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Home My WebLink About01-23-2006 Regular Meeting3740 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 23 January 2006. Present were Council President Robert C. Gentle, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk/Treasurer Geniece W. Johnson. No one was absent. There being a quorum present, Council President Gentle called the meeting to order. The Pledge of Allegiance was recited, and Wayne Smith, Purchasing Agent, gave the invocation. Councilmember Quinn moved to approve minutes of the 09 January 2006, regular meeting with one correction. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. **Correction to the January 9, 2006 minutes: Councilmember Quinn addressed the City Council to give an update on the new library and community fund raising. Councilmember Quinn called on Hollis Wiseman. Dr. Wiseman stated that they have $147,000.00 for furniture and fixtures. He also stated that he anticipates around $600,000.00 in pledges to be in soon. Council President Gentle inquired as to if we're on schedule with the monies coming in as pledged and are we still waiting on the 2005 and 2006 pledges? The Pledges are on time and 2005 pledges are in. ** End of Correction to the January 23, 2006 minutes. Mayor's Comments and Staff Reports: • Public Works Assistant Arthur Bosarge presented to Mayor Kant a Proclamation regarding Arbor Day, and announced that Arbor Day will be held February 11, 2006. • Mayor Kant stated that information is still being gathered regarding the Woodland Subdivision and once the City of Fairhope receives this information it will be reported to the City Council. • Mayor Kant also stated that the traffic light at Morphy Avenue is justified, and after 5:00 p.m., the light may be set to a blinking mode. Councilmember Christenberry moved to add to the printed agenda to address the purchase of a fire truck for the Fire Station located at the Municipal Airport. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. 3741 23 January 2006 • Fire Chief Bill Bullman, and Assistant Fire Chief Day McCrory, addressed the City Council requesting the purchase of a used fire truck from Forth Worth, Texas. The City's 1981 fire truck cannot be repaired, and to purchase a new E-1 truck would cost approximately 1.5 million dollars. Therefore, Fire Chief Bullman and Assistant Fire Chief McCrory recommended purchasing a 1997 E-1 Truck from Texas by February 3, 2006 at the cost of $250,000.00. If the purchase is made after February 3`d, an additional $25,000 will be added. Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution declaring the purchase of a fire truck for the Airport Fire Station an emergency. Proposals should be sent out and if the price of $250,000.00 is not beatable, then this purchase shall take place before February ) . The purchase of this fire truck will be paid by the balance of the monies in the GOW 1999 and General Fund Operation. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. RESOLUTION NO. 1263-06 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, declaring the purchase of a fire truck for the Airport Fire Station an emergency. Proposals should be sent out and if the price of $250,000.00 is not beatable, then this purchase shall take place before February 3`d. The purchase of this fire truck will be paid by the balance of the monies in the GOW 1999 and General Fund Operation. Adopted on this 23rd day of January , 2006 Councilmember Ford moved to add to the printed agenda to address the repairs of the Municipal Pier. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. Councilmember Quinn introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing repairs to the Municipal Pier that was damaged by Hurricane Ivan and Hurricane Katrina. Seconded by Councilmember Ford, motion passed unanimously by voice vote. 3742 23 January 2006 RESOLUTION NO. 1264-06 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA TO: 1. Move forward with Change Order No. 1 to Morgan Dredging and Pile Driving, Inc., Spanish Fort, Alabama, to extend existing Hurricane Ivan contract by $3,505,528.80 to repair Hurricane Katrina Damages. 2. Authorize Mayor Kant to sign above Change Order when Bonds and Insurance are in place and presented. 3. Authorize Mayor Kant and Moore Engineering and Thompson Engineering to issue Notice to Proceed per Change Order No. 1. 4. Authorize Mayor Kant to finalize grant procedure with FEMA for $2,127,908.00 threshold. 5. Funds to come from existing unused $2 million line of credit with Wachovia, formally known as SouthTurst Bank, for interim funding for reconstruction and to cover projected shortfall. Adopted on this 23rd day of January 32006 • Rose Fogarty and Nancy Wilson Accounting Department presented the following power point presentation: CITY OF FAIRHOPE CITY COUNCIL MEETING JANUARY 23, 2006 SUMMARY FINANCIAL REPORTS TfiREE MONTIIS ENDED 12/31/2005 Slide I GENERAL FUND 3 MONTHS 3 MONTHS INCREISE ENDED ENDED Hn-..') 13/31/OS 13/31/06 REVENUES 2,235,536 1,613,893 621,643 (EXCLUDING TRPNSEERS) E-NSES 3,382,739 3,636,596 (233,911) EXCESS REVENUE OVER (UNDER) EXPENSE (1,147,203) (3,022,703) Slide 2 3743 23 January 2006 GAS FUND 3 MONTHS 3MONTHS ENDED ENDED IoecR[As[) 12/31/05 12/31/04 REVENUES 1,923,456 L20,SI0 6I4,886 COST OF ENERGY I'm 3" 1,088,219 673,190 EXPENSES %3,222 4.5,112 13,110 TOTAL COST/EXPENSE 2,b,621 LSI3,531 EARNINGS(LOSS) (341,165) (324,963) Slide 3 WATER/SEWER FUND 3 MONTHS 3 MONTHS INCRW! ENDED ENDED (OICREAFq 12/31/OS 12/31/04 REVENUES 2,021,139 1,687,339 333,800 COST OF ENERGY 110,631 %,9fi1 13,6)0 EXPENSES 1,162,045 1,0%,451 105,594 TOTAL COST/EXPENSE 1,272,676 1,151,412 EARNINGS(LOSS) 748,463 531,927 Slide 5 ALL FUNDS 3 MONTHS 3MONTHS INCRESi! ENDED ENDED (OG SCRSq 22/31/U5I2p1/04 REVENUES 9,904,T90 2,766,241 ;118,549 EXPENSES 9,953,267 9,165,122 I98,095 EXCESS REVENUE OVER (UNDER) EXPENSE (48,4I1) (1,374,931) Slide 7 Summary Slide IS CITY OF FAIRHOPE CITY COUNCIL MEETING JANUARY 23, 2006 Slide 9 ELECTRIC FUND 3 MONTHS 3 MONTHS ENDED ENDED INCREASE /0¢R I) 12/31/05 I2/31/04 REVENUES 3,403,495 2,926,433 42I,062 COST OF ENERGY 1,704, I20 1,554,M 229,930 EXPENSES 8891341 921,362 ();491) TOTAL CGST/EXPENSE 2,.73,111 2,476,CO2 EARNINGS(LOSS) 129,992 S00,431 Slide 4 GOLF FUND 3 MONTHS ENDED 3 MONTHS ENDED (..CR-.) 12/31/05 12/31/04 REVENUES 321,164 2fi0,006 61,150 EXPENSES 359,718 325,611 34,087 EARNINGS (LOSS) (36,554) (65,625) Slide 6 CASH BALANCE COMPARISON AT DECEMBER 31, 2005 CURRENT PRIOR MOWN PRIOR YEAR 11/31/2- 31/30/2005 12/31/2004 GENERAL FUND 2,230,469 2,341,110 1,161,036 GAS FUND 229,415 229,164 1N.. ELECTRIC FUND 2,265,769 3,034,p 2,209,556 WATER FUND 4,141,Nl 4,865,200 3,245,845 GOLF FUND 326,109 35;029 271,300 GAS TAX FUND -,154 24I,165 166,105 CAPITAL PRO -S (INCLUDES LIBRARY PROTECT ACCOUNT) I,SI9,SS5 1,4%,345 11515,615 TOTAL -ALL FUNDS 11,9)3, 382 12,560,921 11,709,359 SINKING FUNDS I,440,918 2,2%,664 1,425,915 WARRANT FUNDS 1,323,529 1,361,066 2,319,567 BALANCES EXCLUDING SINKING AND WARRANT FUNDS 9,159,285 8,889,191 4,96%.76 Slide 8 3744 23 January 2006 Mayor Kant stated that tonight the City Council will vote to separate the City Clerk and City Treasurer positions. Mayor Kant further stated that we are bursting at the seams and if we do not make the change now it will happen eventually. Mayor Kant also stated that for those who know Geniece, she is up here on weekends and after hours. The work load of maintaining two position has become too much for the two person department, and Mrs. Johnson would like to do some other things to enhance the City Clerk department. Ms. Karen Moore, with Baldwin County Electric Membership Corporation, presented Mayor Timothy M. Kant with their annual business license check. The check was in the amount of $81,612.79 representing a percentage of BCEMC's business revenues within the City Limits of Fairhope and representing a percentage of BCEMC's business revenues in the police jurisdiction. Councilmember Christenberry introduced in writing Ordinance No. 1286, an ordinance annexing North Station LLC property, located on Gayfer Road Extension, Fairhope, Alabama. Contains 19.79 acres more or less 46-01-11-0-000-001.512 North Station Subdivision. In order to take immediate action Councilmember Quinn moved for immediate consideration. Seconded by Councilmember Ford, motion for immediate consideration passed unanimously by the following voice votes: AYE - Quinn, Stankoski, Christenberry, and Gentle. NAY -none. Councilmember Ford then moved for final adoption of Ordinance No. 1286. Seconded by Councilmember Quinn, motion for final adoption passed unanimously by the following voice vote: AYE- Quinn, Stankoski, Christenberry, and Gentle. NAY -none. Councilmember Quinn introduced in writing Ordinance No. 1287, an ordinance annexing A.R.K. Builders, LLC property, located at the corner of Lawrence Road and Lawrence Road Extension, Fairhope, Alabama. Contains 13.04 acres more or less 46-06-24-0-000-023.006 Copper Key Subdivision. In order to take immediate action Councilmember Stankoski moved for immediate consideration. Seconded by Councilmember Christenberry, motion for immediate consideration passed unanimously by the following voice votes: AYE -Quinn, Stankoski, Christenberry, and Gentle. NAY -none. Councilmember Ford then moved for final adoption of Ordinance No. 1287. Seconded by Councilmember Quinn, motion for final adoption passed unanimously by the following voice vote: AYE- Quinn, Stankoski, Christenberry, and Gentle. NAY -none. Councilmember Quinn introduced in writing Ordinance No. 1288, an ordinance annexing RLF Baldwin Properties, LLC property, located South of the intersection at County Road 44 and Highway 181 (aka County Road 27), Fairhope, Alabama. Contains .18 acres more or less. (120 Foot strip). 46-08-27-0-000- 001.023. In order to take immediate action Councilmember Ford moved for immediate consideration. Seconded by Councilmember Christenberry, motion for immediate consideration passed unanimously by the following voice votes: AYE - Quinn, Stankoski, Christenberry, and Gentle. NAY -none. 3745 23 January 2006 Councilmember Quinn then moved for final adoption of Ordinance No. 1288. Seconded by Councilmember Stankoski, motion for final adoption passed unanimously by the following voice vote: AYE- Quinn, Stankoski, Christenberry, and Gentle. NAY -none Councilmember Christenberry introduced in writing Ordinance No. 1289, an ordinance annexing Elite Development, LLC property, located on the South side of County Road 44 just west of State Highway 181 (aka County Road 27), Fairhope, Alabama. Contains: Parcel A — 25.53 acres more or less 46-08-27-0-000-001.000 and Parcel B — 8.87 acres more or less 46-08-27-0-00-002.535. Woodlawn Subdivision. In order to take immediate action Councilmember Quinn moved for immediate consideration. Seconded by Councilmember Stankoski, motion for immediate consideration passed unanimously by the following voice votes: AYE - Quinn, Stankoski, Christenberry, and Gentle. NAY -none. Councilmember Ford then moved for final adoption of Ordinance No. 1289. Seconded by Councilmember Quinn, motion for final adoption passed unanimously by the following voice vote: AYE- Quinn, Stankoski, Christenberry, and Gentle. NAY -none Councilmember Quinn introduced in writing Ordinance No. 1290, an ordinance annexing Duck Duck Goose, Inc. property, located on the South side of County Road 44, East of Greeno Road next to Colony Place, Fairhope, Alabama. Contains 1.46 acres more or less. 46-08-28-0-000-000.173. Summer Lake part of Phase II. In order to take immediate action Councilmember Christenberry moved for immediate consideration. Seconded by Councilmember Quinn, motion for immediate consideration passed unanimously by the following voice votes: AYE -Quinn, Stankoski, Christenberry, and Gentle. NAY -none. Councilmember Quinn then moved for final adoption of Ordinance No. 1290. Seconded by Councilmember Ford, motion for final adoption passed unanimously by the following voice vote: AYE - Quinn, Stankoski, Christenberry, and Gentle. NAY -none Councilmember Ford introduced in writing Ordinance No. 1291, an ordinance separating the City Clerk and City Treasurer Positions. In order to take immediate action Councilmember Christenberry moved for immediate consideration. Seconded by Councilmember Quinn, motion for immediate consideration passed unanimously by the following voice votes: AYE -Quinn, Stankoski, Christenberry, and Gentle. NAY -none. Councilmember Quinn then moved for final adoption of Ordinance No. 1291. Seconded by Councilmember Ford, motion for final adoption passed unanimously by the following voice vote: AYE- Quinn, Stankoski, Christenberry, and Gentle. NAY -none Councilmember Ford introduced in writing, and moved for the adoption of the following resolution, a resolution establishing the salary of the City Treasurer. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. 3746 23 January 2006 RESOLUTION NO. 1265-06 A RESOLUTION ESTABLISHING THE SALARY FOR THE POSITION OF CITY TREASURER WHEREAS, Ordinance No.1291 of the City of Fairhope established the position of City Treasurer for the City, AND WHEREAS, such ordinance requires the City to establish the salary of City Treasurer by resolution, NOW THEREFORE, BE IT RESOLVED by the City Council that the salary of the City Treasurer is established as follows: For the period of date of initial appointment through September 30, 2006, such individual shall be paid an additional annual salary of $13,211.00. Said annual salary shall be paid in equal parts in accordance with current pay -period and payday procedures. Thereafter, the salary shall be established annually by the City Council. ADOPTED THIS 23RD DAY OF JANUARY 2006. Councilmember Stankoski introduced in writing, and moved for the adoption of the following resolution, a resolution authorizing signees on all of the City of Fairhope Accounts. Seconded by Councilmember Quinn, motion passed unanimously by voice vote. 3747 23 January 2006 RESOLUTION NO. 1266-06 WHEREAS, two signatures are required on all monetary transactions of the City of Fairhope; and WHEREAS, travel is sometimes required of the Mayor and of the Treasurer and provisions should be made to cover monetary requirements of the City in the absence of one or both; THEN, THEREFORE BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, that all Financial Depositories where monies of the City are deposited, whether in checking, savings, or other type accounts, currently or in the future; be and hereby are advised that any two of the following signees are authorized to sign any monetary transaction between said Depositories and the City of Fairhope, Alabama; Timothy M. Kant, Mayor Michael A. Ford, Councilmember Nancy K.Wilson, City Treasurer Kim Higginbotham, Revenue Officer BE IT FURTHER RESOLVED that Nancy K. Wilson and Kim Higginbotham are hereby authorized to use a facsimile signature for routine checks and paperwork: Sample: Sample: BE IT FURTHER RESOLVED that Mayor Timothy M. Kant is hereby authorized to use computer generated signature for routine checks under One Thousand Dollars ($1,000.00). All monetary transactions must have at least one true signature. Sample: BE IT FURTHER RESOLVED that a certify d copy of this resolution be sent to all Depositories as authorization of, and as a record of, above sig e signatures. ADOPTED THIS 23`d DAY OF January 2006 V%.- i thy M. Cant, Ma r Attest: Genfece W. Johnson, Cit er I certify this to be a true and correct copy of Res. No. .1266-06as adopted by the Governing Body in regular session on January 23, 2006. City Clerk Date 3748 23 January 2006 Appointment of City Treasurer effective February 1, 2006, this term shall end September 30, 2008. Councilmember Quinn moved to appoint Ms. Nancy K. Wilson as City Treasurer. Seconded by Councilmember Ford, motion passed unanimously by voice vote. Mrs. Johnson expressed that she and her office staff supports the City Council's decision to separate the two positions, and asked for the support and patience from the Mayor, City Council, employees and Citizens as we go through the process of training Ms. Wilson. Councilmember Stankoski moved to approve the Site Plan Review of property owner David Ball, located at 72 Fairhope Avenue. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. Councilmember Ford inquired about the alley running behind this property. Clay Verneuille with Walcott Adams Verneuille stated that Mr. Ball is currently working to obtain the alley from the City and will be responsible for maintaining the alley. The City Council will address turning the alley over to Mr. Ball at a later date once all documents have been completed by the City Attorney Marion E. Wynne. Councilmember Christenberry moved to approve the Public Works Project to repair the Fish House Building at 850 Sea Cliff Drive, damaged by Hurricane Katrina August 29, 2005. Seconded by Councilmember Ford, motion passed unanimously by voice vote. Councilmember Christenberry moved to approve the recommendation of the Police Chief Christopher Browning, to grant the request of the Eastern Shore Art Association, requesting permission to block streets for their annual Outdoor Art Show on March 17-19, 2006. The Eastern Shore Art Association must coordinate the placement of the booths with the Police and Fire Department, and all booths on Section Street must be placed in the middle of the Street. Seconded by Councilmember Ford, motion passed unanimously by voice vote. Councilmember Ford moved to un-table the bid for Electronic Metering. Seconded by Councilmember Quinn, motion passed unanimously, by voice vote. This item was tabled at the regular City Council meeting of January 9, 2006. Councilmember Ford moved to reject all bids for Electronic Metering. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. Wayne Smith Purchasing Agent will re -bid this item. 3749 23 January 2006 U Councilmember Quinn moved to accept the low bid of Boyington Pipeline Construction, LLC Stockton, Alabama, for the County Road 13 Water Line Improvement project, provided all specifications are met. Seconded by Councilmember Ford, motion passed unanimously by voice vote. This project will cost $454,150.00 and will be paid for by the URW 2002 Bond Issues. 3750 23 January 2006 January 17, 2006 The City of Fairhope Police Department is requesting to purchase three (3) Patrol Cars to replace older cars that are presently in the police fleet. Police vehicles can be purchased on the Alabama State Bid Contract T191L #4008690 00002. Vehicles on the State Contract consist of the Crown Victoria Police Package. The total purchase price will be $61,521.00 for three (3) vehicles. Delivery of vehicles will be 16-18 weeks. Funds to purchase vehicles are budgeted for this year and would come from General Funds Operating Expenses. Wayne Smith, Purchasing Agent Councilmember Ford moved to accept the State Bid of Family Ford Sales Inc, Florence, Alabama, for the purchase of three new police cars, provided all specifications are met. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. The total cost of the cars will be $61,521.00, and will be paid for by General Operating. N W ti Identification: "PAGERS" N Bids to be received by: Dec. 8, 2005 0 at: 4:00 p.m. � VENDOR: ACQUISITION COST RENTAL/LEASE- ACQUISITION COST -DIGITAL ACQUISITION ONE TIME SET- MO. SVC MO. SVC OTHER ALPH/NUM ALPH/NUM PURCHASE COST -DIGITAL UP CHARGE CHARG CHARGE INFORMATION LEASE E DIGITAL DIGITAL Teletouch Qty 1: $89.95 Qty 1: $11.54 Qty 1: $59.95 Qty 1: $8.54 N/A $7.00 $18.00 Comm. Qty 120: $79.95 Qty 120: $6.59 Qty 120: $49.95 Qty 120: $6.59 Mobile, AL Mo. Cost: $6.09/ea Mo. Cost: 6.59/ea Mo. Cost: $6.09/ea Mo. Cost: $6.59 Callis Comm. Qty 1: $4.50 Qty 1: CHARGE FOR SCADE DEVICES: Mobile, AL Any Amount: $4.50 $7.00 Qty 1-1000: $750.00 $16.00 Numeric Any Amount: Qty 1001-2500: $1,000.00 $7.00 Qty 2501-5000: $1,500.00 $28.00 Alpha Qty: 5000+: $2,000.00 Callis Comm. Qty 1: $4.50 Qty 1: CHARGE FOR SCADE DEVICES: SENT Mobile, AL Any Amount: $4.50 $7.00 Qty 1-1000: $750.00 ALTERNATE BID Any Amount: Qty 1001-2500: $1,000.00 BECAUSE $7.00 Qty 2501-5000: $1,500.00 FREQUENCY Qty: 5000+: $2,000.00 AVAILABLE IS 462.875 MHZ USA Mobility Qty 1: $5.95 Qty 100: $5.95 Acquisition cost Mobile, AL Qty 120: $5.95 for Nationwide Mo. Cost: $5.95 Coverage - $6.00 mo. It is recommended to accept the low bid meeting specifications of USA MOBILITY, Mobile, AL. Pagers are to be paid from all departments using pagers under operating supplies. Wayne Smith, Purchasing Agent 3752 23 January 2006 Councilmember Quinn moved to accept the low bid of USA Mobility, Mobile, Alabama, for the leasing of pagers, provided all specifications are met. Seconded by Councilmember Ford, motion passed unanimously by voice vote. The pagers will be paid for by all department operating funds. There being no further business to come of re the City Counc' the meeting was duly adjourned at 6:38 p.m. &" Robert C. Gentle, Council President Geniece W. Johnson, CM Clerk/Treasurer