HomeMy WebLinkAbout10-10-2005 Regular MeetingMe
STATE OF ALABAMA )(
COUNTY OF BALDWIN )(
The City Council, City of Fairhope, met in regular session at
5:30 p.m., Fairhope Municipal Complex Council Chamber,
161 North Section Street, Fairhope, Alabama 36532, on
Monday, 10 October 2005.
Present were Council President Robert C. Gentle, Councilmembers: Debbie W.
Quinn, Daniel Stankoski, and Michael A. Ford; Mayor Timothy M. Kant, City Attorney
Marion E. Wynne, and City Clerk/Treasurer Geniece W. Johnson. Councilmember Cecil
Christenberry was absent.
There being a quorum present, Council President Gentle called the meeting to
order. The Pledge of Allegiance was recited, and Pastor Stewart Shelby, Assistant Pastor
of St. James Episcopal Church, gave the invocation. Councilmember Quinn moved to
approve minutes of the 26 September 2005, regular meeting. Seconded by
Councilmember Stankoski, motion passed unanimously by the following voice votes:
AYE- Quinn, Stankoski, Ford, and Gentle. NAY -None.
Council President Gentle recognized several Boy Scouts with Troop 47.
Councilmember Stankoski moved to amend the order of the agenda. Seconded by
Councilmember Ford, motion passed unanimously by voice vote.
Item # 2 - Presentation by Dean Mosher will be addressed as Item # 3.
Item # 3 — Mayor's Comments and Staff Reports will be addressed as Item # 2.
Item # 20 — Discussion of Big Box Ordinance will be addressed as Item # 4.
Mayor's Comments:
• Rose Fogerty, Finance Director, addressed the City Council informing them Council that the City of Fairhope
has a 5-year plan for each proprietary fund. These plans were provided by John Melaugh, Rate Analyst.
Mrs. Fogerty also presented a power point presentation of the City's Proposed Budget for Fiscal Year 2005-
2006. A copy of the power point presentation and budget shall be kept in the City Clerk's office for viewing.
• Jennifer Fidler, Public Works Director, presented a power point presentation on the Waste Management
Division, and expressed to the City Council that this is an opportune time to make a decision to go to an
automated garbage pick system.
3670
10 October 2005
Slide 1
A
of Fairhope
is Works Department
Waste Management Division
Slide 2
Overview: Our Current Waste
Management Services
• Garbage collection twice weekly
• Recycling collection weekly
•Trash (bulk waste, yard waste)
collection weekly
• Trash and recycling pickup on the same
day
Slide 3
Waste Management
Equipment Used
. (,)Backhoe 9
• (1) Transfer Truck (18 wheeler type)
• (1) Bull Dozier
• (3) Seml-automated or Manual Garbage (packer)
trucks
• (1) Backdoor service (mini) garbage truck
• (3) Recycling Trucks
• (1)Forklift
• (1) Skid steer
• (4) Trash (boom) trucks
• (1) Leaf Machine
Slide 4
Waste Management
Employees
• Garbage (10)
• Drivers - 4
• Helpers-6
• Trash (5) All Drivers
• Recycle (4)
• Drivers - 3
• Material Processor- 1
• Other Personnel (6)
• TOTAL EMPLOYEES - 25
Slide 5
Additional Equipment &
s Personnel Needed
°
t • Garbage Trucks
• (1) Replacement Garbage Truck
• (1) Additional Garbage Truck
*Trash Truck
• (1) Replacement Trash Truck
• 3 new bodies
A • 1 Chipper
• One Operator
Slide 6
Now is the time to consider
a
+ Automated Trucks
one
person
► required on
the truck - • •,
the driver ,. .
Y ',No lifting
required ''-
3671
10 October 2005
Slide 7
Estimated Annual Costs I
m
M
21Wk
Manual
Once/Wk
Auto
2/Wk
Auto
h. Amortization
$65,000
90,000
107,000
h. Maintenance
80,000
90,000
110,000
Dvers (1 spare)
290,000
232,000
290,000
HIlpers
360,000
N/a
90,000
C claims & Ins.
94,000
125,000
54,300
ntainers Amor.
N/a
165,000
65,000
TOTALS
$889,000
1502,000
716,300
Slide 8
Another Way to Look @ Costs
1
�'«�
�'«�
■ VMdeM Eap�nw
■ L�Yer E�wiw
•
1.
M-LWY A-tAM A -]ANY
A (Automated) Vs. M (Manual) --Edmated Annual Casts
Slide 9
The Real Cost
• 39% of injuries in Public Works are from the
garbage division (51 out of 131 since 1999)
• Overexertion and lifting were the biggest
cause of these accidents (this year, contact)
• Workman's Comp Claims (approx 140,000):
• Year 01 62,990
• Year 02 21.825
• Year 03 16.946
• Year 04 23,893
• Year 05 13,500
Slide 10
Case Studies — Injuries from
Automated Trucks
• Huntsville, AL: (2) minor injuries since
automated trucks were first used (2003)
• Pensacola, FL: Carpal tunnel syndrome
injuries reported (no exact number.."just
a few"). Automated used for>10 years.
• McMinnville, TN: No reported injuries.
Began automation in 2001.
Slide 11
Timeline for implementation
Phase One:
• October 10'^: Council Meeting
• Council decides on automation or
manual garbage
• Council decides to purchase equipment
for garbage service
Slide 12
If Automation is chosen
• Phase II:
• January 2006 or Mid -March 2006 (tentative)
• Series of homeowner educational meetings for
1 Implementation of automation
_ • Educational flyers distributed to every home
• Disthbutlon of cans
• January 30"' : Implementation of automation
3672
10 October 2005
Slide 13
Phase III: Automation
• Eight weeks from date of implementation:
• Residents who have Monday / Thursday garbage
will either have Monday or Thursday Recycling.
The residents who have Tuesday / Friday garbage
will have either Tuesday or Friday recycling.
• These routes will encourage residents to put out
garbage once a week with their recycling.
Slide 14
Phase IV: Automation
• January 2007
• After looking at real numbers for the coat of
garbage collection, council decides to go to once a
week garbage or keep It at twice per week.
• Council decides: if once a week is chosen, will
we have an option for residents to keep twice per
week at an increased rate?
• Council looks at rates and decides whether or not
to go up or down on rates for different sized
containers.
Slide 15
'
Area
2/wk
I 1/Wk
Auto?
Cart
Trash
K
Rate
Rate
?
P/u?
•
BW&M"
$15.85
$11.85
No
Vea
On
No
Co.
I Req.
Eaomb
$16.80
N/A
Y.
Vr
Yea
No
rA.,
FL
Dept—
$13.90
N/A
No
Yee
Yea
Yea
$2.5Qn
0
Sp. Ft.
N/A
$14.95
Y.
Y.
Yea
No
Ch
Forey
$12
NIA
No
Yes
n
No
oeq.
0
$10
NIA
No
Yes
On
No
Beech
Req.
Pene•-
$19.85
NIA
Y.
Y.
On
No
^�
cola
Req.
P-.
Mob%
No
NIA
V.
Ves
2/Mo.
No
Slide 16
Conclusion
• This is an opportune time to make a
decision to go automated (every 5 yrs)
• Twice a week automated garbage
service will save $863,500 over a period
of 5 years.
• Once a week automated garbage
service will save $1,935,000 over a
period of 5 years.
1673
10 October 2005
Dean Mosher with A Fair Hope of Success, a citizen's organization, addressed the
City Council with good news and bad news regarding the interest/rumors of Wal-mart
planning to open a store on State Highway 181 in the area of County Road 48 (Fairhope
Avenue) and County Road 44. Mr. Mosher presented copies of a petition signed by over
1,227 citizens who are opposed to the construction of Wal-Mart or any other mega -store,
because these corporate giants will cause many neighborhood -based businesses, unable to
compete, to cut back or close down, thereby reducing the number of jobs.
Councilmember Christenberry arrived on the dais at 6:06 p.m.
Mr. Mosher acknowledged County Commissioner David Ed Bishop and Cara Stallman
with the County Planning Department. Mr. Mosher also expressed that this is not an
annexation into the City. This will not mean any city -related tax increases in the new
district, and if residents of the new district wanted to be annexed in the future, it would be
an entirely separate issue.
Mr. Bishop addressed the City Council to encourage the Council to take part in a four -
step process to create a new district, to be know as District 17. District 17 would allow
redrawn boundaries east of Alabama Highway 181. This could also prevent big -box
commercial development from entering Fairhope's comprehensive plan. In order to
accomplish this milestone, the following four steps must be taken:
1. Request that Mayor Kant write a letter to the County Commission supporting the creation of a new
district.
2. Obtain a signed petition of 10% of the people living in the proposed new district area asking for a
public referendum on the issue.
3. The Judge of Probate must validate the petition.
4. Hold Referendum - Must receive a majority of 50 + 1 votes from the public during the
referendum, in order to move forward with creating a new district.
Council President Gentle expressed that the City's attorney recommended tightening the
permitting process for large commercial buildings. The City does not have zoning
authority in the unincorporated area, but the City does have power over building permits
and engineering. The following areas need to be looked at and placed in an ordinance
and enforced.
• Request full traffic studies for present and future conditions.
• Request impact studies dealing with stormwater management
• Impose public safety fees to cover the increased cost of police and fire protection associated with
large commercial development.
• Strengthen landscape requirements.
• Look at building code requirements. The County and City building codes need to be in
compliance to a category 5 storm.
3674
10 October 2005
Councilmember Ford moved to authorize Mayor Kant to write a letter to the County
Commission in favor of the County creating a new district, District 17. Seconded by
Councilmember Quinn, motion passed unanimously by voice vote.
Councilmember Christenberry moved to authorize Mayor Kant to continue to spend
resources to get an ordinance written to address tightening the permitting process for
large commercial building. Seconded by Councilmember Quinn, motion passed
unanimously by voice vote.
Councilmember Christenberry inquired as to who would be responsible for paying to
having an impact study dealing with stormwater management. Council President Gentle
stated that the developers would be responsible. City Attorney Marion E. Wynne (Tut),
stated that the person responsible for the impact study must be set out in the ordinance.
Councilmember Stankoski stated that the rumor served as a great wake-up call, and the
City of Fairhope cannot pass an ordinance once a location is taken over. Therefore, the
City needed to be proactive instead of reactive.
Council President Gentle appointed Councilmember Christenberry as the City's liaison to
work with Mr. Mosher and the County Commission on this project.
Council President Gentle called for a shot recess at 6:24 p.m. to clear the Council
Chambers of more than a 150-concerned citizen. Meeting resumed at 6:30 p.m.
Councilmember Christenberry moved to add Metro Cable Services to the end of
the printed agenda. Seconded by Councilmember Ford, motion passed unanimously by
voice vote.
A Public Hearing was held as advertised on a proposed ordinance to amend
Zoning Ordinance No. 1253. Councilmember Ford introduced in writing, an ordinance to
consider an amendment to the City of Fairhope Zoning Ordinance to allow a building
height of 35 feet if located in commercial zoning and contains both residential and retail
and/or office space. (Building Height Procedures). This amendment to change the
building height procedures was approved at the regular City Council meeting on August
22, 2005
The Public Hearing was open at 6:33 p.m.
John Betha addressed the City Council to inquire if this applied to the downtown area.
Council President Gentle stated that this does not apply to the Central Business District.
The Public Hearing was closed at 6:35 p.m.
This ordinance will layover for final adoption at the next regular City Council meeting.
3675
10 October 2005
Councilmember Christenberry moved for final adoption of Ordinance No. 1268,
an ordinance amending Ordinance No. 1113 - Building Department permit fees. (introduced
at September 261h meeting). Seconded by Councilmember Stankoski, motion for final adoption
passed unanimously by the following voice vote: AYE- Quinn, Stankoski, Christenberry,
Ford and Gentle. NAY -None.
Councilmember Stankoski moved for final adoption of Ordinance No. 1269, an
ordinance amending Ordinance No. 1069 — Planning and Building Department User Fees.
(Introduced at September 261h meeting). Seconded by Councilmember Quinn, motion for final
adoption passed unanimously by the following voice vote: AYE- Quinn, Stankoski,
Christenberry, Ford and Gentle. NAY -None.
Councilmember Christenberry moved for final adoption of Ordinance No. 1270.
an ordinance setting forth the procedures and policies on direct notice to the media and
the public under the Alabama Open Meetings Act. (introduced at September 261h meeting).
Seconded by Councilmember Stankoski, motion for final adoption passed unanimously
by the following voice vote: AYE- Quinn, Stankoski, Christenberry, Ford and Gentle.
NAY -None.
Councilmember Ford introduced in writing, and moved for the adoption of the following
resolution, a resolution adopting the proposed budget for FY-2005-2006. Seconded by
Councilmember Christenberry, motion passed unanimously by voice vote.
RESOLUTION NO. 1244-05
BE IT RESOLVED by the Mayor and Council of the City of Fairhope, Alabama, that the proposed Budget
Presented and reviewed this 10`h day of October 2005, be hereby approved and adopted for FY 2005-2006;
and
BE IT FURTHER RESOLVED that the Annual Salaries of City Personnel shall be as shown on a list
entitled Annual Salaries of All City Personnel - Res. No. 1243-05; said list filed in the Office of the
Mayor, of the City Clerk, and of the Personnel Director; and
BE IT FURTHER RESOLVED that the Mayor's salary as Utility Superintendent shall be increased by
3%; and
BE IT FURTHER RESOLVED that each Full Time employee completing 12
(Twelve)months of employment without missing a work day for sick shall receive a
special One Time Pay Increase of $100.00. The twelve month period is October 1 -
September 30.
BE IT FURTHER RESOLVED that each Full Time employee shall receive a One Time Pay
Increase for the period 1 December 2004 through 30 November 2005, each qualifying employee
shall receive $20.00 per month of employment. To qualify, the employee must be a Full -Time
Employee during this period. An employee hired on or before the fifteenth (15) day of a month
will be given credit for the full month; an employee hired on or after the sixteenth (16`h) day of a
month will not be given credit for that month. In order to receive this One Time Pay Increase an
employee must be employed on the 30`h of November.
3676
10 October 2005
For the same time period, and hiring rule each qualifying Part-time employee shall receive the following:
First year
$ 25.00
Second year
$ 50.00
Third year
$ 75.00
Fourth year
$100.00
The maximum amount for Part-time employees is $100.00. In the past, temporary employees have not
received anything.
This One -Time increase will be awarded on Friday, 8 December 2005.
BE IT FURTHER RESOLVED that the Mayor be authorized to enter into a contract with the Eastern
Shore Chamber of Commerce to promote the City of Fairhope. The contract shall be for one year, 1
October 2005 - 30 September 2006, but may be canceled at any time. Contract shall call for a payment to
the Eastern Shore Chamber of Commerce of $125.00 per month from the General Fund and $125.00 per
month from each of the Utility Funds; or $6,000.00 for the one year term.
ADOPTED THIS loth
ATTE T-
Gemece W. Johnson, Ci easurer
OF October 2005.
1..
y M. 11tant, avor
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution authorizing the use of an Automated Garbage System.
Councilmember Ford expressed that this is the time to try the automated garbage system.
However, Councilmember Ford did not agree with the savings amount presented in the
power point presentation, because the fuel cost was not factored into the numbers
presented. Councilmember Stankoski expressed that the ultimate goal is savings on
manpower, and that this system should be looked at in 6 months instead of a full year.
Seconded by Councilmember Christenberry, motion passed unanimously by voice vote.
RESOLUTION NO. 1245-05
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, FAIRHOPE,
ALABAMA, that Mayor Timothy M. Kant is hereby authorized to activate the use of Automated Garbage
Trucks in the Sanitation Department for the collection of garbage. The twice a week pick-up service will
remain in place for now.
Adopted This 10`h Day of October, 2005.
c
n-
Ti thv M. anIZ
r
Attest:
k
eniece W. Johnson, Ci er reasurer
3677
10 October 2005
Councilmember Christenberry introduced in writing, and moved for the adoption
of the following resolution, a resolution authorizing Mayor Kant and Treasurer, Geniece
W. Johnson, to take the necessary steps to borrow $1,070,000.00 for the purchase of three
automated garbage trucks, garbage cans, and other items with a 5-year term. According
to Ms. Fidler, the increase of the recent garbage collection fees will fund the purchase of
three automated garbage trucks. Seconded by Councilmember Ford, motion passed
unanimously by voice vote.
RESOLUTION NO: 1246-05
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy
M. Kant and Geniece W. Johnson, City Clerk/Treasurer, is authorized to negotiate rates with the local
banks for a loan in the amount of $1,070,000.00 with five (5) annual payments. The monies shall be for the
Public Works Department for the following:
3 Garbage Truck Chassis
$ 205,644.00
3 Garbage Truck Bodies
$ 244,733.16
2 Trash Trucks
$ 80,000.00
1 Dump Truck
$ 20,000.00
1 Flat Bed Truck
$ 20,000.00
1 Trailer for D-2
$ 3,500.00
1 Glass Grinder
$ 4,000.00
2 Replace Bodies on two Trash Trucks
$ 70,000.00
1 Multi -purpose Bucket for Loader
$ 15,000.00
1 Arm Mower
$ 80,000.00
7,000 Garbage Cans
$ 313,512.50
TOTAL
$1,056,389.66
Adopted on this
Attest:
eniece W. Johnson, Ci urer
IOTH day of October, 2005
Ti thy M. ant, t4ayor
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution authorizing Mayor Kant to execute a contract between
the City of Fairhope and Thompson Engineering and Moore Engineering for professional
Engineering Services to repair the Municipal Pier damaged by Hurricane Katrina on
August 29, 2005. Seconded by Councilmember Stankoski, motion passed unanimously
by voice vote.
Ack Moore, with Moore Engineering, addressed the City Council inquiring as to what
should Al Morgan, owner of Morgan Dredging and Piledriving Inc., the current
contractor, do about completing the damaged parts of the pier caused by Hurricane Ivan
on September 16, 2005.
3.678
10 October 2005
The damage to the Municipal Pier caused by Hurricane Katrina on August 29, 2005, has
caused the repairs of Hurricane Ivan to cease. Mr. Moore further explained that he is
working with the Corp of Engineers in trying to extend the Corps permit. Mr. Moore has
been told that there is no problem in extending this permit, but has not received anything
in writing from the Corp of Engineers.
Mayor Kant expressed that we need to know exactly what FEMA is going to cover, and
that he was working on getting extra monies through a grant for mitigation to the
Municipal Pier. Geniece Johnson stated that she would push to schedule a meeting with
FEMA, Mr. Moore, Thompson Engineering, Tommy Long, City General Superintendent,
and herself to ascertain just how FEMA is going to handle this situation. Currently the
City's hands are tied because we must follow the state laws and FEMA rules, and also the
rules of ADEM and the Corp of Engineering. Until they know what those requirements
are they cannot do anything.
Mr. Morgan stated that he would like to continue the Ivan work and extend the contract
to include Katrina, but he need the City to tell him what he could do within the rules and
laws.
City Attorney Marion E. Wynne (Tut), expressed that Mr. Morgan can get new jobs.
Currently we have a lot of verbal and nothing in writing to act on. If Mr. Morgan goes to
another job site it could be months and even a year or two before he would get back to
the City's project.
John Baker, President of Thompson Engineering, addressed the City Council to explain
that he had not had a chance to get copies of the agreement between Thompson
Engineering and Moore Engineering to Mr. Moore. However, they will work together.
Mr. Moore will be a part of the team in repairing the Municipal Pier.
RESOLUTION NO. 1247-05
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE, ALABAMA, that
Timothy M. Kant is hereby Authorized to execute an agreement between the City of Fairhope and
Thompson Engineering, Inc. to provide engineering services resulting from the damages incurred to the
City of Fairhope Pier & Marina during Hurricane Katrina (August 29, 2005).
Adopted this IQ h Day of October , 2005
Attest:
Geniece W. Johnson, City e reasurer
3679
10 October 2005
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution authorizing Mayor Kant to execute a reimbursable
Agreement for the relocation of utility facilities on public right-of-way for the Bailey
Creek Bridge Construction. Seconded by Councilmember Quinn, motion passed
unanimously by voice vote.
RESOLUTION NO. 1248-05
WHEREAS, the County proposes a project of certain highway improvements in Baldwin
County, Alabama, said project being designed as Project No. ACGBBR-0209 BLP 02-
01-01; and,
WHEREAS, the City of Fairhope Utility(s) is the owner of certain facilities located on
private or public right-of-way, as applicable, at places where they will interfere with the
construction of said project unless said facilities are relocated; and,
WHEREAS, the County has determined that the relocation of the facilities hereinafter
referred to is necessitated by the construction of said project and has requested or
ordered, as applicable, the City of Fairhope Water Department to relocate same; and,
WHEREAS, the ALDOT will use Federal funds allocated to the County, if available, that
are provided to it by the Federal Highway Administration pursuant to 23 CFR 645 to
reimburse the County's expenses incurred in adjusting the utilities facilities.
NOW, THEREFORE, the parties hereto agree to all terms listed within the Reimbursable
Agreement for relocation of utility facility on public right-of-way.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAIRHOPE,
ALABAMA, that Mayor Timothy M. Kant, is hereby authorized to execute a
reimbursable Agreement between the City of Fairhope and the State of Alabama
Department of Transportation for the relocation of utility facilities located on Scenic
Highway 98 (Bailey Creek Bridge Project).
Adopted this 1 Oth Day of October , 2005.
Attest:
eniece W. Johnson, ty Clerk/Treasurer
3680
10 October 2005
Councilmember Quinn introduced in writing, and moved for the adoption of the
following resolution, a resolution authorizing Mayor Kant to execute a grant agreement
between the City of Fairhope and U. S. Department of Agriculture — Forest Service for
the City of Fairhope's proposed Tree Replacement Project. The total grant amount will
be $ 10,000.00. The City of Fairhope will be responsible for a cost sharing amount of
$3,333.00. Total project cost $13,333.00. Seconded by Councilmember Stankoski.
Councilmember Quinn amended her motion to add that this project will be paid for by the
General operation fund and the Electric Department's tree trimming budget, and as the
Treasurer see fit. Seconded by Councilmember Stankoski, motion passed unanimously
by voice vote.
RESOLUTION NO. 1249-05
WHEREAS, the City of Fairhope proposed to replace trees in two specific areas of Fairhope that were hard
hit by Hurricane Ivan. This would include approximately 50 trees in the East Gate Subdivision and 150
trees in the Fruit and Nut section, including the following street: Fig, Pomelo, Orange, Pecan, Southern
Run, Pope, Echo, Third, Horton and others. The project shall total approximately $10,000.00 with an
expected cost of $50.00 each fore 200 trees.
WHEREAS, The project will begin with a "call" for trees on the city right-of-way that need to be replaced.
WHEREAS, Once a complete list is complied, a community Tree Care Training Seminar will be held in
February 2006, as part of Fairhope's regular Arbor Day celebration, to instruct homeowners in proper tree
maintenance, so that homeowners can care for the trees after they are planted. Trained employees from the
City's Public Works Department will plant the replacement trees between February and May 2006.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy
M. Kant is hereby authorized to execute a grant agreement between the City of Fairhope and the U. S.
Department of Agriculture — Forest Service for the City of Fairhope's proposed Tree Replacement Project.
The total grant amount will be $ 10,000.00. The City of Fairhope will be responsible for a cost sharing
amount of $3,333.00. Total project cost $13,333.00.
Adopted This loth Day of October 2005.
thy M. nt, M yor
Attest:
,2a,f 7 1 1,11,e
eniece W. Johnson, City '1=
urer
Councilmember Ford introduced in writing, and moved for the adoption of the
following resolution, a resolution authorizing Mayor Kant to execute a grant agreement
between the City of Fairhope and U. S. Department of Agriculture — Forest Service for
the City of Fairhope's proposed Tree Remediation Project. The total grant amount will
be $48,000.00. The City of Fairhope will be responsible for a cost sharing amount of
36:81
10 October 2005
$16,000.00. Total project cost $64,000.00. This project will be paid for by the General
operation fund and the Electric Department's tree trimming budget, and as the Treasurer
see fit. Seconded by Councilmember Quinn, motion passed unanimously by voice vote.
RESOLUTION NO. 1250-05
WHEREAS, Tree Remediation is necessary in five areas of Fairhope that were severely affected by
Hurricane Ivan on September 16, 2004, and where trees pose safety risks to people and property. Many
trees have obvious damaged, with dead, hanging limbs that need to be removed. Other trees have less
obvious damage but still require professional trimming to reduce further damage an possible safety risks.
WHEREAS, The areas and street of the City of Fairhope that most require tree remediation include: (1)
The streets of Oak, Powell, Summit, N. Bayview, Kiefer, and North in the Bluff Neighborhood, (2) City
owned Streets in Montrose, including Sea Cliff, Parker, Jubilee Lane, Rock Creek, Wild Oaks, and
Cummins, (3) The streets of Dogwood, Oswalt, White, Azalea, and Wisteria, (4) The streets of Prospect,
Coleman, Michigan, and Hospital; and (5) Streets in the Fruit and Nut Section, including Fig, Pomelo,
Pecan, Pope, Echo, Orange, Satsuma, and others.
WHEREAS, working section by section, this work will take approximately 16 weeks to complete.
Estimates for this work are at or about $3,000 per week.
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, that Mayor Timothy
M. Kant is hereby authorized to execute a grant agreement between the City of Fairhope and the U. S.
Department of Agriculture — Forest Service for the City of Fairhope's proposed Tree Remediation Project.
The total grant amount will be $ $48,000.00. The City of Fairhope will be responsible for a cost sharing
amount of $16,000.00. Total project cost $64,000.00.
Adopted This IOth Day of October 2005.
C
est: )TiothyTM].ant, kayor
tt
Geniece W. Johnson, City C urer
Councilmember Stankoski introduced in writing, and moved for the adoption of
the following resolution, a resolution adopting Holidays for 2005-2006. Seconded by
Councilmember Quinn, motion passed unanimously by voice vote.
M.
10 October 2005
RESOLUTION NO. 1251-05
BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF FAIRHOPE, ALABAMA, THAT
THE FOLLOWING 2005 - 2006 HOLIDAYS WILL BE OBSERVED BY ALL CITY PERSONNEL
EXCEPT EMERGENCY EMPLOYEES:
Veterans Day - Friday, November 11, 2005
Thanksgiving - Thursday & Friday November 24 & 25
Christmas - Friday, December 23 '/z day & Monday,
December 26, 2005 all day
New Years Day - Monday, January 2, 2006
Martin Luther King, Jr - Monday, January 16, 2006
DULY ADOPTED THIS IOth DAY OF October , 2005.
Attest
eniece W. Johnson, City 91 easurer
City Council reviewed an application for a Special Retail License by William B.
Little, dba Oak Hollow Farm Inc., located at 14210 Greeno Road, Fairhope, Alabama.
Councilmember Ford moved to approve the issuance of the license. Seconded by
Councilmember Quinn, motion passed unanimously by voice vote.
City Council reviewed an application for a Beer/Wine On/Off Premises License
by Elizabeth L. Kistler, dba The Lunch Lady, located at 58 N. Section Street, Fairhope,
Alabama. Councilmember Ford moved to approve the issuance of the license. Seconded
by Councilmember Quinn, motion passed unanimously by voice vote.
Council President Gentle referred to the Street Committee and Police Chief the
request by Mayor Kant to have the traffic light at Morphy and Ingleside be relocated to
the intersection of Oak and Section Street, and to keep the 4-Way stop at Morphy. Mayor
Kant stated that Aaron Norris, Electric Department Superintendent, requested that this
light stay at the current intersection until repaired.
10 October 2005
This light was damaged during Hurricane Katrina (August 29, 2005). Chairperson of the
Street Committee, Councilmember Stankoski, and his committee will report back to the
City Council at a regular City Council meeting.
Councilmember Quinn addressed the City Council expressing that she was asked
to look into a grant from ADECA for a Skate Park at the regular City Council meeting on
April 25, 2005. At this time Councilmember Quinn asked for recommendation from the
Recreation Board on what they wanted her to do. Councilmember Quinn also explained
that a skateboard and bike demo was held and that Mayor Kant stated that expenses for
this demo would be charged to the Police Department being that the Police Department
was involved.
This item is before the City Council at this time due to a request by Mayor Kant asking
for some direction from the City Council on how to proceed on the skateboard park. This
is a recreation project and must be approved by the recreation board first before coming
before the Council. There has been a number of meetings and discussions in public about
a skateboard park but the Council had not given any authorization or direction on how to
move forward or if they wanted to move forward on this project at this time.
Mayor Kant's request further stated that the City is currently receiving invoices and other
expenses along with donations and he did not feel comfortable about continuing without
council approval and recreation board approval.
Councilmember Ford, Council liaison for the Recreation Board, expressed that the
Recreation Board is not against the skateboard park, but so many figures have been
thrown out there from $300,000.00 to $150,000.00. Councilmember Ford recommended
that Councilmember Quinn go before the Recreation Board to tell them what she is
doing, and go through the proper channels by starting with the Recreation Board.
Councilmember Quinn expressed that it sounded to her that they needed to turn this
project over to Councilmember Ford.
Charlie Langham, Recreation Board Chairperson, addressed the City Council expressing
that a few weeks ago the Recreation Department Head presented, by power point, a 5-
year plan for the Recreation Department, and that the skateboard Park was on the list, but
the skateboard park was not top priority. Mr. Langham further stated that there is not
any money coming in to do thing that they need to do at this time. The City must raise
monies to take care of the city. Mr. Langham also stated that all the things presented a
few weeks ago are needed by the Recreation Department. He asked that if the City get a
grant get the grant for all of the Recreation Department needs and let the Recreation
Board and Department decide where to use the money according to the need.
Councilmember Ford asked Geniece W. Johnson to explain the situation on the City
receiving donations. Mrs. Johnson expressed concerns that the City is receiving cash
monies and expenditures on a skateboard project that the City Council has not approved.
3684
10 October 2005
The City has received expense on flyers for this unapproved project and the Mayor chose
to run this expenses against Councilmember Quinn's travel expense. Mrs. Johnson
further stated that she disagreed with the decision to use Councilmember Quinn's travel
expense for this $175.00 expenditure. The $175.00 expenditure should have been paid
for with the $135.00 cash donation. This is an unapproved project and at this time we
should not have expenditures other then Councilmember Quinn looking into getting a
grant, which was approved early by the City Council.
Mayor Kant stated that the City cannot build everything that comes before it if the
Council does authorize him to spend the money. Mr. Langham stated that the Recreation
Department has given the City Council their priority list now they need a source of
revenue.
Identification: "GARBAGE TRUCK CHASSIS"
Bids to be received by: August 19.2005
at: 4:00 p.m.
New Garbage Truck Body to be mounted on Chassis for Public Works Dept.
VENDOR:
DESCRIPTION OF ITEM:
DELIVERY;
WARD INTERNATIONAL
$68,548.00
120-Days
Mobile, AL
International Truck, 7400 Series
INGRAM EQUIPMENT CO,
Pelham, AL
NOB92
INGRAM EQUIPMENT CO,
Birmingham, AL
NO BID
TRUCK EQUIPMENT SALES,
INC.
NO BID
Mobile, AL
GULF CITY BODY & TRAILER
WORKS
NO BID
Mobile, AL
It is recommended to accept the bid from WARD INTERNATIONAL, Mobile, AL for $68,548.00. All
specifications have been met. Cost of Garbage Trucks is to be paid through a loan being secured.
Jennifer Fidler, Director of Public Works Wayne Smith, Purchasing Agent
10 October 2005
Councilmember Ford moved to accept the bid from Ward International, Mobile,
Alabama, for the purchase of three garbage truck chassis for the automated garbage
system, provided all specifications are met. Seconded by Councilmember Christenberry,
motion passed unanimously by voice vote.
10 October 2005
Identification: "GARBAGE TRUCK BODY"
Bids to be received by: August 19, 2005
at: 4:00 p.m.
New Garbage Truck Body to be mounted on Chassis for Public Works Dept.
VENDOR:
PRICE / DESCRIPTION OF ITEM:
DELIVERY.
SANSOM EQUIPMENT CO, INC.
$81,577.72
Mobile, AL
45-Days
Labrie 24 yd. Helping Hand
TRUCK EQUIPMENT CO, INC.
$81,064.00
Mobile, AL
90-Days
Bridgeport Manufacturing Co.
McNEILUS
Villa Rica, GA
NO BID
PAC MAC
Bay Springs, MS
ROB99!
It is recommended to accept the low bid meeting specifications of Sansom Equipment Company, Mobile, AL for
$81,577.72. Cost of Garbage Trucks is to be paid through a loan being secured.
Jennifer Fidler,
Director of Public Works
Wayne Smith,
Purchasing Agent
Councilmember Stankoski moved to accept the low bid of Sansom Equipment
Company, Mobile, AL, for the purchase of three garbage truck bodies for the automated
garbage system provided all specifications are met. Seconded by Councilmember
Christenberry, motion passed unanimously by voice vote.
..1f,
10 October 2005
Identification: "PLASTIC GARBAGE CONTAINERS'
Bids to be received no later than: April 29, 2005
at: 4:00 p.m.
Plastic Garbage Containers to be used by the City.
VENDOR:
MANUFACTURE
PRICING:
DELIVERY.
R:
I
TOTER, INC.
TOTER® EVR rm II
PRICE PER UNIT: 96-gal. Model: 79296 $47.30
Repair parts
Stateville, NC
UNIVERSAL /
64-gal. Model: 79264 $42.40
ship within 2-
NESTABLE
48-gal. Model: 79248 $40.35
weeks.
Model No: 79296
TOTAL PRICE OF 7,000 CONTAINERS:
96-gal. Model: 79296 $182,105.00
Delivery of
64-gal. Model: 79264 $89,040.00
Containers
48-gal. Model: 79248 $42,367.50
will be by
vendor.
Proposed Price Adjustment Schedule from TOTER:
The cost of polyethylene is unpredictable and significantly impacts the
finished cost of a rollout cart. Toter proposes price adjustments based
on changes in the U.S. Department of Labor, Bureaus of Labor
Statistics, Producer's Price Index - Commodities, Plastics Material and
Resins Manufacturing (Series ID: PCU3252113252111). Any increase
in unit price shall not exceed the percent change from the month of the
bid due date to the most recent month at the time of the requested price
adjustment. Contract extensions will be based on a mutual written
argument between Toter Inc. and the City of Fairhope.
GRIFFIN
RECREATION
NO BID
CO, INC.
Pelham, AL
INGRAM
EQUIPMENT
NO BID
CO.
Pelham, AL
It is recommended to accept the bid of Toter, Inc. because of the specific type of container that can be used in Automated Garbage
Pick-up service, which the City is proposing to do.
Cost of Garbage Containers is to be paid through a loan being secured.
Jennifer Fidler,
Director of Public Works
Wayne Smith,
Purchasing Agent
Councilmember Quinn moved to accept the bid of Toter, Inc., Stateville, NC,
because of the specific type of containers that can be used in automated garbage pick-up,
which the City is proposing to do. Seconded by Councilmember Christenberry, motion
passed unanimously by voice vote.
3687
10 October 2005
Councilmember Stankoski made a motion to approve bills payable. Seconded by
Councilmember Ford, motion passed unanimously by voice votes.
Bob Bennett, Vice President of Metro Cable Services, and Angelo Cicchino, Vice
President, of Corporate Development with DSSI, LLC, addressed the City Council
requesting a Cable Franchise in order to provide competition with Medicom. Mr.
Bennett expressed that Metro Cable Services not only provides cable service but they
have phone and broadband services, and are proposing to offer Super Broadband to make
Fairhope a smart city.
Mr. Bennett further stated that they are a home based company and would like to share
with the community. Council President Gentle and Mayor Kant explained that the City
of Fairhope is currently working on a Franchise Agreement ordinance. Mayor Kant
further stated that the City's application fee is $2,500.00 and that a 20 year agreement is
unheard of.
Councilmember Quinn inquired as to if all the things they asked Medicom to provide will
Metro Cable Services be willing to provide. Mr. Bennett stated that they would be glad
to furnish everything.
Councilmember Ford inquired as to the financial backing to provide this service(s). Mr.
Bennett explained that they would be using fiber to the homes. However, they would not
do the whole city at one time. This service would be turned on in sections, and yes they
had the financial backing to build the service, and 99.5% of this service would be
underground.
There being no further business to come befor the 'ty Council the meeting was
duly adjourned at 8:05 p.m.
Robert C. Gentle, Council President
Geniece W. Johnson, Ci Clerk/Treasurer