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Home My WebLink About03-27-2006 Regular Meeting3796 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 27 March 2006. Present were Council President Robert C. Gentle, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk/Treasurer Geniece W. Johnson. No one was absent. There being a quorum present, Council President Gentle called the meeting to order. The Pledge of Allegiance was recited, and Father Gordon Milsted, Pastor of St. Lawrence Catholic Church, gave the invocation. Councilmember Quinn moved to approve minutes of the March 9, 2006, regular meeting. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Mayor's Comments and Staff Reports: • Mayor Kant announced that the Fairhope Volunteer Fire Department has maintained an ISO Rating of 4. The ISO is a leading supplier of statistical, underwriting, and actuarial information for the property/casualty insurance industry. • Joe Birindelli representing Fairhope First addressed the City Council to announce the State of City Address to be held Tuesday, March 28, 2006, at 11:30 a.m. in the Civic Center. • Jennifer Fidler Public Works Director recognized Will Daughtry with Boy Scott Troop 47 for rebuilding the duck pond bridge. Will approached Ms. Fidler asking if Troop 47 could un- take this project. Ms. Fidler stated that she appreciates Troop 47 for taking on such a big project. This was a tremendous help to the public works department. • Jennifer Fidler also announced that the automated garbage service is in place and everybody should have their cans. Ms. Fidler asked that the cans not be placed near mailboxes or poles. • Rose Forgarty, Finance Director, and Nancy Wilson City Treasurer presented the following power point presentation on the financial report for the Month of February 2006. No City Council action was required nor taken • Councilmember Christenberry expressed that an anonymous citizen has offered to purchase taser guns for the Police Department. This purchase will be approximately $20,000.00. Council President Gentle stated that this offer will be reviewed by the Police Committee. The Police Committee will report back to the City Council. 3797 27 March 2006 CITY OF FAIRHOPE CITY COUNCIL MEETING MARCH 27, 2006 SUMMARY FINANCIAL REPORTS FIVE MONTHS ENDED 2/28/2006 Slide 1 GENERALFUND .MONTHS IMONTNS &Inrcmt ENDED ENDED (OLCRlY!) mm LLRS REVENUES 6,225.805 S.SBS.NO 1.OJJ,085 ...—u0Un lwRFERN EXPENSES 6,2N,T95 B,NB,— 2N,b5 .LESS REVENUE OVER(UNDER) WENSE 111,110 (3S1,OM) SSS,1]0 Slide 2 10-3.3ro"I[MIK MECREAM RlVENl1lf 1,N2,N0 J,10B,SBT b2,NJ COST OF ENERGY 2A11A21 1,912.730 11001,Sb exnNalt 797.283 TWIN (5) TOTAL COST, ENS! 3,711,707 2,110,02E EARNINOE (LOSB) 131,13E &55,571 135S,135) Slide 3 ELECTRIC FUND SNORTX& SMONTX& 9— ENDED v2AB& mws NELRFJ+E) REVENUES 5,181.318 1.SbAN —A. COST OF WEROY 2,073.731 2,57— JBSABS EXIlN tlt 1,S05.T5B 1.S21.JTB 113,510) TOTAL COSTRXFEN SE 1,152.500 1,ON,51] EARNINGS (LOSS) &SS,t.. 121,3JS fIT,SN Slide 4 WATER/SEWER FUND S MONTHS 5NONTXS WOIEu[ eN0lD eNow IxLnEASE, 1ntRt 2rsees REVENUES 3,0e2,205 2.—..0 27S.5B5 COST OF ENERGY 1Sp,8S2 178.811 11.015 EXPENSES 1,915.511 1..14,— 131,553 TOTAL COSTMKNSe 2,136,3TI 1,BBJ,TB5 uRNINos(Las+) Ne,tJx n1,Ne 1N,xeT Slide 5 GOLF FUND s MOWN a .MOWN$ —EASE ENDED ENDED IOELREAeE) }/1tM LHBS REVENUES S7S,1N 152,NT 128,- EIPEN&E& Su.— 525,]OS 52,601 EARNING! (LOSS) (5,111) (12.—) 63,1N Slide 6 ALL FUNDS .MONTHS a BONTNS NCRF/JE ENDED eN0[D (DFDR[AlE) v]SXN 2RMf RLVEN UES 10AKnS 11.1N.396 2.128.525 EXFENEES 17,213.1N 15A15.SN 1,794.808 EXC ESS REVENUE OVEI] (UNDER) EX"NSE 1,11H,11S 1,1SS)N S]S,N2 Slide 7 CASH BALANCE COMPARISON AT FEBRUARY 28, 2006 CURRENT mm MOWN PRIORYEAR GaNERAL FUND 2NY2S&S 1Ie1D00& 1,N2,b1 1,203A10 NJNie 3,015.0J1 GAS FWD 2N,]N 241.70 142,523 ELECTRN FUND ]ASS.— 3.2M.40 ]pbA1] WATER FWD 1AT5.511 1.250.135 J.TTT,M DOLF FUND MD.— ]22370 255511 OASTAXFUND 2N,]JS 237A00 1b,p1t CARTAL PROJECTS (INCLUDES LIBRARY PROJECT ACCOUNT) _161,]]S SSS,JN 1,wA. TOTAL - ALL FUND& 11,N6,111 SIN—G FUND& 1AS2,120 1....222 1,551,N] WARRANT FUND& 1,162.317 1,377.1N 2A92.175 BALANCE& EXCLUDING BINNI AND WARRANT FUNDS Slide 8 3798 27 March 2006 Earl Blackmon with Hartman, Blackmon, and Kilgore addressed the City Council and gave a brief report of the 2004-2005 Audit. A copy of the 2004-2005 Audit shall be spread upon the minutes of the City of Fairhope (under a separate cover). Earl Blackmon announced that the City received the highest level of opinion and unqualified statement, and Mr. Blackmon thanked all City employees for their help and participation. Councilmember moved to accept the audit. Seconded by Councilmember Quinn, motion passed unanimously by voice vote Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution. A resolution authorizing an appropriation of $3,500.00 to The Lighthouse, Baldwin County Family Violence Project, to support the Lighthouse domestic violence program and sexual assault program. Seconded by Councilmember Ford, motion passed unanimously by voice vote. RESOLUTION NO. 1281 WHEREAS, The Lighthouse, Baldwin County Family Violence Project, is funded in part by the Law Enforcement/Traffic Safety Division of the Alabama Department of Economic and Community Affairs. The program currently has a full time Sexual Assault Counselor and a full time Sexual Assault Specialist and serves Baldwin. WHEREAS, The Sexual Assault Counselor works directly with adult victims of rape and sexual assault and their families/significant other providing assessment and counseling services. WHEREAS, The Sexual Assault Specialist is responsible for recruiting, training, and coordinating volunteer advocates to respond to adult victims of rape and sexual assault in the crisis situation as requested by law enforcement or hospital emergency room staff. The Sexual Assault Specialist will also be involved in developing and implementing rape prevention programs throughout the county. WHEREAS, there are several other services provided by this program for sexually assaulted victims. WHEREAS, the Lighthouse provides a Domestic Violence Program were the following services are provided: • Twenty-four hour Crisis Line • Safe, Confidential shelter • Individual Crisis Counseling • Support Groups • Direct services provided to children while in the shelter • Court advocacy and accompaniment • Training on issues relating to domestic violence • Speakers Bureau • Elementary School Programs • Dating Violence Date Rape Program While the Lighthouse is excited to be in the position to offer these needed services for the residents of Baldwin County, the Lighthouse needs the support to continue to provide these and other services. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute a Contractual Agreement between the City of Fairhope and The Lighthouse, Baldwin County Family Violence Project, to support the Lighthouse domestic violence program and sexual assault program, in the amount of $3,500.00. Adopted on this the 27th day of March 2006. Tim �y M. t, May r 3799 27 March 2006 Councilmember Christenberry introduced in writing, and moved for the adoption of the following resolution. A resolution authorizing Mayor Kant to execute the First Amendment to Lease Agreement between the City of Fairhope and Cingular Wireless PCS, LLC, lease agreement dated March 1, 1995 leasing property at the City's Water tank located at 16290 County Road # 3. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. RESOLUTION NO. 1282 Pursuant to Resolution No. 480-95 the City of Fairhope entered into an agreement with Bellsouth Cellular for antenna an building space at the City Water Tower located at 16290 County Road 3, commencing March 1, 1995. WHEREAS, the first amendment to lease agreement now between the City of Fairhope and New Cingular Wireless PCS, LLC, successor in interest to BellSouth Cellular, a Bell South company. WHEREAS, Lessor ant tenant desire to modify, as set forth herein the Rent payable under the agreement; and WHEREAS, Lessor and Tenant desire to modify, as set forth herein, the Tenant's obligations to pay Rent to Lessor for an Abatement Period and Rent Guarantee period; and WHEREAS, Lessor and Tenant, in their mutual interest, further wish to amend the Agreement as set forth below. NOW THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Lessor and Tenant agree as follows: Term. The term of the Agreement shall be amended to provide that the Agreement has a new initial term of 60 months, commencing on May 1, 2006. The Term will be automatically renewed for up to 5 additional 60-month terms without further action by Tenant. Termination. In addition to any rights that may exist in the Agreement, after the Rent Guarantee Period, as defined below, Tenant may terminate the Agreement at any time with 30 days prior written notice to Lessor; provided, that Tenant pays to Lessor an amount equal to 12 months of the then current Rent. Modification of Rent. Commencing on August 1, 2006, the Rent payable under the Agreement shall be $738.82 monthly, and shall continue during the Term, subject to adjustment as provided below. Modification of Tenant's Obligations to Pay — Rent Abatement. Notwithstanding Tenant's obligations to pay Rent as set forth under the Agreement, for a 3 month period commencing May 1, 2006 and ending July 31, 2006, Lessor agrees to abate any and all Rent payments due from Tenant. :11 27 March 2006 Modification to Tenant's Obligation to Pay — Rent Guarantee. Notwithstanding Tenant's obligations to pay Rent set forth under the Agreement, for a 48 month period commencing August 1, 2006 and ending July 31, 2010, tenant hereby agrees that Tenant's obligation to pay Rent in guaranteed and such obligation with not be subject to offset or cancellation by Tenant. Notwithstanding the foregoing, if Lessor exercises any of Lessor's rights to terminate the Agreement, if any, Tenant will be released from any and al of its obligations to pay Rent during the Rent Guarantee Period as of the effective date of the termination. Future Rent Increases. The Agreement is amended to provide that commencing on May 1, 2006, Rent shall be fixed during the initial Term and all Extension Terms. NOW BE IT RESOLVED that all other terms listed in this agreement shall be adhered to by both parties. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy M. Kant is hereby Authorizing Mayor Kant to execute the First Amendment to Lease Agreement between the City of Fairhope and Cingular Wireless PCS, LLC, lease agreement dated March 1, 1995 leasing property at the City's Water tank located at 16290 County Road # 3. Adopted on this 27`h day of March , 2006 (af Tithy . Ka , Mayor Attest: Geniece W. Johnson, ?Mla Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution. A resolution authorizing Mayor Kant to execute a First amendment to Water Tank attachment option and lease agreement between the City of Fairhope and Tritel Communications LLC, lease agreement dated April 10, 2000 at the City's water tank located at 16290 County Road # 3, Fairhope, Al 36532. Seconded by Councilmember Ford, motion passed unanimously by voice vote. 3801 27 March 2006 RESOLUTION NO. 1283 Pursuant to Resolution No. 693-00 the City of Fairhope entered into an agreement with Tritel Communications, Inc. for antenna on the City's water tower located at 16290 County Road 3, commencing June 5, 2000. WHEREAS, Lessee has determined that its present use of the Premises is no longer consistent with the optimal operation of Lessee's current communications network and, as an alternative to exercising its rights to termination under the Agreement, desires to sell and transfer its improvements installed at the Premises and assign its interest in the Agreement to an, as yet, unidentified third party. WHEREAS, In exchange for Lessee's efforts to assign the Agreement to a third party, Lessor agrees that Rent may be abated or modified as set forth below. WHEREAS, since inception of the Agreement, Lessee has moved its lease administration office and desired to modify the notice provision of the Agreement accordingly. NOW THEREFORE, in consideration of the foregoing, the payment of One Hundred and no/ 100 Dollars ($100.00) to Lessor within thirty days of the execution of this Agreement, and of the mutual obligations and agreements contained herein, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: INCORPORATION OF RECITALS. The recitals set forth above are incorporated herein as set forth in there entirely. 2. ESTABLISHMENT OF INTERIM PERIOD/ABATEMENT OF RENT. The agreement is hereby amended by the additional of the following: a. Notwithstanding Lessee's obligations to pay Rent as set forth above, Lessor agrees to abate any and all Rent payment due from Lessee for a 24 month period commencing June 1, 2006 and ending April 31, 2008, subject to the following conditions: During the Interim Period, nothing herein shall be deemed to modify the payment of additional Rent derived from the use of any electricity, utilities or maintenance under the Agreement. ii. Lessor shall not be required to reimburse Lessee for any prepaid fees received by Lessor for any portion of the Interim Period. iii. During the Interim Period, Lessee shall attempt to sell its improvements assign the Agreement to a third party, such sale and assignment to be subject to the provisions of the Agreement except asset forth in (v) below. Notwithstanding any terms to the contrary in the agreement, if any, Lessor consents to the sale and assignment of the Agreement to the Third Party. In addition, during the Interim Period, Lessor's right to unilaterally terminate the Agreement for any reason in suspended/ iv. During the Interim Period, Lessee agrees that is shall continue to abide by all other terms and provisions of the Agreement, including, but not limited to, its obligations to carry insurance pursuant to the provisions of the Agreement. 3802 27 March 2006 In the event of a sale, Lessee shall provide to Lessor a fully -executed copy of the Assignment and assumption agreement of the Third Party and the Third Party shall be responsible for all Lessee obligations under the Agreement thereafter, including the reinstatement of Rent payments prorated on a go -forward basis from the date of the sale/transfer and assignment; any assignment of the Agreement will require that Rent payments under the Agreement increase by the percent (10%) over the Rent due at the inception of the Interim Period upon the effective date of the Assignment. Following the assignment, Lessee will be relieved of all future performance, liabilities and obligations under this Agreement and will have no further obligation to Lessor; v1. Lessor's right to require Lessee to relocate its equipment, if any, is hereby abolished. NOW BE IT RESOLVED that all other terms listed in this agreement shall be adhered to by both parties. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy M. Kant is hereby Authorizing Mayor Kant to execute the First Amendment to Water Tank Attachment option and Lease Agreement between the City of Fairhope and Tritel Communications, LLC, lease agreement dated June 1, 2000 leasing property at the City's Water tank located at 16290 County Road # 3. Adopted on this 27`h day of March , 2006 im by M. ant, Mayor Attest: eniece W. Johnson, Ci Councilmember Ford introduced in writing, and moved for the adoption of the following resolution. A resolution authorizing Mayor Kant to execute an agreement between the City of Fairhope and Ammons & Blackmon Construction for the following NRCS — Hurricane Ivan Projects: • FAI090406 - Cliff Drive - $23,579.15 • FAI090405 — Tatumville Gully Southern Run - $32,504.20 Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. 3803 27 March 2006 RESOLUTION NO. 1284 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy M. Kant is hereby Authorizing Mayor Kant to execute an agreement between the City of Fairhope and Ammons & Blackmon Construction for the following NRCS — Hurricane Ivan Projects: • FAI090406 - Cliff Drive - $23,579.15 • FAI090405 — Tatumville Gully Southern Run - $32,504.20 Adopted on this 27`h day of March , 2006 Timo by M. Kant, Mayor Attest: eniece W. Johnson, Councilmember Stankoski introduced in writing, and moved for the adoption of the following resolution. A resolution authorizing Mayor Kant to execute an agreement regarding the tri-city watershed grant. Seconded by Councilmember Ford, motion passed unanimously by voice vote. This is a grant that would be between the City of Foley, City of Fairhope, and City of Daphne. The City of Foley would manage the grant. Jim Horne and Harry Phillips with the Environmental Board addressed the City Council expressing that this grant is highly redundant with work already done by the County, and this grant would be of very little value to the City of Fairhope, unless the scope of work is changed. Councilmember Christenberry expressed that maybe we should take a closer look at this before moving forward — to see what Fairhope will get out of this grant. Mayor Kant expressed that this is just to move forward to get a plan in place. The City of Fairhope has a lot of work already done and/or doing that would apply to this grant. • ' I 27 March 2006 The Council further inquired if the Environmental Protection Agency (EPA) would give the City an answer of which project would be acceptable? Councilmember Stankoski inquired that if the work has been done, what work is it, and where will the future work be done? After further discussion Councilmember Stankoski withdrew his motion and Councilmember Ford withdrew his second. No further action was taken on this item. Councilmember Christenberry introduced in writing, and moved for the adoption of the following resolution. A resolution accepting the public streets, public right-of-way, and all of Fairhope's public utilities within Summer Lake Phase II Subdivision for maintenance. Seconded by Councilmember Ford, motion passed unanimously by voice vote. RESOLUTION NO. 1285 WHEREAS, the Owners of Summer Lake Phase II desire to have all public streets and public right-of- ways dedicated on the plat filed for record in the Probate Records of Baldwin County, Alabama, on Slide 2255F, and all Fairhope public utilities located in public right-of-ways accepted for maintenance by the City of Fairhope, Alabama, and; WHEREAS, the City of Fairhope, Alabama, has received notice from the engineers of the project that the design and capacity of the public improvements have been designed in conformance with City requirements as indicated on the recorded plat, and; WHEREAS, the General Superintendent has indicated that the improvements meet City requirements, and; WHEREAS, the City of Fairhope, Alabama, is not and in no manner will be responsible for the maintenance of common areas in the subdivision as indicated on the recorded plat, and; WHEREAS, the City of Fairhope, Alabama, has received from the owners of Summer Lake Phase II maintenance bonds for the public improvements constructed for a period of 2 years, and; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA that the public improvements indicated herein for Summer Lake Phase II are hereby accepted for public maintenance subject to the bond posted. Adopted, this 27TH day of March 12006 Attest: Ti thy M. tant, M yor Genrece W. Johnson, Ci C :1N 27 March 2006 Councilmember Quinn moved to approve the charge -off of 2001-2002 un-collectible utility accounts. These accounts total $57,062.54. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. City Council reviewed an application for a Special Retail (Special Event) License by Boyd Little, dba Oak Hollow Farm, located at 14210 Greeno Road, Fairhope, Alabama. Councilmember Ford moved to approve the issuance of the license. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. This event will be held May 13, 2006. Councilmember Ford moved to approve the Public Works Project for the placement of three Awnings at City Hall ($5,184.00) and Carpet Delchamps Suites (6,280.00). The General Operating Fund will fund the Awning work and the GOW 2002 Civic Center remaining monies will fund the cost of the carpet and paint for the Delchamps suites. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Kay Friedlander Chairperson of Committee On Public Art along with Clay Swanzy and Charlie Bassett addressed the City Council requesting permission to place decorated pelicans on mutually -agreeable public and private locations throughout the city for a five -month period in 2007. This project is called Art Takes Flight. The fiberglass pelicans weigh approximately 20 pounds, and have a wingspan of approximately four feet. The artists' designs will be screened by COPA so that there is no offensive political, religious or sexual content. COPA, in partnership with the city and the sponsors, will select the sites. Members of COPA will install or oversee the installation of each piece. The pelicans will be secured to piling or poles or attached to the side of buildings. Mr. Bassett explained that the pelicans would be mounted 8ft in height for safety reasons. There will be 40 placements some being in the city's right-of-way. Councilmember Ford inquired if there be any other cost to the city other then in -kind services. Ms. Friedlander stated that the only cost to the city would be in -kind, and the committee would work with the city. Councilmember Quinn moved to grant permission to place Art Takes Flight on city property. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Council President Gentle read an announcement from the COPA of the Eastern Shore Art Association will host Destinations Auction and Reception on Thursday, March 30, 2006, 6:30 p.m. at the Nix Center. :1e 27 March 2006 Judy Hale, and Joe Birindelli addressed the City Council representing Airey Heights Neighborhood. Dr. Hale and Mr. Birindelli expressed concerns with and opposition to Lee Turner's intentions to extend Grand Avenue down to the bottom of the bluff, and the construct a North/South road along the base of the gully. Since nothing has officially come before the City regarding this project, this is not a formal presentation of the neighborhood's concerns but just a brief statement of the situation and the general response of the community. A copy of the Airey Heights Neighborhood's concerns and petition are hereby spread upon the minutes and a copy of the concerns and petition will be given to the Planning and Zoning Commission as requested. No action was taken by the City Council on this item. Wayne Smith Purchasing Agent addressed the City Council to present the bid for the purchase of two Knuckle Boom trash loaders trucks. Mr. Smith presented the Chassis of these truck the City Council had not received the proper paper work in the chassis. Council President Gentle stated that we need to slow down and get everything turned in on time in order that the Council may have all proper paper work placed in their books. Mayor Kant stated that employees are suppose to turn in everything on the Thursday before the agenda due date. Marion E. Wynne, City Attorney stated that if the city is not accepting the low bid of an item, then an explanation why specifications and not met or why the city is not accepting the low bid should be noted on the bid tabulation. Councilmember Ford move to get all the proper paper work to the City Council before taking action of purchasing two Knuckle Boom trash loaders trucks. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. t- O 00 M Identification: "UTILITY BILLS — PROCESSING" Bids to be received by: December 20, 2005 at: 4:00 P.M. VENDOR: HIGHLIGHT COLOR NON- HIGHLIGHT COLOR COST OF ADDITIONAL PAGE (PER 1-PAGE STATEMEND HIGHLIGHT COLOR (PER 1-PAGE S TA TEMEN71 ADDITIONAL COST -DUPLEX PAGE ADD COST- IF PRE- PRINTED BACK ADDIT-ZONAL INSERTS POSTAGE MIN. CHARG E Cost: $0.1366/pc WORLD 1-20,000 1-20,000: 1-20,000: 1-20,000: $.0105/pc $0.3005/pc — -- MARKETING Statements per Statements per $.0130/pc $0.1337/pc Highlight Color: Mobile, AL mo: mo: $0.1337/pc $0.148/pc $0.1267/pc 20,001 > 20,001 > (same) (same) on- i i t 20,001 > 20,001 > Color same same $0.0218/ c Cost: 0.065/pc FORM 1-20,000 1-20,000 1-20,000: 1-20,000: $0.006 $0.301 avg $600.00 ---- SOLUTIONS Statements per Statements per $0.055/pc $0.065/pc Highlight Color: Fairhope, AL mo: mo: $0.055/pc $0.135/pc $0.105/pc 20,001 > 20,001 > $0.050/pc $0.055/pc Non -Highlight 20,001 > 20,001 > Color $0.115/pc $0.095/pc $0.02 Identification: "UTILITY BILLS -PROCESSING" Bids to be received by. December 20, 2005 at: 4:00 P.M. VENDOR: HIGHLIGHT COLOR NON- HIGHLIGHT COLOR COST OF ADDITIONAL PAGE (PER I- PAGE STATEME HIGHLIGHT COLOR (PER 1-PAGE STATEMENT! ADDITIONAL COST -DUPLEX PAGE ADD COST- IFPRE- PRINTED BACK ADDIT-ZONAL INSERTS POSTAGE MIN. CHARG E Cost: SUNGARD 1-20,000 1-20,000 1-20,000: 1-20,000: $.010/pc $0.007/pc $.285 to - Birmingham, AL Statements per Statements per $.039/pc $0.045/pc Highlight Color. $0.30/ pc mo: mo: $0.02/pc depending on $0.055/pc $0.0.049/pc 20,001 > 20,001 > mailing $0.039 $0.045/pc Non-Flighlig t details. Rates 20,001 > 20,001 > Color to increase $0.055/pc $0.049/pc $0.01/pc Jan. 8, $0.02 per letter Cost: 0.0455/pc FORM SYSTEMS 1-20,000 1-20,000 1-20,000: 1-20,000: $0.013/pc $0.293/pc 520.00 - Pensacola, FL Statements per Statements per $0.039/pc $0.052/pc Highlight Color: mo: mo: $0.0325/pc $0.2145/pc $0.2015/pc 20,001 > 20,001 > $0.039/pc $0.052/pc Non -Highlight 20,001 > 20,001 > Color $0.1885/pc $0.1755/pc $0.13/pc COST OF VENDOR: HIGHLIGHT NON- ADDITIONAL HIGHLIGHT ADDITIONAL ADD COST- ADDITIONAL MIN. COLOR HIGHLIGHT PAGE (PER I- COLOR COST -DUPLEX IFPRE- INSERTS POSTAGE CHARGE COLOR PAGE (PER 1-PAGE PAGE PRINTED STATEMEN STATEMENT) BACK Cost: N/A Carrier route AUTOMATED 1-20,000 1-20,000 1-20,000: 1-20,000: $0.00/pc $0.290/pc rate - COMPUTER Statements per Statements per $.045/pc N/A Highlight Color. $150.00/M METHODS mo: mo: $0.025/pc Postage to be McHenry, IL N/A $0.094/pc 20,001 > 20,001 > paid prior to $0.045/pc WA Non-Rignug t mailing by the 20,001 > 20,001 > Color City of N/A $0.088/pc $0.00/ c Fairhope. It is recommended to accept the low bid of SUNGARD, Birmingham, AL with all specifications being met. James Gillespie, City Administrator, Wayne Smith Purchasing Agent •1. 27 March 2006 Councilmember Stankoski moved to accept the low bid of Sungard, Birmingham, Alabama, for utility bills processing, provided all specifications are met. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. This service will be paid for by the General fund and three utilities. There being no further business to come b for the City C ncil the meeting was duly adjourned at 6:45 p.m. Robert C. Gentle, Council President Geniece W. Johnsg#', City