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Home My WebLink About02-20-2006 Regular Meeting3770 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 20 February 2006. Present were Council President Robert C. Gentle, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk/Treasurer Geniece W. Johnson. No one was absent. There being a quorum present, Council President Gentle called the meeting to order. The Pledge of Allegiance was recited, and Purchasing Agent Wayne Smith, gave the invocation. Councilmember Christenberry moved to approve minutes of the 13 February 2006, regular meeting. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Mayor's Comments and Staff Reports: • Mayor Kant announced that the bids for the Montrose area sewer lines were opened and the cost of this project will be approximately $200,000.00 not including materials cost. This item will come before the City Council for approval. • Mayor Kant announced that the State of Alabama is conducting a survey to determine the needs/interest in certain provisions of the Gulf Opportunity Zone Act of 2005 (the "Act'). Under this Act the State has the authority to approve the issuance of private activity bonds ("Gulf Opportunity Zone Bonds") up to $2.17 Billion for tax-exempt facilities and qualified mortgage bonds in an eleven county area in Alabama. The Act also provided the authority to approve an additional advance refunding of bonds in the amount of $1.125 Billion. • Mayor Kant requested that the City Council add James Gillespie to the Alarm Ordinance Committee. • Rose Fogarty presented the following power point presentation, a summary Financial Report of four months ended January 31, 2006. POWER POINT PRESENTATION ON NEXT PAGE 3771 20 February 2006 CITY OF FAIRHOPE CITY COUNCIL MEETING FEBRUARY 20, 2006 SUMMARY FINANCIAL REPORTS FOUR MONTHS ENDED 1/31/2006 Slide 1 ,el�it�:7_1�Pr /6KMINf FNwn 6IIONTN{ aoeo (moo 1/u/N 1p1/N RFYFNuO 4",N7 SA7%M (711,111) (O(CLuww TRAM 1) wENiss 5,076,s% 1,6M,72. Alm UMN R NuF O (uMMR)w wz (236.207) 61As74 Slide 2 GAS FUND I M0N77r MM I solo 1660 0 1/11/N i/I1/N RFVFNUFs 1,144,570 ZMAU M,42 C )F 4"'R 1,s22,1/1 &A",741 WAA IMNUS WIN W.1» A,sN TwA Cw/g Fgw 3,07I,4A 2,1N,I70 FARNINN(LDN) 64111 1926218 Slide 3 ELECTRIC FUND /NOlSf/lf /MONTIIs sN7WUI eNam ewm (�7 1/11/N I/11/N RFWNM 4,snA75 11I7)AN SM376 CNT w gN 2.ss2,ln 7,ISl,IN 3O,6N FIw.KS 1.22Z 57 1,2WAN 15,4N TMUCOST/wFIISF 1,6N.M 1,1N,167 FARN (LON) 7ss,Ns "6,532 WATER/SEWER FUND I 6 NDN[w INDVA66 erlorc mm IaID1IA19 I/a/N 1p1IN RF xm 1,542,I76 2.2n,nl AI,7N con w ACRW 150,177 116A57 15,2W wONis 1.,161 1,512,000 I4),7S2 TOTAL CDR/wFNSE I,715AN 1,5w$6 FIINISNW (tms) =#,Ts 7N,721 Slide 5 GOLF FUND Dow FNDFD (6KAIAIq 1/a1/N 1/31/N R wn M2,111 347.N1 MIA wFNSFs 473,4m 417,210 56,110 F Mw (LON) (21,2N) (N16N) Slide 6 ALL FUNDS I MON55/ / MONfN INDuus FNOFD oloeo IssouANl RMNUU 1$,N2,615 U,fA,N] LN4,N7 F10lNftl ivmn1 ajs.,OD Lw,/N O(Qaf RFVFNUF wG (uND[R) IXKNiF 1A»An Lou' 6o Slide 7 CASH BALANCE COMPARISON AT JANUARY 31, 2006 aRRFNT IRIDRNDNTN PRIOR rGR I/21/2M 12/3112MI 1/3112M DOIFAAL FUND I,AS,Ia/ 2.7A,N/ IAD,IA DAS NIID 251.ns 221,511 1M,IIE f1M11[CFWI) 3,241,616 ).7N,1N 2.5NAN WATIIl FI1IID 5,2N,sN 4,t41,361 I,4WM Gw FUND In,270 ns,IN 2n,5A sASTAKNIID 257,N0 m,IH I73A55 CA x nIIiK s (INMUM LISNARY sROXCT ACCOUNT) m,)N I,SA,sIs l,sw,SM TOTAL-ALLNNW 23,612,310 11,273,742 1116"1"2 SIMKINS FvwIs 1,546,211 I,SIO,fII 43Q,579 WARRANT F-M 1,1]7,1N lams» ;7sz7A SAIANCE{IXC wlw Imn" ANDwARRANTNNm 10Auow s,1N,Ls 7A6140 Slide 4 Slide 8 3772 20 February 2006 Council President Gentle expressed that there are so many meetings taking place within the City, and that everyone must get in touch with the City Clerk to schedule your meetings to ensure that we comply with the new open meeting law. Councilmember Ford introduced in writing and ordinance to amend the following ordinances listed below. The proposed ordinance addresses the Garbage and trash collection concerning the automated garbage truck service and to make City Council proposed amendments. This ordinance will come before the City Council for final adoption at the next regular meeting. Fairhope Code - Certain Section of Chapter 7 - Division 2. Solid Waste, Trash and other Deposits, and Certain Sections of Chapter 21 - Article VI Garbage and Trash Collection and Disposal - Division 1. Generally — Sec. 21-76 City dump — Prohibited usage • Ordinance No. 958 Adopted May 9, 1994 • Ordinance No. 842 Adopted September 11, 1989 • Ordinance No. 878 Adopted May 13, 1991 • Ordinance No. 1044 Adopted February 8, 1999 • Ordinance No. 859 Adopted August 13, 1990 • Ordinance No. 1266 Adopted September 26, 2005 Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Kant to execute a Master Agreement and Task Agreement No. 1 between the City of Fairhope and Volkert and Associates for the master plan and pilot design for Greeno Road Pedestrian Friendly improvements. This motion is subject to obtaining Errors and Omissions insurance. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. RESOLUTION NO. 1277-06 WHEREAS, the City of Fairhope entered into an agreement with Volkert & Associates (Task Agreement No. 1) to provide services for the Master Plan and Pilot Design for Greeno Road (State Highway 98) pedestrian friendly improvements from State Highway 104 South to County Road 44 (approx. 3.0 miles). WHEREAS, The summary of fees are: Inventory: $ 4,500.00 Master Plan: 18,500.00 Design Pilot 9,500.00 Total $32,500.00 In addition cost: Construction Phase - Pilot Design $6,000.00 Construction Observation $6,000.00 3773 20 February 2006 WHEREAS, the consultant shall perform certain professional surveying, engineering and architectural services as requested by the City of Fairhope. These services may include: a. Permitting b. Surveying Boundary, Vertical & Horizontal Control, etc. C. Environmental Investigations and Reports d. Conceptual Planning and Programming e. Preliminary and Final Designs f. Preparation of Bidding and Construction Documents g. Bidding and Negotiation Services h. Construction Phase Engineering i. Resident Project Representation Volkert and Associates shall provide special services as requested by the City of Fairhope. The City of Fairhope and Volkert and Associates shall follow other terms as listed within the agreements. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute Task Agreement No. 1 and Master Agreement with Volkert & Associates for the Master Plan and Pilot Design for Greeno Road pedestrian friendly improvement from State Highway 104 to County Road 44. DULY ADOPTED THIS 20th DAY OF February , 2006. Councilmember Stankoski introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing Mayor Kant to direct the City Treasurer to reimbursement candidates for certain professional level jobs as designated by the Mayor and in accordance with current City travel expense reimbursement policies. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. 3774 20 February 2006 RESOLUTION NO. 1278-06 A RESOLUTION AUTHORIZING THE CITY TREASURER TO REIMBURSE CONDIDATES TRAVEL EXPENSES FOR CERTAIN PROFESSIONAL LEVEL JOBS WHEREAS, there is often a scarcity in the local labor market for qualified and capable candidates for certain professional level jobs, AND WHEREAS, in order to interview potential candidates in competition with private industry and other public sector organizations, reasonable travel expense reimbursement to the candidate must sometimes be offered, AND WHEREAS, such reimbursement would be a legitimate governmental expenditure, NOW, THEREFORE BE IT RESOLVED by the City Council that City Treasurer is authorized to reimburse candidates for certain professional level jobs as designated by the Mayor and in accordance with current City travel expense reimbursement policies. DULY ADOPTED THIS 20th DAY OF February , 2006. Councilmember Quinn moved to update Fairhope Fire Reserve Roster by removing Chris Ellis, Bobby Erwin, Ed Hall, Raymond Mena, Wayne Robertson, Brad Deyton, and DeMarcus Black. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. Councilmember Christenberry moved to reaffirm that the lease time for the Yardarm Restaurant and the abatement of rent shall be in place until the repairs of the Municipal Pier are complete, and a letter shall be sent to Bob Pope, and copies placed in the City Councilmembers' box. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. 3775 20 February 2006 Councilmember Stankoski moved to authorize the old tables and chairs from the Civic Center be placed in Surplus Property for sale. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. TABULATION Identification: "NATURAL GAS LINE INSTALLATION" Bids to be received by: Feb. 13. 2006 at: 10:00 a.m. Funding is to be provided by: (Nancy Wilson) Item: Installation of Natural Gas Services. by: VENDOR: DESCRIPTION OF ITEM: BEGIN WORK: Rylands Underground Service %" Service: $375.00 per service Immediately Fairhope, AL 2" Service: $3.50 per foot 4" Main $4.25 per foot Mobile Pipe & Welding No Response Mobile, AL Boan Contracting Company No Response Greenville, AL Utility Lines Construction Services No Response Birmingham, AL It is recommended to accept the bid of Ryland's Underground Services, Fairhope, AL. All specifications have been met. Steve Seay, Gas Dept. Supt. Wayne Smith, Purchasing Agent Councilmember Christenberry moved to accept the bid of Ryland's Underground Services, Fairhope, Alabama, for the installation of natural gas services, provided all specifications are met. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. The total cost of this project will be $50,000.00, and will be paid for by the Gas Operating Account. 3776 20 February 2006 Councilmember Ford moved to add the following three items to the printed agenda. Seconded by Councilmember Quinn, motion passed unanimously. 1. Councilmember Ford - Bid — Recreation — New Field House 2. Councilmember Christenberry — Requesting the suspension of building permit issued to Wal-Mart until questions and concerns can be addressed. 3. Mayor Kant — Request to add James Gillespie to the Alarm Ordinance Committee. TABULATION Identification: "NEW FIELD HOUSE" Bids opened on: February 16, 2006 at: 10:00 a.m. Field House (Metal Building Only) to be located at Fairhope Municipal Stadium BID RECEIVED: TOTAL BID AMOUNT: DELIVERY: KEMKO, INC., Daphne, AL $71,500.00 BAY SOUTH, LTD., Saraland, AL $80,000.00 30-Working Days SUNCOAST BUILDERS, Foley, AL NO BID JIM BOOTHE CONSTRUCTION, Daphne, AL NO BID It is advised to accept the low bid of Kemko, Inc., Daphne, AL. All Specifications have been met. Eddie Boyett, Wayne Smith, Recreation Dept. Purchasing Agent Councilmember Ford moved to accept the low bid of Kemko, Inc, Daphne, Alabama, for the purchase of a metal building only for the New Field House, provided all specifications are met. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. The total cost of this project will be $71,500.00, and will be paid for by the Recreation Improvement Fund. Councilmember Christenberry addressed the City Council to announce that a referendum will take place on District 15. The County Commission will vote on District 14 for rezoning tomorrow. The first map presented on District 14 was wrong. In addition, a petition with approximately 700 signatures for District 17 will be presented to Wayne Dyes with the County Planning Department for certification. Councilmember Christenberry stated that this request comes after a valuable meeting held on Friday, February 17, 2006 with John Seeger, Bob Gentle, Dick Charles, and himself, the press was notified and present. During this meeting held at River Mill Subdivision, there were aerial photographers provided, and neighbors presented pictures. The storm water for River Mill is adequate, but the problem is flooding all around this area. 3777 20 February 2006 Since the developers has stated that they are a good corporate neighbor, Councilmember Christenberry requested and inquired about the suspension of the building permit for Wal-mart until several questions are answered and the public is educated on several items. Councilmember Christenberry expressed that he is not trying to stop anything, but is their something that can be done. City Attorney Marion E. Wynne (Tut) stated that he did not know of any precedence about suspending a building permit after being issued, and that he was a little uneasy about suspending an issued building permit. Mayor Kant expressed that people can schedule a time to meet with Barry Fulford, Building Department Director, to review the entire document that the City has, and that Thompson Engineering was hired to give a second opinion on the storm water calculations. Councilmember Stankoski expressed that this is an item that could be placed on the agenda and the City have a summary of the major concerns, and if anyone wanted details, a time can be scheduled to spend with Mr. Fulford Council President Gentle stated that a copy could be placed in the Library to let the people look at the information. Councilmember Ford pointed out that there has been some flooding in the River Mill area and engineers always say that no more water is going to be placed in certain areas. Mayor Kant stated that yes there was some washout in this area during Hurricane Danny and that there was no subdivision across the street from this area at that time. In order to get the people involved in big box developments the people need to vote to have some control. Two copies of the entire document can be placed in the Library and one copy in the Building Department, and the City can look into putting this information on the internet. Councilmember Quinn expressed that she agreed with Councilmember Stankoski and Councilmember Christenberry and most people are not going to understand the information. Councilmember Quinn would much rather have the engineers present to do a presentation and answer questions. City Attorney Mr. Wynne will look into the suspension of the building permit issued. Councilmember Quinn moved to have Mr. Wynne to look into the suspension of the building permit already issued, to get a list of questions for the engineers to address the concerns of the Hydraulic (drainage) and Traffic study, and to place this as an item on the next regular City Council meeting. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. 3778 20 February 2006 Councilmember Quinn moved to add James Gillespie to the Alarm Ordinance Committee, a committee formed at the regular City Council meeting of 13 February 2006 under the Mayor's comments to clarify the Alarm Ordinance. Seconded by Councilmember Stankoski, motion passed unanimously. There being no further business to come ore the City Council the meeting was duly adjourned at 6:31 p.m. Robert C. Gentle, Council President Geniece W. Johnson,14Ay Clerk/Treasurer