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Home My WebLink About01-09-2006 Regular Meeting3732 STATE OF ALABAMA )( COUNTY OF BALDWIN )( The City Council, City of Fairhope, met in regular session at 5:30 p.m., Fairhope Municipal Complex Council Chamber, 161 North Section Street, Fairhope, Alabama 36532, on Monday, 09 January 2006. Present were Council President Robert C. Gentle, Councilmembers: Debbie W. Quinn, Daniel Stankoski, Cecil Christenberry, and Michael A. Ford; Mayor Timothy M. Kant, City Attorney Marion E. Wynne, and City Clerk/Treasurer Assistant Tyron D. Hoskins. Geniece W. Johnson, City Clerk/Treasurer was absent. There being a quorum present, Council President Gentle called the meeting to order. The Pledge of Allegiance was recited, and Councilmember Cecil Christenberry gave the invocation. Councilmember Christenberry moved to approve minutes of the 19 December 2005, regular meeting. Seconded by Councilmember Quinn, motion passed unanimously. Mayor's Comments and Staff Reports: Mayor Kant presented the new Fairhope Volunteer Fire Department officers: Bill Bulman Fire Chief Dan McCrory Assistant Fire Chief Tommy Bozeman Assistant Fire Chief James Bauer Treasurer Mike Weston Secretary • Dan McCrory, Water/Sewer Superintendent, presented the following power point presentation updating the Council on the need for a new Wastewater Treatment Plant. Dan stated that the existing plant has about 36 months remaining and that he doesn't want the plant to get any where near full capacity. He also stated that he doesn't want to under or over grown the plant. POWER POINT PRESENTATION ATTACHED 09 January 2006 Request for Proposal for Treatment Plant .............................................................. f/ Iy.Axxbx wx•rA &wr O.µ 1 nnNF•I�•P• 73 _..................................... _.__... # Atp Slide 1 Statement of the Problem _ .........................................................._......................................... POPUTATRNI OROWTII AND DEVEIDPMFNT IIAS ECPLODF.D SINCE TREATMENT PLANT WAS RENOVATED. LB'ECYCLE OFFXISTINO PLANT 'AS ABOUT IS YEARS FOR TIE PLANT. TREATMENT RAM WAS RENOVATED IN I9 W'L ARE CURRENTLY INTO OUR T WELVETH YEAR 1 nF OUR FIFTEEN YEAR CYCLE Slide 2 Project Overview 1 PRFSFNTED RVE QUESTIONS TO EACH OF TIIE ENOINEFAINO FIRMS FOR A NEW TREATMENT PLANT WT{AT ARE OUR 17 I IMMEDIATE NEEDS 2. NEAR FUTURE NEEDS S. LONGTERM NEEDS 4. COST 5. COME UP WITH A CONCEPTIONAL DESIGN THAT WOULD FIT THOSE NEEDS Slide 3 3733 ENGINEERS PROPOSAL Y'OLI—T ENGINEERING: —THIRTY THOUSAND DOLLARV POR AN ADR— ATJE9ilR THEY OAVE A DOURE OP FOUR TO[IOHI DOII.LL] RII OALI—TO— THAT EOUATLt TO 3Of1E3iXTO TRRTY 1WOMLLM)N DOLLAR! TO -LD THE PLANT fRl(R[WR MILIA AND GAWOODfP M[AIONDOLLAR! fM AON[MILION CALIAN PEIIDAYDAYPIAMHE T OVPRASTRIXTURR AIARMY D1 —T.--T.—T. A IOIM1 MRIANOALL 4 A OAY PI.AM TN1—A LNO.VL—G9fFID mI MRLION DOLLARSTO PI VLD A l WO W LLON <:ALLQV A DAY RA.K METH iRfi INMITRUCl1RC ALIIEADY p PLU'E TO RXPAND TIR PIAM TO IOIR RCLLON IALLON! PER DAY W [.VGC�LTPLW: NO RESPON96 Slide 4 CONCLUSION TI IOMPSTkI ENOINEF:IUN[I I IAS MET TI IE REQI�RMEM3 TI IAT W EXE ASKED AND PRFSENTF.D A CONCEPTIONAL DFSRA OF TIIE PROPOSED NF.W TREATMENTPLANTWITII REASONABLE COST. AIMEDIATT.NEEDS NEAR RTR'RE NEEDS LONG TERM NEEDS. Slide 5 3734 09 January 2006 • Mayor Kant informed the Council that applications for a new Planning Director will end at the end of the week. He'll start checking references on potential prospects and should have someone hired by February. Council President Gentle read a letter from Rick Kingrea requesting to remand the request of Charles L. Dean and Marie Dean back to the Planning and Zoning Commission. The request was to zone the property to R-5 Multi Family Residential concurrent with annexation into the City of Fairhope. Anthony Kaiser, a representative for the Deans, also asked to remand the proposed development back to Planning and Zoning. No public hearing was held. Councilmember Quinn made a motion to remand the request back to Planning and Zoning due to conformance issues. Seconded by Councilmember Ford, the motion passed unanimously by voice vote. A Public Hearing was held as advertised on a proposed ordinance to amend Zoning Ordinance No. 1253. Councilmember Quinn introduced in writing Ordinance No. 1285, an ordinance amending Non -conforming Structures — Article VII, Non -conforming, Section B, Non -conforming Structures, Number 3. Councilmember Quinn moved for immediate consideration. Seconded by Councilmember Christenberry, motion for immediate consideration passed unanimously by the following voice votes: AYE -Quinn, Stankoski, Christenberry, Ford and Gentle. NAY -none. Councilmember Christenberry moved for final adoption of Ordinance No. 1285. Seconded by Councilmember Quinn, motion for final adoption passed unanimously by the following voice votes: AYE -Quinn, Stankoski, Christenberry, Ford and Gentle. NAY -none. Councilmember Ford introduced in writing and moved for the adoption of the following resolution, a resolution authorizing Mayor Kant to execute a contract between the City of Fairhope and Thompson Engineering to provide design services for a new 4MGD Wastewater Treatment Plant. These services are not to exceed $796,259.00. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. 09 January 2006 RESOLUTION NO. 1261-06 3735 WHEREAS, this agreement is entered into between Thompson Engineering and the City of Fairhope to provide for Design Services for a New 4MGD Wastewater Treatment Plant WHEREAS, the Scope of Work and Scope of Services and Construction Services all listed in detail within the Contract. WHEREAS, the fees for the proposed services outlined are not to exceed the following: Engineering Design Services fee $458,605.00 Construction Administration and Inspection fee $337,654.00 TOTAL FEE PROPOSAL $796,259.00 BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to execute an agreement between the City of Fairhope and Thompson Engineering to provide design services for a New 4MGD Wastewater Treatment Plant. These services are not to exceed $796,259.00 ADOPTED THIS 9`h DAY OF January , 2006. Attest: Geniece W. Johnson, Cit Vle reasurer Councilmember Quinn introduced in writing and moved for the adoption of the following resolution, a resolution authorizing reimbursement for the contract between the City of Fairhope and Thompson Engineering for design services for a new 4MGD Wastewater Treatment Plant by a potential Utility Revenue Bond Issues 2007. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. 09 January 2006 RESOLUTION NO. 1262-06 3736 WHEREAS, the City of Fairhope is hereby considering taking a Utility Revenue Bond Issue for certain projects. WHEREAS, the following project shall be included in the Bond Issue 2007, and all expenditures prior to the completion of the Bond Issue process included within the contract between the City of Fairhope and Thompson Engineering for Design Services for a New 4MGD Wastewater Treatment Plant shall be reimbursed. NOW BE IT RESOLVED that the City of Fairhope hereby express official intent to reimburse any cash expenditures from the proceeds of Utility Revenue Bond Issue. BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, that Mayor Timothy M. Kant is hereby authorized to reimburse the City from cash expended with Bond Issue Monies of 2007. DULY ADOPTED THIS 91h DAY OF January, 2006. Attest v eniece W. Johnson, City lerk/Treasurer Councilmember Ford made a motion to approve an application for a Beer/Wine On/Off Premises License by Mark D. Gambino, dba Uncle Mark's Restaurant, located at 19751 Highway 181 (aka County Road 27), Fairhope, Alabama. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. Councilmember Stankoski made a motion to update the Fairhope Police Reserve Roster by removing Jesse A. Villa and Brian Payne. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. Councilmember Quinn addressed the City Council to give an update on the new library and community fund raising. Councilmember Quinn called on Hollis Wiseman. Dr. Wiseman stated that they have $147,000.00 for furniture and fixtures. He also stated that he anticipates around $600,000.00 in pledges to be in soon. Council President Gentle inquired as to if we're on schedule with the monies coming in as pledged and are we still waiting on the 2005 and 2006 pledges? "Corrected at January 23, 2006 meeting." 3737 09 January 2006 Councilmember Christenberry addressed the City Council to report on "A Fair Hope of Success," which addresses the proposed Wal-Mart project. It's also know as "Corridor 18 L" Councilmember Christenberry stated that he's afraid that there's so much information out there or a lack thereof. He proposed that a public meeting be held with State Legislation, Baldwin County representatives, and the Fairhope City Council so that questions can be addressed and to clear up things that are causing hurt. Council President Gentle asked Councilmember Christenberry to gather all questions that he could possibly get, so they can be addressed at this meeting. Councilmember Christenberry made a motion to authorize Mayor Kant to write a letter to Senator Bradley Burns, the County Commissioners, and other related elected officials requesting a public meeting be held on Monday, January 23, 2006, directly after the City Council meeting. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Councilmember Stankoski addressed the City Council and presented the following report: Tonight is the first Council meeting of the new year. At the beginning of a new year, most of us examine our financial status and make plans for the year ahead. The finance committee has been reviewing the financial status of the city for over a year. As a result, belts have been tightened, fees and licenses increased and future needs discussed. It's time to look to the future and address the need for increased revenue; therefore, I propose this Council take the necessary steps to implement a 2% sales tax with provisions and I emphasize with provisions of earmarking the bulk of revenue be used for debt reduction and recreation and lastly general fund for specific projects. Why earmark for debt reduction? Among the City's present obligations are: • $5.2M for street paving and other projects, 2002 GOW.... • $6.7M for water tanks, city hall renovation, URW..... • $8.4M purchase of nut processing plant, upgrade substation and water plant, 2005 refinance of a 1997 URW • $1.3M for automated sanitation service, new containers, and other equipment • $1.5M for library • $1.8M for water and sewer works 2003 Refinance of 1996 URW • $1.5M Sewer system Point Clear • $300K police station • $1.5M line of credit to operate the city Tonight this Council approved an additional expenditure of $790,000.00 for engineering fees for a new wastewater treatment plant. We need additional revenue to reduce existing debt and obligations, which will save interest on existing debt and fund future projects. We need to move as much as possible toward a pay as you go policy. We cannot borrow ourselves out of debt. 3738 09 January 2006 Why earmark for Recreation? At the September 26, 2005 Council meeting Eddie Boyett, Recreation Director, and Charlie Langham, President of Recreation Committee, gave an excellent presentation of monies saved thru time, talent and the hard work of volunteers in Youth Football, Soccer, Girls Volleyball, Youth Baseball and other programs for which they should be commended, but volunteers can not shoulder the financial burden of running our recreation programs. The number of youths served by our recreation programs continues to increase. Mr. Boyett outlined a five year recreation program which includes a new dressing room facility at Fairhope Municipal Field, move the tennis courts to Stimpson Field and build a recreation center at the old tennis site, acquire sufficient property for a multi use, four field softball complex, two field football complex, space for girls cheerleading and lastly build a skateboard park. The estimated cost of this plan is $4 to $5M. At the last council meeting presentations were made to many of our youth football players and explorer scouts and it is wonderful to see our young people involved in wholesome activities. Our children are the future of Fairhope and we must provide the facilities in order that they have good, wholesome and safe activities. We need additional revenue to the general fund to establish a maintenance program for the Municipal Pier. FEMA is getting tighter with money and regulations and we must protect this treasure. We need to maintain our parks and replenish our beaches. The engineering fees approved tonight, for the new wastewater treatment plant are only the beginning. We need land and then the plant itself. We haven't seen the last storm. We also must set aside money in the rainy day fund for emergencies. Storm water run off and drainage management is an ever increasing problem in our growing area. Our Municipal Golf Course is a valuable asset and it would be a shame to let it fall into disrepair and become non-competitive with the other courses in the area. Our police and fire departments will be challenged to meet the needs of increased traffic and other problems brought about through change and growth. Good governance and fiscal responsibility is one reason we were elected. We need to be proactive, not reactive. We need to set goals and priorities, be in control and prepare for the future. Fairhope has a rich history and tradition of people dedicated to preserving our quality of life. We need to continue to preserve and build on this history. I respectfully request the Mayor and staff to gather the necessary information, estimate the amount of revenue, examine legal issues, get public input and meet other necessary requirements and have this information for discussion at the February 2, 2006, finance meeting with the goal of having this enacted as soon as possible. Mayor Kant exited the dias at 6:26 p.m. Vince Valentim addressed the Council to discuss Fairhope. He stated that in December the Council talked about Density on Greeno Road and they found a mistake where the left hand didn't know what the right hand was doing. He further stated that there's a lot of misunderstanding in the Comprehensive Plan on the Village concept. He does not believe that the City can comply with this. He stated that the Comprehensive Plan does not even support the proposed Triangle project. 3739 09 January 2006 Mr. Valentim briefly discussed the Wal-mart project. He stated that the proposed meeting needed to be ethical, credible, and civil. He felt that all the facts on this issue needed to be available to the public. Council President Gentle stated that the Comprehensive Plan details came from the people of Fairhope and that it's what they wanted to do. Councilmember Quinn stated that most of the growth of Fairhope is going on outside of the City limits and that they have no control over this. The Comprehensive Plan deals with projects inside the city limits only. Councilmember Quinn moved to accept the state bid for a Kubota Tractor for the Recreation Department. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. This will be paid for by Recreational Capital Improvement Fund. Wayne Smith, Purchasing Agent, addressed the City Council to present the bid for Electronic Metering. Mr. Smith recommended accepting the low bid of AMCO, the second lowest bid. Consolidated Pipe had the lowest bid, but specifications weren't met. Mr. Gary Brown with Consolidated Pipe of Mobile, Alabama, addressed the Council stating that there was some misunderstanding on the bid. According to Scott Carpenter with Consolidated Pipe, the training was included in the bid, which was for one year of training at no additional cost. He stated that the warranty was hard to price, because the time of warranty varies. Councilmember Quinn inquired as to whether or not this could be re -bid. Council President Gentle stated that re -bidding would be an injustice since all of the current bid prices are available. Councilmember Quinn made a motion to have city attorney Marion Wynne, city staff, and Consolidated Pipe to get together and make this right. Seconded by Councilmember Stankoski, motion passed unanimously by voice vote. Councilmember Ford moved to pay bills as presented. Seconded by Councilmember Christenberry, motion passed unanimously by voice vote. 09 January 2006 There being no further business to come before e C Council the meeting was duly adjourned at 6:54 p.m. Robert C. Gentle, Council President T n D. Hoskins, City Clerk/Treasurer Assistant