HomeMy WebLinkAbout04-10-2006 Regular Meeting3810
STATE OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
5:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 10 April 2006.
Present were Council President Robert C. Gentle, Councilmembers: Debbie W.
Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M.
Kant, City Attorney Marion E. Wynne, and City Clerk Geniece W. Johnson. No one was
absent.
There being a quorum present, Council President Gentle called the meeting to
order. The Pledge of Allegiance was recited, and Geniece W. Johnson, City Clerk, gave
the invocation. Councilmember Quinn moved to approve minutes of the 27 March 2006,
regular meeting. Seconded by Councilmember Christenberry, motion passed
unanimously by voice vote.
Mayor's Comments and Staff Reports:
• Fire Chief Bill Bulman presented Brendan Duncan with a Hometown Hero Award. Brendan is a
3-year old who saved his entire family from death and injury during a house fire.
• Jennifer Fidler announced that Earth Day will be held April 23`d from 12:00 noon to 5:00 p.m.
Ms. Fidler also announced that Radio Shack is helping to sponsor Electronic Amnesty Day with
donating $250.00. Fairhope Public Works and the Fairhope Recycle Committee host Earth
Day/Electronic Amnesty Day. The sponsorship monies provide safe recycling of TVs and other
electronic components that otherwise would be landfilled and would contribute to groundwater
contamination.
A Public Hearing was held as advertised on a proposed ordinance to amend the
Zoning Ordinance No. 557. Councilmember Ford introduced in writing Ordinance No.
1297. The Planning & Zoning Commission recommended approval of this ordinance.
No one present was opposed to the amendment. An ordinance to rezone the property of
Jeffrey Copeland from B-3b Tourist Resort Commercial Service District to B-2 General
Business District. This property is located at 6 Summit Street, Fairhope, Alabama. Parcel
# 46-03-37-0-006-039.513. In order to take immediate action Councilmember
Christenberry moved for immediate consideration. Seconded by Councilmember Ford,
motion passed for immediate consideration passed unanimously by the following votes:
AYE -Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY -none. Councilmember
Stankoski moved for final adoption of Ordinance No. 1297. Seconded by
Councilmember Christenberry, motion for final adoption passed unanimously by the
following votes: AYE- Quinn, Stankoski, Christenberry, Ford, and Gentle. NAY -none.
3811
10 April 2006
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution authorizing Mayor Kant to execute an agreement
between Hutchinson, Moore & Rauch, LLC to provided engineering and surveying
services required to modify the City's C&D Landfill. The total cost of these services will
be $9,900.00. Seconded by Councilmember Stankoski, motion passed unanimously by
voice vote.
Public Works Director, Jennifer Fidler reported that under the new ADM regulations the
city's landfill can be increased in area space; therefore, extending the life span of the
landfill to about one year.
RESOLUTION NO. 1285
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE,
that Mayor Kant to execute an agreement between Hutchinson, Moore & Rauch, LLC to
provide engineering and surveying services required provided the following services to
modify the City's C&D Landfill. The total cost of these services will be $9,900.00, and
will be funded by the General Fund Operating Account.
1. Task 1: Topographic Survey
The topographic Survey will be used to determine the existing grade of the
affected area, located existing structures and utilities, establish a temporary
benchmark onsite, and to develop a topographic map of the site at 1-foot contour
intervals. The information will be used to develop the grading plan for the
landfill modifications.
2. Task 2: Grading Plan and Permit Submittals
From the topographic field survey of the existing landfill, HMR will prepare a
grading plan indicating existing grades and proposed finished grades of the
landfill expansion. HMR will include this grading plan and prepare the
appropriate permit renewal/modification application for submittal to ADEM.
Adopted on this 10TH day of April , 2006
3812
10 April 2006
Dave Rauch with Hutchinson, Moore & Rauch Engineering addressed the City
Council to answer any concerns regarding the Tri-city watershed grant.
Council President Gentle inquired why should the city do this?
The purpose driven reason behind this grant is growth and quality of life, tourism, and
retirement growth on the Eastern Shore. With an increase of growth come challenges
with water infrastructure such as: stormwater and wastewater issues.
Mr. Rauch expressed that it is time to stop looking a one community, but it is time to start
looking at some uniformity within stormwater and wastewater issues throughout the
county. This is why the three larges cities in Baldwin County have been selected to be a
part of this grant. This is a grant that would be between the City of Foley, City of
Fairhope, and City of Daphne. The City of Foley would manage the grant. Fairhope and
Daphne are not required to participate in this grant. Senator Shelby selected the cities to
be included in this grant.
It was asked what do the City of Fairhope gain and what do the City of Fairhope lose
with this grant?
The City of Fairhope would gain a study not a design. Once this study is complete the
City may apply for another grant. However, not participating in this grant with not
prohibits you from receiving other grants in the future. Participating in this grant may
help in getting certain other grant that may stem from this study.
Mr. Rauch stated that this study is more of a micro study and the City of Fairhope
Environmental Board is looking for more of a macro study. In order to change the scope
of the grant, Foley and Daphne would have to ratify the changes to the scope of work.
City Attorney Marion E. Wynne inquired what is an eligible in -kind match, and what has
already been done by staff that could be eligible for in -kind match? Mr. Rauch stated
that one person from each city has been involved with this grant. A list of eligible tasks
would have to come from EPA, once the three cities sign off on the grant.
Councilmember Ford moved to hold this item over until the next regular City Council
meeting. This would give the Council time to speak with the environmental board to
collect their views following this meeting. Seconded by Councilmember Quinn, motion
passed unanimously by voice vote.
3813
10 April 2006
City Council reviewed an application, a Wine On/Off Premises License by R.
Steve Sisley, dba SMG Interior & Design Center LLC, located at 5 North Church Street
Unit 513, Fairhope, Alabama. Councilmember Christenberry moved to approve the
issuance of the license with the restriction of hours of operation being normal business
hours as recommended by Police Chief Christopher Browning. Seconded by
Councilmember Stankoski, motion passed unanimously by voice vote.
Councilmember Quinn moved to approve the Public Work Project to install a
water main on Highway 104. The total cost of this project labor only is $42,174.00. The
Church on the Eastern Shore located on Highway 104 will pay for the material.
Seconded by Councilmember Christenberry, motion passed unanimously by voice vote.
Mayor Kant addressed the City Council expressing that he and the City Treasurer,
Nancy Wilson are requesting authorization to secure a bridge loan for the Library Project.
Mayor Kant also expressed concerns of finishing the upstairs areas to meet the Fire
Marshall code by installing the sprinkler system and an elevator according to regulations.
Mayor Kant further expressed that in two or three years the administration will out grow
the current City Hall, and suggest that City Hall move upstairs of the new library.
Nancy Wilson presented to the City Council the following power point presentation. Ms.
Wilson recommended getting a one million bridge loan.
CITY OF FAIRHOPE
NEW PUBLIC LIBRARY
BUILDING COSTS
NEW PUBLIC LIBRARY
CONTRACTUAL SUM $6,566,294.00
AMOUNT PAID THROUGH
4/30/2006 (4,428,592.30)
TOTAL REMAINING ON
CONTRACTS $2,137,701.70
Slide 1 Slide 2
3814
10 April 2006
CONTRIBUTIONS FROM
LIBRARY BOARD
JULY, 2005 $ 1,500,000.00
DECEMBER, 2005 325,000.00
FEBRUARY, 2006 250,000.00
APRIL, 2006 130,000.00
TOTAL CONTRIBUTIONS $ 2,205,000.00
PLEDGES TOTALING $617,833 ARE TO BE COLLECTED OVER
NEXT FIVE YEARS.
Slide 3
TOTAL REMAINING
$ 2,137,701.70
ON CONTRACTS
AMT. REMAINING IN
(776,407.70)
$3M FUNDING
HUD GRANT
(500,000.001
ADDITIONAL FUNDING
$ 861,294.00
REQUIRED TO MEET
CONTRACT
Slide 5
DECISIONS TO BE MADE
NOW
AUTHORIZE BRIDGE LOAN BY CITY TO
COMPLETE CONTRACTUAL AGREEMENT
$1 M BRIDGE LOAN FOR MINIMUM
COMPLETION NEEDED ON MAY 1, 2006
Slide 7
ADDITIONAL DECISIONS TO
BE MADE
INCREASE BRIDGE LOAN TO ASSIST
WITH FF&E?
$3,000,000.00 COMMITMENT
TO LIBRARY
COMMITMENT $ 3,000,000.00
EXPENSES PAID
BY CITY THROUGH
4/30/2006 (2,223,592.301
AMOUNT REMAINING
IN $3 MILLION, AT 5/1/06 $ 776,407.70
Slide 4
ADDITIONS TO CONTRACT
COST OF LIBRARY
FURNITURE, FIXTURES $ 1,000,000
& EQUIPMENT
COMPLETION OF SECOND $ 300,000
FLOOR
Slide 6
ADDITIONAL DECISIONS TO
BE MADE
COMPLETE SECOND FLOOR OF
LIBRARY?
ESTIMATED COST OF
$300,000 ADDED TO $1 MILLION
BRIDGE LOAN?
Slide 8
ADDITIONAL DECISIONS TO
BE MADE
FEASIBILITY OF MOVING CITY HALL
ADMINISTRATION TO SECOND FLOOR
OF LIBRARY
Slide 9 Slide 10
3815
10 April 2006
Ms. Wilson expressed that Dr. Wiseman has done a tremendous job raising funds, and the
pledges will come in but this is a timing issue. The contractor is on schedule and there is
enough money in the library account to pay one more monthly bill. The pledges are
scheduled to come in over the next 5-years.
Ms. Wilson also expressed that the City Council must decide what other library cost they
are willing to borrow additional monies for that were not included in the initial contract.
The City Council must consider furniture, fixtures and equipment and the completion of
the second floor.
Councilmember Ford stated that the shortfall from the base contract is $2.3 million when
you take into account the $1 million for FF&E, the $1 million bridge loan and the
$300,000.00 to finish the upstairs.
Council President Gentle stated that the City Council needed to focus first on the
contractual obligations.
Mac Walcott architect stated that he would like to get with Tom Odom the City's Fire
Inspector and Barry Fulford the City's Building Official to decide what type sprinkler
system should be installed. The upstairs now will look finished but will be inhabitable.
It will look like a warehouse. Alternate # 7 addressed the upstairs. The following will be
installed: bathroom, exit corridors, finished walls, sheetrock, and sprinkler heads. The
ceiling would not be finished. If the city decides to put officers upstairs from the
Bancroft wing it would cost $30,000.00 or from the Fairhope Avenue wing would cost
$108,000.00. Finishing everything upstairs as a open warehouse except the potential
executive offices for City Hall will be $60,000.00
Councilmember Ford stated that if the library will need the upstairs space in 6-years.
Then city hall would have to move twice. This sounds like we are in a mess.
Councilmember Quinn agreed.
Councilmember Christenberry thinks it is a horrible idea to move City hall upstairs, and
think it is time to build what we can afford to build, and leave the upstairs along.
Councilmember Stankoski expressed that he suggested a cap of $400,000.00 bridge loan.
We are getting in over our heads, and the reason for the cap was to keep the citizens from
thinking that the city was providing a blank check. Sometime we have to live within our
means. We just need to spend what we have. Councilmember Stankoski also expressed
that he does not agree with moving City Hall.
Councilmember Stankoski further expressed that the bridge loan is just that, a loan that
will have to be paid back by the library board as the donations come in.
Council President Gentle suggested that we address the life safety issues, the sprinklers
system and elevator, and lay this item over until the next regular City Council meeting.
10 April 2006
Colton Coile Airport Authority Chairperson and Charles Bassett addressed the
City Council requesting 13,650 in cash and 12,225 in -kind services for the H.L. Sonny H.
L. "Sonny" Callahan Airport runway dedication and open house activities. The
dedication activities will take place on Friday, May 19th with Economic Development
Familiarization Tour and on Saturday, May 20th Aircraft Fly -in and static display.
Councilmember Quinn moved to approve the expenditure to be paid by the three utilities.
Seconded by Councilmember Ford, motion passed unanimously by voice vote.
Councilmember Ford moved to authorize the disposition of surplus property that
received no bids in the February 16, 2006 Surplus Property. Seconded by
Councilmember Quinn, motion passed unanimously by voice vote.
Councilmember Ford moved to grant the request of the Eastern Shore Art
Association, requesting permission to block streets for their annual Outdoor Art Show on
March 16-18, 2007. The Eastern Shore Art Association must coordinate with the Police
Department. Seconded by Councilmember Quinn, motion passed unanimously by voice
vote.
Councilmember Stankoski chairperson of the Street Committee reported on the
following item:
Highway 98 at the Woodlands — the Committee is still gathering data intersection. The
Committee also collection data on Parker Road, Highway 104 and South Drive exit at
Rock Creek. Once all the data is received and reviewed, the Street Committee will report
back to the City Council.
Traffic signal at Morphy Avenue and Ingleside Street — the traffic signal will operate the
Red, Yellow and Green signal during peak hours and off hours the traffic signal will
operate as a blinking light.
Traffic signal at Oak Avenue and Section Street — The Street Committer will collect the
cost of placing a light at said intersection and report back to the City Council.
Lisa Peters a resident of Montrose addressed the City council to discuss the status of
Montrose Sewer. Mrs. Peters expressed that it has been over a decade since many of the
Montrose resident approached the City requesting sewer in Montrose. The Montrose
resident have watched many wonderful project be completed within the city, but basic
service need to come first. Now that the installation has been approved for the Montrose
area the resident are not given several reason why this project has not been complete.
Reasons from hurricanes, lack of contractors due to the hurricanes, and now material are
not bided on for this project. Mrs. Peters stated that she would come before the City
Council regularly to give the Council a reminder of this project.
Councilmember Stankoski stated that this project has drug on, and asked Mrs. Peter to
please come back before the City Council.
3817
10 April 2006
STATE BID
The City of Fairhope Police Department is requesting to purchase two vehicles from Drug Funds. Vehicles
are Chevrolet Trail Blazers that are on the Alabama State Bid Contract T191L #4008703 070-96-086429.
The total purchase price for the two (2) vehicles is $35,736.76. Delivery of vehicles will be approximately
45-60.
Funds to purchase vehicles are budgeted for this year and would come from Drug Funds received by the
Police Department.
Chris Browning,
Police Chief
Wayne Smith,
Purchasing Agent
Councilmember Ford moved to accept the state bid of Ben Atkinson Chevrolet
Inc for the purchase of Two Trail Blazers for the Police Department in the amount of
$17,868.38 each. Seconded by Councilmember Christenberry, motion passed
unanimously by voice vote. This purchase be paid for by the DEA Fund, and the Police
Department Lumina will be sold in a surplus sale.
STATE BID
The City of Building Department is requesting to purchase three (3) vehicles for that department. The
vehicles will be a 2006 Chevrolet Colorado Trucks, extended cabs, which is currently on the Alabama State
Bid Contract No. T191. The total purchase price for the Colorado's will be $37,686.96. Delivery of the
vehicle will be approximately 60-75 days.
Please see attached routing sheet for department and funding information from Nancy Wilson.
Barry Fulford,
Building Department
Wayne Smith,
Purchasing Agent
Councilmember Christenberry moved to accept the state bid of Ben Atkinson
Chevrolet Inc for the purchase of three 2006 Chevrolet Colorado trucks, extended cabs
for the Building Department in the amount of $12,562.32 each. Seconded by
Councilmember Ford, motion passed unanimously by voice vote. This purchase will be
paid for by the general operating fund as funds are available.
STATE BID
The City of Fairhope Electric Department is requesting to purchase one (1) vehicle for that department.
The vehicle will be a 2006 Chevrolet Trail Blazer which is currently on the Alabama State Bid Contract
No. T 191 / #4008703. The total purchase price for the Trail Blazer will be $19,558.38. Delivery of the
vehicle will be approximately 60-75 days.
Funds to purchase the vehicle are budgeted for this year and would come from Electric Department Funds
under Capitol Purchases.
Aaron Norris, Wayne Smith,
Electric Department Supt. Purchasing Agent
• 91
10 April 2006
Councilmember Ford moved to accept the state bid of Ben Atkinson Chevrolet
Inc for the purchase of one 2006 Chevrolet Trail Blazer for the Electric Department in the
amount of $19,558.38. Seconded by Councilmember Christenberry, motion passed
unanimously by voice vote. This purchase will be paid for by the electric operating fund
as funds are available, and Aaron Norris's current vehicle a crown Vic will be transferred
to the General Department.
STATE BID
The City of Fairhope Fire Department is requesting to purchase one vehicle for the use of transporting
equipment and to do maintenance for fire department services. The vehicle will not be classified as an
emergency vehicle, only having a radio and yellow strobe light for the use of servicing fireplugs. The
vehicle is to be an Extended Cab Colorado Truck on the Alabama State Bid Contract T191 / #4008703.
The total purchase price for the vehicle will be $12,873.32. Delivery of the vehicle will be approximately
60-75 days.
Funds to purchase the vehicle are budgeted for this year and would come from General Funds Capitol
Purchases.
Bill Bulman,
Fire Chief
Wayne Smith,
Purchasing Agent
Councilmember Ford moved to accept the state bid of Ben Atkinson Chevrolet
Inc for the purchase of one 2006 Chevrolet Colorado trucks, extended cabs for the Fire
Department in the amount of $12,873.32 each. Seconded by Councilmember
Christenberry, motion passed unanimously by voice vote. This purchase will be paid for
by the general operating fund as funds are available.
3819
10 April 2006
TABULATION
Identification: "KNUCKLE BOOM TRASH LOADER"
Bids to be received by: January 19, 2006
at: 4:00 p.m.
rKnUWeDDom I rasn Loaaers are To De pala OUT oT loan securea Tor
PRICE— ONE
TOTAL PRICE -
VENDOR:
MODEL & MAKE
KNUCKLE BOOM
TWO LOADERS SECURING
DELIVERY:
OF LOADER:
LOADER:
THEM TO PROVIDE CHASSIS:
Truck Equipment Sales,
Peterson
$37,105.00
$74,210.00
45-60 Days
Mobile, AL
TL-3 Loader
SPECIFICATIONS
Pac-Mac Equipment
NOT MET
$36,228.00
$72,456.00
45-Days
Bay Springs, MS
Pac-Mac
KBF-20H
Knuckleboom Loader
Ingram Equipment Co.
NO BID
Pelham, AL
to accent the bid of the Peterson TL-3 Loader from Truck Eauinment Sales. Mobile AL with
specifications being met. Pac-Mac Equipment in Bay Springs, MS did not meet bid specifications because:
■ Knuckle Boom Loader uses a Pinion & Bull Gear which needs more maintenance. The Rotary Actuator was in
the bid specifications.
■ Bucket has two cylinders, Specifications called for one.
Jennifer Fidler,
Director of Public Works
Wayne Smith,
Purchasing Agent
Councilmember Quinn moved to accept the bid of Truck Equipment Sales, Mobile,
Alabama, provided that specifications are meet. Seconded by Councilmember
Christenberry, motion passed unanimously by voice vote. This purchase will be paid for
1.07M loan.
Identification: "TRUCK FRAME -KNUCKLE BOOM LOADER"
Bids to be received no later than: Feb. 17, 2005
at: 4:00 p.m.
Trucks are to be paid out of loan secured for purchasing equipment.
Truck Frame to place Knuckle Boom Loader
VENDOR:
MANUFACTURER:
PRICE:
DELIVERY:
WARD INTERNATIONAL,
International
Truck
Truck
Mobile, AL
2006 — 4300 Series
$50,074.00
60-Da s
HOL-MAC CORP. (PAC-
International Truck
MAC),
2006 — 4300 Series
$50,372.00
45-Days
Ba S rin s, MS
TRUCK EQUIPMENT
NO RESPONSE
SALES
Mobile, AL
It is recommended to accept the low bid of Ward International Trucks, Mobile, AL for $50,074.00. All
specifications have been met.
Jennifer Fidler,
Director of Public Works
Wayne Smith,
Purchasing Agent
10 April 2006
Councilmember Quinn moved to accept the bid of Ward International Trucks,
Mobile, Alabama, provided that specifications are meet. Seconded by Councilmember
Christenberry, motion passed unanimously by voice vote. This purchase will be paid for
1.07M loan.
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3821
10 April 2006
Councilmember Quinn moved to accept the low bid of Petty Line Construction
Company, Clanton, Alabama for the new feeder at Young Substation. Seconded by
Councilmember Stankoski, motion passed unanimously by voice vote. This purchase
will be paid for by the electric capital fund.
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3822
10 April 2006
Councilmember Quinn moved to accept the bid of Valmont — Newmark,
Birmingham, Alabama for transmission line poles, provided all specifications are meet.
Seconded by Councilmember Ford, motion passed unanimously by voice vote. This
purchase will be paid for by the electric capital fund.
Councilmember Christenberry moved to pay bills as presented. Seconded by
Councilmember Ford, motion passed unanimously by voice vote.
There being no further business to come b fore the City Council the meeting was
duly adjourned at 7:51 p.m.
u ��-
Robert C. Gentle, Council President
Geniece W. Johnson,