Not stated BAY AREA FENCE, INC., Bay Minette, AL $13,440.00 30-Da s being met. Harold Childres Quail Creek Golf Course Wayne Smith, Purchasing Agent Councilmember Ford moved to accept the low bid of Baldwin County Fence Co., Daphne, Alabama for fencing at Quail Creek Golf Course. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. The Golf Operating Fund will pay for this purchase. TABULATION Identification: "ELECTRONIC METERING" Bids to be opened on: June 6. 2006 at: 10:00 a.m. Item/s bid Electronic Meter Reading System to be used by all utilities. Vendor. Item Bid., My: Price Ea: Total Price: Service- Maint Yr.: Delvy. CONSOLIDATED HARDWARE PIPE & SUPPLY, Handheld Computer DAP 2 $1,850.00 $3,700.00 $1,700.00 Mobile, AL CE5320X (includes 2 $55.00 $110.00 handhelds & Ethernet Communications HHIU) Cradle 2 $55.00 $110.00 Power Supply Adaptor $750.00 1 $1,250.00 SOFTWARE Additional chairs if needed 1 $1,250.00 I mplementation/Training 1,200 $55.00 66,000.00 AMR Modules (ERT's) 1,200 $90.00 $108,000.00 Gas Water TOTAL: $182,370.00 10 July 2006 $8,350.00 $2,460.00 $1,995.00 $19.00 $81,600.00 $58,800.00 $8,000.00 $3,600.00 $190.00 $600.00 $850.00 $166,464.00 price of $166,464.00, which includes maintenance. All specifications have been met. James Gillespie, Wayne Smith Administrative Manager Purchasing Agent Councilmember Ford moved to accept the low bid of Southeastern Data, Tucker, Georgia for Electronic Metering. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. This purchase will be paid for by the three utilities. Councilmember Christenberry moved to pay bills as presented. Seconded by Councilmember Ford, motion passed unanimously by voice vote. At the next regular City Council meeting the Council will consider changing the way the City pays its bills. 3879 10 July 2006 Mayor Kant asked the Council President if they could go into Executive Session to discuss an anticipated litigation regarding a building permit. City Attorney Marion E. Wynne presented to Council President Gentle in writing declaring to go into Executive Session to discuss an anticipated litigation regarding a building permit. Council President read/announced to the audience that the City Council will rise from this meeting to go into Executive Session to discuss anticipated litigation regarding a building permit and will return to the dais to close the City Council meeting in approximately 15 minutes. At 6:26 p.m. Mayor Kant, all Councilmembers and the City Attorney exited the dais. At 6:38 p.m. Mayor Kant, all Councilmembers and the City Attorney returned to the dais. There being no further business to come before the City Council the meeting was duly adjourned at 6:41p.m. Lj Robert C. Gentle, Council President